52.212-1 SOL REVISED.docx

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS - OFFER SUBMISSION REQUIREMENTS

Offers shall be submitted electronically to Richard.leistiko@va.gov. Offerors are cautioned that there are email size limitations. Consequently, offerors should email each volume separately. Also, if a volume is large in size, offerors should submit multiple emails for that volume. Offerors whose emails are rejected due to size limitations are not excused for late submissions.

Note late offers will not be accepted. Late quotes will not be considered. The quote must be received by the due date/time shown. Please note delays of more than half an hour have been experienced with email transmission, so I recommend sending at least an hour prior to the time quotes are due. If you email your quote before quotes are due, but the Government receives it after quotes are due, the quote is late and will not be considered. Likewise, any post-closing amendments must be received timely.

Email subject lines should be:

Quote - Company Name - 36C26122Q0038 Volume X.

Quotes shall consist of Volume 1: Price, Volume 2: Technical Factor, Volume 3: Past Performance. If all factors are not received, the offer will be considered non-responsive, and will not be considered for award.

EVALUATION CRITERIA AND BASIS OF AWARD

This acquisition is being conducted in accordance with Federal Acquisition Regulation (FAR) Part 13 Simplified Acquisition Procedures. The Government will award a contract resulting from this solicitation to the responsible vendor, whose quote, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. In accordance with FAR 13.106-2(b)(3), the quotes will undergo a comparative evaluation to determine which quotor provides the best value to the Government based on the information relative to the non-priced factors while also providing a competitive price. Moreover, the Government is not assigning weight to the factors or listing them in any particular order. As a Part 13 acquisition, the Government does not intend on engaging in discussions described in FAR Part 15. As a result, quotes must be complete and conform to the solicitation's requirements described in part in the Addendum to the Instructions to Offerors. Prior to conducting the comparative evaluation of quotes, the Government will do a preliminary screening of the quotes to determine if they are complete and conforming to the solicitation. Any errors, omissions, or representations contrary to the terms of the solicitation will be deemed incomplete and/or nonconforming. Any quotes that are incomplete or non-conforming will be eliminated from further consideration as being ineligible for award without engaging in discussions. The Government will not provide a notice of exclusion to vendors whose quotes are incomplete or nonconforming since it is not required under FAR Part 13. The remaining quotes which are deemed to be complete and conforming will then be evaluated. However, the Government reserves the right to change to Part 15 Negotiated Procedures utilizing discussions at the sole discretion of the Contracting Officer when deemed in the best interest of the Government.

Evaluation Criteria Volume 1: Price – Submit one copy.

a. Complete blocks 12, 17a and 17b, and 30a through 30c of the RFQ, page 1, Standard Form (SF) 1449, and all fill-ins in the Contract Administration Data section of the solicitation. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation in its entirety.

b. Insert quoted unit prices for each Contract Line Item Number (CLIN) for all five (5) years of the ordering period. All price quotes must be submitted using the Schedule of Items section of the RFQ and will remain firm for 120 calendar days from the date specified for receipt of offers unless another time period is specified via an amendment to the solicitation. The quote must be submitted for each year of the five-year ordering period; year one (1), plus years two (2) through five (5).

c. Complete the necessary fill-ins and certifications in the Contract Clauses section. Representations and Instructions section shall be returned in its entirety. For Description/Specifications through Contract Clauses sections, the offeror shall submit only the pages that require a fill-in.

d. Prices listed on the Schedule of Items shall be an all-inclusive price for each item.

e. All prices for medical gases shall be submitted per units requested. Tank/cylinder rental shall be submitted as a monthly fee.

f. Return any solicitation amendments with the original solicitation documents, signed by the same official authorized to sign the SF 1449.

Volume 2: Technical Factor

a. Section 1 – Cover letter. Shall be a maximum two-page Cover Letter and shall include the name and address of the organization submitting the quote, together with the name, address, e-mail address and telephone number of the contact person who has the actual power to legally bind the offeror and make representations relative to the offeror’s quote and any resultant contract, for the offeror.

b. Section 2 – Table of Contents. Shall be a detailed Table of Contents and shall include an outline of the quote, identified by a sequential page number, section reference, and section title.

c. Section 3 – Narrative Response to Evaluation Factors and Sub-factors. In order to evaluate each quote, it is necessary that each offeror respond to all items in the same order as presented herein. Offers shall be organized with sections appropriately identified. Offerors are to describe how they intend to fulfill the requirements of this solicitation and how their total offer will meet the minimum needs of the specifications. The response should be concise and provide sufficient information to demonstrate the offeror’s capability to satisfactorily perform the objectives.

d. Offeror shall submit a response to all requested information under the Technical Capability evaluation factor. Additionally, the Offeror shall respond to the following:

1. Proof of Deliveries as defined in the SOW in section 3.7

2. A cylinder tracking system as defined in the SOW in section 3.8

3. Monthly Audit Report for Bulk Tank telemetry readings as defined in the SOW in section 3.9

4. The Quoter shall describe their ability to deliver the estimated quantities of gases as listed in Attachment D.1. CLIN Schedule

5. The Quoter shall describe their ability to successfully fulfill the emergency deliveries requirement as defined in the SOW in section Volume 3: Past Experience

a. Provide up to five (5) recent and relevant past experience references. Recent is defined as within three (3) years of the quote due date. Contracts that have been performed less than 6 months from quote due date will not be considered. Relevant is defined as providing medical gases and supplies.

Company Name, Phone, Email

1. QUESTIONS

Offerors must submit questions in writing to Richard.leistiko@va.gov. The cut-off for questions is on or about September 9, 2022. Telephone calls will not be considered.

2. EVALUATION OF OPTIONS

For purposes of award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be those rates in effect under the contract each time an option is exercised under this clause. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all quotes relative to each other, and will not affect the ranking of quotes based on price, unless, after reviewing the quotes, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.