17 - Critical Information Specific to Schedule 36 - Refresh 46

Critical Information Specific to Schedule 36 The information provided in this document is specific to Schedule 36. Before submitting your offer, please ensure you have met all of the requirements outlined in this document that are applicable to the products or services you are offering, as well as any other applicable general requirements listed in the solicitation attachments (e.g. Information and Instructions to Offerors, Commercial Sales Practices Format, etc.).

1. Any offer submitted after the date of Refresh #46 MUST be submitted with attachments from the Solicitation issued with Refresh #46. Offers received after the specified date of Refresh #46 that are submitted with attachments or versions prior to Refresh #46 will be rejected as non-responsive.

2. Special Item Number (SIN) 51-100 – Copiers: Only for SIN 51-100, the “Letter of Supply” attachment must be from the Original Equipment Manufacturer (OEM).

3. Special Item Number (SIN) 51-101-2 – Consumable Supplies for Copiers: This SIN can only be offered in conjunction with SIN 51-100.

4. Special Item Numbers (SINs) 51-56-Repair of Government Owned Equipment, and 51-57-Maintenance Service Agreement for Copiers: Contractors providing repair and maintenance services for SINs 51-56 and 51-57 must be designated as authorized service providers by the Original Equipment Manufacturer (OEM) with access to OEM parts, supplies, retrofits and firmware. A Letter of Supply/Authorization issued by the OEM is required to cover the period of performance. The authorization covers only the OEM parts, supplies, retrofits, firmware, and repair and maintenance service of the issuing OEM.

Any subcontractors utilized by the prime contractor are bound by the terms stated above.

5. In order to be eligible for award as a small business, an offeror must represent in good faith that it is a small business concern for each SIN and corresponding NAICS code included in the offer. At the time of award, the Government will determine the business size to be “Small Business” when it is confirmed that the offeror is properly classified as a small business for all awarded SINs. If the Government has determined that an offeror is not a small business for any of the awarded SINs, then the business size will be determined to be “Other than Small Business”.

General Requirements for Price Proposals applicable to Services offered under ALL Schedule 36 Special Item Numbers:

1. In accordance with FAR 8.404(a) supplies offered on schedule are listed at fix prices. Services offered on schedule are priced either at hourly rates or at a fixed price for performance of a specific task, i.e. installation of a product.

2. Pricing submitted should be in accordance with commercial practices (e.g., labor rates or fixed unit prices). If pricing is based on labor rates, the contractor shall supply and clearly define each labor category provided in this section. Each labor category definition must include experience, minimum training, level of education, and certifications/licenses, if applicable. If pricing is based on fixed unit prices then provide a detailed breakdown of what functions are within the fixed unit price.

SPECIAL INSTRUCTIONS FOR PRICING SERVICES

I. Pricing for Services must be substantiated by one of the following methods:

· Established commercial catalog prices (published and dated pricelists); if the firm does not have a published and dated price list, the firm may utilize data in the form of internal business memorandums, quote sheets, etc.

· If pricing cannot be supported by commercial pricing information, or for services subject to the Service Contract Act (SCA), the firm should provide limited cost data which is not certified. This data should show how the offeror arrived at the proposed price, e.g. hourly rate + overhead + G&A + fee = the proposed rate for each labor category. The data may include all direct costs, indirect costs, profit, and other factors that contribute to the proposed total price. Fully burdened rates must be in compliance with DOL SCA Wage Determinations for SCA Covered Services.

· Commercial pricing for Professional Services shall be submitted for the initial period only and will be awarded based on a commercial pricelist.

· Price adjustments for Service Contract Act labor categories will be in accordance with the Fair Labor Standards Act.

· Price adjustments for Professional Services listed on a commercial pricelist will be in accordance with Clause 552-216-70 – Economic Price Adjustment – FSS Multiple Award Schedule Contracts (see Basic Solicitation).

· Price adjustments for Professional Services not listed on a commercial pricelist will be in accordance with an index mutually agreed upon at the time of award and clause I-FSS-969 – Economic Price Adjustment – FSS Multiple Award Schedule, which will be incorporated as appropriate.

II. Offerors are required to include the prevailing Industrial Funding Fee (IFF) in the prices submitted with their offer (See Clause 552.238-74 in the Basic Solicitation Document). The IFF is a separate collection mechanism and should be added to the Net GSA Price offered, will be included in the award price(s), and will be reflected in the total amount charged to ordering activities.