4-D. SPECIFICATIONS .pdf

IFB-SP-26-010

SPECIFICATIONS

AS NEEDED PRINTING SERVICES

1. INTRODUCTION

Pasco County Public Transportation (GoPasco) is seeking a qualified vendor to provide printing services for various marketing materials, such as brochures and comment cards on an as need basis.

2. GENERAL REQUIREMENTS

2.1 All work must be performed in accordance with all applicable state, local and national laws and codes.

2.2 In addition to the Public Transportation Department, other Pasco County departments may utilize this contract (at the same terms and conditions) for similar work.

2.3 The County reserves the right to award the lowest, responsive, responsible vendor per line item.

2.4 The County reserves the right to award by line items. Vendors are not required to bid on all items to be considered for award unless otherwise specified herein.

2.5 While it is the county’s intent to award the contract to one Vendor, we reserve the right to award multiple Vendors if found to be in our best interest.

2.6 All quantities stated in this solicitation are estimates for bidding purposes. The County does not guarantee any quantities mentioned herein.

2.7 Pricing must include all labor, tools, materials, and equipment needed to complete all the services described herein.

2.8 The County reserves the right to add or delete items from this Bid.

3. MINIMUM QUALIFICATIONS

3.1 Vendor must have been in business of providing similar goods or services for three (3) years.

3.2 The County reserves the right to request information necessary to determine the ability of the Vendor(s) to perform the work, to include references.

4. SCOPE OF WORK

4.1 The following items may be requested, on an as needed basis, for various printed materials, per the following specifications.

4.1.1 Single Route Schedules

• Size: 8.5 x 11

• Color: 4/4

• Double-sided

• Material 60# text, white matte

• Folded in three 3.5 x 8.5 or Rack size

• Wrapped/bundled in quantities of 200

• Full bleed, trimmed to 8.5 x 11

• Purchased in quantities of 1,000 per single route schedule

4.1.2 System Map

• Color: 4/4

• Double-sided

• Material: 60# text, white, glossy

• Full bleed

• 17 x 22 (estimate) folded to 3.75 x 8.5

• Wrapped/bundled in quantities of 50

• Purchased in quantities of 1,000

4.1.3 Bus Pass Envelope

• Size: 3.5 x 2.375

• Color: 1/0

• Logo one side

• Material: paper

4.1.4 Door Hangers

• Size: 3.75 x 8.5

• Color: 1/0

• One-sided

• Material: 67# Vellum (yellow color)

• Door hanger notch

• Purchased in quantities of 100

4.1.5 Comment Cards

• Size: 3.75 x 8.5 (rack size)

• Color: 4/4

• Double-sided

• Material: 67# Vellum (white)

• 1/8 bleed, trimmed to 8.5 x 3.75 (rack size)

4.1.6 Demand Response Quick Guide

• Size 3.75 x 8.5 (rack size)

• Cover: 4/4

• Pages: 1/0

• Double-sided

• Material: Cardstock Matte, 14pt

4.1.7 Demand Response Informational Guide:

• Double-sided

• Size: Booklet final size 3.75 x 8.5 (6 pages)

• Saddle-stitching

• Front cover color: 4/4 full bleed trimmed

• Pages color 4/1

• Material: 60#

• Purchased in quantities of 500

4.1.8 Fixed Route Rider Guide Trifold

• Size 8.5 x 11

• Color 4x4

• Double-sided

• Material 60# text white matte

• Folded in 3.5 x 8.5 (rack size)

• Wrapped/bundled in quantities of 100

4.1.9 Pre-trip Demand Response Route Forms

• Size: 8.5 x 14

• Color: White/Yellow

• 2-part NCR

• Top-glued edge

• Sequential numbering top right corner in red (starting number provided at time of order)

• Purchased in quantities of 5,000

4.1.10 Pre-trip Fixed Route Forms

• Size: 8.5 x 11

• Color: White/Yellow

• 2-part NCR

• Top-glued edge

• Sequential numbering top right corner in red (starting number provided at time of order)

• Purchased in quantities of 7,000

4.1.11 Mailing Envelopes

• Mailing Envelopes

• Size: 9.5” x 4.12

• Color: 1/0

• One-sided

• Material: 24lb. White

• Self-seal

4.1.12 Bus Placards

• Size: 11x28

• Color: 4/4

• One-sided

• Material: Styrene 20 mil

4.1.13 Shelter Maps

• Sizes: 21 x 25 or25 x 32

• Color 4/10

• Material: Coroplast

4.1.14 Fare Box Decal

• Size: 4x8.75

• Color:1/0

• Vinyl

4.1.15 System Wall Maps

• Color: 4/4

• Foam core or Flexible laminated

4.1.16 Tablecloth

• Size: 60x120

• Color:4/1

• Polyester knitted

4.1.17 Table Runner

• Size: 30x90

• Color:4/1

• Polyester knitted

4.1.18 Retractable Banner

• Size: 23.5x80

• Color:4/1

• Vinyl

4.1.19 Anniversary Banners

• Size: 3x8

• Material Vinyl

4.2 Pricing

Prices must be itemized and must include all costs for the following: Production/Setup, Materials, Shipping/delivery

4.2.1 Pricing is based on one (1) unless indicated in the description.

4.3 Delivery

4.3.1 All material shall be delivered: FOB: Destination

• Pasco County Public Transportation (GoPasco) 8620 Galen Wilson Blvd. Galen Wilson Blvd.

Port Richey, Fl. 34668.

4.3.2 Orders must be received within two (2) weeks of order submission.

4.3.3 Delivery must be between the hours of 8:00am – 4:30pm Monday –

Friday excluding holidays.

4.4 The County reserves the right to request quotes for items not listed herein, to be purchased under this contract same terms and conditions.

5 QUALITY ASSURANCE

5.2 If mistakes are found to have been caused by the Vendor, the Vendor will be responsible to reprint the order for the County at no additional charge to the County.

5.3 If a Vendor(s) mistake results in outdated information on the order, the Vendor will not charge the County for corrections/reprinting resulting from delays or other issues caused by the Vendor’s mistakes.

5.4 The County reserves the right to refuse orders not printed in accordance with specifications and as approved via “Proof” sent in the PDF.

5.5 The County reserves the right to charge Vendor for any staff hours used to verify mistakes. Example, would be the hours required to unstack, review, and restack delivery to quantify mistake(s).

END OF SPECIFICATIONS