4-SOW Design Build AV-Electrical-Data-062725.docx

JEFFERSON COUNTY STATEMENT OF WORK FOR

Dakota Building EOC Audio/Visual, Electrical and Data

I. BACKGROUND AND OBJECTIVES

Several years ago, Jefferson County (County) moved its Sheriff’s Dispatch out of the 2nd floor of the Dakota Building to the City of Lakewood, Colorado to the joint dispatch facility known as Jeffcom. The vacated 2nd floor Dispatch area, approximately 5,137 +/- square feet, has been used to supplement the Sheriff’s Training Academy since that time. The County would now like to update the former dispatch area to be the County’s primary Emergency Operation’s Center (EOC) and technologically connect it to the current EOC on the 1st floor, the 2nd floor west training room, the computer training laboratory in the basement of the Dakota Building, and the 1st floor radio room. The 1st floor EOC, 2nd floor west training room, radio room, and basement area will be used to supplement the primary EOC on the 2nd floor for the County and other municipal and non-profit organizations. The Wilbur Richie Room will be used for media briefings.

The County is looking for a Design/Build Contractor for this Federally funded project to provide the infrastructure and connection to the current 1st floor EOC, 1st floor radio room, 2nd floor west training room, 1st floor Media Briefing Room (Wilbur Richie Room), and basement spaces into what will collectively be known as Jefferson County’s EOC.

The project is located at 800 Jefferson County Parkway Golden, CO 80401.

Capitalized words not defined herein shall have the meanings attributed to them in the contract to which this Statement of Work is attached (the “Contract”).

Jefferson County reserves the right to determine if any proposed materials are approved or rejected.

II. SUMMARY OF WORK TO BE PERFORMED

A. Contractor shall provide all labor, materials, equipment, and supervision to complete the Work, including drawings, proper permitting, as well as any other requirements needed for the above-described Work including but not limited to

1. Video Conferencing:

When completed, the goal is to have five spaces within this building linked together with a point-to-point video conferencing solution enabling all the rooms to share content and verbally communicate with one another or function independently on an as needed basis. This system needs to have the ability to be isolated from the internet, maintaining integrity and functionality in the event of a massive internet outage or cyberattack. These rooms will also need to be able to collaborate with external municipalities and agencies either through the video conferencing hardware solution or via software solutions such as Cisco WebEx or Microsoft Teams. The County is aware that external collaboration will require the use of the internet, but the internal collaboration should not be restricted by that requirement.

Another key requirement for these rooms is simplicity of operation. This will require a control solution that is intuitive and easy to understand. Control of these rooms should be very similar, so that a person who is familiar with operating one of the rooms could easily step into another room and feel comfortable operating the audiovisual system without being specifically trained on that room. Simplicity and consistency throughout all six spaces is essential.

When applicable, Jefferson County would like to reuse or repurpose as much of the existing audiovisual equipment as possible. Not every room is currently outfitted with gear, but there are existing monitors, projectors, equipment racks and other items that could be integrated into the new solution with the hope that this would be a cost savings for Jefferson County. The Contractor shall evaluate the existing equipment for compatibility with the digital accessibility requirements and standards with the proposed solution and make recommendations as to what equipment can be repurposed and what should be discarded without compromising the integrity of this solution. The Contractor shall also disassemble and remove any existing wiring or mounting solutions that are no longer necessary with the new solution.

The six (6) areas that will comprise the new EOC spaces are named as follows:

1. First Floor Emergency Operations Center (“Old” EOC)

2. First Floor Media Briefing Room (Wilbur Richie Conference Room)

3. Dakota Training Lab - Lower Level Basement

4. West Training Room - Second Floor

5. Second Floor Emergency Operations Center

6. Radio Room (First Floor Dakota Building)

The following is a brief description of each room, outlining existing equipment and project requirements:

First Floor Emergency Operations Center (“Old” EOC):

This space currently employs a Mersive Technologies Video Wall that was implemented in July 2013. In addition to the video wall, there are six other wall mounted televisions in this space that are currently used for viewing news and other television content provided by DirecTV. There is a seventh, larger wall mounted television that is used not only for DirecTV content but also for local display presentation from a laptop. The proposed audiovisual solution should maintain similar monitor counts and functionality, reusing any of the existing equipment if deemed appropriate. If the equipment is not capable to be re-used, please provide a system that will ensure connectivity and ease of use. This space should have audio and visual capabilities to communicate with the other four areas of the EOC as previously noted. Preferred: Each station in the EOC would have a microphone that situational updates could be provided from and heard in all subsequent areas of the Dakota Building.

First Floor Media Briefing Room (Wilbur Richie Conference Room) This space currently has a projection system which should be replaced with a large television for video presentation within the room. The room needs the capabilities to hold remote meetings through modern video-conferencing tools (i.e., Microsoft Teams, Zoom etc.). This room should be able to display the information from the other rooms listed above. This room should be able to hear audio from the other rooms within the EOC spaces, but does not have a requirement to allow interaction with the other spaces.

Dakota Training Lab – Lower Level (Basement):

This is a computer lab which has a projection screen and projector that displays content from an instructor location (podium). This space should have audio and visual capabilities to communicate with the other four areas of the EOC as previously noted, as well as have the capability of displaying content that is being shared by the other EOC locations.

This room should be equipped with TV monitors to help create situational awareness. These screens would be used to display media, news, etc. from either outside content or content being shared by the other EOC locations. This area should have a similar in-ceiling sound system to allow for briefing to be heard from the rest of the Dakota building. Preferred that a portable microphone/podium set up is utilized to provided updates from this room to the rest of the Dakota Building. This allows for the updates being provided from this room to be heard by the rest of the facility.

West Training Room – Second Floor:

This space currently has a 70” wall mounted television that is used for displaying local content from a laptop. This space should have audio and visual capabilities to communicate with the other four areas of the EOC as previously noted. There are existing obsolete projector mounts and cabling that the Contractor shall remove from the room during installation. The current 70” TV should be utilized to support one of the other requested locations for TV’s. This area should have a similar in-ceiling sound system to allow for briefing to be heard from the rest of the Dakota building. It is preferred that a portable microphone/podium set up is utilized to provide updates from this room to the rest of the Dakota Building. This allows for the updates being provided from this room to be heard by the rest of the facility. A requirement in this space is for a video wall mounted in the front of the room, east side. Number and size of televisions to be determined by the design/build team. The ability to show multiple images on these displays or have a single, large image displayed across the wall is a requirement of this system. Additional monitors will also be located throughout the room as, which will be capable of displaying DirecTV content or shared content from any of the other four rooms that make up the EOC. This space should have audio and visual capabilities to communicate with the other four areas of the EOC.

Second Floor Emergency Operations Center:

This space will become the primary space of the expanded EOC. A requirement in this space is for a video wall mounted in the front of the room. Number and size of televisions to be determined by the design/build team. The ability to show multiple images on these displays or have a single, large image displayed across the wall is a requirement of this system. Additional monitors will also be located throughout the large room as well as in adjacent offices, which will be capable of displaying DirecTV content or shared content from any of the other four rooms that make up the EOC. This space should have audio and visual capabilities to communicate with the other four areas of the EOC as previously noted.

This room will be equipped with workstations throughout the space, as such it is desired that a member of the Emergency Operations Center be able to “cast” content to the video wall in a desired matrix or all screens all at once from their dedicated workstation. These workstations will be desired to connect to a multitude of device types with a bring-your-own-device (BYOD) setup. Considerations and recommendations are desired to be provided by the Contractor. This area should have a similar in-ceiling sound system to allow for briefing to be heard from the rest of the Dakota building. Preferred: Each station in the EOC would have a microphone that situational updates could be provided from and heard in all subsequent areas of the Dakota Building as well as a portable microphone option and podium mount for briefings. To gather the Emergency Operations Center attention that an essential element of information has been identified or a briefing is needed, a single press button should be available that turns on two visual lights with audio sound.

Radio Room (First Floor Dakota Building) The Radio Room is a roughly 10’x10’ space located on the same floor as the First Floor Emergency Operations Center. This room needs the ability to see and hear what is happening in the other four locations. There may be occasions where multi-directional verbal and video communication is necessary with the other four locations. The primary video input in this room will be a laptop. Content from this laptop will need to be shared locally and remotely with the other EOC locations. This area should have a similar in-ceiling sound system to allow for briefing to be heard from the rest of the Dakota building. Preferred: Radio room should have the capability to have a microphone in the room to allow broadcast communication to the other rooms.

The Contractor shall provide suggestions, solutions and ideas for review and approval by the County that also adhere to the limitations of the technology and physical spaces involved. The Contractor shall provide all infrastructure requirements for the proposed solution. This would include but is not limited to power, data, and any structural elements such as reinforced walls.

1. Electrical:

Provide additional circuits as required and update electrical panel circuit breaker directories. Provide the electrical infrastructure necessary to install and operate the video conferencing and audio systems.

2. Low-voltage Cabling (Cat6):

· New cabling to all workstations within the Second Floor Emergency Operations Center. Each workstation will have two (2) monitors, computer and phone.

· Abide by all local building codes and Building Industry Consulting Service International (BICSI) rules and regulations for low voltage and fiber optic installation and be able to provide Jefferson County with a CommScope Network Infrastructure Warranty.

· Obtain approval for proposed changes of cabling path to communication closet or for other products besides CommScope or Uniprise cabling products to use from the County Representative.

· Install sleeves, racks, grounding, and race ways where applicable.

· Furniture layout will be determined by selected Furniture Proposal which is anticipated to be provided at the start of this project.

· New network switches and patch panels necessary to accommodate all new cabling

· Sheriff IT standard for network switches is MS225-48FP – x2.

· SFPs will be required – x2.

· Patch cables for connections between patch panels and switches.

· Recommend additional PDUs for network switches.

· Single-mode fiber run from Second Floor Emergency Operations Center to the Dakota Data Center.

· Discuss Fiber Optic options prior to completing any fiber optic requests with the County Representative.

· Re-locate existing cabling within the Second Floor Emergency Operations Center to the network closet that will contain the network equipment listed above (i.e. relocate/re-pull existing cabling to different network closet).

3. Audio It is critical that audio is established in all the above rooms and can be broadcast to support operational coordination meetings. The Main Floor EOC already has speakers wired into the ceiling that can be re-purposed if compatible, but all other rooms should address the need for audio to be included. The sound system is expected to be able to support briefings from the different identified rooms, broadcast TV and radio audio as well as support any audio needed from streaming services.

B. Replace and level any raised flooring.

C. All Work shall comply with any applicable licensing requirements from the jurisdiction having authority.

D. Contractor shall verify electrical requirements and circuit capacity prior to ordering equipment.

III. PERFORMANCE STANDARDS OR SPECIFICATIONS

A. All Work shall be performed in accordance with local, federal and state laws, rules and regulations, as amended, including, but not limited to, the 2010 Americans with Disabilities Act Standards (ADAS) and digital accessibility standards.

B. All Work shall conform to current codes as adopted and amended by the jurisdictions having authority, including but not limited to the City of Golden Building Department and Golden Fire Department.

IV. DELIVERABLES

Contractor shall:

A. Provide a bar chart schedule as specified in the Contract to include design, procurement, and construction with a sufficient number of activities to allow effective monitoring of the Work.

B. Provide stamped construction drawings and specifications (“Drawings and Specifications”) acceptable to the County and jurisdictions having authority.

C. Provide submittals and/or shop drawings as required for all materials and equipment.

D. Provide one (1) electronic plus three (3) hard copies of the as-built drawings prepared in AutoCAD 2022 (minimum AutoCAD 2020) – DWG format and one (1) electronic copy in .pdf format. Include reference files, block files, and plot files. Also provide documentation and ASCII.txt files describing pertinent information to the files including a list of layers, drawing strategies, etc.

E. Provide one (1) electronic plus three (3) hard copies of the Operation and Maintenance Manuals and wiring diagrams for all equipment.

F. Provide one (1) electronic plus three (3) hard copies of all warranty documents.

G. Provide training for the County’s staff for any new equipment.

H. Provide on call 24/7 support of the system in the event there is an issue that cannot be fixed by either the County OIT staff or the Emergency Management Team. This would only be utilized during an EOC activation when all other options have been exhausted.

V. SCHEDULE AND PERIOD OF PERFORMANCE

a. The Contractor shall commence Work on the date specified in the notice to proceed.

b. The period of performance shall be in accordance with the proposal.

c. Contractor shall coordinate the Project Schedule with Facilities Management (an authorized designee of the County Representative).

d. During installation, Contractor shall perform Work during regularly scheduled business hours, which are Monday – Thursday 7:00 a.m. to 4:30 p.m.

e. Noisy and/or disruptive work shall be performed before or after regularly scheduled business hours and coordinated with the County’s authorized representative.

VI. CONTRACTOR RESPONSIBILITIES

The Contractor Shall:

a. Complete all Work in a first-class workmanship manner to the satisfaction of the County Representative within the specified period of performance.

b. Provide all labor, materials, equipment, and supervision to complete Work.

c. Thoroughly review and become familiar with any existing plans, utility drawings, existing conditions, etc.

d. Schedule all meetings and site visits through the County’s Project Manager.

e. Provide structural, electrical and AV design services as required for the project.

f. Create all drawings in AutoCAD (preferably 2022, but a minimum of 2020), DWG format, in design and layer standards acceptable to Jefferson County.

g. Schedule and conduct progress meetings at reasonable intervals in which the County and Contractor’s design/build team discuss progress, cost, schedule, and issues. Prepare and distribute meeting agendas prior to the meeting and distribute minutes one week or less after all meetings.

h. Protect all County buildings and the surrounding areas from damage and return to original condition if damaged or disturbed.

i. Verify all site conditions, field measurements, and electrical/mechanical requirements prior to ordering materials or equipment.

j. Secure all vehicles, materials, and equipment while not in use.

k. Schedule all Work, materials delivery, and building access with the County Representative. The County will not receive or sign for materials and/or material deliveries.

l. Ensure all products are stored and transported in accordance with the manufacturer’s specifications.

m. Provide to the County Representative Material Safety Data Sheets (M.S.D.S.) for all materials and products stored and applied onsite.

n. Supply all equipment necessary for transporting materials to work area.

o. Obtain all necessary permits through the authorities having jurisdiction.

p. Safely barricade all work to ensure safe separation of Contractor’s materials, equipment and operations from County employees and other individuals in the building.

q. Properly dispose of all trash, debris, and waste daily. Properly dispose of demolished material. Coordinate dumpster location with County Representative.

r. Provide completed background check form(s) to County Project Manager a minimum of two weeks before individual(s) is required on site.

s. Display the personnel-specific security badge(s) provided by the County at all times while working on site. Said badges shall not be shared among Contractor or Sub-contractor personnel.

t. Ensure personnel working on-site have obtained Criminal Justice Information Systems (CJIS) Certification through the Colorado Bureau of Investigation CJIS Vendor Management Program. Provide all CJIS Certification Certificates to the County.

u. Schedule all testing and inspections as required for approval by authorities having jurisdiction.

v. Provide quality assurance testing as required (for example network fiber continuity).

w. Coordinate the work of its consultants and subcontractors with work that is performed by or contracted separately by the County.

x. Be responsible for all quality control.

y. Provide a one-year warranty from the date set forth in the Notice of Substantial Completion for all Work issued by the County Representative pursuant to Section VII (County Responsibilities). Provide any longer-term warranties on equipment or materials used by the Contractor as may be provided by the manufacturer.

z. Abide by all County policies regarding the work site.

VII. COUNTY RESPONSIBILITIES

The County shall:

a. Provide coordination through the County Representative.

b. Provide background checks on personnel used by the Contractor and issue individual-specific badges to qualified personnel. Note: Background checks may take up to 10 days to complete.

c. Remove Contractor personnel found without a badge or wearing a badge not issued to him/her from the jobsite immediately.

d. Provide existing drawings and other pertinent information in the possession of Jefferson County Facilities Management.

e. Provide a timely review of shop drawing and submittals.

f. Provide a location for the storage of materials, equipment, and supplies

g. Provide pre-arranged access to the subject building.

h. Provide access to restrooms on site.

i. Provide water and power as required for the Work.

j. Attend meetings scheduled by the Contractor.

k. Provide timely reviews of designs and other deliverables.

l. Issue a Notice of Substantial Completion after all approvals are completed in accordance with the Contract.

VIII. ACCEPTANCE CRITERIA

The County Representative shall consider all Work complete upon approvals from all authorities having jurisdiction in conjunction with a visual inspection of the Work to verify compliance with specifications, deliverables, and industry and performance standards, and to ensure the functional operation of equipment. Defects will be corrected in accordance with Contract terms. Acceptance will be provided after all requirements of final completion are met in accordance with the terms and conditions of the Contract.

IX. PRICING AND PAYMENT

Contractor shall be paid in accordance with the terms and conditions of the Contract.

X. DOCUMENTS APPLICABLE TO THIS STATEMENT OF STATEMENT OF WORK

a. Attachment A – Dakota Building Floor Plans

b. Attachment t B – Furniture Layout (PENDING)

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