REVISED 52.212-1 Addendum .docx

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

1. North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF1449).

1. Submission of quotes:

1. Electronic Submissions: Vendors shall email their quotes to durell.salaz@va.gov and must have the solicitation number indicated in the Subject line.

NOTE: For purposes of computer and administrative efficiencies, it is required that each “Volume” is its own pdf document: Volume One – Technical, Volume Two – Past Performance, Volume Three – Price.

1. Follow the quote preparation instructions given in the solicitation and prepare your response by providing the requirement and supporting documents. Vendors must be registered in the SAM (Systems for Awards Management) and have a Unique Entity ID (UEI) number and Include company’s TAX ID number on the cover sheet. Service-Disabled Veteran Owned must be registered with small business search (https://search.certifications.sba.gov) at the time of the quote submission and prior to award.

1. Timeliness. Make note of the solicitation closing date and time listed on the first page of the solicitation.

1. All questions regarding this solicitation shall be e-mailed to durell.salaz@va.gov no later than five (5) business days after solicitation posted date. Verbal inquiries or questions will not be addressed or accepted.

1. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 12.203(c)(2), and where quotations will be compared to one another to determine which provides the best benefit to the Government. This solicitation will result in a single award contract.

1. Instructions for Preparation and Submission of Quotes:

Vendors without the specific minimum content or not in the specified format will be identified as non-conformant with the solicitation and thereby not considered for award.

Quote Format and Content – Vendors without the specific minimum content or not in the specified format will be identified as non-conformant with the solicitation and thereby not considered for award. The quote must have a title page identifying the vendor, the solicitation number and the contents as outlined below. To ensure timely and equitable evaluation of quotes, vendors must follow the instructions contained herein. Quotes must be complete, self-sufficient and respond directly to the requirements and instructions of the solicitation.

The Contracting Officer (CO) will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ). However, quoters may request information on purchase orders (s) resulting from this solicitation with the CO.

1. Period of acceptance is 120 days.

The VA will perform a comparative evaluation of the quotes to determine best value.

FACTOR 1 – Technical Capability

1. Volume One – Technical Capabilities: This volume may not exceed twenty (20) pages (exceeding pages will not be evaluated). The Government will do a review of quotes and if the Government determines that a quoter failed to respond to an evaluation factor or that there is insufficient information provided so that the Government cannot conduct a meaningful evaluation, then that quoter may be eliminated from competition without further evaluation for award.

1. The technical quote must not contain any reference to cost.

0. PERFORMANCE PLAN AND EXPERIENCE

0. Submit a performance plan that reflects an understanding of the scope of work and describe how that work will be accomplished. At a minimum you must address how your company will perform the following:

1. Provide a detailed explanation of experience recent/relevant providing these same services to other VA locations or government facilities to include capability and qualification per the Performance Work Statement.

1. Provide a detailed plan explaining how your company will successfully be ready to fulfil this requirement when the contract period of performance starts.

1. Simply restating the Performance Work Statement will result in an unacceptable rating.

FACTOR 2 – Past Performance

1. Volume Two – Past Performance

0. Provide at least three, and not more than five, recent (within the past 5 years) and relevant (similar size and magnitude) references that are likely to respond to the past performance survey. Include in your references the following information: Name of the Company, address, current Point of Contact’s name, phone numbers and a valid email address.

0. The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System http://www.cpars.gov/; or any other reasonable basis. A lack of relevant past performance information will not preclude consideration for award.

0. Send the Past Performance Survey to your references. Instruct them to forward the survey directly to durell.salaz@va.gov by the due date and time. Instruct your references that this document should be signed and dated. An unsigned survey may be rejected. The information obtained will be used for both past performance and contractor responsibility determination.

0. Before sending the survey to your references, highly recommend that the blanks on the front page are completed, which would be your company’s name, dates when services were provided to your references, etc.

FACTOR 3 – Price

1. Volume Three – Price

1. Price: The overall price will be evaluated (i.e., aggregate for all periods of performance identified in the CLINs) to determine if the proposed price is fair and reasonable.

1. Price/Delivery Schedule shall be submitted fully completed and error free. This document shall be submitted as a separate document. Do not scan it with SF1449. Price Schedule shall contain prices for the established Contract Line-Item Numbers (CLINs) set forth in the section to include prices for the Period of Performance.

1. Administration

0. Standard Form (SF) 1449 items Block 17a (Vendors address and UEI SAM number). Complete and Submit Section B Continuation of SF 1449 (Page 2).

0. Price/Delivery Schedule shall be submitted fully completed and error free. It shall contain prices for the established Contract Line-Item Numbers (CLINs) set forth in that section to include prices for the Period of Performance. No price/cost information should be included in the technical document.

(End of Provision)