STATEMENT OF WORK - MEO Engineering Trailer.pdf

STATEMENT OF WORK

PART 1

GENERAL INFORMATION

1.0 BACKGROUND INFORMATION

MSHA’s mission within the Department of Labor (DOL) is to protect the safety and health of the nation’s miners under the mandates of the Federal Mine Safety and Health Act of 1977 (Mine

Act) as amended by the Mine Improvement and New Emergency Response Act of 2006 (MINER

Act) to enforce compliance with mandatory safety and health standards as a means to eliminate fatal accidents; to reduce the frequency and severity of nonfatal accidents; to minimize health hazards, and to promote improved safety and health conditions in the nation's 14,000 mines.

As a regulatory organization, MSHA’s jurisdiction includes the nation’s mining industry which consists of coal, metal, and nonmetal mines, including both underground and surface operations.

Currently there are over 2,000 coal mines and 12,000 metal/nonmetal mines located in the U.S.

More than 300,000 people work directly in the mining sector in the United States and, according to the National Mining Association; almost five million jobs are created as a result of employment in the industries that support mining.

Just as mining is essential to the American economy, a safe and healthy mining workforce is essential to the mining industry as a whole. The mining environment is inherently hazardous.

Unseen geologic instabilities, constantly changing terrain, the prevalence of large and complex haulage and mining equipment, and rapid industry growth are only a few of the factors that make maintaining mine safety a continuing challenge.

To meet this challenge and accomplish its mission, MSHA regulates and enforces safety and health rules applying to all U.S. mines; fosters compliance, and makes available technical, educational and other types of assistance. More specifically, MSHA inspects mines; investigates mine accidents and fatalities, investigates discrimination claims, hazardous conditions complaints, and other potential violations. MSHA issues citations and collects financial penalties based on those investigations and citations; develops improved safety and health policies;

evaluates and approves mine plans as well as some equipment and materials used in mines;

provides mine emergency response capabilities; trains and certifies mine safety and health professionals; and develops and delivers education and training programs and materials.

1.1 OBJECTIVES

Secretary of Labor Hilda Solis has established the Safe and Healthy Workplaces outcome goal for

DOL whereby MSHA utilizes a three-part strategy to ensure that the nation’s mines are safe and healthy: training, compliance, and enforcement. A key strategy for accomplishing timely and effective mine emergency response is to ensure that MSHA first responders are adequately equipped.

Since the 1970s, major mine emergencies have become relatively rare events in the United States and there has been a corresponding decrease in the number of people who have hands-on response experience. This gap in expertise and having a central hub for information gathering could have serious consequences during future responses. Managers, engineers and technicians who are responsible for day-to-day operations may suddenly be called on to act as command center liaisons with little or no previous experience in that role. The lack of adequate organized information at the event site could endanger the workers who were present when the emergency occurred and also those called upon to respond. It is necessary during these events to have the ability to gather and decipher information quickly and effectively.

The overall objective of this effort is to build a Trailer that provides a means of getting gathering information and staffing this Trailer with personal that can interpret and relay all important information to the MSHA Command Center and to headquarters, where all the rescue effort decisions will be made.

The Trailer could be deployed anywhere in the continental United States where an Event might occur. The Trailer ultimately will be the technical hub for information gathered during the Event.

It will be responsible for deciphering this data and disseminating pertinent information to the on-site MSHA Command Center and to headquarters.

1.2 SCOPE

An all aluminum 44 ft. gooseneck trailer with three slide outs (as shown in attached drawing) is to be built of adequate construction in order to respond to mine emergencies all across the United

States. The trailer must be of significant strength and construction to withstand the rigors of unimproved roads and excessive haulage with minimal internal oscillation as to not damage the delicate computer equipment onboard.

The trailer shall include a suitable area for meeting space and a work space for engineers at the site of an emergency. All layout and item specifications are provided under Part 4 of the SOW.

Upon completion and final MSHA MEO Personnel approval, the trailer should be delivered by a

United States Citizen to the following location:

Inside Building 151

National Headquarters MSHA Mine Emergency Operations

626 Cochrans Mill Road

Pittsburgh, PA 15317

Monitoring of performance will be carried out by the Contracting Officer’s Technical

Representative (COTR) and MSHA MEO Personnel in coordination as appropriate with the contractor’s point of contact.

1.3 PERIOD OF PERFORMANCE: The period of performance shall be for one (1) year from which to contract is awarded. Delivery of Trailer is expected prior to the end of this one year period.

1.3.1 QUALITY CONTROL: The contractor shall develop and maintain an effective quality control program to ensure services and products are performed in accordance with this SOW.

The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective products. The contractor’s quality control program is the means by which they assure themselves that their work complies with the requirement of the contract. The

Quality Control Plan is to be delivered with the contractors’ proposal. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.3.2 QUALITY ASSURANCE: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.3.2.1 Quality Assurance Surveillance Plan – MSHA Mine Emergency Operation (MEO)

Personnel will be notified for each of the following milestones:

- Final Trailer design prior to commencement of construction

- Framework completion of Trailer

- Completion of insulation

- Completion of electrical wire & component installation, but prior to interior wall installation.

- Completion of interior wall installation, but prior to trimwork.

- Prior to shipment

Upon notification of the above milestones, MSHA MEO Personnel reserve to right to conduct a site evaluation of the trailer before construction can continue. MSHA MEO Personnel also reserve the right to conduct any on site evaluations at any time. MSHA MEO Personnel will evaluate the construction process according to the submitted design along with conducting an evaluation on the workmanship being performed. The contractor is responsible to correct any deficiencies that do not meet the agreed upon design criteria.

1.3.3 RECOGNIZED HOLIDAYS: N/A

1.3.4 HOURS OF OPERATION: N/A

1.3.5 PLACE OF PERFORMANCE: The work to be performed under this contract will be conducted at the manufacturer’s specified location.

1.3.6 TYPE OF CONTRACT: This is a Fixed Price (FFP) performance-based contract. The contract award method will be Best Value.

1.3.7 SECURITY REQUIREMENTS: N/A

1.3.8 SPECIAL QUALIFICATIONS: N/A

1.3.9 CONTRACTING OFFICER TECHNICAL REPRESENTATIVE: The (COTR) will be identified by separate letter. The COTR monitors all technical aspects of the contract and assists in contract administration The COTR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the

Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COTR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COTR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COTR is not authorized to change any of the terms and conditions of the resulting contract.

1.3.10 KEY PERSONNEL: The Key Personnel for this project will be the COTR and MSHA

MEO Personnel.

1.3.11 CONTRACTING PERSONNEL: N/A

PART 2

DEFINITIONS & ACRONYMS

CO – Contracting Officer

COTR - Contracting Officer’s Technical Representative: A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

Defective Service. A service output that does not meet the standard of performance associated with it in the Statement of Work.

DOL - Department of Labor

FAR – Federal Acquisition Regulation

IT – Information Technology

MEO – Mine Emergency Operations

MSHA – Mine Safety and Health Administration

POP – Period of Performance

Quality Control - Those actions taken by a contractor to control the performance of services so that they meet the requirements of the SOW.

Quality Assurance - Those actions taken by the government to assure services meet the requirements of the Statement of Work.

SF – Standard Form

SOW – Statement of Work

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Information Sources

Knowledgeable MSHA MEO personnel will be made available to assist Contractor personnel in obtaining information pertinent to this SOW. The Contractor will be provided all necessary documentation pertinent to the performance of the specified tasks.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 TRAILER GUIDELINE SPECIFICATIONS (EQUIVALENT QUALITY UNLESS

OTHERWISE NOTED)

4.1General Layout

• Goose neck enclosed trailer 100” wide x 35’ 10” long box (nominal 44’ 2” overall length) with

90” interior height

• Three fully automatically hydraulic deployed slide outs as indicated in drawing o 3 slide outs as shown in drawing that are approx. 13’, 13’, and 16’ long with each able to hold a minimum of 3000 lbs. (people and equipment) o Front two slide outs are flush floor

• 1 Side Door – Locking RV Style Door with tinted glass window with ramp or steps

• All doors are to be equip with locks and keyed alike (minimum of 4 keys)

• Exterior grade glass rear double doors with mirror tint, which will be exposed when ramp door is lowered.

4.2 Structural Construction

• All aluminum construction, including frame

• Main frame rails to be 2”x8” double hollow aluminum .188 wall

• Cross members to be 2”x3” .125 wall aluminum box

• Walls to be 2”x2” .125 wall aluminum box

• Color coordinated rivets on seams

• One piece aluminum trussed walk-on roof

• Advantech sub floor

• Advantech ramp

• Stainless steel hasps

• Heavy Duty Reinforced Front End

• Welded aluminum partition wall with sliding pocket door

• Sub basement for storage and to allow flush floor slide outs

• 6 – 36”x12” top hinged baggage doors to access basement area of trailer

• Removable rear ramp door safety railing

• Double glass rear doors with mirrored tint

4.3 Systems

• Oversized heavy duty gooseneck hitch with commercial connections

• 3 - 8000LB sti air ride axles

• 7 way RV plug and commercial style air brake hookups

• All keyed doors and compartments use same key

• 2 speed manual jack for gooseneck

• 4 post automatic leveling system o Includes battery (Optima yellowtop) o Battery box o Manual override

• Air over hydraulic disc brakes or air disc brakes on all wheels with ABS and parking brakes

• Accessible wire chase 4”x4” around perimeter of vehicle for installation of computer related wiring (computer wiring to be is out of direct sight.

o Wire chase to have minimum of 2 holes min of 2” diameter with rubber grommets between every wall stud, the holes shall access the 1” air gap in the wall between the interior wall board and 1” foam insulation o Wire chase to run between every workstation conference table, each slide out, front of trailer, and server racks

• MAST System o 1 Will-Burt 7-30 locking masts o Air compressor and air storage system for masts controls o Prewired for CAT6 POE with outdoor termination and access point mounting bracket.

o The mast connections should be made readily available for connecting to racked equipment. Mast will be prewired for 802.11 access point with outdoor CAT6 RJ45 termination capable of POE.

4.4 Exterior

• 0.050 aluminum exterior painted PPG Bahamas Blue

• Vinyl MSHA and DOL Logo on each side.

• Vinyl Lettering to read “MINE EMERGENCY ENGINEERING TRAILER”

• Automotive Style D-Bulb Weather-stripping

• Extruded Aluminum Fenders

• Fixed folding up and over aluminum ladder powder coated with knurled rungs

• Polished cast aluminum corners with polished front verticals and top radius

• 4” upper rubrail trim

• 7” lower rub rail trim

• Gray non skid liner on rear ramp door

• Bogey Wheels

• Light gray Line-X sprayed on roof min 1/8” thick

• Aluminum Stowable exterior removable stairway and handrail includes 36”x36” landing area

• Power awning over side and rear door and ramp.

• Exterior connection site for CAT5, 110, coax etc., which all need to be weather tight at 8 locations

(4 equally spaced on each side of the trailer)

4.5 Exterior Lighting

• Back-Up Lights

• Tail lights, LED, per DOT

• Clearance Lights, LED, per DOT

• Cornering Lights, LED, per DOT

• Under trailer LED Lighting system

• 8 LED Sidelights – 6 Located on side, 2 on rear (Whelen 900 series LED)

4.6 Wheels

• Polished Aluminum Wheels

• Stainless Steel Wheel Center Caps

• Trailer Rated Radial Tires

• Two Spare tires mounted and balanced on matching aluminum wheels

• Jack and a lug wrench

• Marked jacking locations

4.7 Insulation

• Temp coat spray in insulation

• 1” R6.5 foam insulation between side post in addition to tempcoat

4.8 Electrical

• All fuses to be wired into Hella splash proof boxes (HL62941, HL62935, HL62937, HL62939, or

HL62942) all relays to be wired into Hella splash proof 4 gang relay box HL62943

• Fully-Protected 12v Wiring Routed Under floor in PVC Tubing or through wall

• LED 12v Interior and Exterior Lighting, including Clear Taillights

• 110Wiring and lighting circuits as indicated on drawing, three 50 amp 220V services with marine water tight connectors (Marinco 6373ELB)

• 2 - 24 slot breaker boxes

• There will be a wiring trough run to all internal locations and must be easily accessible. No power will be run in this wiring chase. (Hellermann Tyton Infostream Multi Channel Raceway or similar)

• Power duplex outlets will be provided throughout the interior decora style with GFCI protection on first outlet as per attached drawing.

• All electric outlets are 20 amp receptacles and connected using MC 12/2 with ground. No more than 4 duplex outlets per circuit

• All exterior circuits will be GFCI protected.

4.9 HVAC

• (5) 15000 BTU Dometic for ducted air system Electrical o Main Interior light will consist of LED lighting (i.e. Techniq Inc. Part E20-W001) o (2) 12V lights (vehicle power) installed in custom box for initial startup o All outside storage compartments will have adequate LED lighting.

o 100 AMP square D electrical panel will house all electrical breakers to all outlets and power components installed in custom box o Automatic battery charger and power supply (Kussmual Auto Charge 2000 or equal) o Provide six weather proof duplex exterior outlets on GFI breakers. Three outlets on each side of the vehicle.

• Supplemental Electric Baseboard Heating Required

4.10 Interior Lighting

• LED ceiling lights to be Tecniq inc Orion lights part number E20-WC00-1 they are to be on a 2’ grid pattern in main trailer body 3 rows of lights running the length of the trailer. With lights every

2’ in each row, each row to be switched independently on a 3 in one rocker switch. Front section of trailer to be switched independently from rear section. One additional row running the length the trailer to be installed in each slid out. Lights in slid out to line up across trailer with center lights.

• LED lights under cabinets over work stations to be 6 or more lights per work station to be Tecniq

Inc Silho-x area lights 2.75” dia part number E13-WS00-1. to be mounted over monitors at front edge of cabinets, all to be switched independently at work station with one master switch to shut down lights at all work stations, to be Two master switches one fro front sections and one for Rear

Section of trailer.

4.11 Interior

• Premium Interior Package

• Rubber flooring black in color that office chairs roll on easily

• All wall cabinets are to be mounted on ½” aluminum bar or rail

• All cabinets are to be white Moduline

• Provide mounted Mini Fridge, microware and coffee pot

• Black leather Ergonomic Chairs for work area (5) and for conference table (8)

• Conference Table (Oval in shape with electrically raising center, as specified on drawing)

• Provide two Liebert equipment cabinet for all IT components (Liebert Foundation Mini-Computer

Room – HD-788). The cabinet must have access to both front and rear. Must be air conditioned, which must be installed to allow for internal or external venting.

• FRP laminated plywood Ceiling material

• Installed aluminum for countertops and cabinets as per attached drawing

• Finished blue carpet walls

• Samsung Staron countertops as per attached drawing

4.11.1 Interior Finish of Trailer (Supplemental Information)

Further verbiage is provided, which gives more details on the interior finishing along with photos of our current Command Center, which the interior of the trailer should match.

4.11.1.1 Ceiling Panel & Lighting

Ceiling in main (center section of the trailer) to be Tecniq Inc. Orion lights (part number E20-wc00-1) are to be places on a 24”-32” grid pattern and wired with connectors at each light as well as at the edge of the wall panel so the lights can be removed easily. Connectors at the lights will be Waldom Molex “062 PWR

CONN PLUG FREE HNG,” part number (03-06-2023). MSHA will send a sample of the requested lights so they can be pinned the same.

Connectors of the same type but for more pins to be used at end of ceiling panel and wiring to be attached to ceiling panel so that the panels can come down by just unscrewing the panel and unplugging at the side.

http://www.tecniqinc.com/products_index.html

Each of the three rows of lights running the length of the trailer are to be individually switched.

Front and rear rooms of trailer to be switched separately.

Ceiling panels to be ¼” plywood with FRP laminate in bright white with an embossed finish (Glasteel

Glasliner in either liner panels or laminated panels). No screws should be visible when ceiling is installed and should be placed at the edge or under lights.

http://www.glasteel.com/ingles/DetalleSubMarcaProd_1_1261_1262_1266_1273_1274.html

Under all wall cabinets there should be 4 led lights per workstation along the front edge of the cabinets

(lights to be Tecniq Inc. Silho-x E13-WS00-1). All under cabinet light are to be switched with one master switch per half of trailer along with individual shutoff switches at each workstation. All under cabinet lights are to be wired with same connectors as ceiling.

All lights are to be 12 volt and should be run off the battery through a relay. When shore power is connected to the vehicle, a power supply will be turned on. The relay switch switches the lighting from being powered by the battery to being powered by the power supply. This relay switch enables a seemless transfer of lightening from the being on the battery to being on shore power.

The aforementioned power supply should be a Power Stream PST-APS75. There should be two running in parallel for redundancy (this is to stay consistent with our other MEO vehicles) http://www.powerstream.com/low-noise-high-power.htm

4.11.1.2 Walls

Everything below the counter top line (32” from floor) should be ½” nominal plywood with black FRP laminate in an embossed finish (same as ceiling panel but in black with ½” plywood)

Above the counter tops, all walls are to be ½” nominal BC sanded plywood with Beaulieu perfection smoke blue outdoor carpet model number t480-4833-1200-lx (available at Home Depot). All carpet grain to be run vertical.

Areas where a larger than 4’x8’ sheet of plywood would be needed to cover the wall, multiple sheets of ¼” plywood are to be laminated together and stapled to create a large ½” sheet as to eliminate any wood seams.

All wall panels are to be installed after the cabinets and countertop are in place so that they can be removed easily if needed.

4.11.1.3 Cabinets

All cabinets are to be all white Moduline pro series with backs and shelves. The exact cabinets will be specified in drawings

All wall cabinets are to be mounted with zinc plated flange head ¼”-20 hex head cap screws and bolted to a tapped ½”x 3” aluminum bar that is welded to the wall studs. Base cabinets to be bolted into floor

4.11.1.4 Countertops and Conference Table

All counter tops to be Samsung Staron in Sierra Tempist color with bull nose front edge, 3” tall backsplash and gloss finish.

All counter tops are to be attached to a welded aluminum frame, which should be constructed to hold over

60 pounds per square foot.

Conference table to contain the same Samsung Staron in Sierra Tempist color with a bull nose edge and be attached to a welded aluminum frame tied into the floor or trailer frame rails.

4.11.1.5 Trim

All ceiling, wall, and corner seams are to be trimmed in solid Oak, which will be stained (specific stain color will be provided at a later time). Oak trimmed after being stained should be sprayed with a minimum of 3 coats of pre catalyzed lacquer. All trim is to be screwed in place with #8 stainless oval head screws on an 8” spacing. Also, any two pieces of trim running parallel should have the screws lined up vertically

(sample picture available upon request).

4.11.1.6 Wiring

All wiring is to be all installed with 12/2 (with ground) MC wiring. No more than 4 duplex outlets to a circuit. All outlets are to be 20 amp white décora and GFCI protected, unless specifically stated to not be

GFCI in the drawings provided.

All switches are to be rocker switches.

The exterior lighting to be switched separately (left, right, and rear on three switches or on one triple rocker switch)

Electrical panels are to be Square D QO panels and breakers.

All junction boxes are to be metal and attached to the wall studs.

All 110 wiring is to be a minimum of 12” from the data wire trough.

The wire trough is to be powder coated black and installed where specified on the drawings. The size of the trough is also specified on the drawing.

All 12v wiring is to be fused and wired into Hella splash proof boxes (HL62941, HL62935, HL62937, HL62939, or HL62942). All relay switches are to be wired into a Hella splash proof 4 gang relay box

(HL62943).

4.11.1.7 Ducting for AC

The AC ducting is to run the length of trailer along the top corner edges and be covered in ¾” solid oak stain to a color specified later. All AC vents are to be 4” round ITC-RV Stainless clad vents.

http://www.itc-rv.com/vents.html

4.11.1.8 Miscellaneous

A ¼”x 12” aluminum bar is to be welded flush between the wall posts where the bottom of the bar is to be approximately 45 inches from the floor will have to be installed before the wall panels are placed. This bar will serve as an anchoring point for the monitors MSHA will install later. There will also have be a 1” conduit that will run into the outlet junction box below (Exact locations will be shown on drawing).

In the front two slide outs, two ½ ” x 3” aluminum bars are to be welded flush between the wall posts. The bottom of the lower bar is to be 40 inches from the floor and the bottom of the higher bar is to be 60 inches from the floor. These bars will have to be installed before the wall panels are placed. These bars will serve as an anchoring point for a SmartBoard and other monitors MSHA will install later (Exact locations will be shown on drawing).

4.11.1.9 Example Photo’s of Current Command Center

The following pages contain some example photos as to what our current Command Center looks like in the interior. We require that our Engineering Trailer has a similar appearance.

Please Note: Any unclear or additional information can be provided upon request.

4.12 Warranty

• A minimum of a 3 year Manufacturers Warranty

PART 5

SPECIFIC TASKS

I. TASKS

The following tasks are required under this Contract.

- Design, construct, and delivery of MSHA MEO Engineering Trailer as specified in this

SOW.

CLIN TASK DELIVERABLE

0001 Final Trailer Design prior to commencement of construction

30 days after award

0002 Framework completion of trailer 2 months after approval of design

0003 Completion of insulation 1 month after approval of framework completion

0004 Completion of electrical wire & component installation – prior to interior wall insulation

3 months after approval of insulation

0005 Completion of interior wall installation but prior to trimwork

3 months after approval of electrical wire & component installation

0006 Final Delivery and Acceptance of 44

Gooseneck trailer IAW the SOW

12 months after award

PART 6

APPLICABLE PUBLICATIONS

REFERENCES, LAWS, REGULATIONS AND POLICIES

At a minimum, Contractor performance in accordance with the requirements herein shall fully comply with the following laws, regulations, policies and guidelines:

• National Electric Code

• Department of Transportation Requirements

PART 7

ENGINEERING DRAWINGS

I. Engineering Drawings are attached to this SOW in PDF format. AutoCAD drawing files are available upon request (Contact information below).

Worrells.deborah@dol.gov