36C26321Q0777 SF1449 Solicitation Document.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 79

636-22-1-8856-0001

36C26321Q0777 08-26-2021

John Becker 605-336-3230 x7960 09-15-2021

11:00AM CDT

Department of Veterans Affairs

Network Contracting Office 23 (NCO 23)

2501 W. 22nd Street

Sioux Falls SD 57105

John Becker, 605-336-3230 x7960 john.becker3@va.gov

X 100

X

Y

561710

$12 Million

N/A

N/A

X

Iowa City IA VA Health Care System

601 Highway 6 West

Iowa City IA 52246

Network Contracting Office 23 (NCO 23)

2501 W. 22nd Street

Sioux Falls SD 57105

Tungsten Electronic Invoicing

VA Tungsten Number: AAA544240062

Refer to VAAR Clause 852.232.72

See CONTINUATION Page

INTEGRATED PEST MANAGEMENT SERVICE to support the Iowa City

IA VA Health Care System located at 601 Highway 6 West, Iowa City, IA 52246. See Statement of Work (SOW) and

Price/Cost Schedule for specific information.

Periods of Performance:

Base Period: 11/01/2021 to 10/31/2022

Option Period 1: 11/01/2022 to 10/31/2023

Option Period 2: 11/01/2023 to 10/31/2024

Option Period 3: 11/01/2024 to 10/31/2025

Option Period 4: 11/01/2025 to 10/31/2026

Service Contract Act Wage Determination 2015-4983 REV 14 applies to services performed under the contract.

Requirement is 100% set-aside for Small Businesses

All offerors shall be verified in the System for Award

Management (SAM) at the time of submission of offer and prior to award. https://sam.gov/

Review FAR 52.212-1 Instructions to Offerors

Review FAR 52.212-2 Evaluation Factors

Evaluation of Offers: Lowest Price Technically Acceptable

Site Visit: 8/31/2021 See FAR 52.237-1 for details

See CONTINUATION Page

636-3620162-8856-856400-2580-040056100

636-22-1-8856-0001

X X

X one(1)

John Becker

Contracting Officer

36C26321Q0777

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

B.3 TOTAL PRICING

B.4 PERFORMANCE WORK STATEMENT

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (JAN 2011)

C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...31

C.6 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

C.7 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.8 52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND

VEGETATION (APR 1984)

C.9 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.10 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.11 VAAR 852.223-71 SAFETY AND HEALTH (SEP 2019)

C.12 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.13 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2021) (JUL 2020)

(DEVIATION)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE DETERMINATION 2015-4983 REV 14

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JUL 2021) 55

E.2 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

ITEMS

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.4 52.237-1 SITE VISIT (APR 1984)

E.5 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED

BY REFERENCE (JAN 2008)

E.6 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.7 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (FEB 2021) (JUL 2020) (DEVIATION)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

Business Name:

DUNS Number:

Contact Person:

Email:

Phone:

b. GOVERNMENT: Contracting Officer

Name: John Becker, Contracting Officer

Email: John.becker3@va.gov

Phone: 605-336-3230 ext 7960

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System for Award Management

3. INVOICES: Invoices shall be submitted in arrears:

• Invoices shall be submitted monthly or a timeframe mutually agreed upon by the contractor and Iowa City VA.

• All services shall be submitted on one invoice performed during the month.

• Each type of service will be listed on the invoice as a separate item for payment.

• At no time shall the contractor invoice a separate invoice in a month for other services such as (Bed Bug treatment, Bed Bug Sniffing Dog, Heat treatment, etc.).

All services must all be contained in the monthly invoice.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Tungsten Electronic Invoicing VA Tungsten Number: AAA544240062 va.registration@tungsten-network.com Refer to VAAR Clause 852.232-72

5. INVOICING: All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. VA’s Electronic Invoice Presentment and Payment System. The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website:

mailto:John.becker3@va.gov http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

• Payment Remittance: Monthly billings will be submitted into the Tungsten Network web link. Website: http://www.tungsten-network.com/customer-campaigns/veterans-affairs/

• Tungsten’s Email Assistance: VA.Registration@tungsten-network.com

• Tungsten’s Contact Phone: 1-877-489-6135 for support or 1-877-752-0900 for Client Services.

• VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp.

• VA FSC email: vafsccshd@va.gov

• VA FSC Contact Phone: 877-353-9791

6. VA ISSUED BADGE: Contract employees may be required to obtain a VA Identification Badge. Determination of badging will be made by the Iowa City VA Health Care System Technical Representative.

7. COVID RELATED FACILITY ENTRANCE PROCEDURES: Contract employees may be subject to COVID-related facility entrance procedures which includes testing and wearing appropriate face covering. Additional details will be provided by the VA Facility Technical Representative.

8. CONTRACTOR ATTIRE AND IDENTIFICATION. The Contractor shall wear industry clothing that enables easy recognition as a “Contract Employee.” Clothing shall present a neat, distinctive appearance; shall be clean and maintained in good repair; and shall be worn as designed by the manufacturer. The Contractor shall wear appropriate clothing with logo identifying the contractor’s and employee’s name. The Contractor’s attire and presentation shall be appropriate per industry standard.

9. EMERGENCY PROCEDURES. The Contractor shall take such safety precautions as necessary to protect the lives and health of occupants of the buildings. The Contractor shall comply with applicable Federal, State, Local and facility safety and fire regulations and codes which are in effect at the beginning of the contract period. The Contractor shall keep abreast of and comply with changes in these regulations and codes applicable to the contract. The Contractor shall follow applicable facility policies concerning fire and/or disaster events. The Contractor shall display approved warning devices in all areas where operations may cause traffic obstruction or personnel hazard.

10. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

http://www.tungsten-network.com/US/en/veterans-affairs/ http://www.tungsten-network.com/customer-campaigns/veterans-affairs/ http://www.tungsten-network.com/customer-campaigns/veterans-affairs/ mailto:VA.Registration@tungsten-network.com http://www.fsc.va.gov/einvoice.asp mailto:vafsccshd@va.gov

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

INTEGRATED PEST MANAGEMENT SERVICE.

All services specified in the Statement of Work (SOW), paragraph 5, should be considered as part of the Standard Integrated Pest Management Service unless an item is listed separately in the Price/Cost Schedule. Frequency can fluctuate from 1-2 times per week including all items in SOW paragraph 5.

Exhibit 1 and as identified by Iowa City Technical Representative.

Contract Period: Base POP Begin: 11-01-2021 POP End: 10-31-2022

18.00 EA __________________ __________________

CERTIFIED BED BUG SNIFFING DOG

Once per month and six (6) additional services, as requested.

The VA makes no guarantee any services beyond the initial twelve (12) services will be ordered. Payment will only be provided for actual services performed. Additional quantities ordered by the Iowa City VA Facility Technical Representative on an as-needed basis.

Building 1: first floor (With exception of the kitchen), 2W, 4E, 4W (With exception of ICU), fifth floor, sixth floor, seventh floor, eighth floor, and 9E.

Building 50: First Floor and Second Floor.

Contract Period: Base

2.00 EA __________________ __________________

BED BUG HEAT TREATMENT

As requested by the Iowa City VA Facility Technical Representative. This is an estimated quantity and the VA makes no guarantee services will be ordered. Payment will only be provided for actual services performed.

Contract Period: Base

1.00 EA __________________ __________________

BED BUG CRYONITE TREATMENT

As requested by the Iowa City VA Facility Technical Representative. This is an estimated quantity and the VA makes no guarantee services will be ordered. Payment will only be provided for actual services performed.

Contract Period: Base

BASE TOTAL: __________________

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

All services specified in the Statement of Work (SOW), paragraph 5, should be considered as part of the Standard Integrated Pest Management Service unless an item is listed separately in the Price/Cost Schedule. Frequency can fluctuate from 1-2 times per week including all items in SOW paragraph 5.

Exhibit 1 and as identified by Iowa City Technical Representative.

Contract Period: Option 1 POP Begin: 11-01-2022 POP End: 10-31-2023

Once per month and six (6) additional services, as requested.

The VA makes no guarantee any services beyond the initial twelve (12) services will be ordered. Payment will only be provided for actual services performed. Additional quantities ordered by the Iowa City VA Facility Technical Representative on an as-needed basis.

Building 1: first floor (With exception of the kitchen), 2W, 4E, 4W (With exception of ICU), fifth floor, sixth floor, seventh floor, eighth floor, and 9E.

Building 50: First Floor and Second Floor.

Contract Period: Option 1

As requested by the Iowa City VA Facility Technical Representative. This is an estimated quantity and the VA makes no guarantee services will be ordered. Payment will only be provided for actual services performed.

Contract Period: Option 1

As requested by the Iowa City VA Facility Technical Representative. This is an estimated quantity and the VA makes no guarantee services will be ordered. Payment will only be provided for actual services performed.

Contract Period: Option 1

OPTION 1 TOTAL: __________________

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES

All services specified in the Statement of Work (SOW), paragraph 5, should be considered as part of the Standard Integrated Pest Management Service unless an item is listed separately in the Price/Cost Schedule. Frequency can fluctuate from 1-2 times per week including all items in SOW paragraph 5.

Exhibit 1 and as identified by Iowa City Technical Representative.

Contract Period: Option 2 POP Begin: 11-01-2023 POP End: 10-31-2024

Once per month and six (6) additional services, as requested.

The VA makes no guarantee any services beyond the initial twelve (12) services will be ordered. Payment will only be provided for actual services performed. Additional quantities ordered by the Iowa City VA Facility Technical Representative on an as-needed basis.

Building 1: first floor (With exception of the kitchen), 2W, 4E, 4W (With exception of ICU), fifth floor, sixth floor, seventh floor, eighth floor, and 9E.

Building 50: First Floor and Second Floor.

Contract Period: Option 2

As requested by the Iowa City VA Facility Technical Representative. This is an estimated quantity and the VA makes no guarantee services will be ordered. Payment will only be provided for actual services performed.

Contract Period: Option 2

As requested by the Iowa City VA Facility Technical Representative. This is an estimated quantity and the VA makes no guarantee services will be ordered. Payment will only be provided for actual services performed.

Contract Period: Option 2

OPTION 2 TOTAL: __________________

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES

All services specified in the Statement of Work (SOW), paragraph 5, should be considered as part of the Standard Integrated Pest Management Service unless an item is listed separately in the Price/Cost Schedule. Frequency can fluctuate from 1-2 times per week including all items in SOW paragraph 5.

Exhibit 1 and as identified by Iowa City Technical Representative.

Contract Period: Option 3 POP Begin: 11-01-2024 POP End: 10-31-2025

Once per month and six (6) additional services, as requested.

The VA makes no guarantee any services beyond the initial twelve (12) services will be ordered. Payment will only be provided for actual services performed. Additional quantities ordered by the Iowa City VA Facility Technical Representative on an as-needed basis.

Building 1: first floor (With exception of the kitchen), 2W, 4E, 4W (With exception of ICU), fifth floor, sixth floor, seventh floor, eighth floor, and 9E.

Building 50: First Floor and Second Floor.

Contract Period: Option 3

As requested by the Iowa City VA Facility Technical Representative. This is an estimated quantity and the VA makes no guarantee services will be ordered. Payment will only be provided for actual services performed.

Contract Period: Option 3

As requested by the Iowa City VA Facility Technical Representative. This is an estimated quantity and the VA makes no guarantee services will be ordered. Payment will only be provided for actual services performed.

Contract Period: Option 3

OPTION 3 TOTAL: __________________

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES

All services specified in the Statement of Work (SOW), paragraph 5, should be considered as part of the Standard Integrated Pest Management Service unless an item is listed separately in the Price/Cost Schedule. Frequency can fluctuate from 1-2 times per week including all items in SOW paragraph 5.

Exhibit 1 and as identified by Iowa City Technical Representative.

Contract Period: Option 4 POP Begin: 11-01-2025 POP End: 10-31-2026

Once per month and six (6) additional services, as requested.

The VA makes no guarantee any services beyond the initial twelve (12) services will be ordered. Payment will only be provided for actual services performed. Additional quantities ordered by the Iowa City VA Facility Technical Representative on an as-needed basis.

Building 1: first floor (With exception of the kitchen), 2W, 4E, 4W (With exception of ICU), fifth floor, sixth floor, seventh floor, eighth floor, and 9E.

Building 50: First Floor and Second Floor.

Contract Period: Option 4

As requested by the Iowa City VA Facility Technical Representative. This is an estimated quantity and the VA makes no guarantee services will be ordered. Payment will only be provided for actual services performed.

Contract Period: Option 4

As requested by the Iowa City VA Facility Technical Representative. This is an estimated quantity and the VA makes no guarantee services will be ordered. Payment will only be provided for actual services performed.

Contract Period: Option 4

OPTION 4 TOTAL: __________________

B.3 TOTAL PRICING

TOTAL PRICING

BASE PERIOD $

OPTION PERIOD 1 $

OPTION PERIOD 2 $

OPTION PERIOD 3 $

OPTION PERIOD 4 $

TOTAL CONTRACT VALUE: $

B.4 PERFORMANCE WORK STATEMENT

INTEGRATED PEST MANAGEMENT (IPM) SERVICE

1. DESCRIPTION OF PROGRAM. This specification is part of a comprehensive Integrated

Pest Management (IPM) Service Program for the premises listed herein. IPM is a process for achieving long term, environmentally sound pest suppression through the use of a wide variety of technological and management practices. Control strategies in an IPM Program extend beyond the application of pesticides to include structural and procedural modifications that reduce the food, water, harborage, and access used by pests, for Iowa City VA Health Care System (also known as Medical Center or Campus) located at 601 Hwy 6W Iowa City, IA 52246

2. SERVICE REQUIREMENT. The Contractor shall furnish all supervision, labor, materials, and equipment necessary to accomplish the surveillance, trapping, pesticide application, and pest removal components of the IPM Program. The Contractor shall provide detailed, site specific recommendations for structural and procedural modifications to aid in pest prevention.

3. INITIAL BUILDING INSPECTION. The Contractor shall complete a thorough, initial inspection of each building or site at least five (5) working days prior to the start date of the contract. The purpose of the initial inspection(s) is for the contractor to evaluate the pest control needs of all premises and to identify problem areas and any equipment, structural features, or management practices that are contributing to pest infestations. Access to building space shall be coordinated with the Iowa City Technical Representative.

4. COVERAGE. The Contractor shall provide complete IPM Service for the buildings and grounds as listed in Exhibit 1 and Exhibit 2.

5. Integrated Pest Management Tasks, Exhibit 3:

a. Inspection to determine which pest management measures are appropriate and required.

b. Recommending environmental sanitation practices that restrict or eliminate food, water or harborage for pests.

c. Selection and utilization of non-chemical control methods which eliminate, exclude or repel pests (i.e., inspect electrocution devices, traps, caulking, air screens, etc.).

d. Selection and use of the most environmentally sound pesticides(s) to affect control when chemical control methods are necessary.

e. Control of general structural arthropod pests (i.e., cockroaches, ants, carpet beetles, spiders, carpenter ants, carpenter bees, etc.).

f. Control of flying insect pests (i.e., house fly, stable fly, blow flies, etc.).

g. Control of predatory pests (i.e. lice, bedbugs, fleas, mites, ticks, bees, wasps, mosquitoes, scorpions, etc.).

h. Provide certified bed bug sniffing dog(s) to inspect the facility once a month, refer to exhibit 2 and possibility of up to 6 additional calls for the year for other areas in the hospital. Must provide the Iowa City Technical Representative with a copy of certificates for dog(s) and handler.

i. Will provide treatment of specified areas that were indicated from the bed bug sniffing dogs with appropriate treatment including heat treatment, and an insecticide (if appropriate).

j. Control of stored product pests (i.e., saw tooth grain beetle, red/confused flour beetles, Trogoderma beetles, grain moths, etc.). Consists of all required control methods except fumigation.

k. Control of mice and rats (i.e. house mouse, field mouse, roof rat, Norway rat, etc.)

with a snap and trap control system.

l. Indoor Trapping. As a general rule, rodent control inside occupied buildings shall be accomplished with trapping devices only. All such devices shall be affected by routine cleaning and maintenance. Trapping devices shall be checked on a schedule approved by the Iowa City Technical Representative. The Contractor shall be responsible for disposing of all trapped rodents and all rodent carcasses off-site, in an appropriate manner.

m. Use of Rodenticides. In exceptional circumstances, when rodenticides are deemed essential for adequate rodent control inside occupied buildings, the contractor shall obtain the approval of the Iowa City Technical Representative prior to making any interior rodenticide treatment. All rodenticides, regardless of packaging, shall be placed either in locations not accessible to children, pets, wildlife, and domestic animals, or in EPA approved tamper-resistant bait boxes. As a general rule, rodenticide application outside buildings shall emphasize the direct treatment of rodent burrows wherever feasible.

n. Use of Bait Boxes. Frequency of bait box servicing shall depend upon the level of rodent infestation. All bait boxes shall be maintained in accordance with EPA regulations, with an emphasis on the safety of non-target organisms. The Contractor shall adhere to the following five points:

(1) All bait boxes shall be placed out of the general view, in locations where they will not be disturbed by routine operations.

(2) The lids of all bait boxes shall be securely locked or fastened shut.

(3) All bait boxes shall be securely attached or anchored to the floor, ground, wall, or other immovable surface, so that the box cannot be picked up or moved.

(4) Bait shall always be placed in the baffle-protected feeding chamber of the box and never in the runway of the box.

(5) All bait boxes shall be labeled on the inside with the Contractor's business name and address and dated by the contractor's technician at the time of installation and each servicing.

(6) Contractor shall maintain a log of all bait stations/traps in an electronic (preferred) or paper system indicating the location, placement dates, and activities of traps. The Iowa City VA will have access to this system upon request. This could be in the form of an excel spreadsheet for example.

o. Control of pest birds (i.e., pigeon, sparrows, blackbirds, etc.).

p. Control of other vertebrate pests (i.e., dogs, cats, bats, squirrels, raccoons, gophers, moles, skunks, snakes, rabbits, etc.). Bat control consists of all required methods including mist machines, which are to be provided as part of the contract cost.

q. Evaluation of control measures through follow-up inspections.

r. Insect Light Treatment (ILT). Installation and Maintenance of all insect trap lights, changing out sticky traps, will be performed by contractor. ILT locations will be determined by the Iowa City Technical Representative and Contractor during the initial walk through and added to Exhibit 4.

s. Perform drain treatment of the facility drainage systems. Drains are to be treated with liquid bacteria and enzymes for digesting organic matter build up.

t. Building exterior treatment of all buildings at least once per year or as needed with pesticide application three (3) feet up and three (3) feet out from base of buildings.

6. CERTIFIED BED BUG SNIFFING DOG AND HANDLER.

a. Service to be provided once per month.

b. Six (6) additional services to be ordered on an as-needed basis. The additional quantity is estimated, and the VA makes no guarantee services will be ordered.

Payment will only be provided for actual services performed.

c. Additional quantities ordered by the Iowa City VA Facility Technical Representative on an as-needed basis.

d. Locations: Building 1: first floor (With exception of the kitchen), 2W, 4E, 4W (With exception of ICU), fifth floor, sixth floor, seventh floor, eighth floor, and 9E. Building 50: First Floor and Second Floor.

e. Throughout the term of this contract, the Contractor shall provide a copy of the National Entomology Scent Detection Association (NESDECA) Canine Bed Bug Certification, or equivalent certification, for all dogs and handlers to be used to provide services. Certified Bedbug Teams – NESDCA. If an equivalent certification is used, the contractor will identify the website where certification is reported and provide a valid and current certificate along with the canine training agency contact information.

7. BED BUG HEAT TREATMENT.

a. Services to be requested as needed by the Iowa City VA Facility Technical

Representative.

b. The quantity is estimated, and the VA makes no guarantee services will be ordered.

c. Payment will only be provided for actual services performed.

8. BED BUG CRYONITE TREATMENT.

a. Services to be requested as needed by the Iowa City VA Facility Technical

Representative.

b. The quantity is estimated, and the VA makes no guarantee services will be ordered.

c. Payment will only be provided for actual services performed.

9. CALL BACK REQUIREMENTS

a. EMERGENT CALLS: The Contractor shall respond within two (2) hours after receipt of notification by the Contracting Officer of his/her designee, return a call and schedule the Integrated Pest Management (IPM) Services to correct the emergent condition. This call back service shall be accomplished at no additional charge to the Government.

b. NON-EMERGENT CALLS: Contractor shall report within the mutually agreed upon time with Iowa City Technical Representative for non-scheduled, non-emergent services with no additional charge to the Government.

10. CONTRACTOR PERSONNEL AND QUALIFICATIONS.

a. Throughout the term of this contract, the contractor shall be licensed in the State of

Iowa to provide the required services and be listed as current on the Iowa Pest Applicators web site at: https://iowapestapplicators.secure.force.com/lookup/

b. Throughout the term of this contract, contract employees providing chemical applications shall be licensed in the State of Iowa to provide the required services and be listed as current on the Iowa Pest Applicators web site at:

https://iowapestapplicators.secure.force.com/lookup/. Applicators shall have a Commercial Pesticide Applicator license in the category of Industrial, Institutional, Structural, and Health Related Pest Control. Uncertified individuals working under the supervision of a Certified Applicator will not be permitted to apply pesticides under this contract.

11. POST AWARD WALKTHROUGH. Upon award, the Iowa City VA will provide a walkthrough and training for Contractor Supervisor regarding the IPM regimen. It will then be the responsibility of Contractor to provide training to the assigned technician. Contractor will provide stability of service by assigning a technician as primary technician servicing the Iowa City VA. Contractor will have a Supervisory presence available to train any newly assigned technicians and/or assure temporarily assigned technicians are familiar with the IPM regimen for the Iowa City VA campus. It is not the responsibility of the Iowa City VA to train technicians on the campus IPM regimen.

12. CONTRACTOR REPORTING:

a. Contractor personnel will sign in at the beginning of their work shift and out at the end of their work shift. This will be done at the Iowa City Technical Representative’s office. Upon signing in at the office, a tentative itinerary for the tour of duty will be provided directly to the Iowa City Technical Representative for approval.

b. After each service (scheduled or non-scheduled) contractor personnel will submit documentation (as mentioned above) including but not limited to:

(1) The name and address of the individual who performed the inspections, https://iowapestapplicators.secure.force.com/lookup/ https://iowapestapplicators.secure.force.com/lookup/

(2) The location, by building and room number where each inspection occurred,

(3) The evaluation of each inspected area,

(4) If needed, the area which were treated and pest or pests against which treatment is intended to control. The date and time of treatment,

(5) The brand name of the pesticide applied,

(6) The name of the pesticide manufacturer, or the federal environmental protection agency registration number of the pesticide, and

(7) The rate of application or amount of the pesticide applied and the total area treated.

c. Contractor is responsible for supplying, completing and submitting all reports required or requested by Federal, State or local ordinances which pertain to any duties contained in the contract.

d. The Contractor will be required to furnish the VA. , prior to initial application of pesticides, the (MSDS) trade names (if any) and chemical names of the chemicals used and label showing the contents, the use strength of the chemical as applied and the antidote thereto. Contractor will furnish the same information each time he changes chemicals or products used in the performance of this contract. This information is required by the Medical Service for emergency treatment in the event of ingestion of and/or contact with the material by humans.

13. CONTRACTOR PERSONNEL BADGES AND PARKING

a. The contractor shall provide the Iowa City Technical Representative with a list of contractor employees expected to enter the building. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and operation of the facility.

b. Contract personnel will check in with the VA Police to obtain an access badge upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the VA Police.

All contract personnel must properly display their badges. Access badges must be worn at or above the waist (facing forward). The contractor’s employee must return the access badge(s) to the VA Police at the end of each pick up process.

c. The contractor shall be required to comply with all security polices/requirements of the Iowa City VA. All security polices/requirements must be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

d. It is the responsibility of the contractor’s personnel to park in the appropriate designed parking areas. Parking information shall be coordinated with the Iowa City Technical Representative.

e. The Iowa City VA does not validate or make reimbursement for parking violations of the contractor’s personnel under any circumstance.

14. SPECIAL PROVISIONS

a. The following provisions shall be adhered to by the Contract personnel in performing pesticide applications of the areas specified below:

b. Food Handling Areas: Treatment of these areas is limited to only times when food is not being held, processed, prepared, served and not occupied by facility employees.

The contractor personnel shall at no time enter facility elevators which are occupied by food service equipment while in the possession of pesticides or application equipment.

c. Patient Occupied Areas: Contractor personnel shall utilize pesticides with as low volatility and odor free as possible in order to keep odor levels from affecting patients in these areas.

d. Critical Areas: The Contractor shall submit a list of pesticides for intended use in areas listed below for approval by the Iowa City Technical Representative prior to any application. The planned use of pesticides in these areas requires recognition of the attendant hazards to occupants, supplies, equipment and surfaces. No substitution can be made at any time without approval from the Iowa City Technical Representative.

e. When space treatment is required in these areas the Ultra-Low Volume (ULV) method of pesticide application shall be utilized with approved equipment capable of delivering a particle size range of .5 to .15 microns.

f. Critical Areas (as determined by local medical facility and G-3, M-1, Pt. Vii Guidelines).

(1) Pharmacy

(2) Research Facilities

(3) Operating Rooms

(4) Intensive Care Units

(5) Respiratory Care Areas

(6) SPS

(7) Cardiac Cath / Interventional Radiology Labs

15. INTERFERENCE TO NORMAL FUNCTIONS. Contractor personnel may be required to interrupt their work so as not to interfere with the normal functioning or operation of the medical facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts.

16. DISPOSAL OF HAZARDOUS WASTES. The Contractor shall not dispose of any excess pesticide containers or any materials contaminated by pesticides at any location on the medical facility premises except as specified by the Iowa City Technical Representative.

17. STORAGE OF PEST CONTROL MATERIALS. No pest control materials or equipment shall be stored or kept at the VA when the operator is not working, without the express approval of the Iowa City Technical Representative.

18. HOURS OF OPERATION

a. Normal business hours are 7:30 a.m. to 4:30 p.m., Monday thru Friday, excluding federal holidays.

b. The following holidays are observed by the Department of Veterans Affairs:

• New Year’s Day

• President’s Day

• Martin Luther King’s Birthday

• Memorial Day

• Juneteenth

• Independence Day

• Labor Day

• Columbus Day

• Veterans Day

• Thanksgiving

• Christmas

• Any day specifically declared by the President of the United States to be a national holiday.

c. Some contract tasks may require work to be performed after normal business hours as indicated in the Task and Frequency Chart (Exhibit 1).

19. STRUCTURAL MODIFICATIONS AND RECOMMENDATIONS. Throughout the term of this contract, the Contractor shall be responsible for advising the Iowa City Technical Representative about any structural, sanitary, or procedural modifications that would reduce pest food, water, harborage or access. The Contractor shall be responsible for adequately suppressing all pests included in this contract regardless of whether or not the suggested modifications are implemented. The Contractor will not be held responsible for carrying out structural modifications as part of the pest control effort. However, minor applications of caulk and other sealing materials by the Contractor to eliminate pest harborage or access may be approved by the Iowa City Technical Representative on a case-by-case basis. The Contractor shall obtain the approval of the Iowa City Technical Representative prior to any application of sealing.

20. PROGRAM EVALUATION. The Iowa City Technical Representative will continually evaluate the progress of this contract in terms of effectiveness and safety and will require such changes as are necessary. The Contractor shall take prompt action to correct all identified deficiencies.

21. QUALITY CONTROL PROGRAM

a. The Contractor shall establish a complete quality control program to assure the requirements of the contract are provided as specified. Within 5-working days prior to the starting date of the contract, the Contractor shall submit a copy of his program to the CO. The program shall include at least the following items:

(1) Inspection System. The Contractor's quality control inspection system shall cover all the services stated in this contract. The purpose of the system is to detect and correct deficiencies in the quality of services before the level of performance becomes unacceptable and/or the Iowa City Technical Representative identifies the deficiencies.

(2) Checklist. A quality control checklist shall be used in evaluating contract performance during regularly scheduled and unscheduled inspections.

The checklist shall include every building or site serviced by the Contractor, as well as every task required to be performed.

(3) File. A quality control file shall contain a record of all inspections conducted by the Contractor and any corrective actions taken. The file shall be maintained throughout the term of the contract and made available to the Iowa City Technical Representative upon request.

b. Inspector(s). The Contractor shall state the name(s) of the individual(s) responsible for performing the quality control inspections.

EXHIBIT 1

AREAS TO BE SERVICED

Building No. of Floors Square Footage

1 16 plus roof 540,000

2 2 28,100

7 1 8,200

16 1 plus Mezzanine 8,300

20 1 3,900

40 4 20,700

41 3 20,100

42 4 28,500

51 1 14,600

16 to 40 Tunnel 1 1,400

GROUNDS N/A 12.71 Acres

EXHIBIT 2

EXHIBIT 3

TASK AND FREQUENCY CHART

TASK FREQUENCY AREAS

INTEGRATED PEST

MANAGEMENT SERVICE

All services specified in the Statement of Work (SOW), paragraph 5, should be considered as part of the Standard Integrated Pest Management Service unless an item is listed separately in the Price/Cost Schedule.

Frequency can fluctuate from 1-2 times per week including all items in SOW paragraph

5.

Exhibit 1 and as identified by Iowa City Technical

Representative.

CERTIFIED BED BUG

SNIFFING DOG

Once per month and six (6) additional services, as requested. The VA makes no guarantee any services beyond the initial twelve (12) services will be ordered.

Payment will only be provided for actual services performed. Additional quantities ordered by the Iowa City VA Facility Technical Representative on an as-needed basis.

Building 1: first floor (With exception of the kitchen), 2W, 4E, 4W (With exception of ICU), fifth floor, sixth floor, seventh floor, eighth floor, and 9E. Building 50: First Floor and Second Floor.

BED BUG HEAT

TREATMENT

As requested by the Iowa City VA Facility Technical Representative. This is an estimated quantity and the VA makes no guarantee services will be ordered.

Payment will only be provided for actual services performed.

Exhibit 1 as identified by Iowa City Technical Representative

BED BUG CRYONITE

TREATMENT

As requested by the Iowa City VA Facility Technical Representative. This is an estimated quantity and the VA makes no guarantee services will be ordered.

Payment will only be provided for actual services performed.

Exhibit 1 as identified by Iowa City Technical Representative

EXHIBIT 4

VENUS INSECT LIGHT TREATMENT (ILT) LOCATIONS

See paragraph 5(r)

This Table to be filled out after initial facility walk through and determination of ILTs by the Contractor.

NUMBER BUILDING AREA ROOM#

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience.