-14606.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >$150K

OFOC SOP Revision 06 Page 1 of 6 Original Date: 03/22/11 Revision 06 Date: 08/30/2017

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>$150K)

Acquisition Plan Action ID: VA701-18-AP-0272 Document Prepared by : Bill Henkel

1. Contracting Activity:

Department of Veterans Affairs, Program Contracting Activity Central (PCAC) 6150 Oak Tree Blvd, Suite 300 Independence, Ohio 44131

2. Nature and/or Description of the Action Being Processed:

This request is for the renewal of the VA LNO’s subscription to VisualDx. Procurement for access to VisualDx will be accomplished through the establishment of a new standalone firm fixed price contract following the procedures in Federal Acquisition Regulations (FAR) Parts 12 and Part 13.5.

FAR13.5 Simplified Procedures for Certain Commercial Items: This procurement is for an electronic subscription in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The Department of Veterans Affairs (VA) Veterans Health Administration (VHA) requires an existing commercial off the shelf web based VisualDX Point of Care Dermatology Diagnostic Clinical Decision Support Product to be made available throughout the VHA healthcare system. This product will directly affect patient care by providing caregivers access to multiple tools. VisualDX provides access nationwide to standard knowledge based clinical information resources. Addtionally, VisualDX offers point-of-care dermatology specific clinical-decision-support for all users.

The total estimated value of the proposed action is $6,653,512.00 (inclusive of options).

Year Period of Performance Amout Base Period 9/27/2018 - 9/26/2019 $1,663,378.00

Option Year 1 of 3 9/27/2019 - 9/26/2020 $1,663,378.00

OFOC SOP Revision 06 Page 2 of 6

Revision 06 Date: 08/30/2017

Option Year 2 of 3 9/27/2020 - 9/26/2021 $1,663,378.00 Option Year 3 of 3 9/27/2021 - 9/25/2022 $1,663,378.00

TOTAL ESTIMATED AMOUNT $6,653,512.00

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

FAR 13.5 Simplified Procedures for Certain Commercial Items: The authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. 1901 and is implemented by for restricting competition on this procurement via FAR 13.106-1(b)(2).

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

VisualDx is a unique system that combines images and knowledge to assist healthcare providers by providing timely, patient-relevant, visual knowledge at the point-of-care. Created by Logical Images, Inc., the VisualDx visual diagnostic decision support system leverages the objective knowledge within a picture by linking the unique visual presentation of the patient to the relevant features within the image. Logical Images, Inc. d/b/a VisualDx has been awarded a U.S. patent for the VisualDx diagnostic process and system, U.S. Patent No. 8,538,770 (issued Sep. 17, 2013).

VisualDx captures the variation in disease presentation, providing clinicians with the finely detailed images relevant to their patient's differential diagnosis, not just the "classic severe case" typically seen in books. Thousands of images covering the different manifestations of each disease are in the system, and the most relevant diagnoses and images are always on top.

Also included is an in-depth disease knowledgebase, which for each diagnosis includes a disease synopsis, what to look for, best tests, pearls of wisdom from physician experts, differential diagnosis and pitfalls, recommended therapy, reporting information and much more.

Salient Characteristics of VisualDx

VisualDx is the only diagnostic decision support system to assist in the differential diagnosis of over 2,900 diagnoses across medicine, and is illustrated with over 41,000 professionally photographed medical images

No other diagnostic decision support system allows the clinician to enter patient findings in order to dynamically build a differential diagnosis displayed by medical images and Sympticons™

OFOC SOP Revision 06 Page 3 of 6

No other diagnostic decision support system or organized collection of medical images exists that so vividly displays the variation of disease presentation through age, stage, and skin type

VisualDx addresses health disparities by providing robust information on the presentation and treatment of disease in dark skin

VisualDx provides sustainable training in pattern recognition and clinical reasoning through daily use for common diagnostic problems

No other diagnostic decision support system includes a customizable alert and feedback mechanism that allows you to push local and disease-specific alerts, updates, and reporting information directly to the point-of-care

VisualDx is the only solution that provides rapid access to information about bioterrorism, chemical warfare, radiation injury, avian flu, SARS (and other emerging diseases), while also providing specialist-level information for diagnosing and treating common, and variants of the common conditions, to help

6. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable:

Since 2010 the VA has purchased the Point of Care Dermatology Diagnostic Clinical Decision Support Tool VisualDx either directly from its publisher Logical Images or through a BOA reseller of the product.

Contract Number Business Name Date Price VA776-10-P-0023 Logical Images 9/27/2010 –

9/26/2015 Base + 4 Option YR’s

$ 4,966,270.00

VA701-15-A-0009

VA701-15-J-0111

Cox Subscriptions 9/30/2015 – 9/29/2016

$ 1,593,675.00

VA701-15-A-0009

VA701-16-J-0087

Cox Subscriptions 9/30/2016 – 9/29/2017 (Base)

$ 1,638,297.90

VA701-15-A-0009

VA701-16-J-0087

P00001

Cox Subscriptions 9/30/2017 – 9/29/2018 (Option 1 of 1)

$ 1,638,297.90

The cost for the base year and each of the three options on the IGCE is $1,663,378.00. This is a price increase of approximately 1.5% from the government paid price during FY 2017. This price increase is below industry standards for similar procurements. Furthermore there is no anticipated increase in price from the base period and subsequent option periods. Based on the price of the IGCE and a comparison to historical prices, the anticipated cost to the government will be fair and reasonable.

7. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

A Request for Information (RFI)/ Sources Sought (SS) (36E77618Q9140) was posted to FedBizOps (FBO.gov) on April 10th, 2018 with a response closing date of April 25th, 2018. This publication

OFOC SOP Revision 06 Page 4 of 6

Revision 06 Date: 08/30/2017 stated, while not an official solicitation, that any responsible source who believed it was capable of meeting the requirement could submit a capability statement to the government point of contact.

Market research was conducted April 10th, 2018 on the GSA e-Library under schedule 76- Publication Media/SIN 760-3 Editorial, Publishing, and Library Media Services. This was done to reach out to industry and further publicize SS 36E77618Q9138. There are a total of eleven (11) vendors under this schedule. These businesses were sent an email which contained a link to FBO.gov SS 36E77618Q9140.

A search was conducted April 10th, 2018 to locate small business concerns via the Small Business Associations (SBA) website SBA.gov utilizing NAICS code 511210 and the keyword “dermatology”.

This keyword was used to target applicable small business concerns within the appropriate NAICS code for this procurement. The search resulted in fifteen (15) small business concerns. These businesses were sent an email which contained a link to FBO.gov SS 36E77618Q9140.

Per the Department of Veteran Affairs Acquisition Regulation (VAAR) 810.002 and Veterans First Contracting Program (VFCP 2016) deviation the Vendor Information Page (VIP) at www.vetbiz.gov was queried April 10th, 2018 to locate verified SDVOSB and VOSB concerns utilizing NAICS Code 511210. The search resulted in three hundred and twenty-eight (328) business results. These businesses were sent an email which contained a link to FBO.gov SS 36E77618Q9140.

These actions resulted in five (5) vendors responding to the governments FBO SS 36E77618Q9140.

The businesses are listed below along with their verified socioeconomic category. These responses were sent to the Program Manager for a capability determination on each response. The Program Manager determined that only one business, VisualDx (Logical Images), was capable of meeting the governments needs as described in the SOW within sources sought 36E77618Q9140.

Business Name Socioeconomic category

VisualDx (Logical Images) Large

Government Marketing & Procurement

LLC

SDVOSB

A & I Enterprise Systems, Inc. VOSB

Ebsco Large

Cox Subscriptions Inc Small

A special notice of intent to sole source (36E77618Q9146) was posted to FedBizOps on April 27th, 2018 with a response closing date of May 13th, 2018. This publication stated, while not an official solicitation, that any responsible source who believed it was capable of meeting the requirement could respond to the government point of contact. No responses were received to the governments special notice 36E77618Q9146.

8. Any Other Facts Supporting the Use of Other than Full and Open Competition:

OFOC SOP Revision 06 Page 5 of 6

None

9. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

VisualDx (Logical Images) Cox Subscriptions Inc

10. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

None

11. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Tom Waugh Program Manager

12. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Andrea Fink Contracting Officer

Thomas P.

Waugh 105835

Digitally signed by Thomas P. Waugh 105835 Date: 2018.05.21 21:54:37 -05'00'

Andrea L. Fink 198348

Digitally signed by Andrea L.

Fink 198348 Date: 2018.05.22 10:11:33 -04'00'

OFOC SOP Revision 06 Page 6 of 6

Revision 06 Date: 08/30/2017

b. PCAC Director of Contracting (DoC): I certify the justification meets requirements for other than full and open competition.

Richard Dahmen Director of Contracting

c. VHA SAO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval (if over $68 million) or approve ($700K to $68 million) for other than full and open competition.

Randy Hays Director, SAO Central Region SAO Central Head of Contracting Activity (HCA)

Richard C.

Dahmen 199197

Digitally signed by Richard C. Dahmen 199197 Date: 2018.05.22 13:17:25 -04'00'

Department of Veterans Affairs SMALL BUSINESS PROGRAM AND

CONTRACT BUNDLING REVIEW

OSDBU CONTROL NUMBER

CONTRACTING ACTIVITY AND PROGRAM OFFICE DATA

1A. CONTRACTING ACTIVITY 1B. ADDRESS (Include Street, City, State and Zip Code)

1C. TELEPHONE NUMBER (Including Area Code) 1D. CONTRACTING POINT OF CONTACT NAME AND EMAIL ADDRESS

2A. NAME AND ADDRESS OF PROGRAM OFFICE 2B. PROGRAM MANAGER NAME AND EMAIL ADDRESS

3. REVIEW TYPE

INITIAL MODIFICATION

PROCUREMENT DATA

4. DESCRIPTION OF SUPPLIES OR SERVICES 5. EST. DOLLAR VALUE

A. BASE YEAR B. TOTAL

6A. NAICS AND SIZE STD. 6B. PSC

7. SOLICITATION NUMBER 8. PERFORMANCE PERIOD 9. EST RELEASE DATE 10. EST AWARD DATE

11. PROPOSED METHOD OF PROCUREMENT (Check all that apply) SOLE SOURCE SET-ASIDE PARTIAL SET-ASIDE

SDVOSB

VOSB

WOSB

EDWOSB

HUBZONE

8(a)

SMALL BUSINESS

OTHER (Affiliate, Ability One, etc.)

UNRESTRICTED-INSUFFICIENT SMALL BUSINESS (Attach justification)

FEDERAL SUPPLY SCHEDULE (FSS) NAME/#

MULTIPLE AWARD CONTRACT, TYPE/#

12. MARKET RESEARCH/PUBLICATION EFFORTS 13. MARKET RESEARCH RESPONSES (Actual Number)

POSTED

FCO

VIP

SOURCES

SOUGHT

GSA EBUY

DSBS

SAM

RFI FBO

FPDS

SDVOSB

HUBZONE

VOSB

SMALL BUSINESS

WOSB/EDWOSB

LARGE BUSINESS

SDB/8a

OTHER

14. IPT REQUIRED? 15. PCR ASSIGNED? 16. BUNDLING CHECKLIST REQUIRED? (Attach VA Form 2268a) 17. SUBCONTRACTING PLAN REQUIRED?

YES NO YES NO YES NO YES NO

PROCUREMENT HISTORY

18. WAS ITEM PREVIOUSLY 19A. CONTRACTOR NAME AND ADDRESS 19B. BUSINESS TYPE

AWARDED?

YES (Complete 19-23)

NO (Skip to item 24)

SDVOSB

VOSB

SDB/8a

SMALL BUSINESS

WOSB

EDWOSB

OTHER

HUBZONE

LARGE BUSINESS

20. DOLLAR VALUE 21. PERIOD OF PERFORMANCE 22. NAICS/SIZE STD. 23. PROCUREMENT METHOD

24.COMMENTS

COORDINATION/CONCURRENCES

25.CONTRACTING OFFICER (Print), SIGNATURE DATE SIGNED

26.HEAD OF CONTRACTING ACTIVITY (HCA) OR DELEGATE (Print), SIGNATURE DATE SIGNED

27.SMALL BUSINESS LIAISON (Print), SIGNATURE DATE SIGNED

28.VA OSDBU REPRESENTATIVE (Print), SIGNATURE DATE SIGNEDCONCUR NON-CONCUR(Attach narrative documenting reasons for non-concurrence and recommendations)

29. SUBCONTRACTING GOALS (%)

____ SDVOSB ____ VOSB ____ HUBZONE ____ SDB ____ WOSB ____ SB

30. NAME AND EMAIL ADDRESS OF SBA PCR (If assigned): 31. OTHER APPROVING AUTHORITY (as required): DATE SIGNED

VA FORM

JUN 2013 2268

Department of Veterans Affairs Program Contracting Activity Central 6150 Oak Tree Blvd, Suite 300 Independence OH 44131

216-447-8300 William Henkel William.Henkel@va.gov

OIIG

Library Network Office (LNO) Jesse Brown VAMC 820 South Damen Avenue Chicago IL 60612

Tom Waugh Tom.waugh@va.gov

X

Point of Care Dermatology Diagnostic Clinical Decision Support Tool $1,663,378.00 $6,653,512.00

519130 1000 Employees R605

N/A Base YR + 3 Option YR's 07-07-2018 09-30-2018 X

X

X

X

X X

X

X X 1 1

1 2

X X X X

X

Cox Subscriptions, Inc.

201 Village Rd.

Shallotte NC 28470 x

$1,638,297.90 9/30/2017 - 9/29/2018 519130 1000 Emp. BOA Purchase Order

Please see Market Research and J & A for details.

Andrea Fink Andrea L. Fink 198348 Digitally signed by Andrea L. Fink 198348 Date: 2018.05.14 10:47:25 -04'00'

Department of Veterans Affairs CONTRACT BUNDLING CHECKLIST

NOTE: This checklist serves as a quick reference source for the members of the acquisition strategy team.

Please include this checklist with the required documentation sent to OSDBU.

NO. QUESTION ANSWER

1. Does the requirement exceed $1 million? YES NO

2. YES NOWill this requirement result in a consolidated or bundled contract?

See FAR 2.101

3. YES NOIf the requirement is bundled, did the team avoid unnecessary and unjustified bundling?

See FAR 7.103(s)(2)

4. YES NODid the team document in the plan of action any potential impact on Small Business?

See FAR 7.105(b)(1)

5. YES NOBefore issuing the solicitation, did the team conduct a benefit analysis?

See FAR 7.107(e)

6. YES NOIf the requirement is bundled, are the benefits "Measurably Substantial?"

See FAR 7.107(b)

7. YES NOAre reductions in either administrative or personnel costs the basis for the benefit analysis?

See FAR 7.107(d)

8. YES NOIf the benefit analysis did not meet the FAR criteria, is the procurement mission critical?

See FAR 7.107(c)

9. Was notice of intent synopsized? YES NO

10. Were comments received? YES NO

11. YES NOWere alternatives considered and noted in the contracting officer's justification for bundling?

See FAR 7.107(e)(6) and 7.107(f)

VA FORM 2268aJUN 2013

X

X

X

X

X

X

X

X

X

X

X

Attachment 1—Market Research Report Template for Contracting Officers

VHAPM Part 810 Market Research SOP Page 1 of 7 Revision: 01, Effective Date: 10/12/17

Market Research Report Note: COs must ensure supporting documentation is uploaded to support procurement strategy decision (including decisions not to set-aside an action for SDVOSB/VOSB).

Date: 4/25/2018

Purchase Request/2237 Number: 776-18-4-8251-0240 Description of Requirement: Point of Care Dermatology Diagnostic Clinical Decision Support Tool

Period of Performance: Base Period 9/30/2018 – 9/29/2019 Option One 9/30/2019 – 9/29/2020 Option Two 9/30/2020 – 9/29/2021 Option Three 9/30/2021 – 9/29/2022

Estimated Value: Base Period $ 1,663,378.00 Option One $ 1,663,378.00 Option Two $ 1,663,378.00 Option Three $ 1,663.378.00 Estimated Total $ 6,653,512.00

Product Service Code (PSC) - Federal Supply Codes (FSC):

R605 – Library Services

NAICS Code: 511210 – Software Publishers Size Standard for NAICS: $ 38,500,000

Market Research Findings:

Supplies (Mandatory IAW FAR 8.002):

Results from Market Research:

(1) VA inventories including the VA supply stock program (41 CFR 101-26.704) and VA excess:

Not Applicable

(2) Excess from other agencies (FAR 8.002): Not Applicable

(3) *Federal Prison Industries (FPI) (See VAAR 808.603 Purchase Priorities) *VA COs may purchase supplies and services produced or provided by FPI from eligible service disabled veteran-owned small businesses and veteran-owned small businesses, in accordance with procedures set forth in subpart 819.70, without seeking a waiver from FPI, in accordance with 38 U.S.C. 8128, Small business concerns owned and controlled by veterans: Contracting priority

Not Applicable

(4) Supplies from Ability One - (VA AbilityOne Procurement List for Supplies/Services) (FAR 8.002):

However, VA COs shall, prior to adding any new VA requirements to the Procurement List, conduct market research, apply the VA Rule of Two to consider Vendor Information Pages (VIP) verified service-disabled veteran-owned small businesses (SDVOSBs) and veteran-owned small businesses (VOSBs) as required in 38 U.S.C. 8127 and implemented in subpart 819.70.

Not Applicable

(5) Wholesale supply sources such as stock programs of the GSA (see 41 CFR 101-26.3), the Defense Logistics Agency (see 41 CFR 101-26.6), the Department of Veterans Affairs (see 41 CFR

Not Applicable

VHAPM Part 810 Market Research SOP Page 2 of 7

101-26.704 (VA Subsistence Items), and military inventory control points.

(6) Prime Vendor and National Contracts/BPAs: Reference CPL&O Memo dated 23Aug16, Subj: Mandatory Use of Prime Vendor Distribution Contracts and National Contracts): It is VHA's policy that any item(s) that is/are available in prime vendor formularies/catalogs, it is mandatory in VHA that any such item(s) will be “ordered”/acquired through the prime vendor. It is also VHA’s policy that items available on national contracts/BPAs that are not available via prime vendor distribution networks will be acquired by placing appropriate orders against these national contracts. Such orders will only be placed by properly warranted COs or properly trained Ordering Officers appointed by the appropriate CO. In cases where an Ordering Officer has been appointed, orders placed are not competitive contracting actions subject to the requirements of 38 U.S.C. 8127. In cases where OO appointments are NOT available, the appropriate CO must make a determination as to whether the Rule of Two applies (see the Decision Tree Tool to assist with the determination).

Not Applicable

Services (Mandatory IAW FAR 8.002):

Results from Market Research:

(1) Services that are on the Procurement List maintained by the Committee for Purchase From People Who Are Blind or Severely Disabled (see subpart 8.7). Note: VA COs shall, prior to adding any new VA requirements to the Procurement List, conduct market research, apply the VA Rule of Two to consider VIP verified SDVOSBs) and VOSBs as required in 38 U.S.C. 8127 and implemented in subpart 819.70.

Not Available

(2) Unusual and compelling urgency. The contracting officer may use a source lower in priority than as specified in 808.002-70 when the need for supplies or services is of an unusual and compelling urgency (see FAR Subpart 6.302-2 and FAR Subpart 8.405-6).

Not Applicable

Use of Other Mandatory Sources (FAR 8.003):

Results from Market Research:

Agencies shall satisfy requirements for the following supplies or services from or through specified sources, as applicable:

(a) Public utility services (see part 41).

(b) Printing and related supplies (see subpart 8.8).

(c) Leased motor vehicles (see subpart 8.11).

(d) Strategic and critical materials (e.g., metals and ores) from inventories exceeding Defense National Stockpile requirements (detailed information is available from the DLA Strategic Materials, 8725 John J. Kingman Rd., Suite 3229, Fort Belvoir, VA 22060-6223.

(e) Helium (see subpart 8.5 -- Acquisition of Helium).

VHAPM Part 810 Market Research SOP Page 3 of 7

Mandatory Sources for VA (Ref. 38 U.S.C. 8127 and 8128):

Results from Market Research:

Search the Vendor Information Pages (VIP) database at https://www.vip.vetbiz.gov/ and document findings to ensure compliance with 38 U.S.C. 8127’s “Rule of Two.” VA must set aside procurements for VOSBs when market research determines that two or more VOSBs are able to meet the procurement requirements at a fair and reasonable price that offers the best value to the United States. NOTE: A determination of price fair and reasonableness does not have to be done during market research phase BUT is required prior to contract award.

NOTE: In the paragraph above, “VOSBs” includes SDVOSBs. If market research reveals there are one SDVOSB and one VOSB, the action should be set aside for VOSB because a SDVOSB is also a VOSB.

Conduct Market Research by NAICS in VIP Verify Companies are VOSBs for Size Standard for NAICS in the System for Award Management (SAM) “Reps and Certs” Verify in VIP SDVOSB or VOSB set-aside is subject to the Limitations on Subcontracting clauses—VAAR 852.219-10. Any SDVOSB or VOSB that proposes to furnish an end product it did not manufacture (a “nonmanufacturer”) must meet the requirements in FAR 19.102(f) to receive a benefit under the Veterans First Contracting Program.

Does the CO have a reasonable expectation that two or more verified SDVOSBs/VOSBs in VIP is capable of providing the item will submit offers, and that the award can be made at a fair and reasonable price that offers the best value to the United States?

Yes, action can be set-aside—two or more eligible SDVOSB/VOSBs can provide item(s) at reasonable price

No, there are NOT two or more eligible VOSBs that can provide the items.

COs should attach supporting documentation (excel spreadsheet with VIP search results or screen shots with search results) under (P02)

808.004-70 Use of Non-Mandatory Sources by VA.

Results from Market Research:

(1) IDIQ Contracts awarded by VISN, Region, or Local VA Contracting Officers for FSC Groups 65 and 66.

If two or more verified SDVOSBs/VOSBs in VIP is on the VISN/Regional/Local IDIQ contracts, use competitive set-aside procedures

Not Applicable

(2) GSA FSS and Pre-Existing Contracts, including Interagency and Intra-agency Contracts.

the GSA FSS/Pre-Existing Contracts including IAs, use competitive set-aside procedures

Not Applicable

(3) Open Market Purchases, including Educational and Non-Profit Institutions.

the open market, including educational/non-profit contracts, use competitive set-aside procedures

VHAPM Part 810 Market Research SOP Page 4 of 7

(4) Eligible Beneficiaries:

1) A CO may authorize an acquisition from the Veterans Canteen Service or a commercial source when a VA healthcare official (e.g., social worker, physician) determines that personal selection of shoes, clothing, and incidentals will result in a therapeutic benefit to an eligible beneficiary.

2) The CO must cite FPI, Inc., clearance No. 1206 in the purchase document for any purchase of dress shoes from the Veterans Canteen Service or a commercial source similar to FPI, Inc., Style No. 86-A.

Not Applicable

(5) Three contracts for desktops and laptops have been established as mandatory:

a. NASA Solutions for Enterprise-Wide Procurement (SEWP)

b. GSA IT Schedule 70

c. National Institutes of Health Information Technology

Acquisition and Assessment Center Chief Information Officer – Commodities and Solutions (CIO-CS) the SEWP, GSA IT Schedule 70 contracts or others in this category, use competitive set-aside procedures

Not Applicable

Use of Other Sources (FAR 8.004) Results from Market Research:

If an agency is unable to satisfy requirements for supplies and services from the mandatory sources listed in 8.002 and 8.003, agencies are encouraged to consider satisfying requirements from or through the non-mandatory sources listed in paragraph

(a) of this section (not listed in any order of priority) before considering the non-mandatory source listed in paragraph (b) of this section. When satisfying requirements from non-mandatory sources, see 7.105(b) and part 19 regarding consideration of small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business (including 8(a) participants), and women-owned small business concerns (see VAAR 819.7004). VA COs must comply with PPM 2016-05 Implementation of the Veterans First Contracting Program as a Result of the U.S.

Supreme Court Decision.

(a)(1) Supplies. Federal Supply Schedules, Governmentwide acquisition contracts, multi-agency contracts, and any other procurement instruments intended for use by multiple agencies, including blanket purchase agreements (BPAs) under Federal Supply Schedule contracts (e.g., Federal Strategic Sourcing Initiative (FSSI) agreements accessible at http://www.gsa.gov/fssi (see also 5.601)).

(2) Services. Agencies are encouraged to consider Federal Prison Industries, Inc., as well as the sources listed in paragraph (a)(1) of this section (see subpart 8.6).

(b) Commercial sources (including educational and non-profit institutions) in the open market.

VHAPM Part 810 Market Research SOP Page 5 of 7 any of the categories above, use competitive set-aside procedures

Customary Commercial Terms and Conditions:

1. Per FAR 10.002, market research is conducted to determine if commercial items or nondevelopmental items are available to meet the Government’s needs or could be modified to meet the Government’s needs.

Summary of Market Research Results:

2. Results from VIP--are there two or more verified SDVOSB/VOSBs that are able to meet the procurement requirements?

A Request for Information (RFI)/ Sources Sought (SS) (36E77618Q9140) was posted to FedBizOps (FBO.gov) on April 10th, 2018 with a response closing date of April 25th, 2018.

This publication stated, while not an official solicitation, that any responsible source who believed it was capable of meeting the requirement could submit a capability statement to the government point of contact. (Attachment 1 – FBO posting)

Market research was conducted April 10th, 2018 on the GSA e-Library under schedule 76- Publication Media/SIN 760-3 Editorial, Publishing, and Library Media Services. This was done to reach out to industry and further publicize SS 36E77618Q9138. There are a total of eleven (11) vendors under this schedule. These businesses were sent an email which contained a link to FBO.gov SS 36E77618Q9140. (Attachment 2 – GSA Search & E-mail)

A search was conducted April 10th, 2018 to locate small business concerns via the Small Business Associations (SBA) website SBA.gov utilizing NAICS code 511210 and the keyword “dermatology”. This keyword was used to target applicable small business concerns within the appropriate NAICS code for this procurement. The search resulted in fifteen (15) small business concerns. These businesses were sent an email which contained a link to FBO.gov SS 36E77618Q9140. (Attachment 3 – SBA Search and E-mail)

Per the Department of Veteran Affairs Acquisition Regulation (VAAR) 810.002 and Veterans First Contracting Program (VFCP 2016) deviation the Vendor Information Page (VIP) at www.vetbiz.gov was queried April 10, 2018 to locate verified SDVOSB and VOSB concerns utilizing NAICS Code 511210. The search resulted in three hundred and twenty-eight (328) business results. These businesses were sent an e-mail which contained a link to FBO.gov SS 36E77618Q9140. (Attachment 4 – VIP Search and E-mail)

These actions resulted in five (5) vendors responding to the governments FBO SS 36E77618Q9140. The businesses are listed below along with their verified socioeconomic category. These responses were sent to the Program Manager for a capability determination on each response. The Program Manager determined that only one business, VHAPM Part 810 Market Research SOP Page 6 of 7

VisualDx (Logical Images), was capable of meeting the governments needs as described in sources sought 36E77618Q9140.

Business Name Socioeconomic category

VisualDx (Logical Images) Large Government Marketing &

Procurement LLC

SDVOSB

A & I Enterprise Systems, Inc. VOSB

Ebsco Large

Cox Subscriptions Inc Small

A special notice of intent to sole source (36E77618Q9146) was posted to FedBizOps on April 27th, 2018 with a response closing date of May 13th, 2018. This publication stated, while not an official solicitation, that any responsible source who believed it was capable of meeting the requirement could respond to the government point of contact. No responses were received to special notice 36E77618Q9146.

3. MARKET PRICE:

Period of

Performance Date Price

Base Year 9/30/2018 to 9/29/2019 $ 1,663,378.00 Option Year 1 of 3 9/30/2019 to 9/29/2020 $ 1,663,378.00 Option Year 2 of 3 9/30/2020 to 9/29/2021 $ 1,663,378.00 Option Year 3 of 3 9/30/2021 to 9/29/2022 $ 1,663,378.00

4. ACQUISITION HISTORY:

Since 2010 the VA has purchased the Point of Care Dermatology Diagnostic Clinical Decision Support Tool Visual DX directly from its publisher Logical Images or through a BOA reseller of the product.

Contract Number Business Name Date Price VA776-10-P-0023 Logical Images d.b.a. VisualDx 9/27/2010 – 9/26/2015

Base + 4 Option YR’s

$ 4,966,270.00

VA701-15-A-0009

VA701-15-J-0111

Cox Subscriptions 9/30/2015 – 9/29/2016

$ 1,593,675.00

VA701-15-A-0009

VA701-16-J-0087

Cox Subscriptions 9/30/2016 – 9/29/2017

Base + 1 Option YR

$ 1,638,297.90

VA701-15-A-0009

VA701-16-J-0087

P00001

Cox Subscriptions 9/30/2017 – 9/29/2018

$ 1,638,297.90

5. OTHER PERTINENT INFORMATION:

VHAPM Part 810 Market Research SOP Page 7 of 7

The government point of contact for Logical Images has stated that they will no longer be allowing VisualDx to be purchased through resellers. The business has also stated they will now require a license agreement to be signed by the VA Contracting Officers. The VA does not sign license agreements per OGC’s advice on similar procurements. Informed Logical Images a VA Contracting Officer will not sign the license agreement, and agreed to have OGC review the document.

6. RECOMMENDATION:

Market Research has indicated that VisualDx (Logical Images) is the only source that can meet the Government’s requirements. Based upon the results of the market research detailed in this memorandum and the history of this acquisition, it is the Contracting Officer’s discretion to request a quote from VisualDx (Logical Images) in accordance with FAR Part 13 and FAR Part 12.

7. Program Office Point of Contact (POC) Email Address: Tom.Waugh@va.gov

8. Contracting Office POC Email Address: Andrea.Fink@va.gov

Drafted by: William.henkel@VA.gov

Andrea L. Fink 198348

Digitally signed by Andrea L. Fink 198348 Date: 2018.05.14 10:41:30 -04'00'

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GSA eLibrary Contractor Listing https://www.gsaelibrary.gsa.gov/...ain/sinDetails.do?executeQuery=YES&scheduleNumber=76&flag=&filter=&specialItemNumber=760+3[4/10/2018 2:29:12 PM]

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76 PUBLICATION MEDIA

Category Description

760 3 Editorial, Publishing, and Library Media Services This SIN provides for the acquisition of professional support services in the publishing of print and electronically published media and communication documents, books, research studies, and general manuscript preparation but excluding any advertising, marketing or public relations materials. The professional services include but are not limited to: editing, writing, proofreading, researching, indexing, copywriting, fact-checking, document formatting, sub-titling, and mapping. Administrative services include: archiving and library management services; e-publishing, digital-on-demand publishing, mail list and directory preparation, print and digital publishing workflow solutions, library media access website design and maintenance, print and digital archive asset and inventory management and document security. Services are limited to publishing, editing and library media services and not content creation.

11 contractors

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BREAKAWAY MEDIA LLC GS-02F-

004DA

727-748-

SAINT

PETERSBURG ,FL

s/w/wo/dv

COMPLETE BOOK & MEDIA SUPPLY, LLC GS-02F-

0006K

800-986-

CEDAR PARK ,TX s/d/8a

DOC SHOP INC., THE GS-02F-

0154X

732-899-

POINT PLEASANT

,NJ

s/w/wo

FISHER, DEBORAH

(DBA: CUT TO THE CHASE)

GS-02F-

084BA

(425)641-

COUPEVILLE ,WA s/w/wo

IOSTUDIO, LLC GS-02F-

0125Y

(615) 724-

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MACKIN BOOK COMPANY GS-02F-

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PRENAX, INC. GS-02F-

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CONCORD ,NH s

REPRINTS DESK, INC. GS-02F-

0048W

415-533-

ENCINO ,CA s

STRATCOMM, INC. GS-02F-

0105Y

5089077000 NATICK ,MA s/dv

WOLTERS KLUWER CLINICAL DRUG

INFORMATION, INC.

GS-02F-

0282P

330-656-

HUDSON ,OH o all the words

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GSA eLibrary Contractor Listing https://www.gsaelibrary.gsa.gov/...ain/sinDetails.do?executeQuery=YES&scheduleNumber=76&flag=&filter=&specialItemNumber=760+3[4/10/2018 2:29:12 PM]

From: Henkel, William (VHACLE) To: "Henkel, William (VHACLE) (William.Henkel@va.gov)" Cc: Fink, Andrea (VHACLE) Bcc: "michelle@breakawaymedia.org"; "JESSICA@COMPLETEBOOK.COM"; "megberesik@thedocshop.com";

"deborah1701@fishernyberg.com"; "keith.kawasaki@iostudio.com"; "lawver@bellsouth.net";

"lynn@mackin.com"; "janice.mcintyre@prenax.com"; "ipalmer@reprintsdesk.com";

"cmedeiros@stratcomminc.com"; "mark.dachille@wolterskluwer.com"

Subject: 36E77618Q9140 - Sources Sought - Dermatology Clinical Decision Support Tool Date: Tuesday, April 10, 2018 3:08:00 PM Attachments: image001.png

Your company has been identified as a possible source for the subject Department of Veterans Affairs procurement. A Search of GSA advantage under schedule 76 listed your company.

The Department of Veterans Affairs, Program Contracting Activity Central (PCAC) is in the process of planning a procurement for library subscription services. The VA is conducting market research and is seeking written responses with information to assist with identifying potential sources that are interested in and capable of performing the work described in the draft PWS attached to the RFI in Federal Business Opportunities (FBO). The Government is also seeking to obtain industry comments and questions regarding the draft PWS.

A Sources Sought Notice/Request for Information has been published to Federal Business Opportunities (FBO) and is available for viewing here:

https://www.fbo.gov/spg/VA/ISC/OISC/36E77618Q9140/listing.html

If the link above does not work, please search FedBizOpps.gov - Keyword / Solicitation 36E77618Q9140

Bill Henkel Contract Specialist Program Contracting Activity Central (PCAC) 6150 Oak Tree Blvd, Suite 300 Independence, Ohio 44131 Phone: 216-447-8300 x3846 William.Henkel@va.gov

“INTEGRITY, COMMITMENT, ADVOCACY, RESPECT, and EXCELLENCE – these are our Core Values.”

As our client, please take a few moments and let us know how we did by completing the attached

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AVICENNA

MEDICAL

SYSTEMS, INC.

ERDWING

CORONADO

3090 DHU VARREN CT

ANN ARBOR, MI 48105-9654

Avicenna’s products are used by docto and nurses in a wide range of medica specialties: hepatology, oncology, rheumatology, pulmonary, gastroenterology, anticoagulation, dermatology, infectious disease, and cardiac electrophysiology.

PLATINUM

VENTURE

GROUP LLC

Natures Complete

Jerome Starks

848 E Woodoak Ln murray, UT 84107-6370

To provide the very best products and services while improving the purchasi process. We provide cost-effective me supplies, equipment and training serv We provide: Chromatography Products,Clinical Laboratory, Compres Bandages, Containers. Cotton Tipped, CPAP, Durable Goods, Defibrillators, Dental Supplies, Deodorizers, Dermatology, Diabetic Supplies, Diagnostic Instruments, Dilution Vials Disinfectants, Doppler’s, Drainage and Suction, Dressings, Ear Plugs, ECG, Electrodes and Pads, Endodontics, Ent and Nutrition, Exam Paper, Extended Care, Eye Protection, Eye wear, Fetal Heart, First Aid Kits, Footwear, Gauze Rolls, Gloves, Nitrile, Synthetic, Exam Nonsterile, Sterile, Latex, Powder-free Exam, Powdered Exam, Powder Free Sterile, Powdered Sterile, Vinyl, Powd free, Powdered, specialty. Glucose an A1C, GYN, OBGYN, Dilators, Forceps, Speculum. Hand Sanitizers, Hearing, Hematology, Holders and Adapters.

Hospital supplies, Housekeeping, ID Bands.

Medical staffing services: Family Pract

To: "Henkel, William (VHACLE) (William.Henkel@va.gov)"; Fink, Andrea (VHACLE) Bcc: "DBARROW@BRSURGICAL.COM"; "MWhite@wwmedical.com"; "TransDermSolutions@yahoo.com";

"bdermesthetics@gmail.com"; "cindy@cta-lab.com"; "coronado@avicenna-medical.com"; "doug.jones@mti.net";

"dr.jennywwang@gmail.com"; "george@robbinsinstruments.com"; "jay@platinumventuregroup.com";

"jwall@sebelapharma.com"; "michael@mushatts.com"; "sales@dexta.com";

"thecompoundingshoppe@gmai.com"; "tmckelvey@daavlin.com"

Subject: 36E77618Q9140 - Sources Sought - Dermatology Clinical Decision Support Tool Date: Tuesday, April 10, 2018 3:08:00 PM Attachments: image001.png

Your company has been identified as a possible source for the subject Department of Veterans Affairs procurement. A Search of SBA.gov under NAICS code 511210 and keyword “subscription”.

The Department of Veterans Affairs, Program Contracting Activity Central (PCAC) is in the process of planning a procurement for library subscription services. The VA is conducting market research and is seeking written responses with information to assist with identifying potential sources that are interested in and capable of performing the work described in the draft PWS attached to the RFI in Federal Business Opportunities (FBO). The Government is also seeking to obtain industry comments and questions regarding the draft PWS.

A Sources Sought Notice/Request for Information has been published to Federal Business Opportunities (FBO) and is available for viewing here:

https://www.fbo.gov/spg/VA/ISC/OISC/36E77618Q9140/listing.html

If the link above does not work, please search FedBizOpps.gov - Keyword / Solicitation 36E77618Q9140

Bill Henkel Contract Specialist Program Contracting Activity Central (PCAC) 6150 Oak Tree Blvd, Suite 300 Independence, Ohio 44131 Phone: 216-447-8300 x3846 William.Henkel@va.gov

“INTEGRITY, COMMITMENT, ADVOCACY, RESPECT, and EXCELLENCE – these are our Core Values.”

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3T-Innovations, LLC

Application Days:

DBA:

State: Verified SDVOSB

DUNS: 021212959

Location: TARPON SPRINGS, FL Phone: (888) 722-6696 Email: sales@3tiinc.com

Web: http://www.3tinnovations.com

Last Verified: 1/22/2016 Expiration Date: 1/22/2019

4WardTech Inc

Application Days:

DBA:

State: Verified SDVOSB

DUNS: 080147704

Location: San Diego, CA Phone: (757) 876-1735 Email: aparker@4wardtech.org

Web:

Last Verified: 8/4/2016 Expiration Date: 8/4/2019

9G ASSOCIATES, LLC

Application Days:

DBA:

State: Verified SDVOSB

DUNS: 080516215

Location: Chevy Chase, MD Phone: (800) 215-9318 Email: info@9gassociates.com

Web: http://www.9gassociates.com/

Last Verified: 10/12/2017 Expiration Date: 10/12/2020

A&I Enterprise Systems, Inc.

DBA:

State: Verified VOSB

DUNS: 127196090

328 matches - 4/10/2018 2:38:55 PM

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