3c Specifications_30134884_Repave_CGA_2025-09-16.pdf

Department of Homeland Security United States Coast Guard

SPECIFICATIONS FOR

Repave CGA

AT THE

U.S. COAST GUARD ACADEMY

NEW LONDON, CT

(NEW LONDON COUNTY)

PROJECT NO. 30134884

Garrett Starasinic

Design Project Manager

Mike Cost

Chief of Construction & Engineering

CDR Avery Weston

Facilities Engineer

US Coast Guard Academy Project No. 30134884

TABLE OF CONTENTS TOC - 1 / 1

TABLE OF CONTENTS

DIVISION 1 - GENERAL REQUIREMENTS

010000 GENERAL REQUIREMENTS

015639 TEMPORARY TREE AND PLANT PROTECTION

DIVISION 2 – EXISTING CONDITIONS

024119 SELECTIVE STRUCTURE DEMOLITION

DIVISION 31 – EARTHWORK

311000 SITE CLEARING

312000 EARTH MOVING

DIVISION 32 – EXTERIOR IMPROVEMENTS

321216 ASPHALT PAVING

321343 PRECAST POROUS CONCRETE PAVING SLABS/SYSTEM

321400 UNIT PAVING

321619 CONCRETE CURBS AND SIDEWALKS

321723 PAVEMENT MARKINGS

323223.13 SEGMENTAL CONCRETE BLOCK RETAINING WALL

329200 TURF AND GRASSES

329300 PLANTS

DIVISION 33 – UTILITIES

330500 COMMON WORK RESULTS FOR UTILITIES

331415 SITE WATER DISTRIBUTION PIPING

333123 SANITARY SEWERAGE FORCE MAIN PIPING

334100 STORM UTILITY DRAINAGE PIPING

334600 SUBDRAINAGE

END OF CONTENTS

US Coast Guard Academy Project No. 30134884

GENERAL REQUIREMENTS 010000 - 1 / 38

SECTION 010000 – GENERAL REQUIREMENTS

PART 1 - GENERAL

1.0 SUMMARY

A. Section Includes:

1. Project Summary.

a. Project Identification

b. Project Description

c. Coordination with Occupants

d. Access to Site

e. Work Restrictions

f. Safety Precautions

g. Project Site Maintenance

2. Contract Modification Procedures.

a. Government-Initiated Proposal Requests

b. Contractor-Initiated Proposal

c. Change Order Procedures

3. Payment Procedures.

a. Schedule of Values

b. Applications for Payment

4. Project Management and Coordination.

a. Contact Information

b. Employee Identification

c. Employee Conduct and Removal for Misconduct or Security Reasons

d. General Coordination Procedures

e. Requests for Information

f. Project Meetings

5. Construction Progress Documentation.

a. Contractor’s Construction Schedule

b. Contractor’s Construction Schedule Updates

c. Daily Construction Reports

d. Field Condition Reports

6. Submittals.

a. Administrative Requirements and Submittal Procedures

b. Contractor’s Review

c. Coordination

7. Heavy Weather Plan.

8. Quality Requirements.

a. Referenced Standards

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b. Minimum Quantity or Quality Levels

c. Quality Assurance and Qualifications

d. Permits, Licenses, and Certificates

e. Warranty of Construction

9. Product Requirements.

a. Product Requirements and Selection

b. Comparable Products and Substitutions

c. Product Delivery, Storage, and Handling

d. Product Warranties

10. Execution.

a. Examination

b. Construction layout

c. Installation

d. Cutting and patching

e. Government-Installed Products

f. Confined Spaces

g. Progress cleaning

h. Start and Adjust

11. Construction Waste Management and Disposal.

a. Performance Requirements and Procedures

b. Records and Reports

c. Project Conditions

12. Closeout Procedures.

a. Final completion procedures

b. Record Documents

c. Operation and Maintenance Manuals

d. Warranties

e. Final cleaning

f. Repair of the Work

1.1 PROJECT SUMMARY

A. Project Identification: Repave CGA, Project Number: 30134884.

1. Project Location: US Coast Guard Academy, 15 Mohegan Avenue, New London, Connecticut 06320.

B. Project Description: The project is defined by the Contract Documents and consists of all work, including all equipment, materials, labor and supervision, necessary to repave various locations at the U.S. Coast Guard Academy. Work identified as option items in the drawings shall be considered as part of the base bid scope.

1. Campbell Drive:

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a. Remove asphalt overlaid concrete pavement, concrete curbs, storm drainage structures and pipe, and portions of concrete sidewalk. Temporarily remove a USPS Mail Drop Box.

b. Install new storm drainage structures and pipe.

c. Construct HMA pavement, concrete curbs, concrete drop curbs, and concrete sidewalk.

d. Construct porous concrete motorcycle parking area consisting of pre-cast porous concrete slabs, segmental block retaining walls, and underdrain pipe system.

e. Apply pavement markings as shown on drawings.

f. Re-install existing USPS Mail Drop Box in location identified on plans.

2. Eagle Drive & Pickering Road

a. Remove HMA pavement and bituminous curbing.

b. Install storm drainage catch basin, curb inlet, manhole, and associated pipe.

c. Construct HMA pavement and concrete curbs.

d. Reroute a storm drain trunkline.

e. Apply pavement markings as shown on drawings.

3. Lot J

a. Remove HMA pavement, curbing, concrete sidewalk, storm drainage catch basin, and storm drainage pipe.

b. Install new storm drainage catch basin and pipe.

c. Construct traditional HMA pavement for drive aisles and porous asphalt pavement for parking stalls.

d. Construct concrete sidewalks and curbing.

e. Apply pavement markings as shown on drawings.

C. Coordination with Occupants:

1. The work shall be conducted by the contractor to provide the least possible interference to the activities of government personnel.

2. Government will occupy the site and parts of the building, as well as adjacent buildings, during entire construction period, with the exception of areas under construction. The contractor shall schedule and perform the work so as not to interfere with the Government’s operations and shall cooperate with Government during construction operations to minimize conflicts and facilitate Government usage.

3. Existing utility system shall not be interrupted except for scheduled outages for utility tie-ins, unless approved by the Chief, Construction and Engineering. Submit request to the Contracting Officer’s Representative (COR) at least 72 hours in advance of proposed utility interruptions and obtain written permission before proceeding with utility interruptions.

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D. Access to Site:

1. During the bid period Contractors should visit the site during the scheduled site visit listed in the invitation to bid. Additional site visits for further investigation for bidding may be arranged by contacting Facilities Engineering.

2. After contract award the Contractor must provide the required Payment and Performance Bonds, Insurance Certificate, attend the pre-construction meeting, and receive the Notice to Proceed; prior to proceeding with any on-site work.

3. Review the Submittal Register and the specification section for submittals that must be approved prior to the beginning of the on-site work. At a minimum, the Division 1 and 2 submittals must be approved prior to beginning of the on-site work.

a. Reminder that physical site work cannot begin until ALL required pre-construction submittals have been submitted, reviewed, and approved.

4. During the construction period the Contractor shall have limited use of premises for construction operations as indicated on Drawings, including use of the site as specified by the Contracting Officer.

5. The contractor shall have a representative and any required equipment and personnel on base to receive all construction material for the project. Contractor’s construction material shall NOT be shipped to or received by U.S. Coast Guard personnel and government equipment may not be used for unloading or delivery of contractor’s materials to the work site. Contractor shall coordinate material deliveries and construction schedule so as to minimize quantities and time materials are stored on base due to space restrictions.

6. The contractor will not be permitted to park adjacent to the work site, but one parking space will be assigned near the work site. Limited additional spaces may be available in the ‘J’ parking lot south of Roland Hall and/or Eagle Drive along the waterfront. Carpooling is required when limited campus parking is unavailable.

Coordinate parking with the COR. The contractor will be assigned an area near the site for storage of material but not necessarily adjacent to the building.

7. Material storage and work areas shall be as designated by the COR.

8. Keep roadways, driveways, loading areas, and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials, unless approved by the COR.

9. The contractor’s use of the building is limited to the immediate project site and adjacent areas as required for the work. The contractor shall not obstruct existing corridors, means of egress, or emergency exits and shall take all precautions necessary to protect the building and its occupants during the construction period.

a. If the contractor needs to temporarily close an emergency exit they shall provide a revised building evacuation plan and signage that meets code and provides for the safe evacuation of the building occupants in an emergency.

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10. The contractor shall maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

11. Most buildings and project areas at the USCGA have Water and Electric Utilities available for use by the contractor. If the existing utilities are unavailable or inadequate for the contractor’s equipment or needs, then the contractor shall provide their own utilities as necessary to complete the project at no additional cost to the government.

12. The Contractor shall verify the location of existing underground utilities via independent locating service, hand digging, test pits, or other means to avoid damage to existing utilities within the vicinity of the construction project. Please note; “Call Before You Dig “ (CBYD) does NOT provide locating/marking services for Academy-owner utilities (e.g. water, sanitary sewer, storm drainage, electrical, steam, chilled water, etc.).

E. Work Restrictions:

1. While working at the Academy, workers shall stop all exterior work, stand, and face the flag for colors. Colors are the raising and lowering of the America flag.

Morning colors are at 0800 and evening colors are at sunset. Colors are announced by a short bugle call 5 minutes before colors. Colors are accompanied with music.

The end of colors is announced with another short bugle call.

2. Contractor’s on-site work shall be performed between 4/1/2026 and 12/1/2027. To minimize disruption to base operations and potential conflicts with adjacent construction within Satterlee Hall, work in Campbell Drive shall commence first and be completed by 8/14/2026. Campbell Drive must be made fully accessible to vehicular traffic on Commencement day; provide trench plates and other accommodations as necessary. Whenever the affected portion of Campbell Drive is closed to traffic, the contractor shall provide portable traffic lights to facilitate two-way traffic between Hamilton Hall and McAllister Hall for access to/from the parking lot immediately south of McAllister Hall. There are no time restrictions associated with work in Lot J. Work within Eagle Drive (along the waterfront) shall not commence until completion of a major waterfront renovation project being performed concurrently; for bidding purposes, assume availability will begin on 5/20/2027.

3. All construction operations shall be performed between the hours of 7:00 am and 4:00 pm local time, Monday through Friday. Submit request to the COR at least 72 hours in advance for permission to work outside the normal working hours or on Saturdays, Sundays, or federal holidays.

a. Blackout dates when no work shall be performed on base: Commencement (5/20/2026 and 5/19/2027), Day One (6/29/2026 and 6/28/2027), Family Weekend (9/25/2026 and TBD for 2027), and Homecoming (10/2/2026 and TBD for 2027). Confirm with COR the exact dates of these events and any other dates that work on base is restricted.

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b. Blackout dates for fence work between the softball and baseball fields are from 3/2/2026–5/22/2026 and 8/24/2026-11/6/2026. All fencing must remain intact and functional for softball and baseball seasons.

4. The USCGA is a limited smoking base. Coordinate with COR for copy of the smoking area policy and site plan showing the four (4) authorized smoking areas.

5. Sanitation Facilities: The contractor shall provide temporary toilet, wash facilities, and drinking water for use by contractor’s personnel. Use of toilet facilities within the buildings by contractor personnel is not permitted.

6. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Government occupancy with Government.

a. Obtain COR’s written permission before proceeding with disruptive operations.

7. The contractor shall contact the COR prior to the start of any work.

F. Safety Precautions:

1. All contractors, site supervisors, foremen, mechanics, and laborers are required to have completed a course of at least ten hours in duration in construction safety and health approved by the federal Occupational Safety and Health Administration (OSHA 10 card) within the past four (4) years.

2. The contractor shall hold a weekly job site safety meeting with focus on safe work practices and recognizing and preventing hazards on a construction site.

a. Contractor shall submit a construction Safety and Health Plan.

3. These construction documents and the construction work hereby contemplated shall be governed at all times by applicable provisions of federal regulations, including, but not limited to, the current edition, with the latest amendment(s) of William-Steiger Occupational Safety and Health Act of 1970 (OSHA), Public Law 91-596; Part 1926 - Occupational Safety and Health Standards, Chapter XVII of Title 29, Code of Federal Regulations (29 CFR Part 1926).

4. Tag/Lock Out of mechanical and electrical equipment: All mechanical or electrical equipment that need to be taken offline (temporarily or permanently) shall be coordinated with COR 72 hours in advance. Equipment requiring tag/lock out shall only be conducted with USCGA Public Works personnel present. All equipment tagged/locked out shall be done so that the contractor and USCGA each have their own tags and locks in place. Equipment shall not be brought back online unless USCGA Public Works personnel are present. Coordinate with COR 72 hours in advance of restoring equipment to service.

5. The contractor shall notify and obtain a hot work permit from the base Damage Control Senior Chief or Duty Engineer via the COR at least 24 hours prior to the start of any construction practices which may affect or impair any fire protection system or which may present a fire hazard (i.e., sanding, welding, grinding, applying hot tar, burning and utilizing of any flame producing device). The

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contractor shall have and maintain an appropriate functioning fire extinguisher in the work area, for the type of work being done and the materials present. The contractor shall comply with OSHA, NFPA, and base fire and safety regulations.

a. The Damage Control Senior Chief or Duty Engineer can silence or isolate all or part on the fire alarm (FA)/mass notification system (MNS). If the contractor requires access to modify, add to, relocate, etc. any part of the existing FA/MNS systems the work must be performed by a technician certified and authorized by the respective system manufacturer. FA is Notifier (out of New Haven, CT area) and MNS is Signal Communications (out of Massachusetts).

6. Protective scaffolding, work scaffolding, and staging where required for safe entry and egress from building entrances and/or performance of the work shall be installed per an approved scaffolding plan signed and sealed by a qualified professional engineer licensed in the State of Connecticut.

G. Project Site Maintenance:

1. The contractor shall perform daily clean-up of work site, dumpsters and storage area. All dumpsters shall be covered and watertight.

2. The contractor shall take action to prevent the spread of construction dust and paint/topping material fumes to the occupied areas of the building, at all times.

a. Provide temporary dustproof partitions and temporary enclosures to limit dust, dirt, fumes, and noise migration and to separate occupied areas from construction areas.

3. The contractor shall be responsible for the protection of all government property during the construction project, and shall be required to hire a professional cleaner at the completion of the project to thoroughly clean those area(s) of the building contaminated/soiled by construction operations, dust and debris, restoring the affected area(s) to original condition.

4. The contractor shall also protect plants, shrubs, fences, and structures within the construction area.

1.2 CONTRACT MODIFICATION PROCEDURES

A. Government-Initiated Proposal Requests:

1. Contracting Officer will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

2. Proposal requests issued by Government are for information only. Do not consider them instructions either to stop work in progress or to execute the proposed change.

3. Within 5 business days after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary

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to execute the change. Provide cost breakdown and revised schedule as required by the contracting officer.

B. Contractor-Initiated Proposals:

1. If latent, changed, or unforeseen conditions require modifications to the Contract, Contractor may propose changes by submitting a request for a change to the Contracting Officer.

2. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time. Provide cost breakdown and revised schedule as required by the contracting officer.

3. For change order proposals, use contractor’s standard form.

C. Change Order Procedures:

1. On Government's approval of a Work Changes Proposal Request, Contracting Officer will issue a Change Order for signatures of Contracting Officer and Contractor.

1.3 PAYMENT PROCEDURES

A. Schedule of Values:

1. Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

2. Submit the schedule of values to Contracting Officer at earliest possible date, but no later than 10 calendar days after receipt of notification of contract award, or 30 days before the date scheduled for submittal of initial Applications for Payment, whichever is earlier.

3. Use Project specifications table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

Provide a line item for Closeout Documents.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Provide multiple line items for principal subcontract amounts, where appropriate.

a. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

5. Allowances: Provide a separate line item in the schedule of values for each allowance. Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity.

6. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

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B. Applications for Payment:

1. The Contractor shall provide closeout documents line item on the Schedule of Values equal to 10% of the Contract amount on contracts under $100,000 and $10,000 or 5% of the Contract amount, whichever is greater, on contracts of $100,000 or more. All closeout documents must be received and approved by the COR before any payment are made on this line item.

2. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by COR and paid for by Government.

3. Application for Payment Forms: Use forms provided by Contracting Officer or AIA form acceptable to Contracting Officer for Applications for Payment.

4. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor.

5. Recycled Materials: Include in Application for Payment credit amounts for cash value of recycled scrap metal. Provide copy of weight ticket and cash value receipts of material. Provide credit on the first invoice after delivery of material to recycler, but no later than request for final payment.

6. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment. When an application shows completion of an item, submit conditional final or full waivers.

7. Application for Payment at Substantial Completion: After issuing the Notice of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the work claimed as substantially complete.

8. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following;

Evidence of completion of Project closeout requirements. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid. Updated final statement, accounting for final changes to the Contract Sum. Evidence that claims have been settled.

1.4 PROJECT MANAGEMENT AND COORDINATION

A. Contact Information:

1. The contractor shall submit, within 10 calendar days of receipt of notification of contract award or 5 business days of Notice to Proceed (NTP) which every is less, a Standard Form 1413-13b Statement and Acknowledgement for all entities performing subcontract work on the project.

2. The contractor shall submit, within 10 calendar days of receipt of notification of contract award or 5 business days of NTP which every is less, a list of the contractor’s principal staff assignments, including Project Manager, Site

GENERAL REQUIREMENTS 010000 - 10 / 38

Superintendent, and other key personnel in attendance at project site. Identify individuals, their title, their duties and responsibilities; list addresses and telephone numbers, including home, office, cellular telephone numbers and e-mail addresses.

The Project manager and the site superintendent shall be the points of contact for the Contracting Officer and the COR. The Government further designates the Project Manager as the Key point of contact. The Project Manager, Superintendent, and all designated alternates shall be able to read, write, speak, and understand English. Additionally, the Contractor shall promptly notify the Contracting Officer of any change or replacement of the Project Manager or the Site Superintendent.

The Contractor shall provide an updated list of other key personnel on site within 24 hours of any changes.

B. Employee Identification:

1. Any person visiting or working on-site is required to present a government approved photo identification to gain access to the property. Contractor’s employees visiting or working on-site at Government facilities shall wear an identification badge or clothing that, at a minimum, displays the Contractor’s company name. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent.

C. Employee Conduct and Removal for Misconduct or Security Reasons:

1. Employee Conduct: Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “of limits” areas, possession of weapons, etc.)

when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall be professional. The Project Manager and Superintendent shall ensure Contractor employees understand and abide by Government established rules, regulations, and policies concerning safety and security.

2. Removing Employees for Misconduct or Security Reasons: The Government may, at its sole discretion remove or direct the Contractor to remove any Contractor employee from Government facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Office or the COR will provide the Contractor with a written explanation to support any removal or request to removal an employee.

D. General Coordination Procedures:

1. Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the work.

Coordinate construction operations, included in different sections that depend on each other for proper installation, connection, and operation.

2. Sequence the activities as required to obtain the best results.

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3. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair. Make adequate provisions to accommodate items scheduled for later installation.

4. Where necessary, prepare memoranda for distribution to each party involved, outlining special procedures required for coordination.

5. Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

6. Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work.

7. Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

8. Coordinate temporary enclosures with required inspections and tests to minimize the necessity of uncovering completed construction for that purpose.

9. Contractor shall be required to have a full-time superintendent on site while contractor personnel or sub-contract personnel conduct work, or to receive material deliveries.

10. Inspect material or equipment immediately upon delivery and again prior to installation. Reject damaged and defective items.

11. The Contractor shall maintain a copy on-site of the project contract documents, RFI’s, change orders, meeting notes, submittals, etc.

12. The Contractor shall maintain an on-site set of progress drawings showing contract change orders, RFI responses, concealed items, (i.e. electrical conduit, piping, and ducts, etc.), and actual products installed. These progress drawings will become the basis for the Record As Built Drawings.

E. Requests for Information (RFIs):

1. Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified to the COR with a copy to the Contracting Officer.

2. Include in the RFI the project name and number, date, RFI number, numbered sequentially, a detailed legible description of item needing information or interpretation and the contractor’s suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI; include sketches, descriptions, measurements, photos, Product Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

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3. Allow (2) two business days for Government response for each RFI. RFIs received by Government after 1300 (1:00 p.m.) will be considered as received the following working day.

F. Project Meetings:

1. The COR will schedule and conduct meetings and conferences at project site unless otherwise indicated. The Contractor will record and distribute the project meeting minutes to each party present and to parties requiring information.

The Contractor shall distribute the meeting minutes within two day after the meeting. The COR shall review the minutes, and make changes as necessary.

2. Preconstruction Conference: Contracting Officer or COR will schedule and conduct a preconstruction conference before starting construction, at a time convenient to Government, but no later than (15) fifteen calendar days after execution of the Award.

3. Authorized representatives of Government; Contractor and its superintendent;

major subcontractors; suppliers; and other concerned parties shall attend the preconstruction conference. Participants at the conference shall be familiar with project and authorized to conclude matters relating to the work.

4. Progress Meetings: COR will conduct progress meetings at weekly intervals. The Contractor will record and distribute the progress meeting minutes to each party present and to parties requiring information. Review progress since the last meeting. Review items of significance that could affect progress. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so.

Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

Progress Meeting Minutes shall include the following:

a. Project Name, Meeting Date, and List of Attendees,

b. Project Status(i.e. items On-Time/Ahead-of-Schedule/Behind-Schedule),

c. Submittal and RFI Status,

d. Previous Outstanding Contractor Concerns/Issues

e. Previous Outstanding USCGA Concerns/Issues

f. Progress/Schedule

g. Progress Drawing review

h. New Contractor Concerns/Issues

i. New USCGA Concerns/Issues

1.5 CONSTRUCTION PROGRESS DOCUMENTATION

A. Contractor’s Construction Schedule:

1. The contractor shall prepare the construction schedule. The construction schedule shall be submitted within 10 calendar days of receipt of notification of contract award or 5 calendar days of NTP which every is less, and shall be a comprehensive, GENERAL REQUIREMENTS 010000 - 13 / 38 fully developed, horizontal Gantt-chart type construction schedule. Extend from date established for NTP to date of final completion. Include any constraints and work restrictions (i.e. holidays, government scheduled events, etc.), phasing, work performed by the government, staging of construction for major portions of the work, and milestones. Subdivide schedule into sufficient number of work activities to accurately display the work schedule, sequence of work, activity duration, and interdependence of each activity. Clearly show the activities of the critical path.

a. Submit one (1) electronic copy in Microsoft Office Project software. Submit updated electronic copies when the schedule changes.

2. Coordinate Contractor's construction schedule with the schedule of values, list of subcontracts, submittal schedule, progress reports, payment requests, and other required schedules and reports. Secure time commitments for performing critical elements of the Work from entities involved.

B. Contractor’s Construction Schedule Updates: At by-weekly intervals, update schedule to reflect actual construction progress and activities. Issue updated schedule by close of business every other Thursday or (2) two days before each regularly scheduled progress meeting.

1. Revise schedule immediately after each meeting, contractor modification, or other activity where revisions have been recognized or made and issue updated schedule.

2. Include a report with updated schedule that indicates every change, including, but not limited to, changes in logic, durations, actual starts and finishes, and activity durations.

3. As the Work progresses, indicate completion percentage for each activity.

C. Daily Construction Reports: Prepare a daily construction report recording events at Project site including the following; list of subcontractors and personnel, high and low temperatures and general weather conditions, accidents, stoppages, delays, shortages, and losses. Orders and requests of authorities having jurisdiction, services connected and disconnected, equipment or system tests and startups.

1. Submit two (2) paper copies or one electronic copy daily by 0800 (8:00 am) the following work day.

D. Field Condition Reports: Immediately on discovery of a difference between field conditions and the Contract Documents, prepare and submit a detailed report. Submit with a Request for Information (RFI); include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.

1. Submit two (2) paper copies or one electronic copy at time of discovery of differing conditions.

1.6 SUBMITTALS

A. Administrative Requirements and Submittal Procedures

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1. General: Prepare and submit submittals for the items listed in the Submittal Register Appendix D, in this Specification section, and as listed in individual Specification Sections and/or on drawings. Types of submittals and specific submittal requirements are indicated in individual Specification Sections.

a. Submittals shall be submitted using government furnished Coast Guard submittal forms.

b. Submittals may be electronic (preferred) or paper copies. Color charts, material samples, material profiles, etc. require physical submittals (i.e. paint chips, fabric swatches, carpet samples, etc.).

1) Electronic Submittals: Submittals shall be sent electronically in Adobe

.pdf format to the Construction Project Manager/COR via e-mail with filled out Coast Guard Academy Submittal Form Cover Sheet in excel format. Provide a minimum of two (2) physical samples of preprinted color charts, material samples and profiles, etc.

2) Paper Submittals: Provide a minimum of five (5) copies of shop drawings, product data, etc. one (1) copy to be returned to the contractor and four (4) copies that will be retained by Chief, Construction and Engineering.

c. All submittals shall be provided to Chief, Construction and Engineering via the Construction Project Manager/COR in sufficient time and in such sequence to avoid delays in the work but no later than 21 calendar days after NTP and prior to starting on-site work. For scheduling purposes, the contractor shall assume the government review time of submittals to average ten (10) business days.

d. Contractor shall provide resubmittals to Chief, Construction and Engineering via the Construction Project Manager/COR within (10) ten business days of receipt of disapproved submittal.

2. Submit Shop Drawings, Product Data, Samples, Test Reports, and Maintenance Data for each type of product used on the project. Submit additional information as requested elsewhere in the specification and on the drawings.

3. Make all shop drawings accurately to a scale sufficiently large to show all pertinent features of the item and its method of connection to the work.

a. Modify manufacturer’s standard schematic drawings as necessary to provide additional information applicable to project. Manufacturers catalog sheets, brochures, diagrams, schedules, performance charts, illustrations, and other standard descriptive data shall be clearly marked to identify pertinent materials, products, or models.

4. Samples shall be of sufficient size and quantity to illustrate the functional characteristics of products or material, and a full range of color choices.

a. Specified product finishes, colors, and patterns shall be selected by the COR from the manufacturer’s full range unless noted otherwise.

b. Multiple finishes, colors, and patterns may be selected per product.

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B. Contractor’s Review: All submittals shall be reviewed and checked for coordination with other Work of the Contract and for compliance with the Contract Documents, with corrections and field dimensions noted and marked with approval stamp by the contractor before submitting to the Government.

1. Stamp each submittal with a uniform, approval stamp. Include Project name and number, submittal number, Specification Section title and number, name of reviewer, date of Contractor's approval, and statement certifying that submittal has been reviewed, checked, and approved for compliance with the contract documents, and/or notification of any deviations from contract documents.

2. Contractor is responsible for reviewing shop drawings, product data, and samples prior to submission, verifying field measurements, field construction criteria, catalog numbers and similar data, and coordinating each submittal with requirements of work and /or contract documents.

3. Constructor’s responsibility for errors and omissions in submittals is not relieved by Chief, Construction and Engineering review of submittals.

4. Contractor’s responsibility for deviations in submittals from requirements of contract is not relieved by review of submittals unless Chief, Construction and Engineering gives written acceptance of specific deviation.

5. Begin no work that requires submittals until return of submittals with Chief, Construction and Engineering approval and initials or signature indicating review.

6. Submittals returned “approval as noted” are only approved if contractor and manufacturer concur with the comments, if not the submittal is rejected and must be resubmitted.

C. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Submit all submittal items required for each Specification Section concurrently.

2. Coordinate transmittal of submittals for related parts of the work so processing will not be delayed because of need to review submittals concurrently for coordination.

1.7 HEAVY WEATHER PLAN

A. Hurricane / Storm Conditions are levels of preparedness attained through the completion of specific tasks prior to the arrival of a hurricane / storm. The intent is to reduce the Academy’s exposure to damage, allowing return of service as rapidly as possible after the hurricane / storm passes.

B. Weather Condition Four is the alert condition in which gale force winds (35 knots or greater) may be expected within 72 hours.

1. Contractors shall ensure they are aware of requirements for securing work site in preparation for storm (e.g., contractors, trailers, and equipment).

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2. Contractors shall have hazardous waste picked up if necessary.

3. Contractors shall empty and secure temporary storage shed if in use.

C. Weather Condition Three is the readiness condition in which gale force winds (35 knots or greater) may be expected within 48 hours.

1. Contractors shall secure all construction sites.

2. Contractors shall have site dumpsters emptied.

3. Contractors shall have portable toilet facilities removed from the site.

D. Storm Condition is set whenever winds in excess of 50 knots are forecast or experienced.

1. Contractors shall ensure they are aware of requirements for securing work site in preparation for storm (e.g., contractors, trailers, and equipment).

2. Contractors shall secure all possible missile hazards on construction sites.

3. Contractors shall have hazardous waste picked up if necessary.

4. Contractors shall have site dumpsters emptied.

E. Hurricane Condition is set whenever winds in excess of 63 knots are forecast or experienced. Follow same procedures as Storm Condition.

1.8 QUALITY REQUIREMENTS

A. Referenced Standards: If compliance with two or more standards is specified and the standards establish different or conflicting requirements for minimum quantities or quality levels, comply with the most stringent requirement. Refer conflicting requirements that are different, but apparently equal, to COR for a decision before proceeding.

B. Minimum Quantity or Quality Levels: The quantity or quality level shown or specified shall be the minimum provided or performed. The actual installation may comply exactly with the minimum quantity or quality specified, or it may exceed the minimum within reasonable limits.

C. Quality Assurance and Qualifications: All work performed on the project shall be done by a company or individual trained and experienced in installing, erecting, or assembling work similar in material, design, and extent to that indicated for this Project, whose work has resulted in construction with a record of successful in-service performance. Any types of work required to be performed by a licensed person as defined by Chapter 393 of the Connecticut General Statutes, shall be performed by persons licensed for such work or occupation.

1. Contractor shall employ personnel on this Project meeting the licensing and certification requirements of Chapter 393 of the Connecticut General Statutes for all work defined therein.

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D. Permits, Licenses, and Certificates: For Government's records, submit copies of permits, licenses, certifications, inspection reports, releases, jurisdictional settlements, notices, receipts for fee payments, judgments, correspondence, records, and similar documents, established for compliance with standards and regulations bearing on performance of the Work.

E. Warranty of Construction: Provide Contractor’s warranty letter, in which the contractor warrants the work performed under this contract for a period of 1 year, or longer if required by the specifications, from date of substantial completion or final acceptance of the work, whichever is appropriate. The Contractor certifies that the work conforms to the contract requirements, is free of any defect in equipment, material, or workmanship performed by the Contractor or any subcontractor or supplier at any tier. Should any defect develop during the warranty period the Contractor agrees to repair or replace any defects in material, workmanship, or arrangement, as well as any other work affected in correcting such defects, and correct the defect(s) without expense to the government.

Warranty shall also comply with FAR’s clause “Warranty of Construction”. The warranty letter shall also include the follow:

1. Project name and number.

2. Established start date of warranty period.

3. Warranty period.

4. Be signed by a person authorized to sign legal documents on behalf of Contractor.

1.9 PRODUCT REQUIREMENTS

A. Product Requirements and Selection: Provide products that comply with the Contract Documents, are undamaged and, unless otherwise indicated, are new at time of installation.

1. Provide products complete with accessories, trim, finish, fasteners, and other items needed for a complete installation and indicated use and effect.

2. Product: Where Specifications name a single manufacturer and product, provide the named product that complies with requirements. Comparable products or substitutions for Contractor's convenience may be considered, unless otherwise indicated.

3. Basis-of-Design Product: Where Specifications name a product, or refer to a product indicated on Drawings, and include a list of manufacturers, provide the specified or indicated product or a comparable product by one of the other named manufacturers. Drawings and Specifications indicate sizes, profiles, dimensions, and other characteristics that are based on the product named. Comply with requirements in "Comparable Products" for consideration of and to obtain approval for use of an unnamed product by one of the other named manufacturers.

4. Or Equal: For products specified by name and accompanied by the term "or equal," or "or approved equal," or "or approved," comply with requirements in

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"Comparable Products" to obtain approval for use of an unnamed product. COR’s decision will be final on whether a proposed product is equal.

5. Visual Selection Specification: Where Specifications include the phrase "as selected from manufacturer's full range" or similar phrase, select a product that complies with requirements. COR will select color, gloss, pattern, density, or texture from manufacturer's product line that includes both standard and premium items.

B. Comparable Products or Substitutions: Government will consider Contractor's request for comparable product or substitution when the following conditions are satisfied.

1. Evidence that the proposed product does not require revisions to the Contract Documents, that it is consistent with the Contract Documents and will produce the indicated results, and that it is compatible with other portions of the Work.

2. Detailed comparison of significant qualities of proposed product with those named in the Specifications. Significant qualities include attributes such as performance, weight, size, durability, visual effect, and specific features and requirements indicated.

3. COR’s decision will be final on whether a proposed product or substitution is equal and approved.

C. Deliver, store, and handle products using means and methods that will prevent damage, deterioration, and loss, including theft and vandalism. Comply with manufacturer's written instructions.

1. Schedule delivery to minimize long-term storage at Project site and to prevent overcrowding of construction spaces.

2. Deliver products to Project site in an undamaged condition in manufacturer's original sealed container or other packaging system, complete with labels and instructions for handling, storing, unpacking, protecting, and installing.

3. Inspect products on delivery to determine compliance with the Contract Documents and to determine that products are undamaged and properly protected.

4. Store products to allow for inspection and measurement of quantity or counting of units.

5. Store product off the ground and comply with product manufacturer's written instructions for temperature, humidity, ventilation, and weather-protection requirements for storage.

D. Provide manufacturer's standard or customized form product warranties, without monetary limitation, in which manufacturer agrees to repair or replace the manufactured products that fail in materials or workmanship within specified warranty period.

Warranties specified in other Sections shall be in addition to, and run concurrent with, other warranties required by the Contract Documents. Manufacturer's disclaimers and limitations on product warranties do not relieve Contractor of obligations under requirements of the Contract Documents.

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1.10 EXECUTION

A. Examination:

1. Existing Conditions: The existence and location of underground and other utilities and construction indicated as existing are based on the Academy Master Utility Plan and existing building drawings and are approximate and not guaranteed.

Before beginning work, investigate and verify the existence and location of underground utilities, mechanical and electrical systems, and other construction affecting the Work.

a. Before starting any excavation work, use a private utility location service to locate all underground utilities in the construction area.

b. Before construction, verify the location and points of connection of utility services.

c. Before construction, verify the location and invert elevation at points of connection of sanitary sewer, storm sewer, and water-service piping;

underground electrical services, and other utilities.

2. Furnish information to COR that is necessary to adjust, move, or relocate existing utility poles, lines, services, or other utility appurtenances located in or affected by project construction. Coordinate with authorities having jurisdiction.

3. Existing Utility Interruptions: Do not interrupt utilities serving any facilities unless permitted in writing by the COR and only after arranging to provide temporary utility if required by COR.

a. Notify COR not less than (72) hours in advance of proposed utility interruptions.

b. Do not proceed with utility interruptions without COR’s written permission.

4. Field Measurements: Take field measurements as required to fit the Work properly.

Recheck measurements before installing each product. Where portions of the Work are indicated to fit to other construction, verify dimensions of other construction by field measurements before fabrication. Coordinate fabrication schedule with construction progress to avoid delaying the Work.

5. Space Requirements: Verify space requirements and dimensions of items shown diagrammatically on Drawings.

6. Immediately on discovery of the need for clarification of the Contract Documents, submit a request for information (RFI) to the Contracting Officer. Include a detailed description of the issue encountered, together with recommendations for a solution.

B. Construction Layout Verification: Before proceeding to lay out the Work, verify layout information shown on Drawings, in relation to the property survey and existing benchmarks. If discrepancies are discovered, notify Contracting Officer and COR promptly.

C. Installation:

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1. Locate the Work and components of the Work accurately, in correct alignment and elevation, as indicated.

a. Make vertical work plumb and make horizontal work…