36C26323Q0591.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

438-23-4-1115-1025

36C26323Q0591 06-05-2023

Curt LaRose 757-807-0733 06-16-2023 10am CDT

Curt LaRose Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

X

238290

$19.5 Million

N/A

X

VA Medical & Regional Office Center

NETWORK 23 CONTRACTING OFFICE

Tungsten Electronic Invoicing VA Registration Number: AAA54420062 va.registration@tungsten-network.com Refer to VAAR 852.232-72

1-877-489-6135

See CONTINUATION Page

Elevator maintenance and inspection services to support the VA Sioux Falls Health Care System. See Statement of Work at section B.2 for details.

The Department of Labor Wage Determination applies to all services provided under this contract.

A site visit is scheduled for 06/09/2023 at 10:00am CT. All prospective contractors MUST RSVP with Brooke White via email at brooke.white@va.gov.

Technical questions MUST be submitted by 06/12/2023 10:00am CT via email to curt.larose@va.gov.

All quotes MUST be submitted by 06/16/2023 10:00am CT via email to curt.larose@va.gov. See section E.2 for submission instructions.

See CONTINUATION Page

438-3630162-1115-850100-3223-0100501X3 438-23-4-1115-1025

X X

X 1(ONE)

VHA-RPOC-2021-17

36C26323Q0591

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2022)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...27

C.4 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.5 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.4 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C263

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

6. INVOICING: All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp.

Vendor e-Invoice Set-Up Information:

Please contact the phone numbers or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge.

If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

• e-Invoice Setup Information:

• e-Invoice email:

• FSC e-Invoice Contact Information:

• FSC e-invoice email: vafsccshd@va.gov

Tungsten e-Invoice set-up information: 877-489-6135 Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com FSC e-Invoice Contact Information: 877-353-9791 FSC e-Invoice email: vafsccshd@va.gov More information on the FSC electronic invoicing process can be found at http://www.fsc.va.gov/einvoice.asp.

7. VA ISSUED BADGE: Contract employees may be required to obtain a VA Flash Badge or Visitor Badge while physically located within the VA facility. Determination of badging will be made by the Omaha Project Manager. If required to obtain a VA Flash Badge, contract employees will be required to present 2 forms of government identification for verification of contract employee.

8. CONTRACTOR ATTIRE AND IDENTIFICATION. The Contractor shall wear industry clothing that enables easy recognition as a “Contract Employee.” Clothing shall present a neat, distinctive appearance; shall be clean and maintained in good repair; and shall be worn as designed by the manufacturer. The Contractor shall wear appropriate clothing with logo identifying the contractor’s and employee’s name. The Contractor’s attire and presentation shall be appropriate per industry standard.

9. EMERGENCY PROCEDURES. The Contractor shall take such safety precautions as necessary to protect the lives and health of occupants of the buildings. The Contractor shall comply with applicable Federal, State, Local and facility safety and fire regulations and codes which are in effect at the beginning of the contract period. The Contractor shall keep abreast of and comply with changes in these regulations and codes applicable to the contract. The Contractor shall follow applicable facility policies concerning fire and/or disaster events. The Contractor shall display approved warning devices in all areas where operations may cause traffic obstruction or personnel hazard.

B.2 STATEMENT OF WORK

Sioux Falls, SD VA Medical Center

Elevator Maintenance Service

A. Introduction

The VA Medical Center (SFVAHCS) located in Sioux Falls, SD has a requirement for Elevator Maintenance Services for a base year period of September 1, 2023 – August 31, 2024, with the option to extend for 4 additional one-year periods. Contractor shall maintain elevators to originally specified performance levels, and shall provide all parts, labor and equipment necessary to fully maintain, inspect, test and repair all elevators listed in the Schedule of Items in accordance with the terms of this contract.

B. Contractor Responsibilities

1. Contractor shall check in with the engineering department prior to performing any work at the Sioux Falls VA Health Care System (SFVAHCS) and then check out when work is completed. Contractor shall ensure they have the proper Veteran’s Administration (VA) identification and that it is displayed while performing work at the Medical Center.

2. Contractor will provide full maintenance, to include emergency call-back service and repair, including regular and systematic inspection of each of the elevators listed in the Schedule of items including all requirements of ASME 17.1 (Most current version), Section 8.6.

3. Maintenance shall include all work needed to troubleshoot, clean, lubricate, test, adjust, repair, dismantle, assemble to provide upkeep of the elevators with all repairs and replacements needed to maintain the elevators in accordance with ANSI A17 unless otherwise excluded in these specifications.

4. Contractor shall, at their expense, determine the nature and extent of any work or maintenance required to maintain elevators to operate at originally specified performance levels and restore the elevators to satisfactory service. Contractor shall accomplish all such work required, including, but not limited to, a thorough check of and replacement of safeties, car hatchways, accessories in pits, relays, contacts, contact leads, switches, selectors, door operators & equipment, operating panels or associated parts, including all/any items listed following inspections, except as excluded items listed under Paragraph “C” of this Section.

Hoist and governor ropes are to be maintained under preventive maintenance standards and replaced as required through the parts and repairs section of this contract.

5. Contractor will perform the tests required on buffers, safeties, governors, normal and final terminal stopping devices, emergency operation, emergency power operation and door closing force. This applies to semi-annual, annual and 5-year tests. Contractor shall provide necessary weights and other accessories required during inspections.

6. Contractor is responsible for making all repairs and adjustments that safety inspecting Contractor deems necessary for compliance with elevator codes. All said repairs and adjustments shall be accomplished within thirty (30) calendar days after receipt of notification by the VA that such repairs and adjustments are necessary.

7. Contractor shall meg motors every two years or as needed based on inspection reports and provide results or findings to the Contracting Officer’s Representative (COR) in an electronic format via email. The motors may be required to be cleaned and reinsulated if meg readings fall below industry benchmarks. Any value below the 800 K reading to ground shall require some action. This action may be limited to simple cleaning, washing, re-baking or rewinding. The action will be agreed to by both parties to obtain the minimum acceptable reading. The motor windings and armatures are to be cleaned and painted with insulating varnish as needed. Documentation is required and will be maintained in an electronic file available to the COR and in a separate section of a procedure manual on site.

8. Phone / Phone Line Testing: The Contractor shall check the phone line and connection in each elevator at least quarterly. The phones shall be programmed to the SFVAHCS operator. The alarm bell shall be checked quarterly at a minimum. All other testing including fire service phase one and two, emergency power operation and all other tests shall be performed per the prevailing code requirements and properly documented during regular hours.

9. Wet Sprinkler Inspection: The contractor shall provide all necessary labor, equipment, and expertise to support the annual Wet Sprinkler System Inspection.

The inspection is done through a third party and work will be coordinated by the COR. The inspection is typically done in September but can occur at any time that may be less disruptive to the VA services.

C. Required Standards (current published version of each reference below)

Publications listed below form a part of this contract. Elevators shall meet the requirements of current code editions published, all manufacturer guidelines, Veteran’s Affairs (VA) memorandums and industry standards, as applicable, and in the case of conflicting standards the most stringent shall apply.

1. Elevator Industry Field Employees’ Safety Handbook

2. International Building Code (IBC)

3. American Society of Mechanical Engineers (ASME):

a) A17.1--Safety Code for Elevators and Escalators

b) A17.2--Inspectors Manual for Electric Elevators and Escalators

c) A17.3--Safety Code for Existing Elevators and Escalators

d) A17.5--Elevator and Escalator Electrical Equipment

e) A17.6--Standard for Elevator Suspension, Compensation, and Governors

a) A17.7--Performance-Based Safety Code for Elevators and Escalators

b) A18.1--Safety Standard for Platform Lifts and Stairway Chairlifts

c) QEI-1--Standard for the Qualification of Elevator Inspectors

f) National Fire Protection Association (NFPA):

a) NFPA 13--Standard for the Installation of Sprinkler Systems

b) NFPA 70--National Electrical Code (NEC)

c) NFPA 70E—Electrical Safety In The Workplace

d) NFPA 72--National Fire Alarm and Signaling Code

e) NFPA 101-Life Safety Code

f) NFPA 252-Fire Test of Door Assemblies

D. Maintenance Inspections Time Requirements

1. All elevators shall be inspected weekly. A minimum of one hour per elevator per inspection is required.

2. Contractor shall certify the completion of the inspections on a computer listing maintained in the schedule section of Engineering Services in the SFVAHCS.

E. Cleaning, Lubricating and Adjustment Services

1. All machines, ropes, brakes, motors, generators, controllers, relay panels, selectors, leveling devices, operating devices, switches on car and hoistway, hoistway door and car door or gate operating device, interlocks and contact guide shoes, or roller guides, guide grooves in system, car safety device, governors, tension frames and sheaves in pit shall be cleaned, lubricated and adjusted as required in each elevator manufacturer’s requirements.

2. Contractor must furnish all lubricants, cleaning materials and parts as required.

3. During shutdown of elevators for cleaning, lubrication and adjustment signs must be posted at each floor to inform personnel that the elevator is down for repairs.

Contractor must notify the facility’s Engineering office of shutdown(s) at time of shutdown(s).

F. Cleaning Requirements – Hydraulic Fluid

1. The hydraulic fluid shall be filtered within every third year or more often as needed. A schedule of filtering each unit will be provided to the Operations Center to be compliant with a policy not to exceed three years. The fluid may require more frequent filtering depending on use and surrounding activity and will be performed as needed as part of preventive maintenance.

2. Documentation is required and will be maintained in an electronic file available to The Owner’s Representative and in a separate section of a procedure manual on site.

G. Other Cleaning Services

1. All parts, equipment, guide rails, sheaves and beams, counterweight frames, top of cars, bottom of platform, hatchways, pits and machine room floors shall be kept clean.

2. Contractor shall furnish all necessary cleaning supplies, i.e., rags, vacuum cleaner, etc.

3. Contractor shall clean, remove dirt, lint, excessive grease on or about the elevators, machines, motors, motor generator (MG) sets, controls and associated elevator equipment and accessories.

4. Car tops and pits are to be cleaned. Pit cleaning will include removal of rubbish, debris, spillage and drippings. Contractor shall notify the COR and/or Engineering office, or their designee, of scheduled pit cleaning.

5. Contractor shall wipe down all machinery and keep it free of dust. Oily rages will be placed in metal/sealed holding containers which shall be removed from the premises and disposed of when full.

H. Lubrication Services

1. All sheave, machine and motor bearing and hoisting ropes shall be lubricated, machine stuffing box and bearings on motor operated brakes shall be pre-packed and gear cases and guide lubrication shall be refilled when required. Hydraulic fluid sufficient to maintain required operation levels shall be furnished on all hydraulic elevators.

I. Adjustment Services

1. All hoisting ropes shall be examined quarterly, tension equalized, and report of rope condition stated in every electronic report, as specified under the Section Report of Service.

2. The exterior of the machinery and other parts of equipment, subject to rust, shall be always kept properly painted and presentable.

3. The motor windings shall be kept free of rust where roller guides are used and properly lubricated where sliding guides are used.

4. Guide shoe rollers and gibs shall be renewed as required to ensure smooth and satisfactory operation.

5. All electrical wiring and conductors extending to elevators from circuit breakers or mainline switches in machine rooms and from outlets in the hoistway shall be repaired and/or replaced when required.

6. Circuit breakers or main line switches, together with fuses for same, are excluded.

7. All hoist rope and governor rope replacements are part of contract and replaced at contractor expense.

J. Exclusions from Contractor Responsibilities

Contractor shall not be required to (outside of parts for repair contract modification):

1. Supply and replace LED, incandescent or fluorescent lamps in car light fixtures.

2. Supply and replace floor covering on elevator car platform, clean and refinish car interiors and hoist way doors or frames.

3. New attachments as may be recommended or directed by inspection firms or by Federal, State, Municipal or other Government authorities.

4. Replace or make repairs to main line switches, circuit breakers or fuses.

5. Repair underground leaks of hydraulic elevators. Leaks underground shall be reported electronically (via email) to the COR. Repairs will be accomplished by a contract modification as described in repairs section.

6. The maintenance services specified in this solicitation shall not include the performance of any work required because of improper use, accident or negligence for which the Contractor is not directly responsible. However, Contractor will be required to respond to all emergency calls, whether or not the outcome is negligent.

K. Parts for Repairs

1. In the event that repairs are identified, the Contractor shall provide all replacement parts needed to keep the failed component in operating condition as originally designed by the manufacturer. Parts may be repaired or replaced, as the Contractor deems appropriate. No used parts will be used to repair this equipment.

2. If repairs are needed that exceed the normal repair of periodic maintenance, the Contractor shall furnish the COR with an estimate (via email) of the cost to make necessary repairs to include labor and repair parts. Contractor shall also provide a comparison quote to the COR for what that item would have cost for commercial pricing so Government has basis for making price fair and reasonableness determination, or as alternative, Contractor shall provide a quote provided to another federal agency for similar item for determination purposes.

3. All required parts shall be provided by the Contractor. No equipment or parts shall be considered obsolete until they are out of production for 7 years or cannot be replaced with a similar device or piece of equipment.

L. Emergency Call Back Service

1. Emergency call back services include situations where a person or persons are trapped within an elevator and/or when there is an issue with the only elevator available for individual transport (i.e., elevators C and S4 in Building 5, instance where all but a single elevator is available in any building due to maintenance, construction, etc.). Emergent priority essentially includes any issue that adversely impacts visitors and/or patient care.

2. This service shall be rendered at any hour of any day of the week at no extra charge to the Government, regardless of cause. No overtime or travel will be charged.

3. Contractor shall respond within 15 minutes by telephone of receipt of request for emergency service and within one (1) hour for on-site response.

4. The serviceman responding to the call must personally call the medical center and confirm that he/she is enroute to the medical center.

5. If a serviceman is not immediately available, the office receiving the call must notify the medical center stating the length of time of delay. The Contractor will be advised at that time if the service call can be deferred. If prompt response is not available, the Government reserves the right to procure services from somewhere else and bill the excess costs to the Contractor (e.g., bill is to be sent directly to the Contractor from new service provider). The Government will be the sole judge in making the determination to bypass services with the Contractor.

6. The Contractor shall enter the addresses and telephone numbers of the office that will receive emergency calls for service:

Regular Hours of Business:

Hours:

Address:

Telephone:

Other than Regular Hours of Business:

Address:

Telephone:

M. Nonemergent Call Back Service

1. Nonemergent call back services are defined as a defect or fault event, but the elevator(s) has no impact to visitor and/or patient care. Normal priority requires same day initial action, but resolution may take more time. Examples include impairment of non-critical functions or procedures, capabilities that have become unusable or hard to use but with no direct impact on visitor and/or patient care services or system availability. Nonemergent priorities will typically have a workaround available.

2. This service shall be rendered at any hour of any day of the week at no extra charge to the Government, regardless of cause. No overtime or travel will be charged.

3. Contractor shall respond within two (2) hours by telephone of receipt of request for nonemergent service and within four (4) hours for on-site response.

4. The serviceman responding to the call must personally call the medical center and confirm that he/she is enroute to the medical center.

5. If a serviceman is not available within the confines of a nonemergent call, the office receiving the call must notify the medical center stating the length of time of delay. The Contractor will be advised at that time if the service call can be deferred. If prompt response is not available, the Government reserves the right to procure services from somewhere else and bill the excess costs to the Contractor (e.g., bill is to be sent directly to the Contractor from new service provider). The Government will be the sole judge in making the determination to bypass services with the Contractor.

N. Performance Standards

1. Elevator contract speed and brake to brake flight times shall be maintained as originally installed and adjusted.

2. Maintain smooth starting, stopping, and leveling accuracy of 3mm (1/8”) for all elevators.

3. Opening times, closing times and door close torques of elevators shall be maintained within the limits of ASME A17.1 Code with a minimum of stand open time consistent with traffic demands.

4. Door reversal on elevators equipped with mechanical safety shoes shall always be initiated with the stroke of the shoe. The Contractor shall ensure all electric eyes or door detectors are always working.

5. Variable car and hall door open times shall be maintained in accordance with original field adjustments. Deviations from this will not be permitted unless requested and/or approved by the COR.

6. Contractor shall ensure original manufacturers settings at installation and operating criteria is always maintained for each elevator including, but not limited to, the following:

a) Maximum capacity in pounds

b) Rated speed in feet per minute

c) Performance time measured brake to brake

d) Door operation

e) Traffic handling capabilities

f) Response times

g) Ride quality

O. Documentation

Maintenance Records:

a) The Contractor shall maintain a Service Logbook in each elevator machine room. The log shall list the date and time of all weekly examinations and all trouble calls. Each trouble call shall be fully described including the nature of the call, necessary corrections performed, or parts replaced.

b) The Contractor shall record log entries of tests conducted, technicians performing the tests, and test results including any deficiencies found.

This is in addition to recording this information in the required data base.

The Contractor shall provide a copy of each logbook (one hard copy and one electronic) annually to the COR for record, and provide for review within 24 hours at the request of the COR.

c) A documented Maintenance Control Program (MCP) shall be in place to maintain equipment in compliance with ASME A17.1 Section 8.6. The

MCP shall be in electronic formal. These MCPs shall be included in the master maintenance schedule for the contract period.

d) The Contractor shall post a check chart for each elevator in a conspicuous place, in the machine room containing the equipment controller. These check charts shall list each elevator component showing a schedule of the manufacturer’s recommended frequency of inspection of each component on a weekly, monthly, quarterly, semi-annual, and annual basis. Entries shall indicate status of and schedule for which work was performed. The check chart shall be kept up to date and must be initialed and dated by the Contractor’s employee to indicate work has been accomplished. A check chart shall be available for review by the CO/COR and the Contractor will physically show the CO/COR the completed work on request.

e) The Contractor shall submit copies of each check chart (one hard copy and one electronic) monthly to the COR. The Contractor shall also submit a summary of all callbacks for each month stating the campus, building, elevator, date, time, issue, and resolution.

f) The Contractor shall submit to the COR, within 10 business days of the end of each month of performance, a monthly electronic summary of completed elevator preventative maintenance, callbacks, repairs, and inspection. The log shall list the date and time for each event that occurred. The monthly summary log shall be utilized to validate work performed.

g) Contractor shall provide an electronic copy of their preventive maintenance program to the COR including any tasking schedule, maintenance log, computerized labor detail and other related documentation.

h) Upon completion of all/any services, the Contractor shall report to the COR or his designee, additionally, an electronic report of services performed shall be furnished for each service call.

i) Report shall state corrective action taken.

j) Quarterly reports shall be submitted electronically in January, April, July, and September.

k) Reports shall list each roped elevator separately and shall be specific to the rope condition, i.e., tension, lubrication, and wear. Reports shall also advise of any needed repairs or parts not covered by this contract, including an estimate of cost.

l) All reports to include but not limited to preventive maintenance program, service reports, quarterly reports and any other reports necessary shall be via e-mail in PDF format. If hard copies are determined necessary by the COR, then the Contractor shall provide at least one hard copy of such report at no additional cost.

m) All reports must be in typed form, no handwritten documents.

n) All forms must be completely filled out. Partially completed forms will not be accepted.

P. Safety, Inspection and Testing

Injury and Accident Reports:

a) Contractor shall immediately report to the CO/COR, in a manner and on the forms prescribed by the Government, accidents resulting in injury, trauma, death, hazardous exposures and occupational disease involving an elevator or its maintenance.

b) Reports for incidents shall be provided within five (5) working days and include the cause, what, where and when the incident occurred as well as repairs and tests performed to correct the cause of the incident.

Q. Safety

1. Contractor shall adhere to OSHA, EPA, NFPA Life Safety Codes and other regulatory requirements. Safety shall be the Contractor’s highest priority. The Contractor shall be solely responsible for compliance with (Federal) OSHA regulations. The Contractor shall provide full elevator service, in compliance with the ASME Safety Code requirements, manufacturer's recommendations, Elevator Industry Field Employees’ Safety Handbook, National Electrical Code and all other applicable laws, regulations, rules, ordinances, codes, etc. Contractor shall provide a detailed explanation as to how contract work will be implemented and managed to ensure compliance with OSHA Construction Standards, Life Safety issues and security measures. The Contractor shall provide the CO/COR copies of the safety inspection reports upon request at no additional cost to the Government.

2. During contract performance, the Contractor shall follow Government’s safety policy and standards for safe work practices and take such safety precautions as the SFVAHCS Safety Officer, designee or the CO/COR may determine to be reasonably necessary to protect the lives and health of occupants of the building.

The Contractor shall comply with SFVAHCS smoking policy.

3. Patient, employee, visitor and Contractor personnel safety shall be maintained at all times. The Contractor is responsible for the safety and health of his/her employees. The Contractor shall replace all safety guards, equipment, devices, etc. removed to service or repair the elevator immediately after completion of work or when leaving the job unattended.

4. The Contractor shall submit to the Contracting Officer, prior to the start of the Contract, the Safety Data Sheets (SDS) for potentially hazardous materials (lubricants, cleaners, fluids, etc.) to be used in the facility during performance of the Contract and will not use materials which have not been approved in advance by the Government. SDS for new chemicals shall be furnished prior to the arrival of the chemical on site. The Contractor shall maintain a copy of all SDS in each elevator machine room to assure compliance with laws and requirements regarding the Right to Know law, OSHA Hazard Communication Standard (29

CFR 1910.1200).

5. Contractor is responsible to identify, provide and maintain personal protective equipment (PPE) required to perform the duties outlined in the Contract. In addition, the Contractor is responsible for identifying and providing applicable safety programs required to perform the work, i.e., lockout/tag out, confined space entry, universal precautions, etc. Training required for safety programs and proper use of PPE shall be provided by employer and documentation maintained by the Contractor.

6. The Contractor shall obtain a Hot Work Permit from the Government (SFVAHCS Safety Staff) or the CO/COR, in advance, whenever soldering, welding, grinding and using a cutting torch, or other open flame, spark or heat producing equipment is used. The Contractor is required to follow requirements outlined for the issuance of the Hot Work Permit.

7. Contractor shall be notified of any non-compliance with safety regulations. The Contractor shall, after receipt of such notice, immediately correct the condition and notify the CO (via email) that the condition has been corrected. If, in the opinion of the CO/COR or the Government’s Safety Officer, the condition is life threatening he/she shall instruct the Contractor to stop work until the condition has been corrected. If the Contractor fails or refuses to comply promptly, the CO may issue an order halting all or any part of the work. The Contractor bears all costs of stop-work time and correcting safety hazards.

8. Contractor shall reinstall guards or equipment panels, removed to perform maintenance, before putting the equipment back into service.

R. Quality Control

Quality Control Program:

a) Contractor shall establish a Quality Control Program to assure the requirements of the Contract are provided as specified. The Contractor shall submit this program to the CO/COR, for acceptance within ten (10) days of Notice to Proceed. QCP shall follow the Maintenance Control Program as required by ASME A17.1 Section 8.6. The program shall include the following:

a) An inspection system covering the services described in the Contract. A checklist used for inspecting Contract performance during scheduled or unscheduled inspections and the name(s) of the individual(s) who will perform the inspection.

b) The checklist shall include every area of the Contractor’s operation as well as every task required to be performed.

c) A system for identifying and correcting deficiencies before the level of performance becomes unacceptable and/or the Government inspectors point out deficiencies.

d) A file of inspections conducted by the Contractor and the corrective action taken. This documentation shall be made available to the CO/COR upon request, at any time during the term of the Contract.

e) The Contractor shall conduct an annual walk with the COR or Government designee to review the condition of elevators and quality of services provided in performance of the contract. The COR will determine the number of elevators to review during the annual walk. All elevators can be inspected as well as the required documentation.

S. Personnel Requirements

1. The Government reserves the right to accept or reject Contractor’s staff for the rendering of services. Complaints concerning Contractor’s personnel performance or conduct shall be dealt with by the Contractor, COR and the final decision made by the CO.

T. Hours of Work

1. Work required in the performance of this contract shall be performed during the SFVAHCS’s regular administrative working hours, 8:00am to 4:30 pm weekdays.

Contractor shall provide prompt emergency service 24 hours per day, seven days per week, including holidays. Upon arriving at the installation to perform services, the Contractor shall report to the Engineering Officer or his/her designee. All work requiring the interruption of service, will require notification to and concurrence by the Engineering Officer. Interruption of service is work requiring shutdown for more than 15 minutes at any one time.

2. After working hours, Contractor shall report to the Boiler Plant at the Energy Center (605.336.3230 x 6007).

3. The Contractor shall provide a minimum of 7 mechanic hours per week and provide a competent assistant when required for preventive maintenance. This time shall be spent performing weekly inspections on each passenger, freight, and service elevator.

U. Elevator Inspections

1. All Semi-Annual Inspections with an outside Elevator Consultant will take place during the month of January. Inspection reports shall be e-mailed in PDF format.

2. All Annual Inspections with an outside Elevator Consultant will take place during the month of July. Inspection reports shall be e-mailed in PDF format.

V. Period of Service

Base Year September 1, to August 31, 2024

Option Year 1 September 1, to August 31, 2025

Option Year 2 September 1, to August 31, 2026

Option Year 3 September 1, to August 31, 2027

Option Year 4 September 1, to August 31, 2028

Equipment Listing:

USE ID NO. CAR NO.

BLDG

NO. TYPE - MANUFACTURE COMMENTS STATUS

Passenger/ Service A-68314 A 5 Auto/Traction Otis Main Hospital In Service

Passenger 230003-1 B 5 Auto/Traction Montgomery Main Hospital In Service

Passenger 230003-3 C 5 Auto/Traction Montgomery Main Hospital In Service

Passenger 230003-2 D 5 Auto/Traction Montgomery Main Hospital In Service

Freight 087218 S4 5 Auto/Traction Montgomery Kitchen Area In Service

Passenger 43950296 A 1 Auto/Traction Kone Tower In Service

Passenger 43950297 B 1 Auto/Traction Kone Center Building In Service

Passenger 43950298 C 1 Auto/Traction Kone Center Building In Service

Passenger ECY98 E 5 Hydraulic - Thyssen Krupp

Primary Care Addition In Service

Passenger 20389017 G 5 Auto/Traction Kone Surgical Suite Area In Service

Passenger 20387018 H 5 Auto/Traction Kone Surgical Suite Area In Service

Passenger S037892 F 5 Hydraulic - Schumacher Specialty Medicine In Service

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 YR __________________ __________________

PREVENTATIVE AND EMGERGENT MAINTENANCE TO

INCLUDE REGULAR AND EMERGENCY CALL BACK

SERVICES, INSPECTIONS, AND TESTING OF EACH OF

THE ELEVATORS AND DUMBWAITERS AS PER THE

STATEMENT OF WORK TO SUPPORT THE VA SIOUX

FALLS HEALTH CARE SYSTEM.

Contract Period: Base POP Begin: 09-01-2023 POP End: 08-31-2024 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J039 - Maintenance, Repair, and Rebuilding of Equipment - Materials Handling Equipment

OPTION YEAR 1: PREVENTATIVE AND EMGERGENT

MAINTENANCE TO INCLUDE REGULAR AND

EMERGENCY CALL BACK SERVICES, INSPECTIONS,

AND TESTING OF EACH OF THE ELEVATORS AND

DUMBWAITERS AS PER THE STATEMENT OF WORK

TO SUPPORT THE VA SIOUX FALLS HEALTH CARE

SYSTEM.

Contract Period: Option 1 POP Begin: 09-01-2024 POP End: 08-31-2025 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J039 - Maintenance, Repair, OPTION YEAR 2: PREVENTATIVE AND EMGERGENT

MAINTENANCE TO INCLUDE REGULAR AND

EMERGENCY CALL BACK SERVICES, INSPECTIONS,

AND TESTING OF EACH OF THE ELEVATORS AND

DUMBWAITERS AS PER THE STATEMENT OF WORK

TO SUPPORT THE VA SIOUX FALLS HEALTH CARE

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

SYSTEM.

Contract Period: Option 2 POP Begin: 09-01-2025 POP End: 08-31-2026 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J039 - Maintenance, Repair, OPTION YEAR 3: PREVENTATIVE AND EMGERGENT

MAINTENANCE TO INCLUDE REGULAR AND

EMERGENCY CALL BACK SERVICES, INSPECTIONS,

AND TESTING OF EACH OF THE ELEVATORS AND

DUMBWAITERS AS PER THE STATEMENT OF WORK

TO SUPPORT THE VA SIOUX FALLS HEALTH CARE

SYSTEM.

Contract Period: Option 3 POP Begin: 09-01-2026 POP End: 08-31-2027 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J039 - Maintenance, Repair, OPTION YEAR 4: PREVENTATIVE AND EMGERGENT

MAINTENANCE TO INCLUDE REGULAR AND

EMERGENCY CALL BACK SERVICES, INSPECTIONS,

AND TESTING OF EACH OF THE ELEVATORS AND

DUMBWAITERS AS PER THE STATEMENT OF WORK

TO SUPPORT THE VA SIOUX FALLS HEALTH CARE

SYSTEM.

Contract Period: Option 4 POP Begin: 09-01-2027 POP End: 08-31-2028 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J039 - Maintenance, Repair, GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and…