40007-252601-3.pdf
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- Attached to
- Custodial Services Bid Cancelled: 12/05/2025 - CANCELLATION OF BID State and local contract opportunity
- Solicitation number
- 40007-252601
- Issued by
- East Baton Rouge Parish, Baton Rouge City, Louisiana
About this file
This is Addendum No. 3 to Invitation to Bid 252601 issued by Baton Rouge Community College (BRCC) for custodial services at various BRCC sites. The addendum was issued on November 11, 2025, with bids scheduled for public opening on November 20, 2025, at 10:00 a.m. The contract start date has been revised from December 1, 2025, to December 15, 2025. Bidders are required to acknowledge receipt of this addendum, as failure to do so may render bid submissions non-responsive and subject to non-consideration. Any bidders who have already submitted bids and need to revise their responses based on this addendum must submit updated bid forms to the issuing department by the original bid due date and time; revisions received after bid opening will not be considered.
The addendum introduces a stipulated damages provision of $25 per occurrence for non-conforming or improperly performed services, with twelve specific violation categories identified including failure to service restrooms, emergency cleanup failures, critical safety violations, restocking failures, missed trash collection, major cleaning failures, unauthorized absences, incorrect chemical use, missed periodic tasks, defective floor care, staffing failures, and late reporting of required documentation. Additionally, uniform and identification violations are subject to the same $25 penalty. The contract establishes a correction period following written deficiency notice (ranging from 4 to 24 hours) during which the contractor may remedy the non-compliance; if uncorrected, damages are automatically assessed and deducted from the next invoice. Damages for different non-compliance events are generally cumulative. BRCC retains the right to withhold payment, terminate the contract for cause following repeated or material breaches, and employ alternative vendors to correct uncorrected deficiencies, with all associated costs charged to the contractor in addition to assessed liquidated damages.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| 40007-252601-5.pdf | ||
| 40007-252601-4.pdf | ||
| 40007-252601-2.pdf | ||
| 40007-252601-1.pdf | ||
| 40007-252601.pdf |
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Text version
ADDENDUM No. 3 Issue Date: 11/11/2025
Bid Number: 252601 Custodial Services Various BRCC Sites
Bids Will Be Publicly Opened: November 20, 2025 at10:00 a.m.
Your reference is directed to BRCC Invitation to Bid 252601 which is scheduled to open on
November 20, 2025. Notice is given to all parties that this Solicitation is amended by the
College as stated herein. This Addendum is hereby made an official part of this Solicitation.
Addition of Stipulated Damages and Contract Start Date
1. Stipulated Damages
If services are not in conformity or not performed within the requirements of the contract, the Contractor agrees to pay stipulated damages of $25 per occurrence.
Failure to Service a Restroom: Restrooms are unclean, unsanitary, or critically low on consumables (toilet paper, soap).
Emergency Clean-up Failure: Failure to respond to an urgent spill, accident, or hazard notification within the contractual response time (2 hours).
Critical Safety Violation: Improper use/storage of chemicals (no MSDS available), blocking emergency exits with equipment, or use of non-HEPA vacuums in sensitive areas.
Restocking Failure (Facility-Provided Items): Failure to refill facility-provided dispensers (e.g., specialized soap, paper towels) after being notified of the supply.
Failure to Empty Trash: Missed collection in a designated area (e.g., a full floor, or a specific department).
Major Dusting/Cleaning Failure: Significant accumulation of dust, visible dirt on hard floors, or uncleaned glass entrances in a major common area (lobby, main hallway, large conference room).
Unauthorized Absence/Missed Service: The entire facility or a designated zone is not serviced on a scheduled day/night without prior written approval.
Incorrect Chemical Use: Use of non-approved chemicals, resulting in odor, damage, or required remediation.
Missed Periodic Task (e.g., Quarterly Carpet Cleaning, Bi-Annual Window
Cleaning): Failure to complete a scheduled periodic service on the agreed-upon date.
Defective Floor Care: Substandard floor finish/waxing requiring re-work, improper stripping, or damage to baseboards/fixtures during floor care.
Staffing/Supervision Failure: Failure to provide the required Site Supervisor or minimum agreed-upon labor hours for a shift without prior written approval.
Late Reporting: Failure to submit required monthly quality assurance reports or incident reports within the agreed-upon timeframe.
Uniform/Identification Violation: Employee on-site without proper uniform or required ID badge
Additional Stipulated Damages Terms
Notification: The Owner shall provide the Contractor with written or electronic notification of any deficiency (the "Deficiency Notice"). The Deficiency Notice will identify the date, time, location, and nature of the non-compliance.
Correction Period: The Contractor shall have the specified period (e.g., 4 hours, 24 hours) from receipt of the Deficiency Notice to correct the deficiency.
Assessment: If the deficiency is not corrected within the specified period, the stipulated damages specified above will be automatically assessed against the
Contractor and deducted from the next invoice.
Cumulative Damages: Stipulated Damages for different non-compliance events are generally cumulative. For example, a single incident may result in a penalty for a safety violation and a penalty for a failure to correct within the specified time.
Right to Cure vs. Withhold Payment: The assessment of stipulated damages does not limit the Owner's right to withhold payment for unperformed services or to terminate the contract for cause in the event of repeated or material breaches.
Mitigation of Damages: The Owner retains the right to employ an alternative vendor to correct deficiencies not addressed by the Contractor within the specified cure period. The Contractor shall be liable for all costs associated with such third-party services, in addition to any assessed Liquidated Damages.
2. Contract Start Date
The date for the start of the contract has been revised. The contract start date was
December 1, 2025. That date has been changed to December 15, 2025.
Failure to acknowledge receipt of this addendum may render the bid submission non-responsive and subject to non-consideration.
ACKNOWLEDGEMENT: This Addendum may be signed and returned with your bid. If you have already submitted your bid and this Addendum does not cause you to revise your bid, you may acknowledge receipt of this Addendum by identifying your business name and by signing where indicated and submitting Addendum to BRCC prior to bid opening date and time. BRCC reserves the right to request a completed Acknowledgement at any time. Failure to execute an
Acknowledgement shall not relieve the bidder from complying with the terms of the Invitation to
Bid.
Signature of Authorized Bidder: Company:
(Must be signed and dated) (Typed or printed)
REVISION: If you have already submitted your bid, and this Addendum creates a need to revise/clarify your original response in any way, you must indicate any change(s) on an updated bid form. You should acknowledge receipt of this Addendum by identifying your business name and by signing where indicated. To be considered, your addendum response must be submitted to and received by the issuing department to the address stated in the original ITB no later than the specified bid due date/time. Revisions received after bid opening date and time shall not be considered and you shall be held to your original bid.
Signature of Authorized Bidder: Company:
(Must be signed and dated) (Typed or printed)
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