36C26220R0152 source sought.pdf

Contract Opportunity Sources Sought Notice

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE/TIME/ZONE

ARCHIVE DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Sources Sought Notice

J065

Sterilization (VA-20-00071441)

90815

36C26220R0152

07-07-2020 14:00 PACIFIC TIME, LOS ANGELES, USA

N

811211

Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

ROBERT REGAN

DEPT OF VETERAN AFFAIRS

5901 E. 7TH STREET

LONG BEACH CA

90822

USA

The Veterans Administration, SAOW Network Contracting Office (NCO) 22 is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to provide quarterly scheduled preventive maintenance inspections and intervening service calls for Preventive Maintenance Inspection (PMI) and Intervening Service call on Government-owned Sterrad sterilizers listed. located at the VA Long Beach Healthcare System (VALBHS), 5901 E 7TH Street, CA 90822. The results of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 811211. The Government is anticipating a single award contract with a base year and one (1) year option periods.

The base year period of performance is anticipated to begin on or about August 1,2020.

A draft copy of the statement of work is provided with this notification.

THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for quote; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred.

If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization;

and 2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements. In addition, contractors who respond to these sources sought notice shall provide specific documentation/information that it has provided preventative maintenance and repair services for the specific brand and model ultrasound imager identified in this notice and the draft statement of work. Acceptable documentation for example would be a copy of a contract or PO identifying the specific equipment and services performed and/or a letter from Ethicon, Inc identifying your firm as an authorized 3rd party service provider.

The government will evaluate market information to ascertain potential market capacity to 1) provide services consistent in scope and scale with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes:

compliance with tight program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and 4) provide services under a performance based service acquisition contract.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET

RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SERVICE DISABLED

VETERAN OWNED SMALL BUSINESS (SDVOSB), VETERAN OWNED SMALL

BUSINESS (VOSB), SMALL BUSINESS OR PROCURED THROUGH FULL AND

OPEN COMPETITION. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by July 7, 2020, 2:00PM (PST). All responses under this Sources Sought Notice must be emailed to robert.regan2@va.gov.

Statement of work I. Scope: The Contractor shall provide all necessary labor, materials, supplies, parts, software, hardware, tools, equipment, travel, transportation expenses and other related costs to provide Preventive Maintenance Inspection (PMI) and Intervening Service call on Government-owned Sterrad sterilizers listed:

a. Sterrad Sterilizer, Model NX, EE#93795, SN:10033070828

b. Sterrad Sterilizer, Model 100NX EE135342, SN:1047180176

c. Sterrad Sterilizer, Model 100NX EE#112245, SN:0033120615

d. Sterrad Sterilizer, Model 100 NX, EE#136141, SN:1047180295

e. Sterrad Sterilizer, Model 100 NX, EE#136140, SN:1047180290

II. Period of Agreement: Unless otherwise specified, this contract will be for the period of

August 1, 2020 until July 31, 2021.

III. Hours of Coverage:

a. Normal hours of coverage will be Monday through Friday from 7:00am to 7:00pm, excluding federal holidays.

b. All service/repairs will be performed during stipulated hours of coverage unless requested or approved by Biomedical Engineering.

c. Federal Holidays observed by the VAMC are:

• New Year’s Day

• Martin Luther King Day

• President's Day

• Memorial Day

• Independence Day

• Labor Day

• Columbus Day

• Veterans Day

• Thanksgiving Day

• Christmas Day

IV. Services to be Provided:

a. Telephone Technical Support: Telephone assistance will be provided M-F from 8:00am to 5:00pm PST.

b. Parts: The contractor will supply, at its own expense, necessary factory-certified equipment manufactured parts, provided that replacement of the parts is required because of normal wear and tear, or outright failure or as otherwise deemed necessary by the contractor.

• Hardware and software upgrades will be scheduled and performed during normal working hours, at no additional charge to the VA. These upgrades are those required for the correct function of the system; not those purchased to enhance function.

c. Labor: The contractor will provide all labor associated with the repair of the equipment covered under the contract agreement. Inadequate or improper repairs performed by the contractor will be correctly repaired at a time convenient to the VA at no additional expense to the VA. There will be no limitation to the number of labor hours provided within the stipulated timeframes of contract coverage.

d. Response Times: Contractor will acknowledge requests by telephone for service within two (2) hours. Contractor will be on site within four (4) hours of telephone acknowledgement of service request as stipulated in paragraph d.

• The contractor will always contact the Biomedical Engineering Section, (562) 826-5977 before and after arrival at the site.

e. Preventive Maintenance: Preventive maintenance inspections will be done at the manufacturer’s recommended frequency in accordance with the VA Long Beach’s maintenance schedule. Service includes two (2) PMIs per year per device or every 750 cycles. Preventive maintenance should be negotiated, during normal hours, at least three (3) days in advance with Biomedical Engineering. The PM inspection will include, but is not limited to; disassembly, cleaning the system, verifying mechanical reliability and positioning accuracy, inspection for potential problem components, performing complete alignment that includes all the system potentiometers, and verification of electronic and mechanical performance. Travel expenses for PM inspection(s) will be provided by the contractor.

• It is the sole responsibility of the contractor to perform all preventive maintenance inspections. The VA will not assume the responsibility of reminding the contractor that a preventive maintenance inspection is due to be performed. If a PM is not performed within the month specified, the amount corresponding will be deducted from the contractor’s payments.

Preventive maintenance inspections will be performed on a weekday at a time set once the contract is awarded.

Note: To ensure proper equipment history documentation, the contractor will forward all preventive maintenance records within 5 working days of completion to Biomedical Engineering.

f. Documentation: Contractor will provide individual written service reports which describe services performed on the equipment (in sufficient detail to be acceptable to the field inspectors of The Joint Commission). The following information must be provided in each service report:

1) Date of service

2) Summary of problem and action taken

3) Parts replaced

4) Labor hours

5) Travel time

6) Equipment serviced (description, Equipment ID #, serial number, etc.)

7) Purchase order number

Note: This report must be approved and signed by Biomedical Engineering personnel or their representative. A copy of each report will be left with Biomedical Engineering. In the event that Biomedical Engineering is not available to receive the service report (outside normal working hours), the service report will be left with the supervising official of the equipment that was serviced; the supervising official will forward the service report to Biomedical Engineering (138B) the next working day.

g. Qualifications: Contractor shall be engaged full-time in the maintenance and repair of the equipment listed in Section I.

• Contractor shall have access to complete service manuals

• Contractor shall have access to software diagnostic keys

• Contractor shall, without exception, provide all hand tools, diagnostic test equipment, ladders, and anything else necessary to perform the work

Statement of work