36C26119Q0559-0002000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION

OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADM

INISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and d ate specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 3

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO

MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 06-21-2019 none Department of Veterans Affairs Network Contracting Office (NCO21) VA Northern California HealthCare System 5342 Dudley Blvd. Bldg 209

(90/NCO)

McClellan CA 95652-1012 Department of Veterans Affairs Network Contracting Office (NCO21) VA Northern California HealthCare System 5342 Dudley Blvd. Bldg 209 (90/NCO) McClellan CA 95652-1012 To all Offerors/Bidders

36C26119Q0559 06-18-2019

X x X x ** HOUR & DATE for Receipt of Offers is EXTENDED to:

x a.

The purpose of this amendment is to answer questions from interested offerors and added CLIN 0018-4018 under the Price Schedule. See next page for details.

b. No more q uestions will be addressed or accepted after this amendment.

c. The due date to submit offers remain the same -27 Jun 2019, 1:00PM PST.

d. All other terms and condition remain unchanged.

Mark Bultman Contracting Officer Q = Question A = Answer

Q1-On pages 14 and throughout the SOW the term “classified papers” is used when describing the material to be shredded. Classified material is typically associated with DOD and NSA level materials, whereas VA records typical represent confidential information. The destruction of classified information is a DD254 security measure, which requires a formal security clearance and specialized destruction methods that essentially render the material dust which would not be recyclable. If classified material will be part of the solicitation it will dramatically change the scope of a typical VAHCS destruction process, including much higher bids to cover the commensurate effort that classified material requires. Would you please confirm that this solicitation does not require the destruction of classified material and remove any references to classified material? If it does have this requirement, please confirm if special containers will be used for the classified material, and if there will be a separate CLIN for this service.

A1-Deleted the words classified papers shown in the Statement of work (SOW).

Q2-Are the ”small cardboard boxes” mentioned in the SOW very lightweight cardboard such as is found in a tissue box? Regular cardboard boxes like those used for shipping cannot be shred by on-site trucks. The same is true of the covers of hard bound journals, also mentioned in the description of materials to be shredded. Even if it were possible to shred on site, a recycling plant will not accept a load that has cardboard or hard covers mixed in with the shredded paper – the entire load would be considered contaminated and have to be landfilled since the material cannot be recycled. Even larger quantities of lightweight cardboard can cause a load to be landfilled rather than recycled. Please confirm that any cardboard will be very lightweight and of a small quantity, and that the hard bound journals will have their front and back covers removed prior to being placed in the shred bins.

A2- Under parag 1.2 - Deleted the words small cardboards boxes etc Q3-In the SOW, 1.2 is the “service destruction for CDs/DVDs” referring to a large quantity of CDs/DVDs handled by purges via contract modification or P-card purchase? If not, what is the quantity and frequency and where should pricing for this service be entered?

A3- CD/DVD destruction is once a month- no quantity specified just once a month . CLIN 0018-4018 added in the Price Schedule Q4-What size are the “Pharmacy Bottle” containers and what will be placed in them? Will there be sensitive information e.g. patient labels on pill bottles?

A4- Pharmacy bottles are of various sizes but no specifics.

Q5-Referring to the Q&A question #1 – who will determine if a container needs to be emptied? What is the historical percentage of containers emptied compared to total number of containers on site?

A5-Currently 100% of container emptied every week.

6. The following are the changes made Under the Statement of Work (SOW):

a. Parag 1.1 and para 3.6.3 delete the words classified papers

b. Parag 1.2 delete the words small cardboard boxes, etc.

NEW Price Schedule -Use this for your Quotes The contractor shall provide document destruction services. The contractor shall provide all labor, personnel, equipment including confidential containers (consoles/bins), supplies, secured vehicles, materials, supervision, and other related services necessary to provide on-site commercial document destruction services for confidential waste (administrative papers, classified papers, sensitive documents, hard bound journals, magazines and white and mixed paper) at the Veterans Affairs Northern California Health Care System(VANCHCS), its divisions and Outpatient Clinics.

Number of the confidential containers might fluctuate by 5% to 35% based on the usage of the facility. Any change in the number of containers will be accomplished by a bilateral contract modification.

Base Year - 16 Sep 2019 – 15 Sep 2020

CLIN

$/month

CDs/DVDs monthly

12 months

$/month

Total Base Year

*Note: The total price is calculated by multiplying # of consoles by unit of issue by unit price.

Option Year 1 – 16 Sep 2020 – 15 Sep 2021

$/month

CDs/DVDs monthly

12 months

Total Option Year 1

Option Year 2- 16 Sep 2021 – 15 Sep 2022

$/month

CDs/DVDs monthly

12 months

Total Option Year 2

Option Year 3- 16 Sep 2022 15 Sep 2023

$/month

CDs/DVDs monthly

12 months

Total Option Year 3

Option Year 4- 16 Sep 2023 – 15 Sep 2024

$/month

CDs/DVDs monthly

12 months

Total Option Year 4

SUMMARY

Aggregate Amount