RFQ - TO REPLACE UTILITY METERS.pdf

Dover Air Force Base, Delaware

Acquisition Information

RFQ Issued By: 436 CONS/PKA 639 Atlantic Street Dover AFB, DE 19902

Date Issued: 15 September 2020

Contract Administrator:

E-mail:

Contracting Officer:

Nyron Cameron Nyron.cameron@us.af.mil

Lauren M. Reed-Smart

Phone:

Fax:

Phone:

302-677-6614 302-677-2907

302-677-5211

E-Mail: Lauren.Reed-Smart@us.af.mil Fax: 302-677-2907

NAICS: 334514

SB Size Standard: 750 EMP

Type of Set- Aside:

None Small Business Small Disadvantage

Business

Woman Owned HUBZone Section 8(a)

Service Disabled Veteran Owned

Veteran Owned

OTHER INFORMATION:

The Government intends to award a Firm-Fixed Price (FFP) contract for this requirement.

Quote Submission Information

INSTRUCTIONS TO OFFERORS:

A. To assure timely and equitable evaluation of this quote, the offeror must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of two (2) separate parts:

Part I - Price

Complete (must be signed) Page 3 of RFQ (or contractor equivalent*)

Part II - Technical Capability

1. Sub-Factor One – Experience

2. Sub-Factor Two – Certifications

3. Sub –Factor Three – Manufacturer’s Cut Sheet

4. Sub – Factor Four – Approved Electrical Meters

*The offeror is not required to use Page 3 of this RFQ; however, if you chose not to use it, all of the information on Page 3 must be included in your offer.

B. The contracting officer has determined there is a high probability of adequate price competition for this acquisition. Upon examination of the initial offers, the contracting officer will evaluate responses and if adequate price competition exists, no additional cost information will be requested.

C. The contractor shall include the provisions at 52.212-3, Representation and Certifications-Commercial Items and shall be registered in System for Award Management (SAM) Registration: https://www.sam.gov/portal/public/SAM/ mailto:Nyron.cameron@us.af.mil mailto:Lauren.Reed-Smart@us.af.mil https://www.sam.gov/portal/public/SAM/

EVALUATION OF OFFERS:

The Government expects to award one Firm Fixed Price contract resulting from this request for quote to the responsible offeror whose offer conforming to this request for quote will be most advantageous to the Government. This acquisition shall be executed using the Subjective Tradeoff source selection evaluation process. The Government will evaluate offers based on technical capabilities and price. Technical factors will be weighted more heavily than price. The Government will make an award to the responsible contractor whose offer conforms to this request for quote, and is determined to be the most advantageous to the Government considering Price (Part I) and Technical Capability (Part II) factors.

PRICE: The Government will evaluate offers based on price proposed for all meters, and any other price related factors required by the solicitation.

TECHNICAL CAPABILITY: The Government will evaluate part II – Technical Capability on an Acceptable/Unacceptable basis.

Offerors receiving an Unacceptable rating for Technical Capability will not receive further consideration. If Sub-Factor’s One, Two, Three & Four are not submitted with the quote, the entire quote shall be considered unacceptable and shall be removed from consideration.

The following ratings will be used in rating technical capability:

Acceptable: Proposal meets the minimum requirements of the solicitation Unacceptable: Proposal does not meet the minimum requirements of the solicitation

The contractor at a minimum shall present an understanding of the following factors:

Sub-Factor One - Experience: Provide no more than five (5) recent/relevant projects for services including replacement of Utility meters (Gas, Electric and Water). Recent and relevant experience is defined as having occurred in the last 5 years preceding the date of the solicitation issuance.

Experience shall contain the following information:

1. Contractor’s Name

2. Contractor’s point of Contact (email & phone number)

3. Project Title

4. Detailed Description of Work (Performed by the offeror)

5. Contract Number

6. Contract Dollar Value

7. Period of Performance

Sub-Factor Two – Certifications: The contractor shall provide certifications for all employees assigned to work on this installation.

The certifications must show that the individuals are qualified and have experience working with utility systems similar in design and nature to those referenced in the PWS. The contractor shall maintain employee competency for duration of the contract. The contractor shall submit all certifications to the Contracting Officer with their bid schedule prior to award of contract.

Sub-Factor Three – Manufacturer’s Cut Sheet: The offeror must provide the manufacturer’s cut sheet for each of the meters being proposed for this project.

Sub-Factor Four - Electrical Meter Specifications: The following list of meters were evaluated, meet the AMRS meter specification and shall function within the AMRS platform. All networked devices, their integrated firmware and software will be approved by Civil Engineering (CE) for use in the AMRS. CE approval is contingent upon the device, in its fielded configuration, passing USAF cyber and AMRS compatibility testing. Meters not on the approved list shall be tested and approved by the government at Contractor’s expense.

• Schneider Electric ION8600

• Schneider Electric PM8000

• Electro Industries Nexus 1272

• Electro Industries Nexus 1262

• Schneider Electric PM5560

• Schneider Electric PM800 with PM8ECC network card

Testing process: Meters submitted will go thru a destructive and non-destructive PIN testing, as well as network and software integration testing. Manufactures must provide full firmware code and firmware versions. All meters must provide full data and adjustable sampling rates as required by the AF AMRS software. Meters at a minimum must meet cybersecurity requirements as identified in (AMRS – Advanced Meter Reading System).

Multiple meters may be required to accomplish this. All meters provided will be retained by the AF for ongoing patching and analysis in support of a security configuration guide. Any device submitted must communicate using MODBUS TCP-IP and integrate with the AF enterprise AMRS software. Devices must also comply with standards in UFC 4-010-06 and be approved under a system authority to operate under DODI 8510.01.

SITE VISIT INFORMATION: A site visit will take place on Friday, September 18th 2020 at 10:00 A.M EST. All parties will meet at the Commericial Gate. If you would like to attend, please submit your full name and contact information via e-mail to nyron.cameron@us.af.mil no later than September 17th 2020 at 10:00 A.M. EST.

QUESTIONS: Questions regarding this RFQ shall be submitted via email no later than Monday, September 21st 2020 at 10:00AM (EST). Any questions submitted after this date and time will not be entertained. Responses will be posted shortly after.

By signing, the offeror certifies that each price stated on each CLIN includes an appropriate apportionment of all costs, direct and indirect, all state and local taxes, overhead, and profit. OFFERS SHALL BE DUE BY Friday, September 25th 2020 AT 10:00

A.M. (EST).

Offeror’s Information

Offeror Name & Address: POC:

CAGE: Phone:

DUNS: Fax:

Tax ID: E-Mail:

ITEM

NUMBER DESCRIPTION QUANTITY UNIT UNIT

PRICE

TOTAL

PRICE

Replacement of Electrical Meters

Replacement of Water Meters

Replacement of Gas Meters

Total Price mailto:nyron.cameron@us.af.mil

Delivery Date:

The contractor shall deliver all services within 120 calendar days after receipt of

Award, Notice to proceed. This performance period is Mandatory, Negotiable.

Delivery To: 436 CE Attn: Mr. Tullous Burrow

600 Chevron Avenue Dover AFB, DE 19902

PAYMENT TERMS & DELIVERY:

The Government shall consider your “DISCOUNT TERMS” to be NET 30 unless following block is marked and filled-in completely:

The Government shall consider this offer to be FOB Destination unless following block is marked and filled-in completely:

FOB Other:

ADDITIONAL INFORMATION (for Offeror Use):

{Insert Name} DATE {Insert Title}