S06 36C26223Q1183 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3

36C262

Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

To all Offerors/Bidders

36C26223Q1183

08-03-2023

X

X X

8/16/2023 10am PT

See CONTINUATION Page

X

This amendment to the solicitation# 36C26223Q1183

i. shall post VA's response to contractor's RFIs, refer page 2-3 for more details.

ii. shall revise A.2 STATEMENT OF WORK, 3. Specific Tasks, 3.2 Hardware and Software, and on bullet #5 the functional and salient characteristics required of 'maximum scale of large custom packs up to 3ft long by 2ft wide with a weight up to 20 pounds' to 'maximum scale of large custom packs up to 3ft long by 2ft wide with a weight up to 75 pounds.’

iii. shall extend the offer due date from 8/4/23 10am PT to 8/16/23 10am PT.

All other terms and conditions shall remain unchanged.

Kevin Ceponis Contracting Officer

CONTINUATION PAGE

36C26223Q1183 Supply Inventory System RFIs

1. Can the installation schedule be changed from 90 days to 365 days (1-year)? Yes, 365 days installation/implementation schedule is acceptable.

2. Can invoicing and payment processing to be completed per each storage location/area rather than installation groups? No.

3. Will cabinets be needed to store and track expensive and/or sensitive items? No.

4. Would it be acceptable to use an integrated RFID (Radio Frequency Identification) Inventory System for larger DME items such as wheelchairs, walker, etc.? The RFID system would use RFID tags on those items that emit signals to a reader which are then processed by the same software that the rest of the weight-based inventory system would be on. This is automated and would also provide real-time results for stock taking and inventory levels. No, the system must be a weight-based inventory system. RFID is not acceptable.

5. Would it be acceptable to use either an integrated handheld or automated shelf tags to create orders for restocking items? No.

6. One of our solutions would allow us to use the metro carts and shelving units that you already have in place. Would that be acceptable? Yes.

7. Are automated notifications required for events (pick, pack, ship)? Yes.

8. Is interleaving - interleaving making it possible, for instance, for pickers to retrieve the SKUs they need to put together an order and to then take advantage of the trip back to replenish a product – required? No.

9. Are consolidated by SKU or part number of orders required (pick planning)? Yes.

10. Slotting – a method of organizing products by SKU numbers, product types, or any other types of product characteristics allowing ‘like’ products’ to be grouped together to increase efficiency during the inventory management system- or automated replenishment for picking – the minimum or maximum of the number of products by location and slot features needed? No.

11. What carriers of products to each of your location need to be interfaced? No.

12. Is there a customer portal required to track orders? Must interface with VistA and GIP, and HL7 approved.

13. Automated PO/replenishment required based on inventory levels? No.

14. Are there any special requirements to establish the software licensing agreement? Yes, must be HL7 approved prior to offer/award.

15. What are the requirements for sign offs and how will they be managed? All deliveries will be required to be marked for Obligation (PO)#, which shall be provided upon award.

There will be a designated Contracting Officer Representative (COR) for this project.

Once the implementation is completed per each location and group, and verified by the COR, the contractor shall submit the invoice and notify the COR. The COR will review and certify the invoice for payment. COR info will be provided upon award.

16. Is user acceptance testing required for this engagement? Yes.

17. Do we need any certifications for the software we are providing in the quote? Yes, must be HL7 approved prior to offer/award.

18. Will the contractor be responsible for adding all products to the system as a part of implementation? Yes.

19. How many end users are expected to help support the implementation of the product?

Four.

20. How many end users are expected to be included for training? VA cannot provide exact numbers of employees at this moment, but several days of training will be required for clinical and admin staff that will be accessing the system by each location/group.

21. Do we need a certification with HL7, or can we build the interface to support HL7 during the implementation of the inventory management system? Refer to Section A.2 STATEMENT OF WORK, HL7 must be available/approved prior to purchase.

22. Are you open to having a paid for Consultive Study as the first step? Yes.

23. How many sources to replenish inventory are there? 119.

24. What method do you use to communicate with your replenishment partners, e.g. EDI, etc.? EDI, email, and telephone.

25. How many times a day is inventory received at each location? Three.

26. Do you have a bulk and pick location on site? Yes.

27. Do you have a 3PL service provider? Yes.

28. Does the system must generate a cycle count notification on a “short pick” based or/or user defined rules? Yes.