36C26320Q0104-001.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 90

618-20-1-6023-0004

36C26320Q0104 03-13-2020

Angela Stewart 605-366-3230 x7804 03-22-2020 11:59pm ET

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105 Angela Stewart, Contract Specialist angela.stewart438@va.gov

X 100

X

238220

$16.5 Million

N/A

X

Minneapolis VA Health Care System

One Veterans Drive Minneapolis MN 55417

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

Financial Services Center via the Tungsten Network reference VAAR 852.232-7

See CONTINUATION Page

Boiler Maintenance Services at the Minneapolis VA Health Care System in Minneapolis, Minnesota

Period of Performance: 04/01/2020 to 03/31/2021 plus four 1-year options

This is a total small business set-aside

Contractors are responsible for the correct SCA Wage and Determination classification of workers and compliance with all wage and hour laws.

Prospective offerors must have an active SAM registration at the time of the offer.

This solicitation will result in a firm fixed price contract

See CONTINUATION Page

618-3600162-6023-854100-2580-010050192 618-20-1-6023-0004

X X

X 1

John Becker Contracting Officer

36C26320Q0104

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

B.3 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (OCT 2019)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 38

C.5 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (DEVIATION 2019-

01)

C.6 52.219-14 LIMITATIONS ON SUBCONTRACTING (DEVIATION 2019-01)

C.7 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.8 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.9 VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND

COMPLIANCE (JUL 2018)

C.10 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.11 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.12 SUPPLEMENTAL INSURANCE REQUIREMENTS

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 VHA BOILER AND ASSOCIATED PLANT SAFETY DEVICE TESTING MANUAL,

FIFTH EDITION – SEE ATTACHED

D.2 WAGE DETERMINATION

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018)

E.2 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (OCT 2018)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. CONTRACT ADMINISTRATION. All contract administration matters will be handled by the following individuals:

a) Contractor Information Company Name and Address:

Data Universal Numbering System (DUNS) Number:

Contact Person(s) Name:

Contact Person(s) Email:

Contact Person(s) Telephone:

b) Government Information

Angela Stewart Contract Specialist Department of Veterans Affairs Network Contracting Office 23 (NCO 23) 2501 W. 22nd Street Sioux Falls, South Dakota 57105

2. CONTRACT REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with FAR 52.232-33, Payment by Electronic Funds Transfer – System for Award Management, and VAAR 852.232-72, Electronic Submission of Payment Requests.

3. INVOICES: Invoices shall be submitted in arrears. Submission will be quarterly for the previous quarter of the period of performance and no later than 15 calendar days after the close of the period of performance being invoiced for. Invoices shall be based on the applicable fixed rates for services provided to VA as in accordance with the contract terms and conditions. The VA Technical Representative (VATR) will review all invoices submitted. The VATR is responsible for certifying invoices for payment for only those services received and deemed acceptable by VA.

4. GOVERNMENT INVOICE ADDRESS: All invoices shall be submitted by the contractor via the Tungsten Network (previously OB10) electronic invoicing system. Refer to the Tungsten Network website at http://www.tungsten-network.com/us/en/veterans-affairs-us/ for additional information for system registration, user guides, and help desk contacts.

5. ACKNOWLEDGEMENT OF AMENDMENTS: The offeror acknowledges receipt of Amendments to the Solicitation numbered and dated as follows:

Amendment Date

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 YR __________________ __________________

Annual Inspection of Boilers #1, #2 and #3: Cleaver

Brooks; Model DL-68-RH Contract Period: Base POP Begin: 04-01-2020 POP End: 03-31-2021

Annual Inspection of Boiler #4 Cleaver Brooks; Model DL-

52-RH

Contract Period: Base

Annual Inspection of Boiler #5 Small Low Pressure Boiler

Contract Period: Base

Annual Inspection of Deaerator Tank; internal inspection only needed in base year Contract Period: Base

Annual Inspection of Condensate Tank

Contract Period: Base http://www.tungsten-network.com/us/en/veterans-affairs-us/ http://www.tungsten-network.com/us/en/veterans-affairs-us/

2.00 JB __________________ __________________

Calibration and Safety Device Testing of Boilers #1, #2 and

#3 Cleaver Brooks; Model DL-68-RH; services to be completed approximately every 6 months Contract Period: Base

Calibration and Safety Device Testing of Boiler #4 Cleaver

Brooks; Model DL-52-RH; services to be completed approximately every 6 months Contract Period: Base

Calibration and Safety Device Testing of Boiler #5 Small

Low Pressure Boiler; services to be completed approximately every 6 months Contract Period: Base

Calibration and Safety Device Testing of Deaerator;

services to be completed approximately every 6 months Contract Period: Base

Calibration and Safety Device Testing of Condensate Tank;

services to be completed approximately every 6 months Contract Period: Base

Total for Base Year

Brooks; Model DL-68-RH Contract Period: Option 1 POP Begin: 04-01-2021 POP End: 03-31-2022

52-RH

Contract Period: Option 1

Contract Period: Option 1 only needed in base year Contract Period: Option 1

Contract Period: Option 1

#3 Cleaver Brooks; Model DL-68-RH; services to be completed approximately every 6 months Contract Period: Option 1

Brooks; Model DL-52-RH; services to be completed approximately every 6 months Contract Period: Option 1

Low Pressure Boiler; services to be completed approximately every 6 months Contract Period: Option 1 services to be completed approximately every 6 months Contract Period: Option 1 services to be completed approximately every 6 months Contract Period: Option 1

Total for Option Year 1

Brooks; Model DL-68-RH Contract Period: Option 2 POP Begin: 04-01-2022 POP End: 03-31-2023

52-RH

Contract Period: Option 2

Contract Period: Option 2 only needed in base year Contract Period: Option 2

Contract Period: Option 2

#3 Cleaver Brooks; Model DL-68-RH; services to be completed approximately every 6 months Contract Period: Option 2

Brooks; Model DL-52-RH; services to be completed approximately every 6 months Contract Period: Option 2

Low Pressure Boiler; services to be completed approximately every 6 months Contract Period: Option 2 services to be completed approximately every 6 months Contract Period: Option 2

POP Begin: 04-01-2022 services to be completed approximately every 6 months Contract Period: Option 2

Total for Option Year 2

Brooks; Model DL-68-RH Contract Period: Option 3 POP Begin: 04-01-2023 POP End: 03-31-2024

52-RH

Contract Period: Option 3

Contract Period: Option 3 only needed in base year Contract Period: Option 3

Contract Period: Option 3

#3 Cleaver Brooks; Model DL-68-RH; services to be completed approximately every 6 months Contract Period: Option 3

Brooks; Model DL-52-RH; services to be completed approximately every 6 months Contract Period: Option 3

Low Pressure Boiler; services to be completed approximately every 6 months Contract Period: Option 3 services to be completed approximately every 6 months Contract Period: Option 3 services to be completed approximately every 6 months Contract Period: Option 3

Total for Option Year 3

Brooks; Model DL-68-RH Contract Period: Option 4 POP Begin: 04-01-2024 POP End: 03-31-2025

52-RH

Contract Period: Option 4

Contract Period: Option 4 only needed in base year Contract Period: Option 4

Contract Period: Option 4

#3 Cleaver Brooks; Model DL-68-RH; services to be completed approximately every 6 months Contract Period: Option 4

Brooks; Model DL-52-RH; services to be completed approximately every 6 months Contract Period: Option 4

Low Pressure Boiler; services to be completed approximately every 6 months Contract Period: Option 4 services to be completed approximately every 6 months Contract Period: Option 4 services to be completed approximately every 6 months Contract Period: Option 4

Total for Option Year 4

GRAND TOTAL

Statement of Work - Inspection of Boilers, Feedwater Deaerators 12

B.3 STATEMENT OF WORK

DEPARTMENT OF VETERANS AFFAIRS MEDICAL CENTERS

BOILER PLANTS

STATEMENT OF WORK

Inspection of Boilers, Feedwater Deaerators

Section 1. Background:

a. The Department of Veterans Affairs, Minneapolis Health Care System (VAHCS) has a requirement for Boiler Plant Inspection, Safety Device Testing, and Calibration Services for the VA Energy Center located in Minneapolis, Minnesota.

b. The requirements for this service contract include boiler plant inspection, feedwater deaerator pressure vessel inspection, and safety device testing and calibration.

c. Services shall be provided at the following location:

Minneapolis VA Health Care System Energy Center One Veterans Drive Minneapolis, MN 55417

d. The equipment to be serviced under this contract is:

1. Boiler #1 Cleaver Brooks- Model DL-68-RH 45,000 pounds of steam, 1275 horsepower.

2. Boiler #2 Cleaver Brooks- Model DL-68-RH 45,000 pounds of steam, 1275 horsepower.

3. Boiler #3 Cleaver Brooks- Model DL-68-RH 45,000 pounds of steam, 1275 horsepower.

4. Boiler #4 Cleaver Brooks- Model DL-52-RH 30,000 pounds of steam, 875 horsepower.

5. Boiler #5 Small Low Pressure Boiler – Model, Pounds of Steam, and Horsepower to be determined.

6. Deaerator tank - Internal inspections base year only

7. Condensate Tank

Note: Boilers # 1-4 are located in building 69, also known as the Energy Center, of the Minneapolis VA Health Care Systems (VAHCS) Facility. Boiler #5 is located in building 222.

e. Period of Performance:

Base Year: 04/01/2020 to 03/31/2021 Option Year I: 04/01/2021 to 03/31/2022 Option Year II: 04/01/2022 to 03/31/2023 Option Year III: 04/01/2023 to 03/31/2024 Option Year IV: 04/01/2024 to 03/31/2025

Statement of Work - Inspection of Boilers, Feedwater Deaerators 13

Section 2. Introduction:

A. VAHCS has a central high pressure boiler plant to provide steam for heating and air conditioning, domestic hot water, kitchens, and sterilization. Some medical centers have laundries that utilize steam.

B. Boiler plant safety, reliability, efficiency and equipment longevity are paramount concerns of VAHCS management. Boilers and feedwater deaerators are pressurized devices containing steam and hot water. They can fail catastrophically causing injuries and death and massive property damage. Regular inspections by experts are an essential part of a program to address these concerns.

C. This “Statement of Work” describes the requirements for the boiler inspections and feedwater deaerator inspections to be performed by “Qualified Professional Inspectors” under contract.

D. The Background section above lists the facilities where the inspections will be required, lists the boilers and feedwater deaerators to be inspected at each facility and provides a schedule for the inspections. Other pressure vessels may be included in the inspection requirements.

E. “Qualified Professional Inspectors” as defined below shall perform internal and external inspections on high pressure (over 15 psig) steam boilers and internal inspections on feedwater deaerators and other pressure vessels.

F. Non-destructive testing of feedwater deaerator pressure vessels shall be performed by certified non-destructive testing technicians as defined below under the guidance of the Qualified Professional Inspector.

Section 3. “Qualified Professional Inspector” is defined as any one or combination of:

A. A boiler inspector who has a valid commission from the National Board of Boiler and Pressure Vessel Inspectors (NB).

B. A boiler inspector who has qualified by passing a written examination under the laws, rules and regulations of a jurisdiction of a state.

C. A boiler inspector who is regularly employed as a boiler inspector by a jurisdiction which has adopted and administers one or more sections of the American Society of Mechanical Engineers (ASME) Boiler and Pressure Vessel Code as a legal requirement, and has a representative serving as a member of the ASME Conference Committee.

D. A boiler inspector who is regularly employed by an insurance company which has been licensed or registered by the appropriate authority of a State of the United States to write boiler or pressure vessel insurance.

Statement of Work - Inspection of Boilers, Feedwater Deaerators 14

Section 4. Qualifications for Non-Destructive-Testing Technicians:

The technicians shall be certified as being qualified Level II technicians in the non-destructive testing methods to be utilized. The certification shall be in accordance with the requirements of the American Society for Non-Destructive Testing (ASNT).

Section 5. Reference Materials:

The “Qualified Professional Inspector” shall demonstrate familiarity with and ready access to the current versions of the following codes and manuals:

ASME Boiler and Pressure Vessel Code:

Section I - Power Boilers Section IV - Heating Boilers Section VI - Care and Operation of Heating Boilers Section VII - Care of Power Boilers

ASME B31.1, Power Piping Code ASME CSD-1, Controls and Safety Devices for Automatically Fired Boilers ANSI/NB-23, National Board Inspection Code NFPA 85, Boiler and Combustion Systems Hazards Code VHA Boiler Plant Safety Device Testing Manual, most recent edition (currently 5th Ed.)

All boiler and pressurized vessel codes adopted by the State of Minnesota

Section 6. Inspection Requirements:

A. Annual internal and external inspections are required for each boiler. Internal inspections of the feedwater deaerator pressure vessel are required every six years (or more frequently if welding repairs have been performed).

B. At least two weeks notice to VAHCS is required prior to an inspection. Also, the inspection must be scheduled for periods when VAHCS determines that the boilers that will be inspected internally will not be needed for steam supply and when the VA Technical Representative (VATR) or his/her designate is available on site to monitor the inspections. To maintain steam service, typically only one boiler at a time will be scheduled for internal inspections per inspection visit. Thus, multiple visits per VAHCS facility will be necessary every year to inspect all the boilers internally.

C. Feedwater deaerator pressure vessel inspections must be scheduled during periods of low steam demand.

D. Coordinate the inspection schedule with the VATR so that VAHCS can prepare the boilers and feedwater deaerator for the inspections in advance and have personnel available to monitor the inspections.

E. Boilers scheduled for internal inspection will be prepared for the inspection by VAHCS prior to the scheduled arrival of the inspector. This includes cooling the boilers to near

Statement of Work - Inspection of Boilers, Feedwater Deaerators 15 ambient temperature and having all manways, handholes and furnace access doors open; the boilers cleaned of loose materials waterside and fireside; electrical “lock-out, tag-out” in place; connecting piping isolated; proper illumination provided; compliance with “confined space” access requirements including having safety personnel present in the boiler plant. Similar advance preparations will be made to the feedwater deaerator when it is scheduled for internal inspection.

F. VAHCS will comply with any other requirements of the inspector that are considered reasonable by VAHCS and have been presented in writing at least two weeks prior to the scheduled inspection.

G. The boiler and feedwater deaerator inspections shall comply with the guidelines in the current issue of the NATIONAL BOARD INSPECTION CODE, Part RB, Inservice Inspection of Pressure-Retaining Items, and ASME Boiler and Pressure Vessel Code, Section VI or VII as applicable. In addition to those guidelines, the inspections shall comply with all VAHCS requirements as listed in this document.

H. The inspector must completely enter the internal spaces of the boiler or feedwater deaerator and visually inspect all internal surfaces that can be accessed.

I. Methods for testing safety devices shall comply with VHA Boiler Plant Safety Device Testing Manual, 5th Edition or most recent edition.

J. Summary of the minimum inspection requirements for boilers:

1) Review the boiler history including: operating conditions, date of last inspection, current inspection certificate, ASME stamping on boiler, National Board registration number, history of repairs and modifications. Review boiler logs, water test reports, and reports on tests performed on the burner controls and interlocks.

2) Assess the external parts of the boilers and boiler accessories and piping and valves for safety, accessibility, proper maintenance and operation, cleanliness, and compliance with codes.

3) Inspect for evidence of leakage of combustion gases or fluids, externally and internally, including all gaskets.

4) Inspect foundations for signs of stress such as cracking or movement.

5) Inspect boilers externally and internally for defects including bulges, blisters, cracks, wasted or eroded material, warping, general corrosion, grooving and pitting, damaged insulation.

6) Inspect all accessible internal surfaces for waterside and fireside deposits, including scaling, sediment, debris, carbon deposits.

Statement of Work - Inspection of Boilers, Feedwater Deaerators 16

7) Examine all stays and stayed plates.

8) Inspect gas side baffles.

9) Inspect internal drum surfaces and steam separating internals.

10) Inspect soot blowers and verify proper alignment.

11) Inspect tubes, tube ends and tube alignment. Check for sagging tubes.

12) Verify that all nozzles of internal piping such as feedwater admission and bottom blowoff collection are clear with no obstructions.

13) Inspect seating surfaces of manways and handholes.

14) Check that boiler structure is plumb and level with no excessive deformations.

15) Check for missing items such as bolts and nuts.

16) Examine all valve and pipe connections to the pressure vessel.

17) Inspect refractory including burner throat, expansion joint, bull ring, furnace seals, furnace walls and floor.

18) Verify proper alignment of burner assembly.

19) Inspect furnace for evidence of flame impingement.

20) Test operation of water level gage glass.

21) Perform mechanical and electrical inspection of disassembled low water cutouts

(disassembly by VA). After reinstallation, test operation to the extent possible.

Test low water cutouts on hot boilers by lowering water level gradually.

22) Verify that steam pressure gage is properly calibrated.

23) Test operation of high steam pressure cutouts on hot boilers by raising steam pressure.

24) Inspect safety valve installations and verify that the valves have proper capacity and set pressure and valves, drains and vents are properly installed. Verify that valve locking seals are not broken. On boilers that are hot, perform an operation test under pressure to confirm operation at proper set pressures. Operate boiler with burner at high fire to verify adequate steam flow capacity of the safety valves (“accumulation test”).

Statement of Work - Inspection of Boilers, Feedwater Deaerators 17

25) Inspect piping connected to the boilers for evidence of leakage, provision for expansion, provision of adequate support, proper alignment, evidence of detrimental conditions.

26) Inspect piping to the water column, low water cutoffs and alarms, gage glass.

Verify that interior of piping is clear of obstructions.

27) Inspect valves on boiler feedwater, blowdown, drain and steam systems.

28) Provide recommendations for non-destructive testing when the inspections indicate that this is necessary to assure continued safety and reliability under current operating conditions.

L. Summary of the minimum inspection requirements for feedwater deaerators:

1) Review the feedwater deaerator history including: operating conditions, date of last inspection, current inspection certificate, ASME stamping, National Board registration number, materials of construction, extent of postweld heat treatment, history of repairs and modifications.

2) Assess the external parts of the feedwater deaerator and accessories and piping for safety, accessibility, cleanliness. proper operation, and compliance with codes.

3) Inspect for evidence of leakage.

4) Note feedwater deaerator pressure gage and thermometer readings and verify gage and thermometer accuracy.

5) Inspect safety valve installation and verify that the valves have proper set pressure and capacity and are properly installed. Perform an operation test under pressure to confirm operation at proper set pressures. Verify that the deaerator can safety withstand the test pressure prior to testing the valve(s) in-situ.

6) Verify that non-condensable gas vent line is open and proper orifice is provided to permit venting of gases.

7) Inspect support structures for proper integrity and allowance for thermal expansion.

8) Internal inspections (6 year intervals unless otherwise recommended because of welding repairs):

a. Visually inspect all visible pressure vessel surfaces for corrosion, material thinning, deposits, and weld cracking.

Statement of Work - Inspection of Boilers, Feedwater Deaerators 18

b. Inspect spray nozzles and trays.

c. Certified American Society for Non-Destructive Testing (ASNT) Level II technicians shall perform non-destructive tests using the wet fluorescent magnetic particle (WFMT), ultrasonic testing (UT), and any other necessary non-destructive tests.

o Completely examine all accessible welds utilizing the WFMT test method.

Properly prepare the surfaces before testing.

o Determine pressure vessel material thickness by UT. Thickness measurement locations shall be selected by dividing the storage tank heads into quadrants and taking measurements at each quadrant on two imaginary rings in each head (eight measurements total). Measurement locations on the shell shall be on each of the quadrants, on four to six locations along the length of the shell (16 to 24 measurements total). The technician may recommend fewer or more tests to the owner, providing justification.

o Typically, the pressure vessel section containing the deaerator trays and sprays is not accessible for non-destructive testing. The experience is that this section, which is mainly exposed to steam, is less vulnerable to weld failures and material thinning than the storage section which contains condensate and make-up water.

d. Calculate maximum allowable working pressure rating of vessel based on thickness measurements. Calculate depletion rate of material thickness.

Section 7. Report Requirements:

1. Provide complete written report fully describing all inspections and tests performed, findings, and recommendations. The condition of all items inspected shall be stated whether acceptable or deficient. All deficiencies shall be fully described along with recommendations for methods of correction. Utilize National Board Forms NB-6 and NB- 7, or other similar forms acceptable to owner.

2. Provide sketches and photographs as necessary and as requested by owner to show areas identified as not acceptable for continued service or requiring repair.

3. Include test data and calculations. Show locations and extent of all non-destructive testing by sketches.

4. Furnish report within one week of each facility inspection in “Microsoft Word” format by email to the VATR and to the VA Headquarters office designated in the attachment.

5. All safety-related deficiencies shall be immediately reported to the VATR during the inspection visit.

Statement of Work - Inspection of Boilers, Feedwater Deaerators 19

6. Provide recommendations on need for re-inspections after correction of deficiencies.

Cost of re-inspections shall be extra cost negotiated with VA Contracting Officer.

Section 8. Inspection, Testing and Calibration Boiler Plant Burners, Controls, Instruments and Data Management

1. Introduction:

A. Most Department of Veterans Affairs Medical Centers (VAMC) have a central boiler plant to provide steam for heating and air conditioning, domestic hot water, kitchens and sterilization. Some medical centers have laundries that utilize steam.

B. Boiler plant safety, reliability, efficiency and equipment longevity are paramount concerns of VAMC management. Malfunctioning burners or controls can cause catastrophic events resulting in injuries and death and massive property damage.

Inaccurate or inadequate data management and monitoring systems can fail to warn of unsafe or inefficient performance. Regular inspections, testing and calibration by expert technicians are an essential part of a program to address these concerns.

C. This “Statement of Work” describes the requirements for the inspection, testing and calibration of the boiler plant burners, controls and instruments by qualified technicians.

2. Technician Qualifications:

A. Technicians shall have completed at least a one-year trade school and have five years successful experience in this field. The experience shall be largely with institutional and industrial boiler plants similar in design to the VAMC plant. The VAMC facility manager/engineer may define and accept equivalent qualifications.

B. Technicians shall demonstrate familiarity with and ready access to the current versions of the following references:

NFPA 85, Boiler and Combustion Systems Hazards Code.

VHA Boiler Plant Safety Device Testing Manual, 5th Edition or most recent edition.

C. Technicians shall be equipped with portable electronic flue gas analyzers and other test instruments necessary for the required tests and calibrations, all calibrated within one month of the site visits. At facilities with programmable digital controls, the technicians must be capable of programming the controls and have the appropriate hardware and software for this.

3. Inspection, Testing and Calibration Requirements:

A. Technicians shall perform inspection, tuning, testing, calibrating, and adjustments of burners and boiler and boiler plant controls as specified below. This shall be done

Statement of Work - Inspection of Boilers, Feedwater Deaerators 20 every six months in accordance with a schedule provided by VAMC. VAMC may extend the schedule for burners in limited service.

B. Instrumentation, monitoring and data management systems as listed below shall be calibrated every six months.

C. Provide at least two weeks notice to the VA Technical Representative (VATR) prior to performing the work. Work cannot be scheduled during heavy steam load periods.

Only one boiler at a time can be out of service for the inspection, testing and calibration procedures. Work must be conducted when the VATR or his/her designate is available on site to monitor the work.

D. VAMC will have the boilers that are to be serviced prepared for the technicians upon their scheduled arrival. This includes having the boilers clean of soot and loose scale; fully warmed and at normal steam pressure; steam exhaust silencer system operable; all boiler, burner and fuel train pressure gages and thermometers calibrated; fuel meters in accurate operation (pressure/temperature correction factors provided, if applicable); boiler steam flow, stack temperature and flue gas oxygen instruments operating.

E. VAMC will comply with any other requirements of the test personnel that are considered reasonable by VAMC and have been presented in writing at least two weeks prior to the scheduled testing.

F. The inspections, testing and calibrations shall comply with:

1) The recommendations and requirements of VHA Boiler Plant Safety Devices Testing

Manual, most recent edition.

2) The written recommendations of the equipment manufacturers.

3) The requirements and recommendations of NFPA 85 Boiler and Combustion

Systems Hazards Code including applicable appendices.

4) Burner performance requirements in this document.

G. A summary of the work is as follows:

1) Review boiler plant log sheets and alarm and trouble reports.

2) Review records that show combustion performance (flue gas oxygen and carbon monoxide).

3) Perform overall visual inspection of systems. Verify that systems comply with referenced codes and VAMC requirements stated in this contract.

4) Test and record the operation and set points of all burner/boiler safety interlock devices. Refer to list below. Verify that the set points and operating points are within approximately 20% of normal operating parameters. Make adjustments as necessary and record the new settings. The operation of a device must result in burner shutdown and/or proper alarm operation.

5) Operate burner(s) on each fuel from low fire to high fire and back to low fire in at least six increments and record combustion performance (flue gas oxygen, carbon

Statement of Work - Inspection of Boilers, Feedwater Deaerators 21 monoxide, NOx where applicable), fuel train pressures, atomizing train pressures, burner pressures, stack temperatures, boiler steam output.

6) Compare the combustion performance data with VAMC requirements (see below) and previous readings. If necessary, make adjustments to the fuel flow and combustion air controllers, control valves and dampers to obtain the required performance. Record the new performance data.

7) Verify accuracy of instrumentation listed below. Verify that all devices are properly selected for the application in terms of type, size, set point range, performance, code approval. Calibrate all instruments that are not within manufacturer’s specifications for accuracy.

8) Immediately inform VATR of any recommended repairs or modifications.

H. List of interlocks and safety devices to be inspected and tested on each boiler/burner:

1) Low water cutoff and shunt switch.

2) Auxiliary low water cutoff and shunt switch.

3) High water alarm.

4) Low water alarm.

5) High operating steam pressure switch – recycle.

6) High operating steam pressure switch – non-recycle.

7) High and low main fuel pressure switches (gas/oil).

8) Low pilot gas (igniter) pressure switch.

9) High and low fuel temperature switches (heated oil).

10) Low fuel oil atomizing media (steam/compr.air) pressure switches.

11) Low differential pressure switch, atomizing media/fuel oil (if provided by burner manufacturer).

12) Low flue gas oxygen.

13) Oil burner position switch (if provided by burner manufacturer).

14) Fuel safety shut off valves proof of closure (overtravel/valve seal switch).

15) Leak test fuel safety shut off valves (main and pilot burners) (seat leakage).

16) Leak test gas fuel vent valves.

17) Forced draft motor interlock.

18) Forced draft damper wide-open interlock for purge.

19) Outlet damper open interlock for purge (if outlet damper provided).

20) Purge airflow interlock.

21) Purge timing.

22) Ignition timing.

23) Low fire position interlock.

24) Combustion airflow interlock.

25) Main flame out – time to close fuel valves.

26) Ignition flame out – burner shutdown.

27) Scanner not sensing ignition spark (ultraviolet scanner).

28) Scanner not sensing hot refractory (infrared scanner).

29) Control air pressure interlock.

30) Low flue gas oxygen interlock.

31) Flue gas recirculation damper set for prepurge.

Statement of Work - Inspection of Boilers, Feedwater Deaerators 22

I. Required burner performance (natural gas and fuel oil):

1) Turndown (ratio of maximum and minimum firing rates): 10/1 8/1 5/1 4/1 (Refer to original burner specification).

2) Achieve, but do not exceed, boiler maximum steam flow output rating. Measure fuel input at minimum and maximum firing rates.

3) Maximum carbon monoxide: 200 parts per million (ppm)

4) Maximum NOx: _____ (Refer to original burner specification).

5) Flue gas oxygen: 2.5 – 4.2% (Up to 5.2% at loads below 40% of maximum steam output; no upper limit at minimum firing rate; oxygen can be one percentage point higher on oil firing on single-point positioning systems).

6) Flue gas oxygen (low excess air burners): 1.0 – 2.0% (Up to 2.5% at loads below 40% of maximum steam output; no upper limit at minimum firing rate; oxygen can be one percentage point higher on oil firing on single point positioning systems).

7) No visible smoke, except on heavy oil fuel maximum opacity is 20%. Comply with local emissions regulations.

8) Flames shall be stable with no pulsations, shall be retained near burner, no blowoff or flashbacks, no constant flame impingement on refractory or waterwalls.

J. List of instrumentation and controls to be inspected and calibrated:

1) Steam flow transmitters (all).

2) Steam flow recorders/computer readout.

3) Flue gas oxygen sampling, analyzing and recorder/computer readout.

4) Boiler and economizer stack temperature transmitters and recorder/computer readout.

5) Master steam pressure and combustion controllers.

6) Boiler outlet draft controllers.

7) Boiler water level controllers.

8) Feedwater deaerator and condensate storage tank water level controllers including overflow.

9) All pressure and temperature sensors and transmitters.

10) All signal processing and readout devices.

4. Report Requirements:

A. Provide complete written report of the inspection fully describing all tests performed, all findings, and recommendations.

B. Furnish report within one week of each facility inspection in “Microsoft Word” format by email to the VATR and to the VA Headquarters office designated. Provide hard copies of data sheets and flue gas analyzer “strip” printouts to the VATR within one week of visit.

C. All safety-related deficiencies shall be immediately reported to the VATR during the inspection visit.

Section 9. General Requirements

Statement of Work - Inspection of Boilers, Feedwater Deaerators 23

a. All work and schedules shall be coordinated with the VATR before commencing services.

i. Check in/out procedures as follows: Prior to the commencement of and immediately after each service visit; the Contractor and/or the Contractor’s authorized technicians, must check in and out with the VA Boiler Plant staff. Due to heightened security requirements, the Contractor and/or the Contractor’s authorized service representatives shall be escorted and will be required to wear an ID Badges which will be signed for upon arrival and turned in when leaving and be escorted. This badge must be turned in before leaving the premises; otherwise, the person signing for it will be required to pay for the unreturned ID Badge.

b. It shall be understood that, throughout performance of the contract, the Contractor’s personnel, while on VA property, shall adhere to all requirements and regulations that govern the VA Health Care System and its property.

c. Among all other requirements, the VA Health Care System and its property is now entirely smoke-free and weapons are prohibited on the premises.

2. Security Requirements

a. Contractor will need to obtain a Vendors badge from the Outpatient Entrance Security Desk.

b. A valid government form of identification will be required: (driver’s license of state issued ID etc.).

3. National Archives and Records Administration (NARA) Records Management

Language for Contracts

a. Citations to pertinent laws, codes and regulations such as 44 U.S.C. Chapter 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C.

552a); 36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government ‘IT’ equipment and/or Government records.

d. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

h. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

i. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for

Statement of Work - Inspection of Boilers, Feedwater Deaerators 24 preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

j. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days…