S02. RFQ 36C26325Q0456.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

636-25-2-1053-0002

636-25-2-4112-0702

36C26325Q0456 02-18-2025

James Miller 319-338-0581 03-4-2025 10:00 am CST

36C263 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St Suite 300 Coralville IA 52241

X 100

X

Y

811210

$34 Million

N/A

X

36C636

Department of Veterans Affairs Nebraska-Western Iowa Health Care System Iowa City VA Health Care System

36C263

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St, Suite 300 Coralville IA 52241

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

See CONTINUATION Page

Firm Fixed Price Contract to provide Surgical Instrument Repair Services to support both Iowa City VAHCS and

Nebraska-Western Iowa Health Care System. Review the Statement of Work for additional Information.

This Request for Quote (RFQ) is conducted under FAR Part

13, Simplified Procedures for Certain Commercial Items and FAR Part 12, Acquisition of Commercial Services. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition

Circular (FAC) 2025-03 dated 01/03/2025. The Government intends to award a Firm-Fixed Price Contract with four (4) option years.

See CONTINUATION Page

X X

X 1

Jesse Sweesy

VA-VHA-RPOC-2023-0042

36C26325Q0456

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 Statement of Work Schedule of Services Contractor Requirements

Assessment Elements

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...29

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

ADDENDUM to 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

E.4 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.5 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.6 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.7 52.216-1 TYPE OF CONTRACT (APR 1984)

E.8 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.9 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.10 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C263

NETWORK 23 CONTRACTING OFFICE

1303 5th St

Suite 300

Coralville IA 52241

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon receipt and acceptance of service.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 Statement of Work General Information

On-site Preventative Maintenance Program for Reusable Medical Equipment (RME) (Instrument Sharpening, Repair and Preventative Maintenance)

Period of Performance:

The period of performance: March 1st, 2025 through February 28th, 2026 (base year) with four (4) option years.

Places of Performance:

• Department of Veterans Affairs Nebraska-Western Iowa Health Care System-

Omaha

4101 Woolworth Ave, Omaha, NE 68105

• Department of Veterans Affairs Nebraska-Western Iowa Health Care System-Grand Island 2201 N Broadwell Ave, Grand Island, NE 68803

• Department of Veterans Affairs – Iowa City VA Medical Center 601 Highway 6 West Iowa City, IA 52246-2209

Scope of Work

All repairs will follow all approved recommendations regarding surgical instrument repair as set forth by the following:

• Food and Drug Administration (FDA)

• Centers for Medicare/Medicaid Services (CMS)

• Centers for Disease Control (CDC)

• Association for the Advancement of Medical Instrumentation (AAMI)

• Healthcare Sterile Processing Association (HSPA) Standards

• American National Standards Institute (ANSI)

• Association of per-Operative Registered Nurses (AORN)

• Association of Professionals in Infection Control (APIC)

• Department of Veterans Affairs, Veterans Health Administration (VHA) Directives

• Manufacturer Instructions (MFI)

All services are required twice per month in Grand Island, Nebraska approximately 24 visits per year. Additional visits may be added via modification from the contracting officer on an as needed basis to ensure that we have the safest and most reliable instruments on hand to use on our Veteran patients.

All services are required once per week in Omaha, NE approximately 52 visits per year. Additional visits may be added via modification from the contracting officer on an as needed basis to ensure that we have the safest and most reliable instruments on hand to use on our Veteran patients.

All services are required 3 times per month in Iowa City, Iowa approximately 36 visits per year. Additional visits may be added via modification from the contracting officer on an as needed basis to ensure that we have the safest and most reliable instruments on hand to use on our Veteran patients.

Each surgical set shall be inspected, repaired, and refurbished at least twice annually.

Instruments and instrument sets are to be retrieved from Sterile Processing Services (SPS) of each facility and returned once repairs and sharpening is completed on the same day.

All single instruments and instrument sets picked up/delivered by the contractor shall be properly listed for accountability verification.

The contractor shall provide a summary document upon delivery of processed instruments containing the date of repair, instrument type, and type of repair completed.

Documentation/Reports: Inventory provided at the end of the Period of Performance, will include sets and instruments sharpened and repaired.

Contractor will meet or exceed the following:

The contractor shall provide all labor, materials, and equipment necessary for maintenance, inspection, and repairs of several types of surgical instruments that are contained in various instrument sets, the refurbishment of containers and lids and case carts. All surgical instruments and sets shall also be inspected and evaluated for continued best practice performance and restored to like new condition.

All on-site servicing repairs will be performed utilizing a fully equipped mobile laboratory for services including but not limited to the following:

• Complete entire set inspection and evaluation of all general and micro instruments

• Inspection, repair, alignment, adjustment, tightening, cleaning, lubricating, and general renewal

• Perform all furnishing to include labor, parts to perform all refurbishment, maintenance and repair on instrumentation listed to guarantee the proper functionality of the instrument according to manufacturer's specifications.

• Sharpening of all Scissors, Curettes, Punches, biopsy forceps and other “Cutting” instruments

• Replacement of worn, missing, or broken Parts (Parts must be approved by the Original Equipment Manufacturer (OEM))

• Disassembly when applicable

• Refurbishment

• Refinish as needed

• Cleaning/oiling as needed

• Align and sharpen laparoscopic instruments

• Align and adjust as required for optimal performance

• Spring replacements

• Inspecting tape and identification of defective or damaged tape

• Ultrasonic cleaning and revitalization

• Satin or mirror refinishing

• Tungsten Carbide insert replacement

• Needle holder re-application (including “diamond dusting” of micro needle holders and forceps)

• Repair ratchet, jaw and shank as required

• Bipolar repairs: Align, Adjust, Refurbish, Replace Cap, Reinsulate

• Irrigating Bipolar repairs: Align, Adjust, Straighten, Clean and Clear Channel

• Re-insulation

• Brazing

• Buffing

• Soldering

• Power/pneumatic

• General sharpening

• Electrosurgical re-insulation and testing

• Chemical Etching

• Surgical Milk Lubrication

• Sterilization Container Repairs (as needed utilizing OEM parts)

• Case cart repairs to include: doors, hinges, latches, wheels, and minor welding

• Instruments that are damaged or broken during refurbishment will be repaired

• Trays serviced according to case volume and maintenance scheduling

Additionally, Contractor shall include service for the following instruments and services but not limited to:

• Ophthalmic instruments: Speculums Retractors, Knives, Spoons, Punches, Spatulas, Manipulators, Loops, Hooks Markers Calipers, Scissors, and Forceps in various lengths, sizes and shapes.

• Arthroscopic instruments: Punches, Shavers, Scissors, Intra-Articular Knives and Graspers, and Forceps in various lengths, sizes, and shapes.

• Laparoscopic Instruments: Cleaning, Sharpening, Resetting, Alignment, New Flush Port, Straightening, Repair/replacement of cautery posts, Thumb screws, Inner stem resetting, skirts, Repair/replacement of shaft insulation, Repair/replacement of ratchet assemblies, Repair/replacement of valves, Repair/replacement of springs, Repair/replacement and resealing of handles, New Needles/hooks/spatulas, On-site laparoscopic insulation testing, Complete rebuilding or replacement of laparoscopic instrument components including replacement of all parts as necessary.

• Micro Instruments: Verres Biopsy Needle, Corneal Scissors, Urethrotomes, Micro Rongeurs, and Forceps and Scissors in various lengths, sizes and shapes.

• Reinsulation: Shaft Reinsulation, Total Reinsulation- Sharpen, realign, refurbish & re-insulate Scissors and Graspers in various lengths, sizes and shapes

• Sterilization Container inspection and repairs: As needed preventative maintenance utilizing OEM replacement parts as well as Gasket Replacement, Inner and Outer Latches, Single Action Latch Assembly, Upper and Lower Single Action Latch Plate Replacement, Single Action Latch Sheer Block Replacement, Single Action (w/o handle) Replacement, Double Action Latch (w/o handle) Replacement, Retention Plate Replacement or Repair, Handle Replacement, Hex Nut Replacement, Stud Nut Replacement, Instrument holding Pin Replacement, Nut Plate Replacement, Screw Replacement for End Plates, Fastener Replacement, Tag Replacement, General Repair, Bent Container, Burr Removal, Dent Removal, Miscellaneous repair, Basket Handle Replacement, Basket Handle Bracket, and Basket Handle Leg Bracket.

• This shall include all surgical services instrumentation including all Dental instruments and hand pieces. General practice including Podiatry and Cardiology, Surgery, Ophthalmology, Ear Nose & Throat (ENT), Plastics, Gynecology, Neurology, Orthopedics, Urology, Laparoscopic including minimally invasive surgery, Anesthesiology, Oral Maxillofacial, Vascular, and Dental. General Stainless-Steel Instruments, Curettes, Elevators, General Scissors, Osteotomes Gouges, Total Hip Gouges in various lengths, sizes and shapes, Knives and Knife Handles in various lengths, sizes and shapes, Rongeurs, Dermal Punches, and All Single and Double Action Ronguers in various lengths, sizes and shapes, Cutters for Bone, Wire, Pin, and Rib Cutting Forceps in various lengths, sizes and shapes. Forceps for Artery, Sponge, Kelly, Adson, Allis, Tissue, Mosquito, and Biopsy Forceps in various lengths, sizes and shapes, Clamps, Hemostats, Clip Appliers, Kocher, Towel Clips/Clamps, and Bone Clamps in various lengths, sizes and shapes, Reamers, Total Hip Graters, Acetabular Cutters, Cranial Burrs, Enlarging Burrs, Retractors, Balfour Retractor, Bookwalters, Hand Retractors, Dental Instruments and Hand Pieces, Perforating Twist/Spinal Drills, Chisels, Tonsillectomies, Adenotomes, Trocars, Skin Hooks and Rakes, Suction Tips/Tubes, Dissectors, Rasps, Mouth gags, Speculums, Dilators, All Delicate, Fine and Regular Needle Holders. Micro instruments, refurbishing and reinsulating shafts as needed, repair and sharpening of minimally invasive instruments, power/pneumatic, graspers, dissectors, and specialized instrumentation.

The contractor shall identify instruments that are defective and that show excessive wear and tear or unrepairable damage. Instruments shall be clearly marked and labeled with specific description of the problem and what set the instrument came from. Instruments that are unable to be repaired must not be placed back in the set and will be delivered to SPS Leadership and clearly marked “Not able to be serviced, not for patient use”.

Items required to be sent off site for repair shall be cleared through SPS Chief, SPS Assistant Chief, OR Manager or designee.

Ability to work harmoniously with SPS automated Instrument Tracking Systems (ITS).

Contractor will preserve the integrity of the Instrument Tracking System (ITS) marking. If the repair process damages or removes the ITS mark the contractor will remark or will repair in a way that will not remove or have negat ive impact to the ITS marking. Contractor will provide own workspace (truck or van) for each visit to include ability to repair case carts.

Prior to commencing work on hospital instruments, the contractor shall conduct a set evaluation to determine specific needs of the facility and coordinate a proper schedule for routine maintenance, refurbishing and replacement. Generally, instrument sets should be scheduled for sharpening every 3-4 months. Contractor shall provide the required service approximately 8 to 12 sets in a day depending upon the size, type of trays and service required. Certain sets may take longer than others. But on average, a tray can be serviced in about 45 minutes. Instrument sets shall be opened and repaired one at a time to keep instruments together.

As instruments are removed from the container, they shall be counted and separated.

Hemostats and ring handled instruments shall be checked for alignment, box lock tension and fractures. Tissue forceps checked for alignment, proper spring tension and fractures.

Special attention shall be focused on delicate instruments and teeth alignment. All sharps shall be checked for use.

For example: Scissors shall be tested using latex material, rongeurs and Kerrison's should snap card stock, osteotomes, elevators and curettes should dig into a plastic dowel rod. Other instruments shall be tested and checked for fractures, proper tension, loose, or missing screws, alignment, etc.

The repair vans shall carry an assortment of springs, screws, and other OEM replacement parts to ensure a cost-effective same day repair. Before sharpening, the instruments shall be refurbished by bead blasting. After sharpening and repair, all stainless instruments shall be placed into the ultrasonic cleaner which removes debris and oxidation. The instruments shall be rinsed with clean water, counted again, and placed back into the container where attention is given to protect the sharps.

After repair is completed, a computer printed work order shall be provided by the contractor on the same day of repair, showing the work performed, line-items and trays serviced. Pricing on this order shall be predetermined by the existing contract.

Contractor shall require a signature from Lead or Supervisor in SPS and the repair technician shall provide a copy of the work order to the Assistant Chief or SPS Chief for record keeping.

Education: the repair technician shall organize a care and handling in- service with hospital staff and show how they can test instruments for sharpness/functionality. This knowledge is especially helpful while SPS technicians assemble trays for surgery. The contractor shall schedule with the Education Coordinator, SPS Chief, or SPS Assistant Chief, for in-service. In-services shall be provided at least twice per year in Omaha and twice per year in Grand Island and Iowa City.

The contractors mobile repair van shall always maintain an open-door policy to hospital staff and full access to the repair specialist. The contractor shall be committed to meeting the instrument repair needs of the customers. Satisfaction repair surveys shall be provided to the contractor at the end of period of performance to help ensure that hospitals are getting the best service possible from the contractor's trained technicians.

The contractor shall provide at minimum, a computer spreadsheet database for tracking purposes. This can be accomplished with an electronic tracking system and/or web based online database. This database will provide invoices and generate preventive maintenance schedules, maintenance completed instruments not repairable and repair history reports. Instruments damaged beyond repair, will be tagged non-repairable with an explanation and then bagged with the instrument count sheet attached so the hospital can identify what tray the instrument came from for re-ordering. The contractor shall submit reports of trays completed, repair history, etc. to the Chief of SPS on a weekly basis. Instruments requiring additional work or off-site repair shall be repaired within 72 hours at no additional cost to the Government.

After repairs are completed, a computer printed document shall be provided by the contractor on the same day of repairs, showing the work performed, line items, and trays serviced. Pricing on this order shall be predetermined by the existing contract.

Contractor shall require a signature from an SPS Lead, SPS Assistant Chief, SPS Chief, or designee and the repair technician shall provide a copy of the work order to the Assistant Chief or SPS Chief for record keeping.

Contractor must provide SPS Leadership annual evidence/documentation that all servicing technicians have documented training for all services.

Schedule of Services

Hours of Coverage: Normal hours of coverage are Monday thru Friday from 8:00am to 5:00pm, excluding Federal Holidays or any other day specifically declared a National Holiday by the President of the Unite States.

When a Federal Holiday falls on a Sunday, the following Monday will be the observed legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a Federal holiday by U.S. Government Agencies.

The actual times and day(s) will be agreed upon by each designated facility. The SPS Chief or designee and the contractor must all agree.

Overtime shall not be authorized under any circumstance. Any holiday pay that may be entitled to the Contractor personnel performing under this contract shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.

Contractor Requirements

The contractor performing the repairs, sharpening and preventative maintenance of surgical instruments shall be ISO-9000 certified.

Contractor shall be complaint with relevant VA Policies.

Security Clearance

All vendors requiring access to the Omaha VA Medical Center, Grand Island VA medical Center and the Iowa City VA medical must be registered and obtain a badge from O.R. TRAX

Please register at: https://app.ortrax.com

O.R. TRAX will provide the credentialing services of all VA Medical Center vendors, service technicians, equipment installers, consultants, service reps, delivery reps, sales reps, etc. O.R. TRAX will provide digital badges that can be tracked through the ORX system. We encourage you to https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fapp.ortrax.com%2F&data=05%7C01%7C%7Cbe1cd6b950ef4306289f08db26dd87d3%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638146505128487063%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=%2BTHl22%2F7PbuWv7MBMxYqbKhqE6tuf9MWiI1iDHP9KTE%3D&reserved=0 register 7-10 days prior to arriving to ensure that you will receive your badge before you begin working on site.

• Clocking In:

Upon arriving at the facility, you will need to clock-in by scanning the QR Code on the OR Trax Sign Kiosk. They will be located at several entrances to the hospital and service departments. To do so, simply open your mobile phone, scan the QR Code to login. (you do not need to take a picture or download a QR Code Scanner app). Follow the prompts on your phone to complete access to the facility.

• Please note that if you do not have an approved O.R. TRAX badge, you will NOT be granted access at any of the facilities in VISN 23.

• If you have any questions, please contact O.R. TRAX Support Team at (813)444-8729.

Contractor's mobile unit(s) shall be properly labeled with contractor's logo and park in designated areas for service.

Contractor shall comply with all VA Handbook 6500 requirements and any other security measure put in place by the VA.

Quality Assurance

SPS Lead, SPS Quality Nurse, SPS Assistant Chief, SPS Chief or designee will inspect instrumentation as it is returned from repair, sharpening and preventative maintenance.

All items will be observed, tracked, and continually evaluated during the contract period.

Overall contractor Performance Inspection appearance: instruments shall be free of nicks, pitting, rust, etching, corrosion, burrs, and cracks.

Inspection for function: tips of ratcheted instruments will meet, proper jaw alignment, proper tension, freely moving box locks, screws tightened as needed, freely moving hinges on scissors or the multi-jointed instruments.

Technically skilled personnel: personnel shall be technically proficient in repair and sharpening of instruments.

1. The method of surveillance that will be used to verify the quality of the contractor's performance is specific inspection. The government reserves the right to consider changing the method of inspection from Periodic to 100% inspection at any time, however, deteriorating contractor performance may result in immediate 100% surveillance. See Surveillance Inspection Checklist, Exhibit A in Section D.

• Quality Assurance Surveillance Plan

Exhibit A

Surveillance Inspection Checklist

Evaluation Area:

Omaha

Grand Island

Unsatisfactory Marginal Satisfactory Very Good Exceptional

Overall Performance

Appearance of Instruments

Function of Instruments

Provide Technically skilled Personnel

Assessment Elements

2. Overall Contractor Performance: Assess the integration and coordination of all activity needed to execute the task order/contract, specifically the timeliness, completeness and resolution of problem identification, corrective action plans, proposal submittals, contractor history of reasonable and cooperative behavior, customer satisfaction, timely award and management of subcontracts, and whether service is being performed as needed.

3. Appearance of Instruments: instruments shall be free of nicks, pitting, burrs, corrosion and cracks.

4. Function of Instruments: instruments shall be repaired and sharpened and preventative maintenance per manufacturer's instructions.

5. Technically skilled personnel: personnel shall have appropriate training and certification to provide quality service.

Rating Definitions:

Exceptional: Performance meets contractual requirements and exceeds many to the Government's benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contactor were highly effective.

Very Good: Performance meets contractual requirements and exceeds some to the Government's benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the Contractor were effective.

Satisfactory: Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the Contractor appear to be or were satisfactory.

Marginal: Performance does not meet contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The Contactor's proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory: Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which Contractor's corrective actions appear or were ineffective.

Records Management

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C.

chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. [VA Nebraska-Western Iowa Health Care System] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [VA Nebraska-Western Iowa Health Care System] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [VA Nebraska-Western Iowa Health Care System]. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [VA Nebraska-Western Iowa Health Care System] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [VA Nebraska-Western Iowa Health Care System] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [VA Nebraska-Western Iowa Health Care System] policy.

8. The Contractor shall not create or maintain any records containing any non-public [VA Nebraska- Western Iowa Health Care System] information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The [VA Nebraska-Western Iowa Health Care System] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S.

Government for which [VA Nebraska-Western Iowa Health Care System] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through

FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flowdown of requirements to Subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

52.00 EA __________________ __________________

Omaha on-site preventative maintenance program for RME

Contract Period: Base POP Begin: 03-08-2025 POP End: 03-07-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 – Maint/Repair/Rebuild of Equipment – Medical, Dental, And Veterinary Equipment and Supplies.

24.00 EA __________________ __________________

Grand Island on-site preventative mainenance program for RME

Contract Period: Base POP Begin: 03-08-2025 POP End: 03-07-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance

36.00 EA __________________ __________________

IOWA CITY VA ON-SITE PREVENTITIVE MAINTENANCE PROGRAM

FOR RME - REPAIR/SHARPEN SERVICING

Contract Period: Base POP Begin: 03-08-2025 POP End: 03-07-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance

1.00 YR __________________ __________________

Omaha stainless trays and tools to be sent in to repair center - estimated amount Contract Period: Base POP Begin: 03-08-2025 POP End: 03-07-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance

Grand Island stainless trays and tools to be sent in to repair center -estimated amount Contract Period: Base POP Begin: 03-08-2025 POP End: 03-07-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance

IOWA CITY VA OFF-SITE STAINLESS TRAY AND TOOL REPAIR -

ESTIMATED AMOUNT

Contract Period: Base POP Begin: 03-08-2025 POP End: 03-07-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment

Repair and Maintenance

Contract Period: Option 1 POP Begin: 03-08-2026 POP End: 03-07-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance

Contract Period: Option 1 POP Begin: 03-08-2026 POP End: 03-07-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance

FOR RME - REPAIR/SHARPEN SERVICING

Contract Period: Option 1 POP Begin: 03-08-2026 POP End: 03-07-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance amount Contract Period: Option 1 POP Begin: 03-08-2026 POP End: 03-07-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance estimated amount Contract Period: Option 1 POP Begin: 03-08-2026 POP End: 03-07-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance

ESTIMATED AMOUNT

Contract Period: Option 1 POP Begin: 03-08-2026 POP End: 03-07-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment

Contract Period: Option 2 POP Begin: 03-08-2027 POP End: 03-07-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance

Contract Period: Option 2 POP Begin: 03-08-2027 POP End: 03-07-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance

FOR RME - REPAIR/SHARPEN SERVICING

Contract Period: Option 2 POP Begin: 03-08-2027 POP End: 03-07-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance amount Contract Period: Option 2 POP Begin: 03-08-2027 POP End: 03-07-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance estimated amount Contract Period: Option 2 POP Begin: 03-08-2027 POP End: 03-07-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance

ESTIMATED AMOUNT

Contract Period: Option 2 POP Begin: 03-08-2027 POP End: 03-07-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment

Contract Period: Option 3 POP Begin: 03-08-2028 POP End: 03-07-2029 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance

Contract Period: Option 3 POP Begin: 03-08-2028 POP End: 03-07-2029 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance

FOR RME - REPAIR/SHARPEN SERVICING

Contract Period: Option 3 POP Begin: 03-08-2028 POP End: 03-07-2029 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance amount Contract Period: Option 3 POP Begin: 03-08-2028 POP End: 03-07-2029 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance estimated amount Contract Period: Option 3 POP Begin: 03-08-2028 POP End: 03-07-2029 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance

ESTIMATED AMOUNT

Contract Period: Option 3 POP Begin: 03-08-2028 POP End: 03-07-2029 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment

Contract Period: Option 4 POP Begin: 03-08-2029 POP End: 03-07-2030 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance

Contract Period: Option 4 POP Begin: 03-08-2029 POP End: 03-07-2030 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance

FOR RME - REPAIR/SHARPEN SERVICING

Contract Period: Option 4 POP Begin: 03-08-2029 POP End: 03-07-2030 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance amount Contract Period: Option 4 POP Begin: 03-08-2029 POP End: 03-07-2030 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance estimated amount Contract Period: Option 4 POP Begin: 03-08-2029 POP End: 03-07-2030 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance

ESTIMATED AMOUNT

Contract Period: Option 4 POP Begin: 03-08-2029 POP End: 03-07-2030 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment

GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience.