36C26222Q0308 Amendment 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 10

01/27/2022

PR 605-22-1-6575-0019

36C262

Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

To all Offerors/Bidders

36C26222Q0308

01-26-2022

X

X X

January 31st, 2022 at 11:00 AM PT

See CONTINUATION Page

X 1

The purpose of this Amendment 0001 is to provide the updated Statement of Work, Salient Characteristics, FAR 52.212-1 and change the solicitation due date as follows, see subsequent pages for more details:

1. Statement of Work

2. Salient Characteristics

3. FAR 52.212-1

4. Solicitation due date has changed as follows:

FROM: 01/27/2022 at 11:00 AM Pacific Time TO: 01/31/2022 at 11:00 AM Pacific Time

All other terms and conditions remain unchanged.

MAYRA BARBOSA

CONTRACTING OFFICER

CONTINUATION PAGE

The purpose of this Amendment 0001 is to provide the updated Statement of Work, Salient Characteristics, FAR 52.212-1 and change the solicitation due date as follows:

I. Updated Statement of Work dated 01/27/2022, see red font for changes.

STATEMENT OF WORK

FOR BARRIER FREE PRIVACY CURTAIN SYSTEM /

TEXTURED CURTAINS

FOR THE

VA LOMA LINDA HEALTHCARE SYSTEM OUTPATIENT WOMENS CLINIC

1. Introduction

The purpose of this statement of work (SOW) is to outline the tasks and responsibilities of the successful offeror in relation to providing one new barrier free track and privacy curtain track system and textured curtain- Lorton Group Patient Lift Privacy Systems (Non-Ceiling Mounted Privacy System) oval track or Equal to, compatible Easy-On Off textured cubical curtains or Equal to, to be used at our new VA Loma Linda Healthcare Systems Outpatient Women’s Clinic.

2. Background The VA Loma Linda Healthcare System currently is utilizing the Lorton Group Patient Lift Privacy Systems (Non-Ceiling Mounted Privacy System) oval track and Easy-On Off textured cubical curtains in exam rooms, which have been proven to be effective for barrier free around patient lift assist, resulting in overall better patient care for our veterans. The VA Loma Linda Healthcare System is activating a new Women’s clinic and it now needs another system to treat patients there.

3. Scope This procurement is to provide our Loma Linda Outpatient Women’s Clinic with (26) configurations of Lorton Group Patient Lift Privacy Systems oval track with Easy-On Off textured cubical curtains in exam and procedure rooms. Field verification and installation are required on-site.

4. General Requirements Vendor shall provide to VA Loma Linda Hospital, (26) configurations of Lorton Group Patient Lift Privacy Systems track with two sets (52) total of Easy-On Off textured cubical curtains at the new Loma Linda Women’s clinic.

5. Mandatory Tasks

5.1. The vendor to coordinate with the VA point of contact (POC) for the delivery of items.

Notification of expected shipment date shall be provided no later than (14) business days prior to shipment.

5.2. The vendor shall verify quantity, configuration.

5.3. Vendor to make a site visit to field verify upon award prior to product installation.

5.4. The Vendor shall ship Lorton Group Patient Lift Privacy Systems oval track, Easy-On

Off textured cubical curtains to the 10391 Corporate Dr., Redlands, CA 92374

5.5. The vendor shall also install to Loma Linda Women’s clinic 10391 Corporate Dr., Redlands, CA 92374

5.6. Once product is received at the site, the vendor is to be responsible for any replacement punch items to be delivered within (10) business days to ensure product to be installed complete.

5.7. Vendor shall provide all necessary materials, equipment, labor, supervision, and management to provide, deliver, and install items.

5.8. The vendor’s installers shall deliver the Lorton Group Patient Lift Privacy Systems oval track with Easy-On Off textured cubical curtains, assemble and install onsite.

5.9. The vendor shall contact the VA POC to coordinate the punch walk for final inspection of product installation.

6. Period of Performance/Acceptance

6.1. The Period of Performance (PoP) is 60 After Receipt of Order (ARO) this time frame includes delivering, assembling and installation of the equipment.

7. Delivery Schedule

7.1. Coordination with the VA POC is required for the delivery of items. Notification of expected shipment date shall be provided no later than (14) business days prior to shipment.

7.2. The contractor shall provide a delivery schedule based on the procurement requirement

(14) days after award of the contract.

8. Schedule and Order Management

8.1. The above delivery schedule is based upon the current construction schedule for this building where Lorton Group Patient Lift Privacy Systems oval tracks with Easy-On Off textured cubical curtains will be installed.

8.2. The vendor shall not increase prices for a change in delivery date for up to 180 days due to construction delays.

8.3. The awardee actual delivery date will be confirmed by VA POC upon award

8.4. Post- award the vendor will coordinate delivery prior to beginning any work. Once the dates have been confirmed, modifications to the schedule are subject to written approval by the VA POC and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification. Vendor shall follow FAR 52.212-4 (f) for Time Extension Requests.

9. Delivery and Receiving

9.1. Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, vendor shall contact the VA POC.

9.2. The delivery of items identified in this document shall take place during normal business hours which are defined as: 0700 to 1530 (i.e.: 7:00am to 3:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays.

9.3. There is no loading dock, however, there will have a designated alley area large enough for designated trucks to offload product. Vendor shall coordinate with the VA POC details of the designated area for the delivery / deliveries.

9.4. Trucks shall be unloaded, moved from the alley, and then brought back to the alley if required to haul out any waste, tools, or excess materials.

9.5. Vendor shall coordinate with the VA POC details of the designated area for the delivery/deliveries.

9.6. Labeling of delivered items shall include the VA facilities contract number and VA purchase order and contract number for identification and reference upon receipt of product.

10. Delivery Location

LOCATION ADDRESS

Loma Linda Women’s Clinic

10391 Corporate Dr.

11. Product Description and Quantity

Item

# Description/Part Number Qty Unit

0001 Flat Sided Oval Wall Mount Kit (Patient Lift Privacy Systems) 24 EA

0002 Flat Sided Oval Wall Mount Kit- 90 Degree Bend (Patient Lift Privacy Systems) 26 EA

0003 Straight Flat Sided Oval Track - 72" (Patient Lift Privacy Systems) 25 EA

0004 Cubicle Curtain: 66"W to x69"H with 3.5" mesh. C-Hook Style. Fabric:

Arc-Com/Shoreline-X/Seafoam 52 EA

0005 Installation 1 EA

12. SALIENT CHARACTERISTICS

12.1. Product Features for Lorton Group Patient Lift Privacy System Oval Track or Equal to, Easy On- Easy Off Cubical Curtains or Equal to

12.1.1. See Attachment A Salient Spec Sheets Lorton Group Privacy Curtain Oval Track with Easy-On Off textured cubical curtains or Equal to.

13. Vendor Responsibilities

13.1. The vendor shall be responsible for delivery of all the products listed in Section 11.

13.2. The vendor shall be responsible for configuring and assembling (26) custom configurations of Lorton Group Patient Lift Privacy Systems oval track.

13.3. The vendors shall provide installation for (26) custom configurations of Lorton Group Patient Lift Privacy Systems oval track, two sets of Easy-On Off textured cubical curtains (52 total).

13.4. The vendor shall provide design services- verification of quantity, custom configurations, and field verification.

13.5. The vendor shall not provide refurbished equipment.

13.6. After award, the vendor shall provide the VA POC shop drawings must be provided as PDF and/or AutoCAD.

13.7. After award, the vendor shall provide the VA POC the warranty literature information must be provided.

13.7.1. Minimum (1) One-Year Warranty.

14. Job Site Cleanliness

14.1. There are no dumpsters available for vendor use. All vendor trash is to be handled by the vendor and removed from site daily.

15. Assembly, Installation and Final Acceptance

15.1. The vendor is required to manage and coordinate delivery and acceptance at the

Loma Linda Women’s Clinic with the VA POC.

15.2. The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

15.3. The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

15.4. The vendor shall protect all finished spaces and surfaces as required from delivery - damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery is the responsibility of the vendor. The vendor will be responsible for paying and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor’s (or associated sub-contractors) installation.

15.5. During the entire duration of assembly and installation, the vendor will have a representative reachable via phone as the vendor’s contact, and to serve as the interface between the vendor and VA POC. All instructions provided from the VA POC to the representative will be binding as if given to the vendor’s main contact. The VA POC may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

16. Design Services

16.1. The contractor will be required to provide basic design services and layout for curtain tracks being requested to included quantity per each specific item and room placement as part of the design submittal described in this contract.

16.2. The VA POC will provide AutoCAD drawings for the floor plans to the contractor after award. Contractor shall be responsible for all field measurements. Contractor shall not rely on AutoCAD drawings for final measurements. See floor plans (KM CBOC FL01 and KM CBOC FL02) to use as reference of room locations and space layouts.

16.3. The vendor shall provide a designer with a 2 year minimum experience with the specified product under this requirement.

16.4. Meeting Requirements for the vendor:

16.4.1. Vendor shall coordinate conference calls with the VA POC as required to review curtain track layouts, to share progress and to make necessary revisions. Meetings shall be documented by vendor, with meeting minutes provided to VA designated POC for review and concurrence.

16.4.2. After award, a site visit to the VA Loma Linda Women’s Clinic for field measurements is to be coordinated with the VA POC.

16.4.3. All calls, meetings, and site visits will be during normal business hours which are defined as: 0700 to 1530 (i.e.: 7:00am to 3:30pm Pacific Standard Time). Monday through Friday, and excluding Federal Holidays.

16.4.4. During first meeting the vendor shall provide the VA POC with the PDF/CAD drawings showing layouts of awarded product.

16.4.5. The vendor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to VA POC a remediation plan within 5 business days.

16.5. Design Deliverable requirements:

16.5.1. The vendor shall allow for three (3) revisions per line item included in design services including updating AutoCad Drawings and PDFs as request by the VA

POC.

16.6. The vendor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by the VA POC.

16.7. The product must not be placed into production without clearance from the VA

POC.

16.8. The vendor shall provide final drawings of product layout for sign-off prior to scheduling manufacturing.

16.9. The vendor shall track manufacturing schedule and notify VA POC with updates of estimated completion date by email.

17. Product Inspection and Warranty

17.1. The vendor shall verify and inspect all items. Any and all deficiencies

(damage/overage/shortage) shall be brought to the attention of the assigned VA POC in writing, preferably via email, immediately upon identification.

17.2. The Vendor shall store damaged items in the location designated by the VA POC. The Vendor shall maintain a complete file of all documents relating to each discrepancy and copies of all Discrepancy Reports shall be forwarded to the VA POC daily.

17.3. Vendor shall coordinate with the VA POC for replacement of damaged, defective, or missing items.

17.4. Vendor shall inspect to ensure that the curtain tracks are free of surface dirt, clean and polished, free of defects, and that the installation is complete and ready for use.

17.5. The warranty of an item is to start on the date of acceptance of the products/services by the VA POC.

17.6. The Vendor agrees to furnish, without cost to the Government, replacement of all parts and material which are found to be defective during the warranty period. The cost of installation and travel of replacement material and parts shall be borne by the Vendor.

18. Receiving Reports

18.1. The VA Loma Linda POC will be responsible to provide all the vendors for the clinic activation with receiving reports.

18.2. Vendor must ensure they follow up with the VA POC if they have any issues with the receiving reports. (Please contact VA Loma Linda Healthcare System’s receiving department at 909-825-7084).

II. Updated Salient Characteristics dated 01/27/2022, sections 3 and 4 were deleted.

VA Loma Linda, Women’s Clinic A5180

10391 Corporate Dr.

Project: VA Loma Linda Based Outpatient Women’s Clinic

Salient Characteristics:

1. Patient Life Privacy Systems, Non-Ceiling Mounted Privacy Oval Track and Hardware for Patient/Exam Rm, Lactation Room:

1.1. Material: Standard heavy duty extruded aluminum with radius top and bottom

1.2. Min. 3/8” W x 1 1/2” H - Max 5/8” W x 1 3/4” H

1.3. Various sizes of straight and bent sections available for custom configurations

1.4. Easy On- Easy Off cubical curtain configuration to accommodate ceiling mounted lifts

1.5. Hardware / accessories available for custom configurations with internal splice when needed to secure sections with stainless steel rivets (painted to match)

1.6. Standard curtain loading tool

1.7. Standard track color: White or similar

1.8. Fire Rating: Class A

1.9. Min. One-Year Warranty

2. Easy On – Easy Off Cubical Curtains:

2.1 The Easy On - Easy Off Cubicle Curtains are open C-type fast install and removal curtain system. Cubicle curtains to be manufactured flat and sized approximately 10% wider than the track length, unless specified otherwise. The curtain height will be determined by the floor-to-ceiling height and curtains should be finished approximately 10”-12” above finished floor, as suggested by Joint Commission's patient privacy standards. This distance will allow for ease in periodic floor cleaning and prevents mop and/or floor cleaner from coming in direct contact with cubicle curtain, soiling the treatment.

2.2 The C-type rings to be inserted and spaced minimum 6” and maximum 8” apart on a minimum 4” and maximum 6” National Fire Protection Association (NFPA) approved

Total Quantity: 26 rooms

1st floor (26 total) Room location/numbers: Exam 01, Exam 02, Exam 03, Exam 04, Exam

05, Exam 06, Procedure 07, Procedure 10, Exam 14, Exam 16, Exam 18, Exam 21, Exam 22, Lactation Room

Item Name:

JSN: Wall Mounted Cubicle Track With Curtain

Basis of Design:

Patient Lift Privacy Systems, Non-Ceiling Mounted Privacy, Oval Track, Custom Configuration or

EQUAL:

Textured Privacy Cubicle Curtains

*Picture is for reference only to provide guidance to the vendors.

vinyl breathable mesh fabric that is integrated to minimum ½” and maximum 1“ vertical and horizontal hole size opening mesh (minimum 70 percent open) allows for fire sprinkler penetration in the unfortunate case of fire. The mesh will be required to have a minimum 18” drop from sprinkler head to fabric. If the distance of the Flat Track is farther than the 18” drop then mesh may not be necessary to meet patient privacy standards.

2.3 The cubicle curtains must use a commercial grade of molded synthetic polymer C-type rings that allow for Easy On -Easy Off handling of environmental services and nursing staff. The ring system must mount on the approximately between .25”-.5” x 1.5”-2” Flat Track and must glide effortlessly without binding over the life of the curtain.

2.4 The bottom hem of the cubicle curtain is double folded and minimum 2” and maximum 3”. The side hems are double folded and minimum 1” and maximum 2”. All hems and seams are sewn with a double needle lock stitch. All vertical seams are surged and sewn with a double needle lock stitch for maximum durability.

2.5 The cubicle fabric will contain the following characteristics to be approved by the facility:

meet NFPA 701 flame spread requirements for vertical flammability (flame spread certification paperwork must be supplied), fabric must have a antimicrobial properties that have been proven to reduce bacteria on soft surfaces, must be “evidence based” third party tested, produces bacterial reduction within one hour and antimicrobial properties must be intrinsic and irreversibly bound to the polymers of the fabric and are able to withstand a minimum of 200 commercial launderings at a temperature of not more than 160 degrees Fahrenheit (71 degrees Celsius).

2.6 CAL TB 133 Compliance

2.7 Choice of fabric: Arc-Com Shoreline-X Seafoam OR equal

2.8 Min panel size: approximately 66” W by 69” H. Maximum panel size: approximately 69”

W by 72” H. Including minimum 16” and maximum 18” of integrated mesh, hemmed as required

III. Updated FAR 52.212-1, see changes in red font.

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

E.2.1 SITE VISIT: Not Applicable.

E.2.2 SUBMISSION OF OFFERS: Offers to this solicitation shall be e-mailed not later than 11:00 AM PT on January 31, 2022 to the attention of Mayra Barbosa at Mayra.Barbosa@va.gov with “Solicitation Offer 36C26222Q0308, Cubical Privacy Curtains” in the subject line. NO EXTRA TIME WILL BE GIVEN, Offerors are advised that it is your responsibility to review and monitor the website frequently to ensure you have the most up to date information, including amendments. Offeror shall quote all line items under this requirement and the pricing terms of the quotation shall be valid for at least 90 days unless a longer time is stated in the quote. Files should be sent in PDF format and no larger than 10MB or they will be automatically rejected by the server.

Vendor shall expect a confirmation e-mail indicating offer was successfully received by the Government. The Government is not responsible for rejected emails that exceed the e-mail capacity. Telephone and fax responses shall NOT be accepted. Telephone inquiries will not be honored. Inquiries after the allotted period may not be responded to due to the time constraints of the procurement. All offerors must be registered in www.sam.gov to do business with the Government. Ensure your registration is correct, current and has not expired. Please include your DUNS number on your quote. Also, for verification of your SDVOSB and VOSB, please insured your business is register with the Office of Small and Disadvantage Business Utilization, here is the link: https://www.vip.vetbiz.va.gov/Search/AdvancedSearchForm.

E.2.3 SUBMISSION OF QUESTIONS: All questions must be received by 11:00 AM PDT, January 24th, 2022. All questions submitted for this solicitation must be electronically sent to the following email address: Mayra Barbosa at Mayra.Barbosa@va.gov with “Solicitation Offer 36C26222Q0308, Cubical Privacy Curtains” in the subject line. Questions received after the stated date and time, may be addressed at the discretion of the Contracting Officer.

E.2.4 DISCUSSIONS WITH OFFERORS: The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint.

However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be in the best interest of the Government. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

E.2.5 SUBMISSION OF REQUIRED DOCUMENTS: Submission of Required Documents listed herein is a condition precedent to award of a contract. In general, LIMIT your response to no more than thirty-five (10) typewritten pages with a 12pt font-size and Times new roman font type, including, at a minimum, the following documentation:

1. SF 1449. As a minimum, include—

a. Complete block 17a and "Remit to" address, if different than mailing address or vendor’s quote must provide that information.

2. SF30. Amendments (If Amendments are issued)

a. Complete 15a, b and c; Signature, Print Name & Title of Signer, Date Signed *Electronic Signatures and Dates are acceptable, or vendor’s must email the contracting officer or contracts specialist acknowledging the amendment/amendments on or before the solicitation closing’s due date.

3. SUBMISSION OF QUOTATION

Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of:

3.1 Volume 1: (technical)

3.2 Volume 2: (pricing) It must follow the solicitation format and order for each line item.

3.2.1 Quote must be valid for 60 Days.

3.2.2 Vendor must quote all line items in the solicitation.

Submissions can be sent in multiple emails to avoid computer system email size limitation, to Local CO name and email address: TBD. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government’s receipt of the contractor’s quote.

IV. The solicitation’s due date has changed as follows:

FROM: 01/27/2022 at 11:00 AM Pacific Time

TO: 01/31/2022 at 11:00 AM Pacific Time

All other terms and conditions remain unchanged.

End of Amendment.

VA Loma Linda, Women’s Clinic A5180