4.02 RFQ N6817125Q0065.pdf

SEE ADDENDUM

(No Collect Calls)

N6817125Q0065 01-Aug-2025

b. TELEPHONE NUMBER

39-081-568-4057

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 15 Aug 2025

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N681719. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SEBASTIANO PACIELLO

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

1301264065

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVSUP FLC SIGONELLA NAPLES OFFICE SHORE

PSC 817 BOX 50

FPO AE 09622

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,000

NAICS:

541715

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF56

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Surveillance of Vector-borne Infections

FFP

Non-personal service for Vector-borne Infections, in accordance with the Performance Work Statement.

FOB: Destination

MILSTRIP: 1301264065

PURCHASE REQUEST NUMBER: 1301264065

PSC CD: R799

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 12 Months OPTION Surveillance of Vector-borne Infections

FFP

Non-personal service for Vector-borne Infections, in accordance with the Performance Work Statement.

FOB: Destination

PSC CD: R799

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 30-SEP-2025 TO

29-SEP-2026

N/A N/A

0002 POP 30-SEP-2026 TO

29-SEP-2027

N/A N/A

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Research Support Services Contract for Surveillance of Vector-borne Infections

Part 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide support for vector-borne infection surveillance ain Ghana. The U.S. Naval Medical Research Unit EURAFCENT (NAMRU EURAFCENT) and the U.S.

Government will not exercise supervision or control over the contract service providers performing the services outlined in this contract. The service providers will be accountable solely to the Contractor, who is ultimately responsible to NAMRU EURAFCENT and the U.S. Government.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, consumables, and non-personal services necessary to conduct surveillance for vector-borne infections within the Ashanti Region of southern Ghana, as outlined in this Performance Work Statement (PWS). The Contractor may receive government-furnished property and services as specified. The Contractor shall perform all tasks in accordance with the standards set forth in this contract. Contractors shall be knowledgeable of GHANAIAN partners that live in Ghana and are headquartered there. Contractors shall have laboratory capabilities in Kumasi where vector speciation and molecular analysis can be done on site.

The contractor must be present on the ground in the Ashanti region of Ghana, and in a position to operate in the field as needed to collect vectors (mosquitoes and ticks) to support NAMRU EURAFCENT's vector surveillance program. Along with the collections, the contractor must correctly label, handle, store, identify, and transport these vectors. Proper morphological identification of mosquitoes and ticks is essential to the performance of this contractor, and to ensure accurate surveillance of disease-carrying vectors. In safeguarding the samples prior to more in-depth molecular testing at Noguchi, the contractor must have reliable laboratory space that is free from contamination, protected from theft or vandalism, and contains reliable power for storing vector samples at cold temperatures. Lab staff must have daily access, as well as off-hours access to respond to outages that may interrupt power- thereby maintaining samples cold as to not damage their future analysis

1.2. Federal wide Assurance: Human Subject Research (HSR) may be required under this contract. No award involving research with human subjects will be executed unless the Contractor, including all relevant subcontractors, holds an active Federal Wide Assurance (FWA) issued by the Department of Health and Human Services (DHHS). A review by the Navy Human Research Protection Office (HRPO) must be completed before any funding can be allocated to a CLIN (Contract Line Item Number) containing HSR services. The Contracting Officer’s Representative (COR) will be responsible for coordinating with the HRPO to ensure that the necessary Institutional Review Board (IRB) protocols are approved prior to initiating services involving HSR. The award of any Task Order that includes HSR services will not be finalized until the Contracting Officer has received the required signed HRPO documentation. All completed HRPO documents will be maintained in the physical contract file.

1.3. Background:

1.3.1. In tropical and subtropical regions, ticks are significant vectors of disease and contribute substantially to economic losses by affecting both animal health and productivity. Of the nearly 50 endemic tick species known to infest domestic animals in Africa, the genera Amblyomma, Hyalomma, and Rhipicephalus have the greatest impact on livestock health. These vectors are capable of transmitting Crimean-Congo Hemorrhagic Fever (CCHF), Alkhurma Hemorrhagic Fever (AHF), Q-fever caused by Coxiella burnetti, rickettsial diseases caused by various obligate intracellular, Gram-negative bacteria, and potentially other pathogens of public health concern.

Previous research by NAMRU EURAFCENT has identified human exposure to the CCHF virus in slaughterhouse workers and detected ticks carrying CCHF virus in the Ashanti Region of Ghana.

However, the overall threat from vector-borne pathogens remains poorly defined across the entire country. This effort aims to assess the prevalence of vector-borne diseases to better understand the public health risks in Ghana and the wider West African region, and to inform the combatant commands (COCOMs) about potential infectious disease threats. To achieve this, vector samples are needed from geographically diverse regions within Ghana.

1.4. Objectives: The overall objectives of the surveillance efforts and for which the contractor shall provide services are as follows:

1.4.1.To collect and perform entomological identification of ticks and mosquitoes from livestock.

1.4.2.To identify and determine the dominant vector species in the Ashanti Region of southern Ghana.

1.5 Tasks:

For vector surveillance, the contractor shall:

1.5.1. Collect mosquitoes and ticks from field sites agreed upon by NAMRU EURAFCENT and the contractor. The contractor shall ensure the collection of 50 to 5,000 mosquitoes and 20 to 800 ticks per quarter.

1.5.2. Ensure proper collection, labeling, handling, storage, and transport of samples. Samples will be transported daily to the laboratory for temporary storage until they are ready to be shipped to the Noguchi Memorial Institute for Medical Research (NMIMR) for further analysis.

1.5.3. Ensure accurate entomological identification of the collected vectors.

1.5.4. Ensure the implementation of proper procedures at all study sites and coordinate the supervision of surveillance staff across all sites.

1.5.5. Recruit and train staff for the study, covering areas such as ethics, field sample collection, and vector entomological identification.

1.5.6. Maintain communication between the appointed NAMRU EURAFCENT Point of Contact, the

NAMRU EURAFCENT Ghana Director, and the NMIMR Principal Investigator (PI) regarding any challenges in meeting the deliverables.

1.5.7. Provide activity reports to the NAMRU EURAFCENT Ghana Director on a monthly, quarterly, or annual basis, as determined by the NAMRU EURAFCENT Ghana Laboratory Director. Ad hoc reports may also be requested if surveillance data indicates the need for additional information.

1.5.8. Safeguarding of Biological Samples:

The Contractor shall be responsible for the safeguarding of all biological samples collected under this contract. All samples shall be securely stored within the Contractor’s facility in accordance with the study protocol and applicable laboratory standard operating procedures (SOPs). The Contractor shall prepare and maintain the necessary supplies and equipment—such as refrigerators, freezers, liquid nitrogen tanks, and incubators—to ensure that biological specimens are stored under appropriate and specified conditions.

The Contractor shall also be responsible for the transport of biological samples to and from study sites, following schedules mutually agreed upon by the NMIMR Principal Investigator (PI) and NAMRU EURAFCENT. All sample transport shall comply with International Air Transport Association (IATA) regulations for the shipment of biological materials. Samples shall be transported using approved shipping containers and maintained at the required temperatures throughout the duration of transport.

1.6. Scope: This contract provides support for the surveillance of vector-borne infections at sites located within the Ashanti Region of southern Ghana. The primary objective of this effort is to identify arthropod vectors that may be responsible for the transmission of CCHF, Q-Fever, rickettsial diseases, and other vector-borne pathogens of public health importance. Surveillance represents one of three strategically selected sites intended to enhance understanding of vector diversity and pathogen prevalence across Ghana. The other two surveillance sites are outside the scope of this contracting action and will be supported under separate efforts.

1.7. Period of Performance: The period of performance shall be for one (1) base year of 12 months and one (1) 12-month option year. The period of performance reads as follows:

Base Year: 30 September 2025 – 29 September 2026 Option Year 1: 30 September 2026 – 29 September 2027

1.8. Quality Control (QC): The contractor shall establish and maintain an effective Quality Control (QC) program to ensure all services are delivered in full compliance with the requirements outlined in this Performance Work Statement (PWS). The QC program shall include documented procedures to detect, prevent, and correct deficiencies in critical activities such as participant enrollment, sample collection, handling, storage, and transport. The contractor shall promptly notify the NAMRU EURAFCENT Ghana Laboratory Director of any identified deficiencies and take corrective action, including retraining of surveillance personnel as necessary, to ensure continuous improvement and non-recurrence of service failures.

1.9. Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). The QASP outlines the Government’s systematic approach to monitoring and assessing contractor performance against established performance standards. It specifies the methods for applying these standards, the frequency of surveillance activities, and the minimum acceptable levels of performance, including defect rates. This plan ensures accountability and provides a framework for consistent and objective performance evaluations.

1.10. Recognized Holidays: The contractor is not required to work on the Ghanaian holidays listed below:

New Year’s Day Constitution Day Independence Day Good Friday Easter Monday May Day (Workers’ Day) Eid-El –Adha Eid-El-Fitr Founders Day Farmers’ Day Christmas Day Boxing Day

1.11. Hours of Operation: The Contractor shall conduct business on a full-time basis, generally forty (40) hours per week, between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, excluding Ghanaian federal holidays and periods when Ghanaian Government facilities are closed due to local or national emergencies, administrative closings, or similar government-directed closures. For cost-reimbursement contracts, the contractor shall not be reimbursed for any time when Government facilities are closed for the reasons stated above. The Contractor is responsible for maintaining an adequate workflow to ensure uninterrupted performance of all tasks outlined in this Performance Work Statement (PWS), except during approved closures. When recruiting personnel, the contractor should prioritize workforce stability and continuity, as these are essential to the successful execution of contract requirements.

1.12. Place of Performance: The work to be performed under this contract will be performed at contractor’s site and surrounding field sites, as agreed upon by NAMRU EURAFCENT and contractor, and as listed in the study protocol. No new sites will be implemented without the concurrence of NAMRU EURAFCENT.

1.13. Type of Contract: The government will award a firm fixed-price contract.

1.14. Security Requirements: Contractor personnel performing work under this contract shall possess a security clearance as required bythe contractor for entry and work at their facilities at time of the proposal submission and must maintain the level of security required for the life of the contract. No U.S. Government security requirement applies.

1.14.1. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.14.2. Key Control: The contractor shall be responsible for key control and shall follow local regulations when implementing their key control measures.

1.15. Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post-award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. Additionally, the Contracting Officer, Contracting Officer’s Representative (COR), and other appropriate Government personnel may hold periodic meetings with the Contractor to assess performance.

During these meetings, the Contracting Officer will communicate the Government’s assessment of the Contractor’s performance, and the Contractor shall inform the Government of any issues or concerns impacting contract execution. Both parties should take appropriate actions to address and resolve outstanding matters. Participation in these meetings shall be at no additional cost to the Government.

1.16. Contracting Officer’s Representative (COR): The Contracting Officer’s Representative (COR) will be designated in a separate letter issued by the Contracting Officer. The COR is responsible for monitoring all technical aspects of the contract and aiding in contract administration. The letter of designation will outline the specific duties, responsibilities, and limitations of the COR. A copy of this letter will be provided to the Contractor. The COR is not authorized to make any changes to the terms and conditions of the contract, including cost, price, delivery schedules, or performance requirements.

1.17. Identification of Contractor Employees: All contractor personnel must clearly identify themselves as such in all interactions where their status may not be immediately apparent, including during meetings, when answering Government telephones, or in any other setting where misidentification could occur. This is to prevent any misunderstanding by members of the public or other third parties that contractor personnel are Government employees. All documents, reports, or deliverables produced by contractor personnel shall be appropriately marked to indicate contractor authorship or participation. Additionally, contractor personnel are required to obtain and visibly always wear an appropriate identification badge while performing duties under this contract.

1.18. Contractor Travel: The contractor shall be required to travel within the Ashanti Region of Ghana during the performance of this contract to provide technical assistance at designated field sites. Travel may also be necessary to off-site training locations, including the transport or shipment of training materials. All travel must be approved in advance by the Government and coordinated with the Contracting Officer’s Representative (COR). Authorized travel expenses shall be reimbursed in accordance with the applicable provisions of the Joint Travel Regulations (JTR) and subject to the availability and limitation of funds specified in this contract.

1.19. Other Direct Costs: The Contract will cover materials necessary for training, rental of suitable training venues, consumables required for basic operations at sites involved in the study and surveillance, communication costs, and payment for a courier to transport samples to the Noguchi Memorial Institute for Medical Research (NMIMR). Additionally, the contract will include financial compensation for staff who are appropriately trained and participate in sample collection, handling, and storage at the study sites. It is specified that, for training or meetings, no government funds may be used to purchase food, beverages, alcohol, or other refreshments.

1.20. Data Rights: In accordance with DFARS 252.227-7015 and DFARS 252.227-7032, the Government holds unlimited rights to all documents and materials produced under this contract. All documents and materials, including the source code of any software developed, shall be the property of the Government, with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used, reproduced, or sold by the contractor without the written consent of the Contracting Officer. All materials provided to the Government will remain the sole property of the Government and may not be utilized for any other purpose. This right does not waive any other Government rights.

1.21. Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may have access to, receive, or participate in the development of proprietary or source selection information (such as cost or pricing data, budget analyses, specifications, work statements, etc.) or may perform evaluation services that could result in an actual or potential Organizational Conflict of Interest (OCI) as defined in FAR Subpart 9.5. The Contractor must immediately notify the Contracting Officer upon becoming aware that such access or involvement may create an actual or potential OCI and submit a plan to the Contracting Officer (KO) outlining how it will avoid or mitigate the OCI. The acceptance of the Contractor’s mitigation plan will be solely at the discretion of the KO. Should the KO determine that the OCI cannot be adequately avoided or mitigated, the KO may take further actions as necessary, including prohibiting the Contractor from participating in future contracts that may be affected by the OCI.

1.22. Phase In/Phase Out Period: N/A

1.23. Technical Point of Contact (TPOC):

TBD

Part 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer (KO) to administer the contract. Such an appointment shall be in writing and shall state the scope of authority and limitations. This individual has the authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have the authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have the privacy of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AHF Alkhurma Hemorrhagic Fever CCHF Crimean-Congo Hemorrhagic Fever CCHFV Crimean-Congo Hemorrhagic Fever virus COCOM Combatant Command COR Contracting Officer Representative DFARS Defense Federal Acquisition Regulation Supplement DHHS Department of Health and Human Services DOD Department of Defense FAR Federal Acquisition Regulation FWA Federalwide Assurance GHS Ghana Health Service HRPO Human Research Protection Office HSR Human Subject Research IATA International Air Transport Association IRB Institutional Review Board JTR Joint Travel Regulation KO Contracting Officer NAMRU EURAFCENT Naval Medical Research Unit No. 3 NMIMR Noguchi Memorial Institute for Medical Research OCI Organizational Conflict of Interest ODC Other Direct Costs PI Principal Investigator POC Point of Contact PPE Personal Protective Equipment PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control SOP Standard Operating Procedures TE Technical Exhibit TPOC Technical Point of Contact WHO World Health Organization

Part 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES

3. GOVERNMENT PROPERTY ITEMS AND SERVICES:

3.1. Services: N/A

3.2. Facilities: N/A

3.3. Utilities: N/A

3.4. Equipment: The Government may provide equipment, including but not limited to, freezers and refrigerators, to support sample storage. All provided equipment will remain the property of the Government and must be returned upon completion of the contract's scope of work.

3.5. Materials: N/A

Part 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: N/A

4.2. Equipment: The contractor shall provide microscopes, incubators, biosafety cabinets, freezer, fridge space, etc. in support of study procedures, as needed.

Part 5

APPLICABLE PUBLICATIONS

5. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

5.1. The contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

Part 6

ATTACHMENT/TECHNICAL EXHIBIT LISTING

6. ATTACHMENT/TECHNICAL EXHIBIT LIST:

6.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary (PRS)

6.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

6.3. Attachment 3/Technical Exhibit 3 – Special Licensing Agreement

TECHNICAL EXHIBIT 1

Performance Requirements Summary

Quality Assurance Surveillance Plan (QASP)

1. Purpose: The Quality Assurance Surveillance Plan (QASP) will be used to ensure that the Government has an effective and systematic method of monitoring the contractor’s performance. It will serve as a tool to verify that the contractor is delivering all services outlined in the PWS in a timely, accurate, and complete manner.

2. Performance Standards:

a. Schedule: The due dates for deliverables and the actual accomplishment of the schedule will be assessed against original due dates and milestones established for the contract or task order(s).

b. Deliverables: The deliverables required to be submitted will be assessed against the specifications for the deliverables detailed in the PWS for the required content, quality, timeliness, and accuracy.

c. Past Performance: In addition to assessing the schedule, deliverables, and cost performance as outlined above, and in accordance with FAR 42.15, the Government will evaluate the Contractor's adherence to contract requirements and standards of good workmanship. This evaluation will also consider the contractor’s compliance with contract schedules, including administrative performance, as well as the contractor’s history of cooperative and professional behavior, commitment to customer satisfaction, and business-like approach to safeguarding the Government’s interests.

3. Performance Requirements Summary (PRS):

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

4. Incentives/Disincentives:

The Technical Point of Contact (TPOC) is responsible for providing an annual report on the contractor's performance. If the contractor fails to meet satisfactory performance levels as indicated in the TPOC's report, it may result in the loss of future Government contracts or task orders.

For each instance where performance does not meet acceptable standards, the Government may issue a Contract Discrepancy Report (CDR). The CDR will be forwarded to the Contracting Officer, with a copy sent to the contractor. The contractor must respond in writing within 5 days of receiving the CDR, outlining the steps they will take to prevent future occurrences of the identified issue. Based on the contractor’s past performance and their corrective action plan, the Contracting Officer will determine whether further action is necessary.

In accordance with the inspection of services provisions of the contract, the contractor will be incentivized to provide quality products in a timely manner. The Government may require the contractor, at no additional cost, to replace or correct any work that fails to meet contract requirements.

N6817125Q0065

Performance Objective

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1. Contactor shall safeguard Biological Samples. PWS 1.5.8.

Samples will be properly secured at the contractor’s facility. All biological samples will be shipped as per IATA regulations for shipping biological material in the appropriate shipping containers and at the specified temperatures.

Zero deviation from standard.

Inspection at destination (NMIMR and or NAMRU

EURAFCENT).

TPOC/COR will review.

PRS # 2. Contractor shall ensure proper sample collection, labeling, handling, storage, and transport of both human samples and vector samples. PWS 1.5.2.

Follow the international standard operating procedures and guidelines for biosafety.

Zero deviation from the standard.

Periodic Surveillance

PRS # 3. Contractor should ensure implementation of proper procedures at all study sites and coordinate supervision and of surveillance staff at all study sites. PWS 1.5.4.

Follow the international standard operating procedures and guidelines for biosafety.

Zero deviation from the standard.

Periodic Surveillance

PRS # 4. Contractor shall at a minimum provide one report summarizing data collected to date, which will be provided to

NAMRU EURAFCENT

Ghana Director. PWS 1.5.7.

The contractor shall use a standard of their choosing but at a minimum must contain the number of samples collected and period of collection. For vector study, entomological breakdown will be provided.

Zero deviation from the standard.

100 Percent Inspection

Combating Trafficking in Persons

Contractor shall comply with FAR 52.222-50

100% Compliance Random Inspection

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies

Medium / Format

Submit To

Collect 50-5000 mosquitoes per quarter for vector surveillance activity.

Quarterly N/A Samples

TBD

Collect 20-800 ticks per quarter for vector surveillance activity.

Quarterly N/A Samples

Follow up communication with NAMRU EURAFCENT Ghana Laboratory Director

Weekly, Bi-weekly, monthly, Quarterly, or Yearly

1-2

Report;

Meeting Minutes

Data (questionnaires, site-lab results, etc.) Daily 1-2

Report

TECHNICAL EXHIBIT 3

Special License Agreement

Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose.

This right does not abrogate any other Government rights.

INVOICING INSTRUCTIONS

INVOICES AND PAYMENT:

The contractor shall submit a manually created invoice to the TPOC cited BELOW. The TPOC will then review, prepare and submit the invoice package and send it to the payment office identified in block 18a.

Vendor invoice should include the following information for proper invoice:

- Invoice Number

- Invoice Date

- Contract Line Item Number

- Service/Material Receipt Date

- Service/Material Acceptance Date

TPOC:

TBD

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management NOV 2024 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-29 Federal Acquisition Supply Chain Security Act Orders--

Representation and Disclosures.

DEC 2023

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

SEP 2023

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

NOV 2023

52.217-5 Evaluation Of Options JUL 1990 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7003 Agency Office of the Inspector General AUG 2019 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

MAY 2024

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 2023 252.225-7048 Export-Controlled Items JUN 2013 252.225-7055 Representation Regarding Business Operations with the

Maduro Regime

MAY 2022

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

JAN 2023

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JAN 2023

252.244-7000 Subcontracts for Commercial Products or Commercial Services

NOV 2023

252.247-7023 Transportation of Supplies by Sea OCT 2024

CLAUSES INCORPORATED BY FULL TEXT

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services-- Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [ ___ ] will, [ ___ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [ ___ ] does, [ ___ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES--REPRESENTATION (OCT

2020)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(c) Representations.

(1) The Offeror represents that it [ ___ ] does, [ ___ ] does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it [ ___ ] does, [ ___ ] does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A

FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that--

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

ADDENDUM TO FAR 52.212-1

ADDENDUM TO 52.212-1 INSTRUCTIONS TO QUOTERS--COMMERCIAL ITEMS (OCT 2015)

This procurement is being conducted in accordance with FAR Part 13, Simplified Acquisition Procedures.

1) Quotes shall be submitted electronically to Sebastiano Paciello and Ricardo Alberto Lopez at the following email addresses:

sebastiano.paciello.ln@us.navy.mil ricardo.a.lopez38.civ@us.navy.mil

Quotes shall be submitted as follows:

- Electronic mail sent to the addresses above and shall clearly reference the solicitation number, N6817125Q0065, in the subject line, by the date and time stated on the SF 1449 block 8;

- Shall be divided in Two volumes as described below. All pages shall be numbered. A table of contents identifying the major sections of the overall proposal and showing location by page references shall be included.

Quote Delivery: Contractors are advised that delays can be experienced with the Government’s email system.

Additionally, the email system capacity for each email is 10 MB. Emails greater than 10 MB will not be delivered and will not be considered. Therefore, quotes exceeding the size limit must be sent via multiple emails. Zip Files (or any compressed format) are not accepted.

Do NOT send Postal Electronically Certified (PEC) emails.

2) Questions: All questions related to the solicitation shall be submitted electronically, in writing, to Sebastiano Paciello and Ricardo Alberto Lopez at the following email addresses:

sebastiano.paciello.ln@us.navy.mil ricardo.a.lopez38.civ@us.navy.mil

Electronic mail sent to this address shall clearly reference the solicitation number, N6817125Q0065, in the subject line. Other methods of submitting questions are not authorized and will not be acknowledged or addressed.

Questions shall be submitted not later than 10.00 am hours (Naples, Italy Local Time) 6 August 2025.

Questions submitted after this date and time may not be answered. RFQ amendments and notices will be posted to https://sam.gov. It is the vendor’s responsibility to check SAM for amendments and notices.

3) Quotes shall consist of Four Volumes as follows:

a) Volume I: Technical Capability

b) Volume II: Past perfomance

c) Volume III: Price

d) Volume VI: Additional Requirements

4) Volume Requirements:

(a) Volume I: Techncial Capability

Quoters shall provide a Management Plan to ensure that quality services are provided under the resulting contract in terms of work, products, and deliverables. Quoters shall describe their approach to satisfy the PWS requirements.

(b) Volume II: Past Performance

Quoter shall describe its past performance (See Appendix 1 – Past Performance Information) on Federal, State and local government, or private contracts and subcontracts, which are ongoing or were completed within the last three (3) years from the release date of this RFQ, and which are of the same or similar scope (nature of service), magnitude (dollar value) and complexity as the PWS contained in this RFQ (not more than three references). Quoters must clearly state whether the work performed on referenced contracts was done as a prime contractor or a subcontractor. If the work performed was as a subcontractor, detail the level of work provided in relation to the total contract value. Quoters shall provide a detailed explanation demonstrating the similarity of referenced contracts to the requirements of the RFQ. Past performance information shall be no more than one page for each reference. If more than three references is provided, the Government will only consider the first three listed.

Appendix 2, Past Performance Survey/Questionnaire is provided for INFORMATIONAL PURPOSES ONLY. Quoters ARE NOT required to submit this form. Appendix 2 will be emailed and completed by the past performance references provided by the quoter in Appendix 1, and may be utilized in the quoter’s past performance evaluation. The sole reason for providing this appendix is for informational purposes so quoters can see the types of questions that their past performance references will be asked.

If proposed…