Solicitation 36C26324Q0269 Amendment 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE C ONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such chan ge may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the sol icitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, rema ins unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 8

636-24-3-9073-0024

None

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

To all Offerors/Bidders

36C26324Q0269

02-08-2024

X

636-3640162-9073-854100-2542 030050190

636-24-3-9073-0024

X One

Maintenance and Cleaning Services for facility hood vents and grease interceptor for the Central Iowa VA Health Care

System.

Amendment answers technical questions, clarifies the Grease Interceptor vendor qualification requirement in the Statement of Work, 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES, and ADDENDUM to FAR 52.212-1

INSTRUCTIONS TO OFFERORS— COMMERCIAL ITEMS

John Milroy

Contracting Officer

VA-VHA-RPOC-2023-0067

Technical Questions and Government reply received for Solicitation

36C26324Q0269

Is there a Make/Model? For the grease interceptor?

Answer: This is a CSI Precast Grease Cast Iron Interceptor located under a parking lot.

Do you have the tank sizes for the grease pit (interceptor)?

Answer: The grease interceptor is a 2000 gallon capacity with the dimensions of 4 feet

11 inches by 15 feet 11 inches by 5 feet tall. There is a 24 inch diameter outlet cover to access the grease interceptor in order to pump the contents out.

Model of Dryers?

Answer: Numerous Models 1 Commercial Size Dryer and The Rest Are Residential

Type Dryers (Mostly Whirlpool) (Images provided)

Length of Dryer vent?

Answer: Various Lengths We Have 1 In Basement. 4 On 1st Floor, 3 On 2nd Floor, 4

On 3rd Floor

A.1 STATEMENT OF WORK: Facility Hood Vent and Grease Interceptor

Cleaning.

1. SCOPE:

1.1. The Environmental Services (EMS) Department at the Des Moines, Iowa Veterans Affairs Medical Center requires a maintenance agreement for the facility hood vents and grease interceptor cleaning). This agreement will consist of a base year and four option years which will include the following:

1.2. Clean one (1) grease interceptor, located in front parking lot. Service must be completed approximately every ten (10) days, between the hours of 5:00 PM and 11:00 PM Monday through Friday.

1.3. Clean the canteen exhaust systems (4), including the hood, dust fan and filter. Service is to be completed every three (3) months, located in building 2.

1.4. Clean the main kitchen exhaust system, including the hood, dust fan and filter. Service must be completed every six (6) months.

1.5. Clean the Dryer Vents including the outside dryer vent, vent tube and dryer filter. Service is to be completed every three (6) months.

1.5.1.Dryer Vent Locations:

Building 1: Rooms 3547, B210

Building 5: Rooms 1018 (2), 2020 (2), 3021 (2)

Building 12: Rooms A107C, A207C, A307C Building 25: Room 1014

2. Period of Performance:

2.1. BASE YEAR: 06/01/2024 to 05/31/2025

2.2. OPTION YEAR ONE: 06/01/2025 to 05/31/2026

2.3. OPTION YEAR TWO: 06/01/2026 to 05/31/2027

2.4. OPTION YEAR THREE: 06/01/2027 to 05/31/2028

2.5. OPTION YEAR FOUR: 06/01/2028 to 05/31/2029

3. Location of Work:

3.1. VA Central Iowa Health Care System, 3600 30TH Street, Des Moines, IA 50310.

4. Hours of Work:

4.1. All work/visits other than Emergency must be performed between the hours of 5:00 pm and 11:00 pm Monday through Friday.

4.2. Federal holidays observed by Sioux Falls VA Health Care System can be located at https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

4.3. The Contractor will report to an VA representative upon arrival at the facility during normal hours to receive instructions and receive any required badging. Upon completion of each visit the contractor will return badging to the VA representative and provide a brief update.

5. Contractor Certification Requirements

5.1. The vendor cleaning the grease interceptors must be on the WRA Certified Grease Haulers List located at https://www.dmmwra.org/DocumentCenter/View/613/Certified-Grease-Haulers-pdf.

The certification is to be maintained throughout the contract. Reference the https://www.dmmwra.org/174/Fat-Oil-Grease-FOG-Program for more information.

6. Contractor Requirements/Responsibilities:

6.1. Provide necessary supervision, labor, tools, equipment for the hood vent, dryer vents and grease interceptor and related components.

6.2. Provide required documentation verifying service completion.

6.3. Adhere to all safety procedures followed by the Department of Veteran Affairs including lock-out/tag-out procedures of energized equipment.

6.4. Test the functionality of the equipment upon completion of maintenance. The test should ensure that the equipment is functioning within the guidelines of the OEM and applicable standards.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ https://www.dmmwra.org/DocumentCenter/View/613/Certified-Grease-Haulers-pdf https://www.dmmwra.org/174/Fat-Oil-Grease-FOG-Program

6.5. If additional repairs are required that are deemed outside of the scope of work by the VA and contractor, then the contractor will provide the nature of the repair and a budgetary cost estimate

(including line items for labor and materials) needed in the inspection summary report.

6.6. Any additional charges claimed must be approved by the contracting officer before service commences. If additional services that are required are not included in the contract’s scope, a purchase order can be approved for services and equipment under $2500. Otherwise, the contractor will be responsible for submitting a quote for a contract modification for all other services exceeding this $2500 value.

6.7. Any additional work performed by the contractor without the prior written approval of the CO will be performed by the contractor at no additional cost to the government and are not subject to re-imbursement.

6.8. Inform the Contracting Officer Representative (COR) of any uncorrected deficiencies and noting these on the service ticket. Notation must include the type of deficiency, date, and initials.

Any deficiency which poses a hazard to patients, staff, or other equipment must immediately be called to the attention of the users and the COR.

6.9. Responsible for ensuring that workplace safety regulations are adhered and that a clean, non-clutter workspace is maintain upon completion of any installation and maintenance work. At no time will contractors leave leftover equipment on location when work being performed is not continual 24-hour work. Contractor employees not abiding to safe work practices are subject to dismissal from VA campuses.

7. Payments:

7.1. All invoices must be submitted to Tungsten and all payments will be made in arrears of services provided.

8. Reporting and Documentation:

8.1. The contractor will submit documentation to the VA representatives when new equipment is installed, maintenance of any kind is performed, inspections of equipment is completed, inventory of materials is certified, or emergency repair work is finished. The documents (in the form of PDFs) should regularly be emailed to the VA representatives so that a comprehensive schedule of the contractor’s work is retained for records. Warranty info will be provided electronically to the VA representatives upon installation of new equipment/devices.

9. General Requirements:

9.1. The contractor’s personnel, while on VA property, shall adhere to all requirements and regulations that govern the VA Health Care System and its property. Among all other requirements, the VA Health Care System and its property is now entirely smoke-free. No firearms or weapons are permitted on the premises.

9.2. All Technicians must be trained and certified/licensed to conduct required maintenance and provide documentation for review.

10. Security and Conduct Requirements:

10.1. The contractor shall be responsible for ensuring compliance by its employees with all VA procedures governing building access and security. The VA Representative will assist the contractor personnel in obtaining requisite identification badges to enter the facilities. All contractor personnel entering or performing work are subject to Federal background checks and fingerprinting to obtain required identification and badges.

10.2. Employees of the contractor and sub-contractors shall always conduct themselves in a professional manner while on VA property.

10.3. Physical or verbal misconduct may be grounds for removing employees from VA property, or grounds for arrest by the VA Police. Employees may be banned from VA property because of inappropriate or illegal behavior. The contractor shall not be entitled to any compensation from the Government for any costs resulting from employee misconduct (including, but not limited to, delays in contract completion) and may be held liable for costs incurred by the Government because of employee misconduct.

10.4. Tobacco and Vaping products are prohibited at the Des Moines VA Facility. Any person needing to use these products must do so off the VA property.

11. Contact Information:

11.1. The contractor shall provide to the contracting officer and the COR with specific telephone number(s), email address (es) and/or SMS texting number(s) which can always be used to alert contractor, including weeknights, weekends, and holidays. In addition, the Government shall provide the contractor the names of the Agency personnel authorized to initiate water treatment service calls, contracting officer, contract monitor, alternate contract monitor.

12. GENERAL

12.1. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and

VA personnel regarding information and information system security.

A.2 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(NOV 2021)

(a) Basis of Award. This procurement is being conducted pursuant to FAR Part 13 procedures.

The Government intends to award a contract resulting from this solicitation to the responsible offeror whose quote, conforming to the solicitation, quotes the lowest price, whose quoted price does not exceed the amount of funding available for the procurement, and whose quoted price is found to be reasonable. Price alone is the sole evaluation factor. In addition to the general standards of responsibility found at FAR § 9.104-1, in accordance with FAR § 9.104-2, the special standards of responsibility described below apply to this procurement. Offerors who fail to meet any special standard of responsibility will not be eligible to receive contract award.

Special Standards of Responsibility: The vendor performing the crease interceptor cleaning must be a WRA Certif ied Grease Haulers and be listed on the WRA Certif ied Grease Hauler List located at https://www.dmmwra.org/DocumentCenter/View/613/Certif ied-Grease-Haulers-pdf.

The certif ication is to be maintained throughout the contract.

All quotes shall be subject to evaluation by Government personnel. The Government intends to make award based on the initial offers. If further questions are required, the Contracting Officer may contact the offerors for clarif ications. The Government reserves the right to award without discussions based on initial evaluation of offers. The quotes will be evaluated strictly in accordance with its written content.

NOTE: Failure to submit any of the required information, statements, or certifications may result in rejection of the quote without further consideration for award.

(b) Evaluation Process. Quotes will be evaluated in the following manner. The lowest-priced quote will be identif ied. The lowest-priced quote will be evaluated to determine if the quoted price exceeds the amount of funding available for the procurement. If the quoted price does not exceed the amount of funding available for the procurement, the quoted price will be evaluated to determine if it is reasonable. If the quoted price is found to be reasonable, the offeror who submitted this quote will be identif ied as the “successful offeror.” The contracting officer will then determine if the successful offeror is responsible using the general standards of responsibility and the special standards of responsibility applicable to this procurement. If contract award cannot be made to the successful offeror, the contracting officer will evaluate the next lowest-priced quote following the procedures described above. This process will continue until a contract award can be made, or the contracting officer determines that no contract award can be made. The contracting officer may find all quotes not acceptable and cancel the solicitation if the lowest-priced quote exceeds the amount of funding available for the procurement. The contracting officer may likewise find an quote under evaluation, as well as all remaining quotes, not acceptable and cancel the solicitation if the quote currently under evaluation exceeds the amount of funding available for the procurement. The Government intends to evaluate quotes and award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions at any time if determined by the contracting officer to be in the Government’s interest.

(c) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an quote is unacceptable if the option prices are significantly unbalanced or if the quoted price for the basic requirement or any option exceeds the amount of funding available for any of those requirements. Evaluation of options shall not obligate the Government to exercise the option(s).

(End of Provision)(End of Provision)

A.3 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—

COMMERCIAL ITEMS

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

SITE VISITS:

No site visit will be arranged for this solicitation. The floor mats currently used are located in public areas. Potential vendors can visit the Sioux Falls VA Health Care System during normal work hours to see the locations where floor mats are located.

TECHNICAL QUESTIONS:

Technical questions shall be accepted by the Government in writing only no later than 12:00PM

Central Time, Thursday February 15, 2024. Please list “Technical Questions –

36C26324Q0269” in subject line of e-mail and send to John Milroy, Contracting Officer, at john.milroy@va.gov. Please include in your questions the section of the solicitation/page number of the solicitation it is referring to.

OFFER SUBMITTAL INSTRUCTIONS:

Offeror shall submit offers by Due Date/Time specified in Block 8 of Standard Form (SF) 1449 of solicitation to John Milroy, Contracting Officer, at john.milroy@va.gov with Solicitation –

36C26324Q0269” in subject line.

Offer submitted quote shall submit the following: (Any document included in the submitted quotes shall not be handwritten, be electronic utilizing 11-point Arial, Calibri, Courier, or Times

New Roman font, and not to exceed 20 pages):

a) Signed Standard Form (SF) 1449 page of solicitation

b) Signed SF30 Forms acknowledging solicitation amendments, if applicable

c) Offeror Information - The Name and address of the company and System of Awards

Management (SAM) Status along with the SAM Unique ID. The offeror will also identify any subcontractors by name and address.

d) Quoted Items – Offer will quote all requested items. If any requested item is not available, please notify John Milroy, Contracting Officer, at john.milroy@va.gov of this and to request a solicitation modification to be issued to remove this item. Any items not included in the quote will result in rejection of the quote without further consideration for award.

e) Price - Offeror shall submit pricing in accordance with format listed in Section B.2

PRICE/COST SCHEDULE with firm fixed pricing which shall include all labor, overhead, profit, materials, shipping/delivery, and associated costs of the items listed. Pricing shall not be handwritten by offeror due to potential for readability issues if they arise.

mailto:john.milroy@va.gov mailto:john.milroy@va.gov mailto:john.milroy@va.gov

f) Special Standards of Responsibility – To assist the contracting officer in determining if the special standards of responsibility applicable to this procurement are met, offerors are asked to provide the following information with their quotes. Failure to include this information could result in a contracting officer’s determination that an otherwise successful offeror is not eligible for contract award.

a. The vendor performing the crease interceptor cleaning must be a WRA Certif ied

Grease Haulers and be listed on the WRA Certif ied Grease Hauler List located at https://www.dmmwra.org/DocumentCenter/View/613/Certif ied-Grease-Haulers-pdf.

The certif ication is to be maintained throughout the contract.

g) Past Performance – Offeror shall provide past performance references, not to exceed five

(5), which shall be for work performed within past three (3) years and shall be relevant to the complexity, size, and scope of this requirement.

For each reference, offerors shall list:

• Name/address of organization contract or project was with

• Contract or project number and title

• Period of performance of contract or project number

• Brief description of contract or project scope and dollar value

• Point of contact information to include name, title, phone number, and e-mail address

Note: Failure to submit any of the required information, statements, or certifications may result in rejection of the quote without further consideration for award.

OFFER PRICING GUARANTEES:

The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

(End of Provision)(End of Provision)