36C26220Q0664-004.pdf

SECURITY SYSTEMS INVENTORY,

TESTING, TROUBLESHOOTING,

MAINTENANCE, AND REPAIR SERVICES

Tibor Rubin, VA Long Beach Medical Center

APRIL 16, 2020

VETERAN AFFAIRS

5901 E. 7th St. Long Beach, CA 90822

Table of Contents

BACKGROUND:

PLACE OF PERFORMANCE:

PERIOD OF PERFORMANCE:

TROUBLESHOOTING AND REPAIR SERVICES:

SECURITY SYSTEMS INFRASTRUCTURE AND INVENTORY:

PREVENTATIVE MAINTENANCE:

GENERAL PROCEDURE:

PERSONNEL QUALIFICATIONS:

WORK SCHEDULE:

SERVICE CALLS:

MAINTENANCE REPORTS:

SERVICE REPORTS:

DRAWINGS AND DIAGRAMS:

CONTRACTOR SUBMITTALS:

PARTS, MATERIALS, AND EQUIPMENT:

CLEAN UP:

MEETING MINUTES:

WARRANTY:

NOTIFICATION:

PERFORMANCE MONITORING:

CHANGES:

GOVERNMENT FURNISHED EQUIPMENT (GFE) / GOVERNMENT

GOVERNMENT FURNISHED INFORMATION (GFI):

RISK CONTROL:

IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS:

VA LONG BEACH POINT OF CONTACT:

OVERTIME AND NATIONAL FEDERAL HOLIDAYS:

INSURANCE COVERAGE:

PERSONNEL BACKGROUND REQUIREMENTS:

PERSONEL SECURITY REQUIREMENTS

Statement of Work

Security Systems, Inventory, Testing, Troubleshooting, Maintenance, and Repair Services

Services 16 April 2020

Long Beach, California VA Health Care System (600)-20-2-5665-0089

BACKGROUND:

The infrastructure and inventory of the electronic security systems at the Department of Veteran Affairs Long Beach Medical Center requires analysis, overhaul, and revision.

Equipment, devices, software, and networks need development and implementation of preventative maintenance plan and extensive renovation of operating systems and components. On call troubleshooting, diagnostics, programming, and repair services are needed for all outstanding and prospective critical and non-critical work orders.

PLACE OF PERFORMANCE:

TIBOR RUBIN, VA LONG BEACH MEDICAL CENTER

5901 East 7th Street

Long Beach, CA 90822-5201

PERIOD OF PERFORMANCE:

BASE Year plus up to four (4) OPTION Year(s). BASE Year – three hundred sixty-five

(365) calendar days from AWARD DATE.

Drafter Document Title Document

Date Number of Pages

Liam Boccia Security Systems, Inventory, Testing, Troubleshooting, Maintenance, and Repair Services

04/16/2020 18

TROUBLESHOOTING AND REPAIR SERVICES:

A. The contractor shall perform on-site troubleshooting, diagnostics, programming, testing, installation, maintenance, and repair services for all electronic security systems at Tibor Rubin, VA Long Beach Medical Center (VALBMC).

B. The SECURITY SYSTEMS TECHNICIAN(S)/ENGINEER(S) defined in (WORK SCHEDULE:), shall be equipped with all necessary parts, equipment, materials, tools, software, hardware, expertise, and additional resources required to conduct all troubleshooting and repair services.

C. Additional expertise, personnel, repair crews, testing, troubleshooting and technical support shall be provided all inclusively by the contractor, shall be included in the contract price and no additional charges shall be incurred by the VA.

D. Contractor responsible for generating and submitting all MAINTENANCE and SERVICE REPORTS pertaining to all CRITICAL and NON-CRITICAL troubleshooting and repair services for this requirement.

SECURITY SYSTEMS INFRASTRUCTURE AND INVENTORY:

A. Contractor shall be provided with VA Long Beach Medical Center (VALBMC)

INITIAL ASSESSMENT OF SECURITY SYSTEMS INFRASTRUCTURE (Supplement-

1) and current EQUIPMENT INVENTORY (Supplement-2).

B. Security Systems to be serviced and maintained under this requirement include, but are not limited to:

Ocularis Internet Protocol (IP) Camera System Code Blue Parking Lot Emergency System Velocity/Hirsch Access Control System Bosch/Velocity Intrusion Alarm System Analog Camera and Closed-Circuit Television (CCTV) System (M and L-

Ward) Bosch/RADIOTRONICS Intrusion Alarms System REDSCAN Infrared Ceiling Beam Alarm System Door Control Services (DCS) Top Door Alarm Key Systems Security Asset Manager (SAM) Electronic Cabinet KIOSK

System Cabling and Infrastructure for all security systems

C. The Government makes no representation as to the completeness or accuracy of these documents.

D. Contractor shall perform initial analysis of infrastructure and inventory of all security systems located at VALBMC.

E. Based on review and verification of technical documentation provided by VA and compiled data from initial analysis, Contractor shall provide a comprehensive updated inventory of all Security Systems located at the facility.

F. Updated inventory submission must contain, at minimum, all the following elements (as it relates to the infrastructure/components of each applicable corresponding security system):

Make, model, serial number, location and room number of all security systems equipment and devices Local Area Network (LAN) logical diagrams including routing and Virtual

LAN (VLAN) configuration Rack elevation diagrams for all telecommunications room equipment housing centralized surveillance equipment Server make, model, OS, hypervisor, and applications Network connectivity line diagrams relevant to the WLAN Make, model, serial number, and location of all Ocularis Cameras Velocity/Hirsch Access Control Card Readers and Controllers Access Control PIV standard: HSPD-12, FIPS201, NIST SP800-73, SP800-76, SP800-116 compliant and non-compliant card readers Complete non-compliant PIV standard card reader equipment replacement proposal Parking lot and pole locations of Code Blue IP phones and integrated

Ocularis Cameras CCTV monitors, cameras, and video recording equipment All intrusion alarm and access control panels/controllers, keypads intercom systems, panic buttons, sensors, and devices REDSCAN ceiling beam alarm sensors and networked keypads and sensors including: make, model, serial number, and location Door Control Services control panels, ceiling beams, communication distribution boxes, key reset switches, sensors, single line diagrams and schematics

G. Current nomenclature of VALBMC security systems inventory and infrastructure contains CRITICAL and NON-CRITICAL equipment based on location and operational priority as defined below:

Critical Systems

(IP) Cameras and associated systems and software/hardware located in CRITICAL areas of VA Medical Center as per (Supplement-1)

Code Blue Parking Lot Emergency System Velocity/Hirsch Access Control System Bosch/Velocity Intrusion Alarm System Analog Camera and Closed-Circuit Television (CCTV) System (M and L-

Ward) Bosch/RADIOTRONICS Intrusion Alarms System REDSCAN Infrared Ceiling Beam Alarm System Door Control Services (DCS) Top Door Alarm

Non-Critical Systems

(IP) Cameras and associated systems and software/hardware located in

NON-CRITICAL areas of VA Medical Center as per (Supplement-2) Key Systems Security Asset Manager (SAM) Electronic Cabinet KIOSK

System

H. Contractor shall provide the Government with written documentation of initial inventory results provided in Microsoft Excel format within one-hundred-eighty

(180) days after issuance of Notice to Proceed (NTP) and updated inventory results consecutively every one-hundred-eighty (180) days thereafter.

I. Format and accuracy of inventory is contingent on review and approval of the COR.

J. COR shall notify Contractor of all discrepancies and corrections in writing and

Contractor has seven (7) calendar days from date of notification to submit revisions.

K. Based on the recurring updated inventory results the VA reserves the right to adjust the parameters of the CRITICAL and NON-CRITICAL SYSTEMS defined in this requirement at any time during the period of performance of this contract and will provide the Contractor with written notification one (1) week prior to any changes being made.

PREVENTATIVE MAINTENANCE:

A. Contractor shall perform on-site Preventative Maintenance Inspections (PMI) for all security systems at VA Long Beach Medical Center.

B. Qualified SECURITY TECHNICIAN/ENGINEER shall be equipped with all parts, equipment, materials, hardware, software, program access, tags, devices, and any additional human resources or expertise needed to conduct inventory, testing, programming, maintenance, and analysis of security systems.

C. Any additional required personnel, or assistance is included in the contract price and contractor shall not charge extra if specialty expertise is required for maintenance or repair.

D. Contractor shall furnish and provide hard copy records of all PMI documentation to COR and shall maintain digital copies of records for entire duration of contract.

E. Proposed format of PMI documentation must be submitted by the Contractor to the COR for approval within sixty (60) days of NTP including all proposed weekly, monthly, semi-annual, and annual requirements, procedures, and reports.

PMI Quality Assurance Program

Weekly Requirements

a. All REDSCAN Infrared Ceiling Beam Alarm System keypads shall be tested for activation/deactivation and reset.

b. All RLS-3060L Ceiling Beam Alarms shall be individually live tested and reset.

c. Door Control Services (DCS) Top Door Alarm System shall be fault checked for trouble codes and Contractor shall perform activation/deactivation and reset operations testing on each DCS panel located in mental health security closet.

d. All hard-wired low voltage ceiling beam alarms located in every room in Building-128, M-Ward and L-Ward shall be live tested and reset at corresponding key reset location.

e. Weekly PMI reports shall be digitally submitted to COR and hard copies shall be delivered every seven (7) days.

f. PMI reports and are subject to approval by COR for completeness and accuracy.

Monthly Requirements

a. All Ocularis Internet Protocol (IP) System Cameras located at VA Long Beach

Medical Center shall be visually inspected, checked for connectivity and operations, and adjusted to maximize optimal viewing parameters.

b. Each camera lens shall be cleared of debris and obstructions, and exterior cleaning service shall be provided to prolong longevity of electrical components and improve aesthetics throughout the facility.

c. All Code Blue Push for Help Buttons located in the parking lots of the VA Medical Center shall be live tested and reset.

d. Analog Cameras and Closed-Circuit Television (CCTV) System located in Building-128 shall be visually inspected and exterior cleaning service shall be completed.

e. PELCO System and DX 8100 Series Hybrid Video Recorder shall be operations tested to ensure footage is being recorded according to manufacturer specifications.

f. Contractor shall ensure provisional footage is being overridden continuously according to system design.

g. Code Green System in Building-128 shall be live tested and reset with handheld wireless panic buttons and batteries shall be changed and re-tested on all in-operable units.

h. Contractor shall perform a monthly operations and functions check of Key Systems Security Asset Manager (SAM) Electronic Cabinets and POS KIOSK System.

g. Monthly PMI reports shall be digitally submitted to COR and hard copies shall be delivered every thirty (30) days.

h. PMI reports and are subject to approval by COR for completeness and

Semi-Annual Requirements

a. Ocularis IP System Camera frame rates shall be precision tested and adjusted to manufacturer specifications and correct operating parameters.

b. Contractor shall perform all state-of-the-art software and licensing updates to Ocularis IP System network in accordance with current compliance standards, technology, and compatibility of system.

c. All Hirsch/Velocity electronic card readers located at VA Long Beach Medical Canter shall be live tested and functions checked with PIV Access Card and all discrepancies shall be documented and reported in PMI Report.

d. All Hirsch MX Controller High Secure Access Control Units and BOSCH/Radiotronics Intrusion Alarm Control Panels, located in the VA Long Beach Medical Center, shall be opened and visually inspected for connectivity, and all batteries shall be load tested and replaced if amp-hour properties are below manufacturer specified parameters.

i. Semi-Annual PMI reports shall be digitally submitted to COR and hard copies shall be delivered every one-hundred-eighty (180) days.

j. PMI reports and are subject to approval by COR for completeness and

Annual Requirements

a. Network server diagnostics check shall be completed for Ocularis IP Camera

System coordinated through COR and VA Long Beach IT Department.

b. All BOSCH/Radiotronics Intrusion Alarm devices located in the VA Long

Beach Medical Center shall be visually inspected, live tested, and reset. All discrepancies shall be documented in PMI report.

k. Annual PMI reports shall be digitally submitted to COR and hard copies shall be delivered every three-hundred-sixty-five (365) days.

l. PMI reports and are subject to approval by COR for completeness and accuracy.

GENERAL PROCEDURE:

Priority of deliverables

1) Service and repair of CRITICAL and NON-CRITICAL equipment

2) Engineering Services work orders

3) Completion of initial assessment and inventory survey

4) Access programming and group access adjustments and maintenance

5) Identification and performance of essential system installation services

6) Development and implementation of Preventative Maintenance Program

PERSONNEL QUALIFICATIONS:

A. Contractor must possess and furnish current documentation of the following partnerships and certifications to operate, program, diagnose, repair, and install network infrastructure and required software/hardware for Ocularis IP Camera and Velocity/Hirsch Security Access Systems.

B. All mandatory certifications are required prior to award of contract and include (but are not limited to):

Certifications

Axis Certified Professional Axis Network Video Fundamentals

BICSI RCDD

BICSI Installer 1 BICSI Installer 2 BICSI Technician Cisco CCNA (Base, Data Center, Routing & Switching, Security) Cisco CCNP (Base, Routing & Switching) Cisco CCIE (Data Center, Routing & Switching, Security, Service Provider) Hanwha (Samsung) Wisenet Certified Professional Identiv/Hirsch Mx Controller/DIGI*TRAC, Velocity 3.6 SP1 Administrator IPVM Access Control IPVM IP Cameras

OSHA 10

OSHA 30

Qognify (formerly OnSSI) Ocularis 5 Sony Security Certified Professional Sumitomo Future Flex Installation Standards Sumitomo Licensed FutureFlex Installer

WORK SCHEDULE:

Security Systems Technician(s)/Engineer(s)

A. SECURITY TECHNICIAN(S)/ENGINEER(S) shall be available for service calls, troubleshooting, diagnostics and repair services twenty-four (24) hours a day seven

(7) days a week.

B. SECURITY TECHNICIAN(S)/ENGINEER(S) shall must be on-site within four (4) hours for CRITICAL SYSTEMS and on-site within twenty-four (24) hours for NON- CRITICAL SYSTEMS, INCLUDING FEDERAL HOLIDAYS according to section (OVERTIME AND NATIONAL FEDERAL HOLIDAYS:) table.

C. Contractor is solely responsible for providing qualified technician(s) to perform any CRITICAL and NON-CRITICAL service call(s) defined in (SECURITY SYSTEMS

INFRASTRUCTURE AND INVENTORY:).

Employee Schedule of Availability Communication Technician Twenty-four (24) hours a day, Seven (7) days a week Surveillance Technician/Engineer Twenty-four (24) hours a day, Seven (7) days a week Intrusion/Panic Alarm Systems Technician

Twenty-four (24) hours a day, Seven (7) days a week

Access Control Technician/Engineer Twenty-four (24) hours a day, Seven (7) days a week

Programming/Networking Software Engineer

Twenty-four (24) hours a day, Seven (7) days a week

SERVICE CALLS:

A. Contractor shall provide in the spaces below required information for service calls to be placed as PRIMARY POINT OF CONTACT:

Company:

Name:

Telephone Number:

Address:

Email:

B. Contractor shall provide in the spaces below two (2) additional responsible individuals as ALTERNATE POINT OF CONTACT(S):

Telephone Number:

Telephone Number:

C. TELEPHONE NUMBER(S) SHALL BE TOLL FREE AND MONITORED TWENTY-

FOUR (24) HOURS A DAY, SEVEN (7) DAYS A WEEK, including weekends and national holidays by responsible contactor.

D. Contractor is responsible for ensuring technician is dispatched and on-site within a FOUR (4) HOUR RESPONSE time for all CRITICAL SYSTEMS and within a TWENTY-FOUR (24) HOUR RESPONSE time for all NON-CRITICAL SYSTEMS.

E. On-site is defined as at service location, in contact with VA representative, and fully equipped to commence repairs.

F. Contractor shall request and be provided with VA representative point of contact name and telephone number for on-site service call.

G. Once service required and priority has been communicated, contractor shall send digital notice via email to COR, Electric Shop Supervisor, and VA Police Security Officer including:

Name of Technician(s)/Engineer(s) Technician(s)/Engineer(s) contact phone number(s) Service being performed (including priority) CRITICAL/NON-CRITICAL Location of service On-site arrival response time

H. Contactor shall contact VA representative upon arrival on-site via telephone number provided for all service calls.

MAINTENANCE REPORTS:

A. Contractor shall generate and submit a weekly report detailing all inventory, testing, troubleshooting, programming, maintenance, repair, and installation services completed by SECURITY TECHNICIAN/ENGINEER(S) to the COR.

B. Contractor shall maintain digital copies of the weekly reports and shall submit copies via email monthly to the COR for the record of the Government.

C. Format of the MAINTENANCE REPORT must be approved and finalized by COR and must include at minimum:

1. Description of maintenance, inventory, services, and testing performed

2. Number of direct hours expended for each task

3. Description of material, parts, and software/hardware used

4. Description of completed work

5. Signature of Contractor personnel certifying service

6. Signature of COR

7. Notes and recommendations:

SERVICE REPORTS:

A. Contractor shall generate and submit a detailed report of all troubleshooting, programming, maintenance, repair, and installation services completed by SECURITY TECHNICIAN/ENGINEER(S) to the COR within two (2) business days of completion of on-site service.

B. Contractor shall maintain digital copies of all SERVICE REPORTS and shall submit copies via email monthly to the COR for the record of the Government.

C. Format of the SERVICE REPORT must be approved and finalized by COR and must include at minimum:

1. Date and time of service and technician assigned

2. Location of service

3. Description of troubleshooting, maintenance, and repair services performed

4. Number of direct hours expended for each task

5. Description of materials, parts, and software/hardware used

6. Description of completed work

7. Signature of Contractor personnel certifying service

8. Signature of COR

9. Notes or recommendations:

DRAWINGS AND DIAGRAMS:

A. Contractor shall provide drawings/diagrams and schematics that document components and connectivity for all physical security systems provided in AutoCAD .dwg and two (2) hard copies to COR for the following systems:

Ocularis Internet Protocol (IP) Camera System Code Blue Parking Lot Emergency System Velocity/Hirsch Access Control System Bosch/Velocity Intrusion Alarm System Analog Camera and Closed-Circuit Television (CCTV) System (M and L-

Ward) Bosch/RADIOTRONICS Intrusion Alarms System REDSCAN Infrared Ceiling Beam Alarm System Door Control Services (DCS) Top Door Alarm

B. Updated progress documentation of each systems infrastructure must be submitted and approved by COR at minimum semi-annually and every one-hundred-eighty

(180) days thereafter.

CONTRACTOR SUBMITTALS:

A. Contractor must submit valid proof of required accredited certifications, contained in (PERSONNEL QUALIFICATIONS:) as a submittal with proposal package, prior to award of contract.

B. GOVERNMENT APPROVAL BY COR OF REQUIRED CERTIFICATIONS IS

MANDATORY AND IS A DIRECT CONTINGENCY OF THIS REQUIREMENT.

C. Within thirty (30) calendar days after notice of award, the contractor shall submit to the COR two (2) hard copies and one (1) digital copy of all Preventative Maintenance Procedures defined in the (PREVENTATIVE MAINTENANCE:) section, including proposed dates PMI’s shall be accomplished.

D. All submittals are subject to approval of the COR.

PARTS, MATERIALS, AND EQUIPMENT:

A. The Contractor shall maintain sufficient quantities of readily available parts, materials, and equipment on hand to support the service, maintenance, and installation requirements of this contract. Lack of availability shall not relieve Contractor from completing work and any equivalent alternative shall be recommended, in writing and approved by the COR and must meet current security, compliance, and operational network requirements and system compatibility.

B. The Government reserves the right to request the manufacturer’s invoices for all parts, materials, and equipment. The contractor shall comply with this request within seven (7) calendar days, unless a request is made to and granted by the COR or Contracting Officer.

C. The contractor guarantees all equipment covered in this contract shall be operational and in working condition at the contract expiration date.

CLEAN UP:

A. All debris, excess material, parts, and equipment shall be cleaned up and removed by the Contractor at the completion of service and at the end of each day. The

Contractor must dispose of all debris in accordance with all applicable laws and regulations and all required documentation must be submitted to the COR accordingly.

MEETING MINUTES:

A. Contractor is responsible for recording meeting minutes for all official meetings with the Government and distributing them via email to the meeting participants, COR, and CO within two (2) working days of the meeting.

B. Official meetings include, but are not limited to security service coordination meetings, and any meeting the Contractor has with the Contracting Officer or COR regarding the Contract Quality or Performance.

WARRANTY:

A. The Contractor shall not void any manufacturer or installer warranty during installation or service without prior written approval from the COR.

B. If warranty is voided Contractor will be solely responsible for replacement at no cost to the VA. All defects in materials or workmanship found shall be reported to the COR.

C. All services, equipment, software, hardware, materials, and parts furnished by the contractor must include a minimum ONE (1) YEAR WARRANTY including installation, provided by the Contractor from the date of install, repair, or replacement.

NOTIFICATION:

Contractor shall notify and coordinate ALL work activities pertaining to this contract with the VA COR – LIAM BOCCIA (562) 826-8000 x3306.

PERFORMANCE MONITORING:

Routine inspections to include acceptance/certification work was completed in accordance with the SOW will be performed by the VA COR and designated Facilities Personnel.

CHANGES:

A. The awarded Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery.

B. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract terms or price to cover any increase in costs incurred as a result thereof.

GOVERNMENT FURNISHED EQUIPMENT (GFE) / GOVERNMENT

NO GFE will be provided to or used by the Contractor.

GOVERNMENT FURNISHED INFORMATION (GFI):

A. Upon written request from the Contractor, the Government shall allow the

Contractor to access and view the following documents if available: INITIAL ASSESSMENT OF SECURITY SYSTEMS INFRASTRUCTURE (Supplement- 1), EQUIPMENT INVENTORY (Supplement-2), Operations and Maintenance Manuals, and Testing and Maintenance Documents.

B. The Government makes no representation as to the completeness or accuracy of these documents.

RISK CONTROL:

Contractor responsible for submission and compliance of VA “Infection Control Risk Assessment” (ICRA) permit(s) required.

IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS:

A. Contractor shall obtain a “Contractor I.D. Badge” from the VA Police. All Contractor personnel shall ALWAYS wear required visible identification issued by the VA Police during the entire time they are on the VA Healthcare System campus.

B. Parking information is available from the VA Police & Security Service Office. It is the responsibility of the Contractor to park only in appropriately designated parking areas. The VA shall not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstances.

C. Smoking is prohibited throughout the VA Healthcare System campus.

D. Possession of weapons is prohibited while on the ANY VA Healthcare System campus. Enclosed containers, including tool kits, shall be subject to search / seizure.

E. Violations of VA regulations may result in citation answerable in the United States

Federal District Court, not at/in the local district, municipal, or state court.

VA LONG BEACH POINT OF CONTACT:

Name: Liam Boccia (COR) Department: Engineering Address: 5901 East 7th Street, Long Beach CA 90822 Phone: (562) 826-8000 x3306 Email: liam.boccia@va.gov

OVERTIME AND NATIONAL FEDERAL HOLIDAYS:

A. Any overtime or holiday pay that may be entitled to the Contractor’s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.

B. When one of the holidays fall on a Sunday, the following Monday will be observed as a National Federal Holiday.

C. When one of the holidays fall on a Saturday, the preceding Friday will be observed as a National Federal Holiday.

D. National Federal Holidays include:

New Year’s Day: January 1 Martin Luther King ‘s Birthday: Third Monday in January President’s Day: Third Monday in February Memorial Day: Last Monday in May Independence Day: July 4 Labor Day: First Monday in September Columbus Day: Second Monday in October Veterans Day: November 11 Thanksgiving Day: Fourth Thursday in November Christmas Day: December 25 mailto:liam.boccia@va.gov

INSURANCE COVERAGE:

A. Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee’s Public Liability Insurance in accordance with Federal and State of California laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract.

B. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

C. Before commencing work under this contract, the Contracting Officer shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer.

D. Contractor is required to provide copies of proof of Workers Compensation and Employee Public Liability Insurance within fifteen (15) calendar days after notification of contract award.

PERSONNEL BACKGROUND REQUIREMENTS:

A. Personnel who require access to VA computer systems shall be subject to all necessary background investigations and receive a favorable adjudication from the VA Office of Security and Law Enforcement to ensure compliance with such policy. If such investigation has not been completed prior to contract commencement, the Contractor shall be responsible for the actions of those individuals performing under the contract.

B. Should the contract require Contractor personnel to maintain U.S. citizenship, the Contractor shall be responsible for compliance. Regardless of U.S. citizenship requirements, Contractor personnel are required to read, write, speak, and understand the English language, unless otherwise specified in this contract or agreed to by the Government.

C. LEVEL OF BACKGROUND APPROXIMATE COST:

SENSITIVITY INVESTIGATION LEVEL

Moderate Risk Minimum Background Investigation - $ 1730.00

D. The Contractor shall be required to furnish all applicable employee information required to conduct the investigation, such as, but not limited to, the name, address, social security number, birthday and place of birth of Contractor personnel. The VA shall provide all the necessary instructions and guidance for submission of the documents required to conduct the background investigation.

PERSONEL SECURITY REQUIREMENTS

A. The Office of Security and Law Enforcement provides Department-wide policy on the assignment of appropriate position sensitivity designations associated with Department of Veterans Affairs (VA) positions involving national security and public trust responsibilities, and on the level of background investigations required for applicants for, and incumbents of, those positions.

B. The cost for such investigations shall be borne by the Contractor, either in advance or as reimbursement to the Government. The Contractor shall be required to furnish all applicable employee information required to conduct the investigation, such as, but not limited to, the name, address, and social security number of the Contractor’s personnel. The VA will provide all the necessary instructions and guidance for submission of the documents required to conduct the background investigation.

Background investigations shall not be required for contract personnel assigned to Low Risk/Non-sensitive positions for 180 days or less under a single contract or series of contracts. However, a Security Access Clearance (SAC) background screening will be required for appropriate preliminary checks IAW VA Directive 0710.