36C26224Q0897 0001.docx

TRANSPORTATION SERVICE FOR CBOC - STERILE PROCESSING SERVICE

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 664-24-2-058-0103 none 36C262

NCO 22

Department of Veterans Affairs NCO 22 - Network Contracting 650 East Indian School Road Phoenix AZ 85012 36C262

NCO 22

Department of Veterans Affairs NCO 22 - Network Contracting 650 East Indian School Road Phoenix AZ 85012 To all Offerors/Bidders

36C26224Q0897 04-10-2024

X

See CONTINUATION Page X

1. The purpose for this amendment is to respond to questions received.

2. All questions are due NLT April 17, 2024, at 1:00 PM MST. All offers are due NLT April 22, 2024, at 1:00 PM MST.

3. Offerers shall be submitted via email to: Felicia Simpson, Contract Specialist at Felicia.Simpson@va.gov.

4. Contractor shall sign clause 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION) pg 29.

CONTINUATION PAGE

Questions and Responds Courier Service

1. As a top view, it looks to be one pick per day (M-F) at each of the three locations. Is that correct? Or is there a return delivery to each of the three locations after dropping off at 3350 La Jolla Drive?

ANSWERS: That is correct. One pickup at the end of each CBOC’s service day excluding weekends and holidays and no return deliveries.

2. I see pickup times of 4:30 and 5:00pm for Oceanside, Chula Vista, and Kearny Mesa. I assume these are then to go directly to the VA in San Diego at 3350 La Jolla Village Drive?

ANSWERS: Yes, that is correct

3. Would the attached 2500 Promaster Van be of ample size for each pick up? Usable interior space is 126”L x 60”W x 72”H.

ANSWERS: Yes, it is. The van must be temperature controlled and have ample space for the red biohazard transport bins that will be picked up from each CBOC location.

4. Can you clarify the Option distinctions (Option 1, Option 2, and Option 3) please?

ANSWERS: Price increase is the only difference for the option years. The option years are for continuous service so there is no lag is transportation.

5. I believe it to be, plainly, (250) roundtrip transports for the year term, for each location Or (750) roundtrips total. Is that correct?

ANSWERS: That is not correct. There is only one pick up per day-- No round trips. Each pick up is schedule to exclude the weekend and holidays for a total of 250 pickups each CBOC one way. The pricing of each is different based on the distance to 3350 La Jolla Village Dr.

6. What materials will need to be picked up so I can assess what vehicles will need to be used. I saw "RMD" listed on the contract but don't know what that is.

ANSWERS: RMD is Reusable Medical Devices. These devices are used for outpatient procedures that the CBOCs are able to perform at their location. Because these items have bioburden on them (blood, bone, body fluids, etc), and are they must be picked up from the CBOCs and brought back to VA San Diego Sterile Processing Service to be decontaminated and sterilized for the next day usage. It is imperative that we get the soiled instruments back after use before the CBOC closes because the bioburden can harbor bacteria that could be life threatening to the Veteran and damage the reusable devices. They are returned in, locked rigid red containers identified with biohazard markings.

7. Could you provide me with a schedule, locations to and from etc?

ANSWERS: Please see schedule below provided in the SOW. I have also attached it to the email.

5. Specific Tasks.

Contracted transportation service will pick up and drop off as schedule states.

Drop-Off Location:

La Jolla Village Drive 3350 La Jolla Village Drive San Diego, CA 92161

Pick-Up Location:

Oceanside - (M-F) 1300 Rancho Del Oro Drive Oceanside, CA 92056

(760) 643-2000

Pick up Site: Oceanside CBOC Delivery: VASDHS Days/Weeks: M, T, W, TH, F Pick-up Time: 5PM

Kearny Mesa (M-F) 8875 Aero Dr San Diego, CA 92123

(619) 400-5000

Pick-up Site: Kearny Mesa CBOC Delivery Site: VASDHS Days/Week: M, T, W, TH, F, Pick-up Time: 5PM

Chula Vista (M-F) 865 3rd Avenue, Suite 133 Chula Vista, CA 91910

(619) 409-1600

Pick-up Site: Chula Vista CBOC Delivery Site: VASDHS Days/Week: M, T, W, TH, F, Pick- up Time: 4:30PM

D.1 STATEMENT OF WORK (SOW)

1. Contracting Officer’s Representative (COR).

2. Contract Title.

Transportation Contract for CBOCs

3. Background.

Request continuation of transportation service to the San Diego CBOC locations. The courier service will make pickups at the following CBOC locations: Oceanside, Chula Vista, and Kearny Mesa. The courier service will pick up surgical instruments so they may be cleaned and sterilized in La Jolla at the Sterile Processing Service (SPS) department. The instruments will be dropped off and picked up M-F. The Sterile Processing Service does not have the staff or FTE to deliver or pick up the surgical instruments.

4. Scope.

Contractor shall provide daily (M-F) Courier services for Reusable Medical Devices pick up from the following CBOCs delivering to the VA San Diego Medical Center, Sterile Processing Service at the rates per run specified in Paragraph 5. The goal is to receive the RMD from the CBOCs that is used for daily minor procedures within the allotted time per the VHA Directive 1116 to have them back to SPS for reprocessing for next day use.

5. Specific Tasks.

Contracted transportation service will pick up and drop off as schedule states.

Drop-Off Location:

La Jolla Village Drive 3350 La Jolla Village Drive San Diego, CA 92161 Pick-Up Location:

Oceanside - (M-F) 1300 Rancho Del Oro Drive Oceanside, CA 92056

(760) 643-2000

Pick up Site:

Oceanside CBOC Delivery: VASDHS Days/Weeks: M, T, W, TH, F Pick-up Time: 5PM

Kearny Mesa (M-F) 8875 Aero Dr San Diego, CA 92123

(619) 400-5000

Pick-up Site:

Kearny Mesa CBOC Delivery Site: VASDHS Days/Week: M, T, W, TH, F, Pick-up Time: 5PM Chula Vista (M-F) 865 3rd Avenue, Suite 133 Chula Vista, CA 91910

(619) 409-1600

Pick-up Site:

Chula Vista CBOC Delivery Site: VASDHS Days/Week: M, T, W, TH, F, Pick- up Time: 4:30PM

5.1 Task 1 - Enterprise Management Controls.

5.1.1 Subtask 1 - Integration Management Control Planning. Provide the technical and functional activities at the required level for integration of all tasks specified within this SOW. Include productivity and management methods such as quality assurance, progress/status reporting and program reviews. Provide the centralized administrative, clerical, documentation and related functions. NA

5.1.2 Subtask 2 - Contract Management. Prepare a Contract Management Plan describing the technical approach, organizational resources, and management controls to be employed to meet the cost, performance and schedule requirements throughout Contract execution. Provide a monthly status report monitoring the quality assurance, progress/status reporting and program reviews applied to this contract.

Deliverables: Reusable Surgical Instruments Please see Attachment 1.

5.2 Task 2.

5.2.1 Subtask 1.

5.2.2 Subtask 2.

6. Performance Monitoring The COR of the contract will conduct random inspections and also track the CBOC instrument count sheet instrument forms. There will be a daily count sheet attached with all incoming and outgoing deliveries of surgical instruments. Once the instrument count sheet is taken from the email sent by the CBOC location it is placed on the share point in the “Clinic Instrumentation Log”. When the corresponding count sheet is returned, the count sheet is deleted off the share drive and scanned into one of the Sterile Processing Service share drive folders. With this process the service will have either a signed or unsigned copy of possession of instruments returned.

7. Security Requirements Sterile Processing Service does not have access to patient information; therefore, there is absolutely no vulnerabilities related to any information.

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

Servicing contractor will provide their own transportation vehicles for pick-up of dirty RMD from the CBOCs to be delivered to SPS, San Diego VA Medical Center. Clean red bins will be delivered to each h CBOC to be used for returning of the dirty RMD transported by IFOG.

9. Other Pertinent Information or Special Considerations.

Transportation will be in temperature controlled covered vehicles. There will be no open bay vehicles used during transportation.

a. Identification of Possible Follow-on Work.

Any additional work that may result from completion of this contract, which may be added at a later date as a modification to this contract, or that may be helpful to the contractor in determining the best overall approach for the contract.

No additional work will be needed.

b. Identification of Potential Conflicts of Interest (COI).

Any situation that may influence which contractor should be awarded the contract. An “organizational COI” is a situation where because of other relationships or activities a person (company) is unable or potentially unable to render impartial assistance or advice to the Government or cannot objectively perform contract work or has an unfair competitive advantage. FAR 9.502 states that “an organization COI may result when factors create an actual or potential conflict of interest on an instant contract, or when the nature of the work to be performed on the instant contract creates an actual or potential COI on a future acquisition.” An “organizational COI” exists when the nature of the work to be performed may, without some restriction on future activities, (1) result in an unfair competitive advantage to the contractor or (2) impair the contractor’s objectivity in performing the contract work. In services contracts, it is the latter which may most often occur because of a contractor’s access to proprietary information, the evaluation and analysis of products which it may produce, and/or its role as an advocate in contract performance or other situations. The primary burden is on the contractor to identify any organizational COI; however, the Government has the responsibility to identify and evaluate such conflicts. The Contracting Officer is charged with avoiding, neutralizing, or mitigating such potential conflicts. It is the customer’s responsibility to determine that no organizational COI exists. This is because the customer is more familiar with its requirements and the history of the requirements than the Contracting Officer could ever be. Therefore, the customer must decide that no COIs exist or identify any potential COI that may exist prior to the execution of this contract. NA

c. Identification of Non-Disclosure Requirements.

Contractors must execute non-disclosure agreements when they work with sensitive and/or proprietary information.

d. Packaging, Packing and Shipping Instructions.

Before the instruments are sent back to Sterile Processing Service. The instruments will be free of any visible bioburden. The instruments will be sprayed with enzymatic solution and packaged in red bins, sealed and sent to La Jolla.

e. Inspection and Acceptance Criteria.

Once the red bins are returned the staff will break the yellow seal and count contents and inspect the instrument sheets. The staff will also make an entry on the count sheets in share point.

10. Risk Control The rigid sterilization container system requires no additional covering unless the external surfaces have been contaminated with blood and/or body fluids. If the container has been handled and touched by a person who has had contact with blood or body fluids, such as the Medical Supply Technician (MST), it should be assumed it is contaminated. In this instance, the container should be enclosed in a red biohazard bag, bin with a lid or closed cart. When purchasing a rigid sterilization container system, the healthcare facility should consult the manufacturer’s information to confirm if the container can be easily and effectively decontaminated. The external surfaces of bins with lids, closed carts and other containers should be decontaminated after each use with an Environmental Protection Agency (EPA) - registered, intermediate-level disinfectant. The containers should be thoroughly wiped down externally and internally.

11. Place of Performance.

Government Site Drop-Off Site:

La Jolla Village Drive 3350 La Jolla Village Drive San Diego, CA 92161

Pick-Up Sites:

Oceanside (M-F) 1300 Rancho Del Oro Drive Oceanside, CA 92056, (760) 643-2000

Kearny Mesa (M-F) 8875 Aero Dr San Diego, CA 92123,

(619) 400-5000

Chula Vista (M-F) 865 3rd Avenue, Suite 133 Chula Vista, CA 91910

(619) 409-1600

12. Period of Performance The required start date is 1 May 2024. The services end date will be 30 April 2025 with four (4) option years.

13. Delivery Schedule We need a "Red Tote(s)" (Reusable Medical Device) pickup schedule as follows:

Attachment 1

14. Holiday The following Federal holidays are observed by the Federal Government: The Contractor is not required to provide services on the following National Holidays, nor shall the contractor employee be paid for those days.

15. Invoice and Payments:

Contractor shall submit monthly invoices in the arrears electronically via the Tungsten-Network System at the end of each month, for payment of the storage containers in that billing period. Contractor shall submit original invoice electronically to:

Department of Veterans Affairs Financial Services Center http://www.tungsten-network.com (Toll-free telephone number: (877) 489-6135)

Payment shall be made monthly in the arrears upon receipt of properly prepared invoice.

The invoice MUST be itemized to include the following information. Any information listed below that is not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction.

a. Dates of service.

b. Description of services.

c. Invoice number, date.

d. Contract number.

e. Obligation number Failure to comply with the above shall delay payment to the Contractor.

AMENDMENT COURIER SERVICE

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