36C26323Q0688.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C26323Q0688 05-23-2023

Cameron Rick 651-293-3036 06-02-2023

23:59 CDT

36C263 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul MN 55101 Cameron Rick cameron.rick@va.gov

X 100

X

562211

$47 Million

N/A

X

36C618

Department of Veterans Affairs Minneapolis VA Medical Center One Veterans Drive

Minneapolis MN 55417

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul MN 55101

Y

Department of Veterans Affairs Financial Services Center PO Box 149971

Austin TX 78714-9971

See CONTINUATION Page

This solicitation is to provide services to the Minneapolis Health Care System.

See attached SOW for Hazardous Waste Collection and Disposal

Note block 30 - This document must be signed and returned in order to be considered. Email all required and completed documents to: cameron.rick@va.gov.

Submit any written questions via email by 12:00PM on May 30, 2023.

**No telephonic questions will be accepted.**

Responses to questions will be posted as an amendment to the solicitation.

Solicitation will close at 11:59 PM Central on June 02, 2023

This solicitation is a total small business set-aside.

See CONTINUATION Page

X X

X 1

Traci Johannes

36C26323Q0688

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

STATEMENT OF WORK (SOW)

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

B.2 TERMS AND CONDITIONS

B.3 ADMINISTRATIVE DATA

B.4 PRICING DATA

B.5 OPTION TO EXTEND THE TERM OF THE BPA

B.6 GENERAL SERVICES ORDERS

B.7 NONPERSONAL SERVICES

B.8 AUTHORIZED LIMITS

B.9 OBLIGATION OF FUNDS

B.10 PERIOD OF PERFORMANCE

B.11 ORDER FORMAT

B.12 AUTHORIZED REPRESENTATIVES

B.13 FEDERAL HOLIDAYS

B.14 INVOICES

B.15 PRECEDENCE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2022)

C.2 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.3 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...36

C.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

See attached document: Appendix A - Hazardous Waste Work Estimates See attached document: Appendix B - QASP See attached document: Appendix C - CBOC Locations See attached document: Wage Determination - Mpls

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

ITEMS

E.2 52.212-2 EVALUATION—COMMERCIAL ITEMS (NOV 2021)

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

STATEMENT OF WORK (SOW)

Hazardous Waste Management Services

1) DESCRIPTION OF WORK

The Department of Veterans Affairs, Minneapolis VA Health Care System located at

1 Veterans Drive, Minneapolis, MN 55417, has need for a contractor with the capability and capacity to provide disposal services for hazardous waste, non-hazardous chemical waste, specialty waste (i.e. hazardous pharmaceutical, High

Hazardous Waste, DEA drug waste, non-hazardous pharmaceutical, and dual waste

[hazardous chemical and bio-hazardous combined]), universal waste, emergency spill response services, lab pack services that include supplies, labeling, lab-packing, consolidation, shipment, manifesting, and consulting from the U.S.

Department of Veterans Affairs Minneapolis Campus and Community Based

Outpatient Clinics (CBOCs) and other clinics or facilities under the control of the

MVAHCS located within Minnesota and Wisconsin (see Appendix C). This solicitation is for the base year period of July 01, 2023 through June 30, 2024 with the Government’s option to extend the contract for four (4) additional one-year periods, through June 30, 2028, if exercised.

This contract will not include the disposal of infectious, bio-hazardous, radiological, or pathological waste except for dual (chemical and infectious combined) waste.

Requirements and Scope

The Department of Veterans Affairs, MVAHCS intends to award a Firm Fixed Price

Service contract to a qualified firm with the capability and capacity to provide hazardous, dual, universal, DEA drug waste, lab packs, and non-hazardous chemical waste removal and disposal from Minneapolis VA Medical Center and

CBOCs and other clinics or facilities under the control of the MVAHCS located within

Minnesota and Wisconsin, in accordance with current federal, state, and local regulations (see Appendix C). Services shall include: bi-annual pharmaceutical formulary review; technical consulting; electronic record keeping; emergency spill response; all labor, materials, tools, equipment, analysis, travel, transportation, documentation, waste treatment, disposal and support services required to categorize, package, transport, document and dispose of hazardous, high hazardous, dual, universal, and non-hazardous chemical wastes from all above-mentioned facilities. The Contractor and the Contracting Officer’s Technical

Representative (COR) from the Minneapolis MVAHCS and CBOCs and other clinics or facilities under the control of the MVAHCS located within Minnesota and

Wisconsin will arrange for a routine (non-emergency) service for each facility based upon volume. This will occur on a weekly, bi-weekly, quarterly, annually or other periodic basis depending on rate of generation. The successful offeror must possess the necessary technical expertise and resources required by this solicitation to be considered for contract award.

The Contractor must comply with all applicable Federal (US EPA, US OSHA, US

DOT, etc.), State (MN OSHA, MPCA, etc.), interstate, national consensus standards

(JC), and local requirements, rules, regulations and laws relative to the handling, removal, manifesting, transportation, management, disposal and/or treatment of hazardous, non-hazardous and specialty wastes. The Contractor may not attempt to circumvent MN01 Lethality waste characteristics by repackaging and reprofiling in another state. The Contractor must be available for 24/7 emergency spill response with up to two (2) responses per year.

The Contractor and the Facility Contracting Officer’s Representative (Facility COR) or Technical Representative from the MVAHCS will arrange for a routine service for the facility. This will occur on a weekly, bi-weekly, quarterly, annual or other periodic basis depending on rate of generation.

The Certification and Accreditation requirements under VA Handbook 6500 do not apply, and as such a Security accreditation Package is not required.

Considerations - Removal of the hazardous, non-hazardous chemical, universal, dual, and DEA drug waste will be normally performed during the hours of 8:00 AM and 4:30 PM, Monday through Friday, excluding Federal Holidays. The Contracting

Officer Representative (COR) or DOT HazMat certified designee is available during those hours for the approval of manifests and other required documentation, unless exigent circumstances require services during an unscheduled time. After-hours access will be coordinated with the GEMS Program Manager or the GEMS Program

Manager’s site designee. To be considered for the contract award, the bidder must possess the necessary technical expertise and resources required by this solicitation in order to be considered for contract award.

Services needed include:

A. INSPECTIONS: The contract will include twice weekly inspections, documentation and movement of wastes from all satellite accumulation areas at the Minneapolis VA Medical Center. The accumulation areas will be inspected according to the guidelines provided by the County/State in which the facility resides. The inspection checklist will be made available electronically to the facility and reports generated to identify problem areas by facility, satellite accumulation area, by date or other fields deemed appropriate.

a. The inspection at the MVAHCS Minneapolis Medical Center shall be performed every Tuesday afternoon and Friday morning utilizing a checklist designed by the COR. The contractor will be responsible for maintaining the checklist, setting up new containers, changing out full/close to expiration containers, cleaning of the containers and providing a copy of the checklist prior to leaving.

b. Pharmaceutical wastes are from multiple locations within the Health Care

System, which may include collection from Pharmacies, Clinical areas, and Research Laboratories. Inventory lists will be provided to the contractor.

c. Contractor will provide appropriate protection for his/her employees to be within CDC guidelines that include barrier precautions, i.e., gloves, masks, eyewear and/or waterproof gowns, aprons, (lab) coats or respirators as necessary. COR or COR’s designee will notify Contractor of areas with the Health Care Systems or unusual circumstances requiring personal protective equipment (PPE) beyond standard practices.

d. Contractor will comply with all applicable OSHA, MPCA, the Joint

Commission (formerly JACHO), MDH and Federal, State, interstate and local requirements, rules, regulations and laws respecting control and abatement of Pharmaceutical and Hazardous waste disposal and management and obtain all necessary permits and/or licenses regarding the pickup and incineration or other acceptable disposition as regulated by

State and Federal EPA Guidelines for hospital hazardous/dual waste.

This includes any laws in other states that are applicable to the transportation of hazardous/dual waste across state lines. Potential successful contractor may be asked for documentation that will help determine vendor responsibility and whether the transporter is aware of and in compliance with (these) regulatory requirements.

e. All hazardous and pharmaceutical waste materials will be collected from all clinical areas in the MVAHCS. Empty containers will be placed after the filled containers are collected. The filled containers at the MVAHCS

Minneapolis will be transported by hospital provided carts to the central sorting location. There the pharmaceutical and hazardous waste will be segregated / separated appropriately. The hazardous chemicals will be inventoried, packed in containers for shipment and labeled properly, including icons stickers as required by the Global Harmonization System.

The labels will be provided by the Contractor.

f. The MVAHCS Minneapolis requires a minimum of eight (8) visits per month. The operation schedule is 8:00 a.m. to 4:30 p.m. CST at regularly scheduled time(s) as required by each facility. Any additional work required by the Contractor must be approved by the COR or the

Contracting Officer. Contractor must check in with the COR or his/her designee prior to beginning any work and after completion.

g. The Contractor’s on-site staff shall have training in hazardous waste handling and emergency procedures and provide documentation of this training. This training shall include OSHA, EPA, Minnesota Pollution

Control, and DOT (including HM 181) regulations.

h. Contractor will be required to use the Freight Elevator only (applies to

MVAHCS Minneapolis only) when collecting the Hazardous and/or

Pharmaceutical waste from the clinical areas.

i. Contractor will consolidate at the MVAHCS Minneapolis in Building 49, Rooms 236 and 239.

B. Shipments of hazardous, dual, universal and non-hazardous healthcare waste must be provided every two (2) weeks, or as needed based on generation.

C. Periodic shipments of DEA controlled substances waste.

D. All labor and equipment to package, transport, treat and dispose of waste.

E. Technical expertise to categorize and profile waste and advise on federal, state, municipal and local regulatory compliance.

a. The Contractor is required to perform characterization of all waste streams identified by each facility using process knowledge, identity of the chemicals, and other types of chemical analysis including but not limited to

Toxicity Characteristic Leaching Procedure (TCLP). Chemical wastes shall include but not be limited to flammables, corrosives, poisons/toxics/lethal, reactive wastes, dual and hazardous waste, and universal waste. Work shall be performed in accordance with all applicable, Federal, State, Local and all governing regulations. Work areas will be cleaned by the contractor at the end of each day.

F. Consulting Services

a. At MVAHCS’ request the vendor will provide technical expert consulting services on topics related to EPA, state-specific RCRA, DOT, and other environmental regulations

G. Bi-annual pharmaceutical formulary review and report that identifies all listed and characteristic waste and codes including Minnesota specific waste codes.

a. Pharmaceutical Formulary Review Bi-Annual Update – The contractor will provide an electronic review of the MVAHCS formulary and provide recommendations as appropriate. The completed review will identify all listed waste, characteristic waste and RCRA-equivalent waste, including state specific waste codes, e.g. MN01 Lethal. The final review will be submitted in Microsoft Excel spreadsheet in an electronic file.

H. Electronic record keeping and reporting.

I. High Hazardous Waste (Minneapolis VAMC only)

a. The Contractor will be responsible for the collection and stabilization of high hazardous chemical waste from the MVAHCS Minneapolis, on an as-needed basis. Approximately 0-4 stabilizations per year are anticipated to be scheduled each year on dates that meet the requirements of applicable

EPA, MPCA, and Hennepin County regulations and the needs of the

Department of Veterans Affairs. This work will typically commence at 5

PM.

J. Controlled Substances Disposal

a. The Contractor will be responsible for the disposal of Controlled

Substances from the MVAHCS Pharmacy in compliance with all applicable DEA, EPA, MPCA, and local regulations and the needs of the

Department of Veterans Affairs.

K. Emergency Response for Spill/Release

a. The Contractor will be responsible for 24/7 emergency response to chemical spills/releases at the MVAHCS with up to two (2) of such emergency responses per year.

L. See Appendix A: Hazardous Waste Work Estimates for a list of estimated quantity of waste to be removed per year, services to be performed, and estimated supplies to be furnished in the execution of the contract.

2) Contract Type

MVAHCS intends to award a Firm Fixed Price (FFP) contract to a qualified Contractor with the capability and capacity to provide services needed.

3) Performance Period

Services shall be provided during the base period of July 01, 2023 through June 30, 2024 with the Government’s option to extend the contract for four (4) additional one-year periods, through June 30, 2028, if exercised.

4) Work Hours

Services shall be performed during the hours of 8:00 AM and 4:30 PM, Monday through

Friday, excluding Federal Holidays. Department of Transportation (DOT) Hazardous

Material (HazMat) certified personnel are available during those hours to sign shipping manifests and documents. Any service performed outside of normal working hours shall be approved in advance by the Contracting Officer’s Representative (COR) at a price agreed to by the Contractor and Contracting Officer (CO). If appropriate, the

(COR) may authorize additional services under a separate purchase order.

Federal Holidays observed by the VA include:

New Year’s Day

Martin Luther King Day

President's Day

Memorial Day

Juneteenth National Independence Day

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

5) Permits, Licenses and Regulatory Compliance

The Contractor shall maintain all applicable permits and licenses for services provided and comply with all applicable federal, state, municipal and local laws, rules, and regulations. The Contractor will obtain and maintain any additional permits and licenses that may be required because of changes in regulations. This includes compliance with all Occupational Safety and Health Administration (OSHA), Environmental Protection

Agency (EPA), Minnesota Pollution Control Agency (MPCA), Joint Commission (JC), Minnesota Department of Health (MDH) requirements and requirements in other States applicable to the transportation and disposal of waste that crosses state lines.

The following shall be provided to the Contracting Officer with bid proposal submission for evaluation purposes and annually within thirty (30) days of the renewal date of this contract with any changes to original submission clearly identified and highlighted:

a) Current waste transporter permit(s) for the contractor and subcontractors.

b) List of all transfer stations, treatment, storage and disposal facilities

(TSDFs) including incineration, wastewater and sludge treatment facilities that shall be utilized during this contract to include the capacity of these facilities and the waste codes for the waste streams they are permitted to accept by treatment technology. Address, phone number and other contact information shall be provided. The VA reserves the right to inspect each of these facilities before approving its use or at any time during or after contract period while VA wastes are present.

c) Copy of Operator permit(s).

d) Certificates of training and experience of contractor/subcontractor staff and personnel who will perform site work under this contract (all technicians that will work on VA premises will be expected to have received at least the minimum training required by law as specified in

29CFR 1910-120, 40 CFR Parts 260-265 and 49 CFR Parts 171-178).

e) Provide the contractor’s/subcontractor experience in hazardous waste packaging, transport, and disposal.

f) Provide a copy of US EPA identification number(s) certificate for each business entity operated or contracted by the contractor that will provide service regarding any aspect of VA waste disposal program (i.e. storage, transfer, incinerator sites.)

g) Provided a copy of certificate of registration with the State EPA as a hazardous waste hauler for each business entity operated by the contractor that will provide hazardous waste transportation services for any aspect of VA waste disposal program.

h) Provide written acknowledgement of responsibility for acquisition of all applicable business licenses and permits required by law. Contractor shall certify that it acknowledges and is in possession of all required business licenses and permits.

i) Provide a list of any violations and/or citations that the contractor and subcontractors have received for non-compliance with any hazardous waste laws, permit requirements, and/or OSHA requirements for the past three years from the date of submission. Contractor shall include information on all related business entities including associated firms that are owned by the contractor or owned by a common parent company that will be involved in any portion of the processing of VA waste disposal program. If no discharge or violations have occurred, contractor must provide a statement that certifies no discharges or violations have occurred.

j) Provide a plan describing Standard Operating Procedures (SOPs) that will be followed while conducting normal hazardous waste management activities. The contractor shall describe:

a. Site safety and contingency procedures (e.g. spill management).

b. Operational procedures and site management structure.

c. Supplies and equipment practices.

d. Material sampling procedures.

e. Hazard assessment and categorization procedures.

f. Packing procedures.

g. Quality assurance and quality control procedures to ensure materials are properly identified, categorized, and packaged, and paperwork is properly completed.

h. Procedures for gaining waste acceptance into a transfer/ disposal facility.

i. Contractor and project management procedures.

k) Provide the following information regarding the hazardous waste fleet owned and operated by the contractor:

a. Basic description of transportation services offered and capabilities.

b. Fleet description of number, types, and ages of vehicles.

c. Description of service and maintenance programs.

d. Types of materials licensed to haul.

e. Latest DOT or MCS rating (include a copy of the last inspection).

f. The DOT/MN DOT compliance record.

g. Description of driver qualifications including training programs, and experience.

h. Provide evidence that background checks have been performed on all employees that will perform any duties under this contract.

l) Provide the following information on the contractor's emergency response

(ER) capabilities (or any changes to original submission):

a. Contractor's ER policies.

i. ER capabilities and experience and limitations.

ii. Type of ER equipment maintained (specify if owned or subcontracted and from whom).

iii. Personnel availability, training and experience.

iv. Contractor's emergency response procedure shall describe:

a. How to request an emergency response.

b. How the contractor notifies personnel and initiates response action.

c. Incident command procedures followed by the contractor.

d. ER work practices.

e. ER protection of health and safety practices.

f. ER invoicing policy.

m) Provide a detailed site safety plan that will be used to ensure that workers and nearby population will be adequately protected during packaging and removal operations.

n) Provide information identifying any proposed subcontractors and identifying services to be performed by the subcontractors. Contractor must submit evidence that subcontractor is qualified and legally able to provide services. (ALL subcontractors must be approved by the facility

GEMS Program Manager and Contracting Officer prior to performing any duties under this contract). The Government reserves the right to prohibit the contractor from employing the services of a subcontractor who does not possess the ability to satisfactorily perform in accordance with the provisions of this solicitation. The use of a subcontractor or subcontractors does not relieve the contractor from any requirements set forth in this solicitation. The contractor is responsible for ensuring that any subcontractor(s) perform in accordance with the terms and conditions of this solicitation. Subcontractors will also comply with (j) of this section.

o) Provide a list of names, titles, addresses, telephone numbers (including cellular), pager/beeper numbers, facsimile numbers, and e-mail addresses of key managers, supervisors, customer service, and field service personnel performing under this contract.

p) Provide written Standard Operating Procedures (SOPs) for the collection, handling, accumulation, sampling, lab testing, characterization, packing, and shipping of hazardous, universal, and non-hazardous wastes.

q) Provide a single point of contact for each facility with backup.

6) Records and Reports

Contractor shall provide a centralized online electronic waste tracking system that is exportable to the VA system via Microsoft Excel spreadsheet. The centralized tracking system will include a centralized database for all waste characterizations and determinations, waste profiles, hazardous waste manifests, universal bill of lading for universal wastes, methods of final (end) disposal, final (end) disposal sites, shipping information, monthly, quarterly and annual waste generation reports by facility, training records, a tracking system for hazardous materials spills and all recordkeeping, and reporting needed to operate and manage the MVAHCS hazardous waste management program.

The contractor will be responsible for providing a database that will be able to generate reports on hazardous waste activities, waste characterization profiles, annual generation by facility and other information necessary for the successful operation and management of a hazardous waste management program. This will be readily exported to a format such as Microsoft Excel.

Prior to the shipment of waste, the Contractor will furnish a properly prepared and legible copy of the appropriate manifests and shipping papers. Fully executed manifests will be provided to the MVAHCS within thirty days of shipment. The Contractor will provide a certificate of disposal for all waste disposed clearly indicating proper treatment and disposal.

7) Transportation

Hazardous waste shall be transported on the public highways in vehicles that are licensed, permitted or otherwise registered in accordance with all applicable federal, state, municipal and local laws. License number(s) must be posted on the exterior of the vehicles. Each truck or van transporting hazardous waste must have an emergency spill clean-up plan and basic cleanup equipment on board. Out of country shipments are prohibited under this contract.

8) Disposal

Contractor will dispose of hazardous waste in a manner that leaves no future expense potential to the VA or the federal government. Chemicals should be disposed of in the following preferred priority:

(1) The treatment of the chemical waste (at a facility approved for such processing by an appropriate state or federal agency) in a manner that renders it no longer a hazardous waste as defined in the 40 CFR series.

These processes include (but are not limited to):

(a) Reprocessing or recovery followed by recycling/reuse.

(b) Chemical neutralization or detoxification.

(c) Thermal treatment (e.g. incineration, pyrolysis).

(2) The long-term internment (burial) in a secure chemical landfill site approved for such by the appropriate state or federal agency.

Acceptance of the hazardous property (chemical wastes) at a properly permitted treatment, storage, or disposal site does not constitute disposal and/or completion of the contract. It is the prime contractor’s responsibility to obtain all necessary documentation to prove that the timely end disposal of all items has been accomplished.

Contractor shall provide the COR with a list of disposal facilities that will be used in conjunction with this contract. This list must include the name of the company, address, city, and state, zip code, telephone number, EPA ID and State permit number.

This contract will not include the disposal of infectious, bio-hazardous, radiological, or pathological waste with the exception of dual (chemical and infectious combined) waste.

9) Waste Spill or Release

Should waste be spilled or released during the performance of services, through no fault of the MVAHCS, the Contractor will be responsible for cleanup and all costs associated with the satisfactory remediation of the incident. This will include the cost of all labor and materials, repair of any damage, and/or harm caused to patients, visitors and staff.

Cleanup shall be performed to the satisfaction of regulatory authorities and the COR.

When waste is spilled or release by the contractor during the performance of services the Contractor shall submit a spill report. Such incidents shall be reported to the COR immediately by telephone and in writing no later than seven (7) workdays after leaving the site. The spill report shall list at a minimum the type of spill, amount of waste, and personnel exposed to the spilled waste.

The Contractor shall provide certification that the spill was cleaned up, a statement concerning the effect on any employees, and a description of the cause and corrective measure instituted by Contractor to ensure spills do not occur again.

10) Safety

The Contractor shall take such safety precautions as the CO or COR may determine to be reasonably necessary. The CO or his/her designee will notify the Contractor of any noncompliance. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served in person on the Contractor or his/her representative at the site of work, or telephonically to Contractor’s designated representative, shall be deemed sufficient for the previously mentioned. If the Contractor fails or refuses to comply promptly to satisfactorily abate the hazardous condition or situation, the CO may issue an order stopping all or any part of the work and hold the Contractor in material breach of this contract.

11) Work Practices and Standards

The Contractor shall have established standard operating procedures that will be followed while conducting hazardous waste management activities. This includes site safety and contingency procedures, strike contingency plan, operational procedures, use and maintenance of supplies and equipment procedures, material sampling procedures, waste categorization procedures, packaging procedures, quality assurance plan, procedures for gaining waste acceptance into a facility, and project management procedures.

12) Quality Assurance

The Contractor shall maintain a quality assurance program to assure services are performed in accordance with commonly accepted commercial practices. The

Contractor shall implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the Contractor shall develop quality control procedures addressing the areas identified in the next paragraph.

A. Timely shipment of hazardous, dual, universal, and non-hazardous healthcare waste and DEA controlled substances waste.

B. Timely and properly completed manifest and shipping papers.

C. Sufficient and competent personnel including personnel with expertise to perform waste characterizations, profiles and consultation services.

D. Sufficient equipment and supplies in good working condition.

E. Fully functional online record keeping and reporting system accessible always.

F. Timely and accurate billing system.

The government will periodically evaluate the contractor performance by appointing a representative(s) to monitor performance to ensure services are received. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate. Likewise, the government may decrease the number of quality control inspections if performance dictates.

See Appendix B for the Minneapolis MVAHCS Quality Assurance Surveillance Plan.

Item listed within the Appendix will be used to assess the quality of work being performed by the vendor. Failure to adhere to the standards listed within the Appendix may result in termination of the contract for cause.

13) Competent Personnel

Contractor personnel who perform services for the MVAHCS must be competent, experienced, and qualified to perform such services. All work shall be performed in accordance with established waste management practices. Appropriate handling of waste is essential for the safety of Government and Contractor employees and cost containment. The Contractor shall furnish and ensure all personal protective equipment

(PPE) for Contractor employees is in good condition. The Contractor shall provide employee training on established policies and procedures for waste handling.

Contractor employees providing site services shall be certified in forty (40) hour

Hazardous Waste Operations and Emergency Response (HAZWOPER) training and wear appropriate protective equipment when handling hazardous waste. The Contractor shall submit proof of appropriate training and experience to the COR upon request.

Contractor employees should be enrolled in a Medical Surveillance Program that meets the standards of 29 CFR 1910 at the expense of the Contractor.

14) Identification, Check-in, Parking, Dress, and Smoking Regulations:

Contractor employees shall wear visible VA contractor identification always while on VA premises. Dress shall consist of uniforms, khakis, or similar clothing along with work shoes. Jeans are not allowed. Contractor employees shall report to COR or designee’s office once on campus prior to commencement of work and obtain a VA contractor badge which must be worn always while at the MVAHCS. During off-hours emergency response activities contractor personnel should check in with VA Police if the VA COR or designee is not available. Smoking is prohibited on VA property, except in designated locations.

Possession of weapons or contraband is prohibited. Enclosed containers, including tool kits, shall be subject to search.

15) Indemnification

It shall be expressly agreed and understood by the Contractor and the MVAHCS that the Contractor agrees to indemnify the MVAHCS against all liabilities, claims, penalties, incident of death, bodily injuries, destruction or damage to property, contamination or adverse effects on the environment or any violation of government laws, rules or regulations, caused in whole or part by the Contractor’s breach of any term of the contract or any negligent or willful act or omission of the Contractor, its employees or subcontractors in the performance of this contract.

16) Penalties and Fines

The Contractor shall satisfy all applicable regulatory agency requirements. In the event a regulatory agency assesses a monetary fine against the MVAHCS for violations caused by the Contractor, the contractor shall reimburse the MVAHCS for the fine.

17) Authorized Services

Only the services specified in the SOW will be authorized under the contract. The CO in consultation with the COR may authorize additional services or repairs under a separate purchase authorization. Reimbursement will not be made unless prior authorization is obtained.

18) Invoices and Payment

Payment of services rendered under this contract will be made in arrears upon satisfactory completion of each service and receipt of a properly prepared invoice.

Invoices shall reference the contract number, purchase order number, manifest number(s), a complete and accurate description of services including dates of performance, amounts, unit prices, extended totals and any other data relevant for payment purposes. The Government shall not authorize payment until such time that the

MVAHCS COR or his/her designee receives all properly executed and signed documentation.

19) Insurance

Owners and Contractor’s Insurance: The contractor shall obtain at his own expense, General Liability Insurance in the amount of not less than $500,000.00 for protection against claims of personal injury, and $50,000.00 per occurrence for damage to property, arising out of this contract.

Professional Liability Insurance: The contractor shall obtain at his own expense, professional liability insurance for services to be performed pursuant to this contract, insuring the contractor against malpractice or errors and omissions of the contractor in the amount required by state and local authorities. $10 million in pollution control liability insurance.

Workers Compensation and Employer Liability: $100,000.00

Automobile Liability: $200,00.00 per person and $500,000.00 per occurrence for bodily injury and $20,000 per occurrence for property damage.

At all times during performance, the contractor shall maintain with the Contracting Officer, a current Certificate of Insurance showing at a minimum, the insurance required above, and providing thirty (30) days written notice to the Contracting Officer by the insurance company prior to cancellation or material change in policy coverage.

NOTE: ANY ADDITIONAL CHARGES CLAIMED MUST BE APPROVED BY THE

CONTRACTING OFFICER IN WRITING BEFORE SERVICE IS COMPLETED!

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

0001 1.00 YR ________________

Hazardous Waste Services. Refer to Hazardous Waste Work Estimates.

Contract Period: Base POP Begin: 07-01-2023 POP End: 06-30-2024 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste Treatment/Storage

1001 1.00 YR ________________

Hazardous Waste Services. Refer to Hazardous Waste Work Estimates.

Contract Period: Option 1 POP Begin: 07-01-2024 POP End: 06-30-2025 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste Treatment/Storage

2001 1.00 YR ________________

Hazardous Waste Services. Refer to Hazardous Waste Work Estimates.

Contract Period: Option 2 POP Begin: 07-01-2025 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste Treatment/Storage

3001 1.00 YR ________________

Hazardous Waste Services. Refer to Hazardous Waste Work Estimates.

Contract Period: Option 3 POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste

Treatment/Storage

4001 1.00 YR ________________

Hazardous Waste Services. Refer to Hazardous Waste Work Estimates.

Contract Period: Option 4 POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste Treatment/Storage

GRAND TOTAL ________________

B.2 TERMS AND CONDITIONS

The Contractor agrees to the following terms of a Blanket Purchase Agreement (BPA) EXCLUSIVELY WITH the Department of Veterans Affairs:

B.3 ADMINISTRATIVE DATA

A Blanket Purchase Agreement (BPA) is hereby established between and the Department of Veterans Affairs under the following terms and conditions incorporated in this BPA:

Primary Point of Contact:

Alternate Point of Contact:

DUNS NUMBER:

Cognizant Office (Include complete address):

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506

St. Paul MN 55101

B.4 PRICING DATA

1. The prices included on the BPA list (or applicable "discounted" rates submitted in a proposal response to an RFQ resulting in award) that are in effect on the effective date of an order shall govern that order's basic performance period. With regard to any option years, which are later exercised, the proposed option year rates as incorporated into the order award are in effect until such time, if applicable, that the contractor has been authorized a rate increase culminating from a negotiation with the Contracting Officer.

2. The BPA holder can voluntarily reduce offered prices at any time by giving 24-hour advance notice (by facsimile or electronic-mail) to the Department of Veterans Affairs/Contracting Officer.

This BPA also allows for additional discounts if a "large order" is placed at one time. An advanced notice is not required for discounts offered for only an individual order. Whether an order is large enough to warrant such a discount is subject to the discretion of the BPA holder.

3. The BPA holder may also increase BPA prices at any time. Any BPA price increase shall not take effect until the Department of Veterans Affairs Contracting Officer receives written notification (U.S. mail, facsimile, or electronic-mail). Any order already issued shall not be affected by any change to BPA pricing. The prices offered under this BPA will undergo annual review by the Department of Veterans Affairs Contracting Officer.

B.5 OPTION TO EXTEND THE TERM OF THE BPA

a. The Government may extend the term of this BPA by written notice to the Contractor at any time prior to the expiration of the BPA, provided that the Government shall give the Contractor a preliminary written notice of its intent to extend at least 30 days before the BPA expires. The preliminary notice does not commit the Government to an extension.

b. If the Government exercises this option, the extended BPA shall be considered to include this option provision.

B.6 GENERAL SERVICES ORDERS

a. The BPA holder shall furnish all the necessary qualified personnel, materials, facilities and management resources to furnish the services set forth in the Statement of Objectives (SOO) or the Performance Work Statement (PWS) within the terms specified and at the price(s) stated.

b. It is understood and agreed that the BPA holder shall provide Fixed-Price proposals when requested by the Contracting Officer (CO). The contractor's proposal shall be priced using labor rates and labor categories here in provided. The CO will issue Fixed Priced Orders upon completion of negotiations of contractor proposals.

B.7 NONPERSONAL SERVICES

a. In performance of this contract, the BPA holder will provide services as required by program offices to support management of their overall mission. This will be based upon the order's performance work statement for the specific effort. Orders will be formally issued to the BPA holder as opposed to individual BPA holder employees.

b. The services required under the Agreement constitute professional and management services within the definition provided by FAR 37.201. Under this Agreement the Government will obtain professional services, which are essential to the Department of Veterans Affairs mission but not otherwise available within Department of Veterans Affairs.

c. The Government will neither supervise BPA holder employees nor control the method by which the BPA holder performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual BPA holder employees.

It shall be the responsibility of the BPA holder to manage their employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the BPA holder feels that any actions constitute, or are perceived to constitute personal services, it shall be the BPA holder's further responsibility to notify the Contracting Officer immediately.

d. These services shall not be used to perform work of a policy/ decision making or management nature. All decisions relative to programs supported by BPA holders will be the sole responsibility of the Government. Support services will not be ordered to circumvent personnel ceilings, pay limitations, or competitive employment procedures.

B.8 AUTHORIZED LIMITS

The Government estimates, but does not guarantee, that individual BPA Orders placed against this Agreement may reach $100.00/per Order. This Order Limit may be increased by mutual agreement of the parties as necessary, in whole or part. The authorized Ceiling Limit of the Agreement is set at over the period covered by the Agreement; this ceiling is also not a guarantee. The Ceiling Limit may also be raised in association with Order Limit increases or other conditions which, by mutual agreement of the parties, maybe considered necessary.

Authorization for individual orders above the stated order and/or Ceiling Limits must be coordinated through the Contracting Officer before larger valued orders can be issued and prior to commencement of work. All unauthorized work, regardless of amount, will be processed through the ratification process.

B.9 OBLIGATION OF FUNDS

This BPA does not obligate any funds. The Government is obligated only to the extent of authorized orders actually issued under the BPA by the Contracting Officer.

B.10 PERIOD OF PERFORMANCE

This BPA expires on 06-30-2024 or such later ending date as determined by the exercise of any option.

B.11 ORDER FORMAT

Orders will be placed against this BPA via e-mail, Electronic Data Interchange (EDI), FAX, or in hardcopy format. Each individual BPA Order will describe the tasks, services and deliverables required.

B.12 AUTHORIZED REPRESENTATIVES

The primary Contracting Officer (CO) for this Agreement is:

Traci Johannes Contract Specialist Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul, MN 55101 320-654-7635 traci.johannes@va.gov The Primary Contracting Officer's Representative (COR) for projects under this Agreement is:

Dalton Albers

(612) 467-4501 Dalton.Albers@va.gov

The Secondary Contracting Officer's Representative (COR) for projects under this Agreement is:

The Primary and/or Secondary COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR and the Contractor's Representative shall work together to ensure that all contractual requirements are being met. The COR will interpret specifications or technical portions of the work. The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government. Only a warranted Contracting Officer is authorized to obligate funds on this or any other contract action.

The contractor shall immediately notify the Contracting Officer in writing if the COR has taken an action (or fails to take action) or issues directions (written or oral) that the contractor considers to exceed the above limitations.

The contractor shall provide the Contracting Officer information copies of all correspondence to the COR.

B.13 FEDERAL HOLIDAYS

Unless specifically authorized in writing by the Contracting Officer, no services will be provided and no charges will be incurred and/or billed to any order on this contract on any of the Federal Holidays listed below.

New Year’s Day Labor Day Birthday of Martin Luther King, Jr. Columbus Day Washington’s Birthday Veterans' Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

B.14 INVOICES

a. Inspection and acceptance shall be accomplished as follows: The Government, for all services furnished under any resulting order, hereby designates the COR in the program office as the point of final inspection and acceptance. The BPA holder will submit each invoice, including all back-up data, to the Contracting Officer (CO) for review and signature. When the CO receives an accurate and complete invoice, he/she will return a signed copy to the BPA holder within five (5) working days. If the invoice is incomplete or inaccurate, the CO will return the unsigned invoice to the BPA holder for correction. The Contracting Officer will then forward the signed invoice to the Chief Financial Officer (CFO) for payment. Final payment for each order will be accomplished by final invoice accompanied by a receiving report.

b. An itemized invoice shall be submitted to the CO at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. Copies of delivery tickets shall support these invoices.

"Approved-for-payment" invoices will be submitted to the payment address specified on each individual order issued under this BPA.

B.15 PRECEDENCE

The Terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor's invoice, the provisions of this BPA will take precedence.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract.