36C26122R0018.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26122R0018 X 12-29-2021 654-22-1-6321-0001 654-20-135 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Sierra Nevada Health Care System 975 Kirman Avenue Reno NV 89502-2597 Proposals have been authorized to be sent electronically to Charee Harris as follows: charee.harris@va.gov

Charee Harris 775-788-5511 Project: 654-20-135, VA Sierra Nevada Building 1 Elevator Modernization Project NAICS Code: 238290 -- Maintenance and Repair of Miscellaneous Building Equipment Small Business Size Standard: $16.5M In accordance with 836.204, Magnitude of Construction is between $2,000,000 and $5,000,000

Project Description: This project is turn-key for the replacement/modernization of elevators to include concept, materials, labor on Dover elevator P-2, P-3, and P-4 in Building 1 in accordance with the statement of work.

Place of Performance: VASNHCS, 975 Kirman Avenue, Reno, Nevada (Washoe County).

A single organized site visit for this RFP is scheduled as follows:

-- Date: January 11, 2022 -- Time: 10:30 AM Pacific Time -- Location: VASNHCS, 975 Kirman Avenue, Reno, Nevada 89502. Participants to meet at the flagpole on the Kirman Side.

Bid, payment and performance bonds are all required under the RFP and any result contract.

In accordance with established public law, all offerors are required to be registered and current in System for Award Management (SAM), the official website at https://sam.gov/SAM/.

This is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under public law 109-461.

Resultant contract will be awarded in accordance with FAR Part 15 -- Contracting by Negotiation.

This procurement is Best Value Tradeoff selection process in accordance with FAR 15.101-1. Both a technical proposal and a price proposal are required. Offerors are strongly encouraged to thoroughly read this entire RFP with special emphasis on sections L and M.

Price shall comply with subcontracting limitations as defined in 13 CFR 125.6.

Wage Determination NV2021040 dated 12.03.21 applies.

Period of Performance is 390 Days.

X X 52.211-10 X

(1) emailed 10:00

PST

02-02-2022 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Sierra Nevada HealthCare System 975Kirman Avenue Reno NV 89502 Department of Veteran Affairs FMS-VA-2(101) Financial Services Center PO Box 149971 Austin TX 78714-9971 Charee Harris Contracting Officer NCO 21

STATEMENT OF WORK

1. General

1.1. The Turn-Key project shall furnish:

1.1.1. Design: All services, materials, supplies, equipment, investigations and project supervision as required relating to this Statement of Work and referenced design instructions.

1.1.2. Construction: all labor, materials, supervision and administration for the construction phase of the project.

1.2. The majority of work will involve a complete replacement of four existing elevators. All motors, electrical wiring, switches, controllers, cabs, finishes and safety equipment will be replaced with new equipment.

1.3. Period of Performance will be 390 calendar days from Notice to Proceed.

1.4. The facility currently consists of a variety of buildings constructed from between 1937 through 2016. Due to this range in building ages, several different exterior finishes exist on campus. Integrate the design into existing architecture and propose treatments to help facilitate a coordinated appearance.

1.5. The Project is located at the VA Sierra Nevada Health Care System, 975 Kirman Avenue, Reno, Nevada.

2. Scope

2.1. General

2.1.1. The facility has commissioned and received a 50% plan set for this project. They may be used as a basis of concept.

2.1.2. All equipment installed will meet all current codes.

2.1.3. Any non-code compliant existing equipment will be replaced with equipment meeting current codes.

2.1.4. Phasing as detailed in the 50% plans shall be followed. The elevators in Phase I will be tested and placed in service before Phase 2 is started and the Phase 2 elevators are removed from service.

2.2. Architectural

2.2.1. The machine room penthouse for the Dover elevators P-2, P-3 and P-4 will be modified to provide an enclosed space for the equipment. This will reduce the heating load in the penthouse by the elevator equipment and provide efficient cooling of the elevator motor rooms.

2.2.2. The walls of the new elevator machine room spaces will be two-hour rated consisting of 6” metal studs and required Type X GWB. The walls will be placed on the raised concrete deck and run up to the underside of the roof deck above.

2.2.3. Due to limited space, access to the raised machine rooms will be provided by prefabricated metal stairs. Fire rated metal doors and frames will be used for entrance into the machine room.

2.2.4. The finishes for the elevator mechanical rooms will be exposed concrete floors, exposed concrete at the underside of the roof above and painted gypsum wall board, doors and door frames.

2.3. Equipment

2.3.1. Four new elevators with all associated equipment will be installed in place of the existing elevators in building 1.

2.3.2. Four existing elevator controls, wiring, motors, cabs, safety equipment, etc. will be removed and disposed of.

2.3.3. Finishes for the new cabs will be submitted to the facilities Interior Designer for approvals.

2.4. Mechanical

2.4.1. An HVAC system will be designed and installed to provide conditioned air to both elevator rooms and the common room in the penthouse. A separate system for each room is required. The HVAC system for P5 will be evaluated and repaired/reconditioned as necessary.

2.4.2. The penthouse HVAC system will connect into the facility’s existing Johnson Control System. Sensors are required for each compressor, evaporator, and room thermostat.

2.5. Electrical

2.5.1. All lighting in the penthouses will be upgraded to LED. Fixtures will be added to ensure adequate lighting levels and to meet VA requirements.

2.5.2. Multiple lockout/tagouts shall be provided in each new elevator room

2.5.3. All electrical wiring from panels to motors and controls will be removed and replaced.

2.5.4. Elevator motors will be designed to use 208 VAC.

2.5.5. Elevator cabs will have ethernet cabling to provide for RFID readers, dedicated Wi-Fi systems and telephone.

2.6. Fire protection

2.6.1. All non-compliant equipment will be removed and replaced with equipment meeting current codes.

2.6.2. Additional equipment necessary to meet current codes will be installed and tested.

3. Concept Development

3.1. A preliminary coordination meeting shall be conducted at the facility prior to start of design. The purpose of this meeting will be to introduce the project team to the stakeholders, document the major concerns of the stakeholders, and develop project goals and expectations.

3.2. Detailed delivery schedule and VA review times will be discussed and agreed upon during preliminary discussions between the Contractor, the VA Contracting Officer and Project Engineer. VA review will not be less than 10 working days. All meetings will occur at VASNHCS or by video conference as agreed on by the VA.

3.3. A proposed schedule:

Kick-Off Mtg/Preliminary Site Review

Notice to Proceed

35% Concept Meeting and material list development

Kick-Off Mtg/Preliminary Site Review

65% submittals and Meeting

After 35% submittal

4. Design Development, Construction Documents, Construction

4.1. After acceptance of the concept for the new work, formal design development will proceed.

4.2. 35% Submittal Development: Contractor shall prepare all the required documentation and schedule a review meeting with the major stakeholders. Purpose of this meeting shall be to confirm the direction of the concept. Integration of the 50% plans will be discussed.

4.3. 65% Submittal Development: Contractor shall prepare all the required documentation and schedule a review meeting with the major stakeholders. Purpose of this meeting shall be to detail and confirm final direction of the design.

4.4. 100% Submittal Development: Contractor shall prepare all the required documentation and schedule a meeting with the major stakeholders. The contractor will present plans and renderings to stakeholders.

4.5. Construction Documents submittal: Submit all required documentation for approvals.

4.6. On approval of the construction documents, start construction phases. Approvals will be as detailed in the specifications.

5. Design Requirements

5.1. VA design instructions, guide specifications and reference material are available at the VA Office of Facilities Management website http://www.cfm.va.gov/TIL/. This design shall substantially meet all VA requirements.

5.2. Site Design Data. The Contractor shall perform field reconnaissance, surveys, and site investigations required to obtain engineering information and design data for the accomplishment of the contract documents per this Statement of Work.

5.3. The Contractor shall conduct a risk assessment to identify hazards that could potentially compromise patient care in occupied areas impacted by construction. The scope and nature of the construction activity should determine the extent of risk assessment. Proper controls shall be specified to reduce the risk to acceptable levels and minimize the impact of these activities.

6. Deliverables

6.1. General

6.1.1. Contractor shall provide a complete and detailed fee proposal for completing all field investigation, design analysis, construction drawings, specifications, construction inspections, testing, construction, and other services required under this Statement of Work.

6.1.2. A construction schedule as detailed in the specifications must be included at each submission. The schedule must include critical milestones. Schedule must be compatible with Microsoft Project and use critical path methodology.

6.1.3. Provide meeting minutes for every meeting within two days of the end of the meeting.

6.1.4. A draft submittal register shall be provided at the 100% submittal which clearly identifies submittal approval levels (Construction Contractor or VA) and submittals requiring VA input (finishes etc.). A final submittal register must be provided with the construction documents submittal.

6.1.5. The Contractor shall provide a VA Criteria Deviation Log at each submittal detailing every instance where deviation from VA criteria has been approved by the VA.

6.1.6. All structural, mechanical and electrical engineering calculations and documents are to be signed and stamped by a practitioner licensed to practice in his state of residence.

6.2. Submittals

6.2.1. Hard Copy: The VA BIM Standard, available on the TIL (https://www.cfm.va.gov/til/projReq.asp#cad) shall be followed for hard copy submissions.

6.2.2. Electronic Files (AutoCAD, Revit, PDF, Word, Project, etc.): Must be provided in editable format. The VA BIM Standard, available on the TIL (https://www.cfm.va.gov/til/projReq.asp#cad) shall be followed for electronic file submissions.

6.2.3. 35% Submittal Submission: Electronic: One electronic archive containing separate files for each drawing in AutoCAD, Word, and PDF; construction schedule in Project format.

6.2.4. 65% Submittal Submission: Hard copy: 1 full-size set of drawings; construction schedule. Electronic: One electronic archive containing separate files for each drawing in AutoCAD, Word, and PDF; construction schedule in Project format.

6.2.5. 100% Submittal Submission: Electronic: one electronic archive containing: separate files for each drawing in AutoCAD and PDF; one fully bookmarked PDF file containing all the drawings; one Word file containing all the specification sections; a Word file for each specification section; submittal log; VA Criteria Deviation Log, construction schedule, design calculations, training matrix, spare parts document. One Revit file containing the project.

6.2.6. Construction Documents. Hard copy: 1 full-size set of drawings; 1 half-size, 1 set of specifications; construction schedule; design calculations. Electronic: one CD containing: separate files for each drawing in AutoCAD and PDF; one fully bookmarked PDF file containing all the drawings; one Word file containing all the specification sections; a Word file for each specification section; submittal log; VA Criteria Deviation Log, construction schedule, design calculations, training matrix, spare parts document. One current Revit file containing the project.

6.2.7. Record Drawings. Electronic copy: two CDs each containing: each drawing to be a separate file in RVT, DWG and PDF (the RVT and DWG format must be unprotected to permit future editing); and one fully bookmarked PDF file containing all the drawings.

6.3. Construction

6.3.1. Three new fully functioning elevators as detailed in the approved plans.

7. Information Security (VA Handbook 6500.6)

7.1. See Appendix 1

8. Risk Control

8.1. The VASNHS is an active hospital and therefore will require consideration to those areas with patients and staff.

8.2. The Contractor shall be responsible for the administration and management of all aspects of this SOW. This includes responsibility for all Contractor employees, subcontracts, agents, and anyone acting for or on behalf of the Contractor.

8.3. The Government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general wellbeing, or operational mission of the installation and its population.

8.4. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, rain gear, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

8.5. All Contractor personnel are required to wear identification (I.D.) badges during the entire time they are on the VA grounds.

8.6. The parties agree that the Contractor’s personnel working as a result of this contract shall not be considered VA employees for any purpose and shall be considered employees of the Contractor.

8.7. Appropriate Interim Life Safety Measures (exits, etc.) and Infection Control Risk Assessments must be considered and implemented, to include providing safe passage to patients by removing all materials and hazards at the end of each shift.

9. Administrative

9.1. It is the intent of the Reno VA that the work is to be completed within 390 days from the issuance of the notice to proceed.

9.2. The Contractor shall thoroughly review the scope, the 50% design set, attachments, and specifications prior to submitting their proposal. The proposal shall be prepared to reflect all work required to provide a complete system. The contractor’s proposal will list the breakdown of all materials and labor and time required to complete the above-mentioned work. Onsite job walk prior to bid is highly recommended.

Table of Contents

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

1. INTRODUCTION:

a. These instructions prescribe the format of Offers. Offers are defined as consisting of both Prime Contractor’s Price Proposal and Prime Contractor’s Technical Proposal. These instructions describe the approach for the development and presentation of the required information and documentation. These instructions are designed to ensure the submission of necessary information and documentation to provide for the comprehensive evaluation of offers.

b. Offerors are cautioned to carefully review this solicitation prior to commencing preparation. For offers to receive full consideration for award, offerors shall ensure that the information and documentation furnished in support of the price proposal and the technical proposal are current, factual, complete and accurate.

c. Offerors are strictly advised to comply with all instructions within this solicitation to ensure submission of a complete Prime Contractor Offer. Failure to furnish a complete offer per the instructions of this solicitation by the required time and date may result in the Offeror’s proposal being determined ineligible.

d. The Government intends to award without discussions, unless discussions are in the best interest of the Government.

2. CONTRACT TYPE:

a. The awarded contract will be a firm fixed price (FFP) contract.

b. This solicitation is a total SDVOSB set-aside. The offeror MUST have an active DUNS number and be current in System for Award Management (SAM). SDVOSB firms must be Certified Veteran Eligibility (CVE) verified prior to the submission of proposals.

3. SUBMISSION INSTRUCTIONS:

a. Each offeror shall also provide one (1) emailed copy of the technical proposal and one (1) emailed copy of the price proposal, to arrive on or before the due date/time to charee.harris@va.gov.

The subject line of the email must cite RFP: 36C26122R0018. In no circumstances shall file size exceed 10MB. Multiple emails are acceptable.

b. Faxed proposals are not permitted under any circumstances.

c. Please ensure you allow time for email transmission.

d. Offerors MUST mark the subject line of the email as 36C26122R0018 Modernize Elevators Technical Proposal and 36C26122R0018 Modernize Elevators Price Proposal

4. QUESTIONS CONCERNING THIS RFP:

All Requests for Information (RFIs) regarding this RFP shall be submitted in writing and received no later than Thursday, January 27, 2022 at 10:00 AM Pacific Time to allow replies to reach all prospective offerors in a timely manner. All RFIs shall be sent via email to Charee Harris at charee.harris@va.gov.

5. PRE-PROPOSAL SITE VISIT:

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing these services. In no event shall failure to inspect the site constitute grounds for a claim after contract award. See block 10 of SF1442 for site visit details.

6. PROPOSAL FORMAT:

a. All commitments made in the proposal may become a part of the resultant contract. The data submitted with each proposal shall be complete and concise, but not overly elaborate. Reliance on promotional brochures is discouraged.

b. The Technical Volume shall not exceed the page limits stated herein. If the page limits are exceeded, the pages in excess of the limit will not be read or considered. Page limits for entire Technical Proposal shall not exceed thirty (30) pages front and back. The CPARS/Past Performance questionnaires do not count as part of the 30 pages.

c. Page Limits Shall Include: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc. except as noted in the instructions. Type size will not be smaller than Microsoft Word Times New Roman 11-point font, normal proportional spacing. Text lines will be single-spaced.

d. Written proposals shall be prepared on standard 8.5 x 11-inch paper (charts may be landscaped but must be on 8.5 x 11-inch paper) and shall be in a legible font size (11 or 12 point). All pages of each proposal shall be appropriately numbered and identified with the RFP number. For ease of reference, consecutive page numbering with tabs is required.

e. Email Copy: Provide one (1) email copy of the complete proposal (Volumes 1 and 2) as specified above.

f. Indexing: Each volume will contain a “Table of Contents” for that volume. The “Table of Contents” will identify major elements of technical and price proposals. Tab indexing will be used to identify Sections as appropriate. Table of Contents and Tab indexes do not count toward page limitation.

g. Offerors may, at the discretion of the Government, be asked to provide information for clarification purposes regarding their proposals. Requests for such clarification information do not constitute discussions.

h. The offeror shall be held responsible for the validity of all information supplied in their proposal, including information provided by potential subcontractors. Should subsequent investigation disclose that the fact and conditions were not as stated, the proposal may be rejected and receive no further consideration.

i. If revised proposals are requested, the number of revised copies to be submitted shall be the same as those of initial proposals unless stated otherwise.

7. PROPOSAL VOLUME CONTENTS:

TECHNICAL VOLUME (BINDER - 1): Include the following information on the cover:

Company Name Elevator Modernization Project

RFP: 36C26122R0018

Volume 1 – Technical Proposal

BINDER INDEX:

Tab 1: Copies of certifications and licenses, as specified in “Evaluation” section.

Tab 2: Key Personnel Experience, as specified ...

Tab 3: Technical/Management Approach, as specified ...

Tab 4: Past Performance, as specified ...

a. The Technical volume shall include necessary information regarding the offeror’s ability to perform requirements outlined in the solicitation. Failure to provide a Technical Proposal in accordance with the solicitation instructions shall render an offeror’s proposal incomplete and ineligible for award.

b. Similar scope and complexity, when referred to in the evaluation factors, is defined as projects that consist primarily with elevator design components, modernization, repair and maintenance.

c. Similar magnitude (size), when referred to in the evaluation factors, is defined as projects that were valued between $2,000,000 and $5,000,000.

d. The project personnel included in the offer shall be the personnel that are assigned to the project for the entire project. In the event a substitution must be made during the course of the project, the contractor shall submit to the contracting officer a request that includes a resume of the proposed substitution that indicates the person meets all of the qualifications in the evaluation factor included in this solicitation.

e. This project requires four positions be assigned: Project Manager, Superintendent, Safety Officer, and Quality Control Officer. The Superintendent must be a full-time and dedicated only to this project. The Superintendent must perform full-time in this role and no other role. The Superintendent must not perform other duties or responsibilities, i.e., safety officer, quality control officer, job site or home office project manager during the project duration.

f. The letter of intent for project personnel shall contain the following information:

i. Current Employees - Letter that is signed by both the employee and contractor that lists the solicitation the contractor is proposing on and their proposed roll on the project.

ii. Potential Employees - Contractor must provide a letter of intent signed by both the Contractor and potential employee that lists the following:

1. Specific solicitation/project being offered on

2. The position the proposed employee will be taking

3. Statement that the proposed employee has NO known conflicts that would prevent him or her from completing this project if awarded and that this person possesses the skills necessary to perform the required tasks as assigned

g. If proposing as a joint venture, a copy of the executed joint venture agreement shall be included with the proposal.

PRICE VOLUME (BINDER – 2): Include the following information on the cover:

Company Name Elevator Modernization Project

RFP: 36C26122R0018

Volume 2 – Price

BINDER INDEX

*Note: Offerors are responsible for insuring and verifying their offer and all required documents are received at the address designated in block 8 of the SF1442 Solicitation (and further specified directly below) by the date and time specified in block 13A of the SF 1442 Solicitation (subject to amendment).

PROSPECTIVE CONTRACTORS’ RESPONSIBILITY: Purchases shall be made from, and contracts shall be awarded to, responsible prospective contactors only. The presumed winning bidder must be determined as “Responsible” by the Contracting Officer in accordance with FAR Part 9, Contractor Qualifications. To aid in making this determination, offerors shall provide:

1. Safety & Environmental Record information as specified below

2. Experience Modification Rate (EMR) information as specified below

3. Completed Representations and Certifications; FAR 52.204-8, 52.209-5, and 52.209-7. (See Section K of RFP as appropriate).

This information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines below or submit this information may result in a determination of Non-Responsibility and make the bid ineligible for award. The Contracting Officer will obtain additional information as needed and specified in FAR 9.105-1 to make the Determination of Responsibility, to include, but not limited to the Federal Awardee Performance and Integrity Information System (FAPIIS), Excluded Parties List System (EPLS) and Past Performance Information Retrieval System (PPIRS).

PER VHA DIRECTIVE 7715 (06 April 2017: SAFETY & ENVIRONMENTAL RECORD AND EXPERIENCE MODIFICATION RATE (EMR): To be eligible for consideration and award, the contractor shall have no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and have an EMR of equal to or less than 1.0.

All offers shall submit the following information pertaining to their past Safety & Environmental Record and EMR with their proposal.

1. SAFETY & ENVIRONMENTAL RECORD: A self-certification on company letterhead that the bidder has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

1. EMR: All offerors shall submit information regarding their current EMR. This information shall be obtained from the bidder’s insurance carrier and be furnished on the insurance carrier’s letterhead. If an offeror’s EMR is above 1.0, bidder must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the EMR, and the anticipated date the EMR may be reduced to 1.0 or below.

ADDITIONAL SOLICITATION INFORMATION: See Provision 52.236-27 for specific information regarding the project pre-proposal site visit. This pre-proposal site visit will be the only opportunity for potential offerors to visit the site. All potential contractors, subcontractors, and suppliers are strongly encouraged to attend this pre-proposal site visit.

REQUEST FOR INFORMATION (RFI): To obtain clarifications and/or additional information concerning the contract requirements, submit a written RFI utilizing the RFI Form included in this RFP, and send it via email to charee.harris@va.gov. See RFI Form for specifics.

RFIs will be responded to as necessary in amendment format and will be posted on FBO (now called Contract Opportunities). Deadline for submission or RFIs for this RFP is January 27, 2022, at 10:00 AM Pacific Time. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephone request for information will not be accepted or returned.

SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at https://sam.gov/SAM/ and enter all mandatory information into the system. Award cannot be made until the contractor has been registered. Bidders are encouraged to ensure that they are registered in SAM prior to submitting their bid. (See FAR 4.1102)

ADDITIONAL VETBIZ INFORMATION:

(a) Eligibility of SDVOSBs continues to be governed by the Small Business Administration regulations, 13 CFR subparts 125.8 through 125.13, as well as the FAR, except where expressly directed otherwise by the VAAR, and 38 CFR verification regulations for SDVOSBs.

(b) At the time of submission of offer, the offeror must represent to the contracting officer that it is a—

(1) SDVOSB concern

(2) Small business concern under the North American Industry Classification System (NAICS) code assigned to the acquisition; and

(3) Verified for eligibility in the VIP database (https://www.vip.vetbiz.va.gov/).

(c) A joint venture may be considered an SDVOSB or VOSB concern if

(1) At least one member of the joint venture is an SDVOSB or VOSB concern and makes the representations in paragraph (b) of this section.

(2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement.

(3) The joint venture meets the requirements of paragraph 7 of the size standard explanation of affiliates in FAR 19.101; and

(4) The joint venture meets the requirements of 13 CFR 125.15(b), modified to include Veteran-owned small businesses where this CFR section refers to SDVOSB concerns.

(d) Any SDVOSB or VOSB concern (nonmanufacturer) must meet the requirements in FAR 19.102(f) to receive a benefit under this program.

JOINT VENTURES: See 13 C.F.R. § 121.103(h)

(h) Affiliation based on joint ventures. A joint venture is an association of individuals and/or concerns with interests in any degree or proportion consorting to engage in and carry out no more than three specific or limited-purpose business ventures for joint profit over a two-year period, for which purpose they combine their efforts, property, money, skill, or knowledge, but not on a continuing or permanent basis for conducting business generally.

This means that a specific joint venture entity generally may not be awarded more than three contracts over a two-year period, starting from the date of the award of the first contract, without the partners to the joint venture being deemed affiliated for all purposes. Once a joint venture receives one contract, SBA will determine compliance with the three awards in two years rule for future awards as of the date of initial offer including price.

As such, an individual joint venture may be awarded more than three contracts without SBA finding general affiliation between the joint venture partners where the joint venture had received two or fewer contracts as of the date it submitted one or more additional offers which thereafter result in one or more additional contract awards. The same two (or more) entities may create additional joint ventures, and each new joint venture entity may be awarded up to three contracts in accordance with this section. At some point, however, such a longstanding inter-relationship or contractual dependence between the same joint venture partners will lead to a finding of general affiliation between and among them.

For purposes of this provision and in order to facilitate tracking of the number of contract awards made to a joint venture, a joint venture must be in writing and must do business under its own name, and it may (but need not) be in the form of a separate legal entity, and if it is a separate legal entity it may (but need not) be populated (i.e., have its own separate employees). SBA may also determine that the relationship between a prime contractor and its subcontractor is a joint venture, and that affiliation between the two exists, pursuant to paragraph (h)(4) of this section.

NOTICE TO PROCEED (NTP): A notice to proceed (NTP) shall be issued after award of a fully executed contract. The NTP date and time are “to be determined” after award to a successful offeror. Primary factor in determination to issue NTP shall be the Prime Contractor submission of, and the Government review and approval of both Payment and Performance Bonds, both of which are enforceable legal documents.

SECURITY REQUIREMENTS (GENERAL):

1. All personnel employed by the contractor in the performance of work, issued under this contract, or any representative of the contractor shall abide by all security instructions and directives of the Department of Veterans Affairs. Employees are responsible for safeguarding all government property provided for contractor use.

1. At the close for each work period, government facilities, equipment and materials shall be secured, lights, and all doors and window secured.

1. The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the station/campus and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during background checks.

1. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented or illegal aliens will be remanded to the proper authorities.

1. Contractor Badge Policies: All requests for contractor ID badges will be submitted through the station Police/Security office.

1. Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the station/campus. All vehicles entering the station/campus are subject to search. Any refusal or non-consent by an employee will result in termination of their access and immediate confiscation of their ID badge.

SAFETY REQUIREMENTS RELATED TO COVID-19:

Contractors are required to comply with the following required safety protocols to reduce the spread of COVID-19:

1. Follow all CDC guidelines, OSHA requirements, and local county directives regarding COVID-19 precautions.

1. Mandatory Screening:

1. VAPAHCS Staff will screen all individuals entering VAPAHCS campuses. Contractors are required to answer the following questions when entering campus, failure to answer or an affirmative answer to any of these questions will result in denial of entry onto VAPAHCS:

0. Are you experiencing a fever, cough, or shortness of breath?

0. Have you been exposed or in direct contact to anyone who has tested positive for COVID-19?

0. Have you been diagnosed with COVID-19 in the last 14 days?

1. If permitted to enter VAPAHCS property, the individual will be provided a colored band to be worn in a visible location throughout the day. This band will identify the wearer as having been properly screened and is authorized access to the campus for that day. Color of bands change daily.

1. When entering buildings within VAPAHCS campuses, Contractors are required to hand sanitize at established stations.

1. All Contractors are required to wear a face covering. Face coverings are normally cloth and are not considered Personal Protective Equipment (PPE). The face covering must cover the mouth and nose, fit snugly, allow for breathing without restriction, and be laundered daily. Individuals are informed to be careful when removing their face covering and not touch their eyes, nose, and mouth when removing their face covering. Individuals should wash their hands immediately after removing their face covering.

1. SOCIAL DISTANCING

4. All workers must maintain a minimum of 6 feet (1.9 meters) of separation from other workers in all work activities.

4. No groups or gatherings shall be larger than 10 people. Individuals working or visiting the campus shall always maintain a minimum of 6 feet of separation from one another.

4. If workers must perform work with less than 6 feet (1.9 Meters) distance between workers, workers must wear “surgical” type masks (or equal) and appropriate gloves for the work being performed. This PPE requirement is additional to normal PPE required for work on site, or task-specific PPE.

Note 1: In connection with subject Project Solicitation and any resultant Contract / Project, any in-house personnel, subcontractors, and outside associates or consultants will be limited to individuals or firms that were specifically identified in the Contractor's accepted offer / proposal. The Contractor shall obtain the Contracting Officer's written approval before making any substitution for these designated in-house personnel, subcontractors, associates, or consultants. If the Contractor proposes a substitution, it shall submit the same type of information that was submitted in the accepted offer / proposal to the Contracting Officer for evaluation and approval. The level of qualifications and experience submitted in the accepted offer / proposal or that required by the Solicitation, whichever is greater, is the minimum standard for any substitution.

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a FIRM FIXED PRICE contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

(a) The offeror's attention is called to the Equal Opportunity clause and the Affirmative Action Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority and female participation, expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:

These goals are applicable to all the Contractor's construction work performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, the Contractor shall apply the goals established for the geographical area where the work is actually performed. Goals are published periodically in the Federal Register in notice form, and these notices may be obtained from any Office of Federal Contract Compliance Programs office.

(c) The Contractor's compliance with Executive Order 11246, as amended, and the regulations in 41 CFR 60-4 shall be based on (1) its implementation of the Equal Opportunity clause, (2) specific affirmative action obligations required by the clause entitled "Affirmative Action Compliance Requirements for Construction," and (3) its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade. The Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor, or from project to project, for the sole purpose of meeting the Contractor's goals shall be a violation of the contract, Executive Order 11246, as amended, and the regulations in 41 CFR 60-4. Compliance with the goals will be measured against the total work hours performed.

(d) The Contractor shall provide written notification to the Deputy Assistant Secretary for Federal Contract Compliance, U.S. Department of Labor, within 10 working days following award of any construction subcontract in excess of $10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the—

(1) Name, address, and telephone number of the subcontractor.

(2) Employer's identification number of the subcontractor.

(3) Estimated dollar amount…