36C26026Q0271.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C26026Q0271 01-28-2026

Darien Justice 02-11-2026

10am PST

36C260

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

X 100

X

561210

$47 Million

Net 30

N/A

X

Department of Veterans Affairs

Spokane VA Medical Center

4815 North Assembly Street

Spokane WA 99205

36C260

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

Dept of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO BOX 149971

Austin TX 78714-9971

See CONTINUATION Page

Full service maintenance, inspection, testing, and emergency services on Government-Owned Vertical Transportation

Equipment (VTEs) elevators at the Spokane VAMC - See PWS.

Questions are due by 2/4/2026 at 10am Pacific Time.

Vendors shall thoroughly review page 46 for submission requirements. Failure to comply with submission requirements may result in a submission being considered ineligible for award.

Quotes shall be submitted via email to darien.justice@va.gov

There are a total of 6 elevators to be serviced which are listed below. Elevators P1, P2, and S3 are due to be re-modeled during the performance of this contract. During the re-modeling period of these three elevators services will not be required. The awardee shall only bill for months in which services are rendered.

See CONTINUATION Page

36C26026Q0271

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 PERFORMANCE WORK STATEMENT

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023) (DEVIATION OCT 2025)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 30

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.6 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.7 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.8 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.9 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 45

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023) (DEVIATION OCT 2025)

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.3 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021) (DEVIATION OCT 2025)

E.4 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (FEB 2024)

E.5 52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.8 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C260

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly upon completion of services

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

Elevator maintenance and inspection services in accordance with the performance work statement.

Elevator P1, S/N: 3198-1 Building 1 Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: J039 - Maintenance, Repair, and Rebuilding of Equipment - Materials Handling Equipment performance work statement.

Elevator P2, S/N: 3198-2 Building 1 Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services performance work statement.

Elevator S3, S/N: 3199 Building 1 Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services performance work statement.

Elevator 1, S/N: CP-PHD-903-62 Building 27 Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services performance work statement.

Elevator 1, S/N: 811141 Building 40 Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services performance work statement.

Elevator Pharmacy, S/N: EBL768 Building 1 Pharmacy Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

60.00 HR __________________ __________________

Labor rate for work performed that is not included in the weekly and semi-annual contract requirements. Rate is hourly and hours are estimated on annual basis.

Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

Labor rate for emergency calls requiring overtime performed that is not included in the weekly and rate is hourly and hours are estimated on annual basis.

Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services performance work statement.

Elevator P1, S/N: 3198-1 Building 1 Contract Period: Option 1 POP Begin: 03-01-2027

POP End: 02-29-2028 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services performance work statement.

Elevator P2, S/N: 3198-2 Building 1 Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-29-2028 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services performance work statement.

Elevator S3, S/N: 3199 Building 1 Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-29-2028 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services performance work statement.

Elevator 1, S/N: CP-PHD-903-62 Building 27 Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-29-2028 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services performance work statement.

Elevator 1, S/N: 811141 Building 40 Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-29-2028 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services performance work statement.

Elevator Pharmacy, S/N: EBL768 Building 1 Pharmacy Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-29-2028 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services semi-annual contract requirements. Rate is hourly and hours are estimated on annual basis.

Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-29-2028 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services not included in the weekly and rate is hourly and hours are estimated on annual basis.

Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-29-2028 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services performance work statement.

Elevator P1, S/N: 3198-1 Building 1 Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services performance work statement.

Elevator P2, S/N: 3198-2 Building 1 Contract Period: Option 2 POP Begin: 03-01-2028

POP End: 02-28-2029 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services performance work statement.

Elevator S3, S/N: 3199 Building 1 Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services performance work statement.

Elevator 1, S/N: CP-PHD-903-62 Building 27 Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services performance work statement.

Elevator 1, S/N: 811141 Building 40 Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services performance work statement.

Elevator Pharmacy, S/N: EBL768 Building 1 Pharmacy Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services semi-annual contract requirements. Rate is hourly and hours are estimated on annual basis.

Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services not included in the weekly and rate is hourly and hours are estimated on annual basis.

Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services performance work statement.

Elevator P1, S/N: 3198-1 Building 1 Contract Period: Option 3 POP Begin: 03-01-2029 POP End: 02-28-2030 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services performance work statement.

Elevator P2, S/N: 3198-2 Building 1 Contract Period: Option 3 POP Begin: 03-01-2029 POP End: 02-28-2030 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services performance work statement.

Elevator S3, S/N: 3199 Building 1 Contract Period: Option 3 POP Begin: 03-01-2029

POP End: 02-28-2030 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services performance work statement.

Elevator 1, S/N: CP-PHD-903-62 Building 27 Contract Period: Option 3 POP Begin: 03-01-2029 POP End: 02-28-2030 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services performance work statement.

Elevator 1, S/N: 811141 Building 40 Contract Period: Option 3 POP Begin: 03-01-2029 POP End: 02-28-2030 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services performance work statement.

Elevator Pharmacy, S/N: EBL768 Building 1 Pharmacy Contract Period: Option 3 POP Begin: 03-01-2029 POP End: 02-28-2030 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services semi-annual contract requirements. Rate is hourly and hours are estimated on annual basis.

Contract Period: Option 3 POP Begin: 03-01-2029 POP End: 02-28-2030 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

Labor rate for emergency calls requiring overtime performed that is not included in the weekly and rate is hourly and hours are estimated on annual basis.

Contract Period: Option 3 POP Begin: 03-01-2029 POP End: 02-28-2030 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services performance work statement.

Elevator P1, S/N: 3198-1 Building 1 Contract Period: Option 4 POP Begin: 03-01-2030 POP End: 02-28-2031 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services performance work statement.

Elevator P2, S/N: 3198-2 Building 1 Contract Period: Option 4 POP Begin: 03-01-2030 POP End: 02-28-2031 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services performance work statement.

Elevator S3, S/N: 3199 Building 1 Contract Period: Option 4 POP Begin: 03-01-2030 POP End: 02-28-2031 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services performance work statement.

Elevator 1, S/N: CP-PHD-903-62 Building 27 Contract Period: Option 4 POP Begin: 03-01-2030

POP End: 02-28-2031 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services performance work statement.

Elevator 1, S/N: 811141 Building 40 Contract Period: Option 4 POP Begin: 03-01-2030 POP End: 02-28-2031 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services performance work statement.

Elevator Pharmacy, S/N: EBL768 Building 1 Pharmacy Contract Period: Option 4 POP Begin: 03-01-2030 POP End: 02-28-2031 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services semi-annual contract requirements. Rate is hourly and hours are estimated on annual basis.

Contract Period: Option 4 POP Begin: 03-01-2030 POP End: 02-28-2031 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services not included in the weekly and rate is hourly and hours are estimated on annual basis.

Contract Period: Option 4 POP Begin: 03-01-2030 POP End: 02-28-2031 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

GRAND TOTAL __________________

B.3 PERFORMANCE WORK STATEMENT

SCOPE OF WORK

The Department of Veterans Affairs has a requirement for preventive maintenance and repairs to furnish all, supervision, labor, tools, materials, travel, parts and equipment to provide full service maintenance, inspection, testing and emergency, call back services on Government-

Owned Vertical Transportation Equipment (VTEs) elevators at VA Medical center Spokane, 4815 N Assembly Street, Spokane, WA 99205 (VAMC). Routine repair work shall be immediate and/or continuous until out of service VTE(s) are restored to safe and reliable operating conditions. Routine repair work includes parts required for normal preventive maintenance. If repairs cannot be made immediately, the mechanic shall notify (preferably in writing) the

Contract Officer Representative (COR) of the reason to include time and date the VTE is anticipated to be operational. Upon completion of repair the Contractor shall report completion by email to the COR. Contract is a base plus four optional years.

GENERAL

1.0 Full maintenance service, as defined in this solicitation, shall require the Contractor to assign a certified Journeyman certified elevator mechanics for regular and systematic inspection, cleaning, adjustment, lubrication, and repair of equipment. All work, as well as intervals of required preventative maintenance, and assistance with third party recurring inspections shall be performed in accordance with terms and conditions of the contract under normal commercial practices, manufacturer guidelines and latest Federal, State, and Local codes as listed:

(1) ASME A17.1, Safety Code for Elevators and Escalators

(2) ASME A17.2, Inspectors, Manual for Elevators and Escalators

(3) ASME A17.3, Safety Code for Existing Elevators and Escalators

(4) NEIT, Vertical Transportation Standards for Elevators, Escalators and Dumbwaiters

(5) NFPA 70, National Electric Code.

(a) The following performance levels shall be maintained always:

(1) Contract speed and brake to brake flight time shall be maintained as originally installed and adjusted.

(2) Leveling accuracy shall be maintained always.

(3) Opening and closing times, door close torques of all cars shall always be maintained within the limits of ASME A17.1 Code with a minimum of stand open time consistent with traffic demands at each floor.

(4) Door reversal on all elevators equipped with mechanical safety shoes shall always be initiated with the stroke of the shoe. Ensure all electric eyes or door detectors are working always.

(5) Variable car and hall door opening times shall be maintained in accordance with original field adjustments. Deviations from this will not be permitted unless requested and/or approved by this COR.

(6) Maintain an adequate factor of safety, to equalize the tension on all hoisting ropes, repair and replace conductor cables and hoist way and machine room wiring.

(6) Upon satisfactory completion of this or subsequent readjustments, a computerized elevator analyzer or similar type event recorder shall be utilized to accurately record the hall waiting time at each landing and other data necessary to establish that the system is operating at peak efficiency. Results shall be submitted and be labeled as to floor, time, date and identification of all other data and shall be delivered together with an analysis of the tapes/disks to the COR.

(7) Unless otherwise specified or required by code, quarterly the Contractor shall clean hoist way including all equipment located in or moving through the hoist way, car top, car sling, safeties, appliances, pits, sill, door tracks and hangers.

(8) LAMP REPLACEMENT: Car top lights, pit lights, hoist way lights, floor signal lights and operational control lights are to be kept operational by the Contractor. Contractor shall check all lamps at the time of required inspection and immediately replace those found to be burned out. When Contractor personnel are on station, a list of known inoperative lights will be posted in the boiler plant and the Contractor shall install new lamps before he leaves the station.

2.0 INSPECTIONS AND REPAIRS: The Contractor shall perform on-site preventive maintenance and intervening repair services for the equipment listed herein. Resident

Mechanics shall furnish all necessary parts, tools, data tags, materials, and any additional human resources (Repair Team) to conduct the repair(s) in an efficient manner. The Contractor shall provide qualified repair crews to meet the downtime requirements contained herein.

Accesses to machine rooms from buildings shall be kept closed and locked. Do not block open or leave rooms unattended. Emergency Car Top Exits: Car top access doors shall be kept closed and locked while elevators are in service and accessible to the public. Hot work:

Contractor shall coordinate all permit work required for maintenance with Facilities Management

Service and comply with all VA policies and procedures as well as obtain permits from the VA

Safety Office. Lock-out Tag-out: The Contractor shall follow lock-out tag-out procedures to meet

OSHA and VA requirements. Signage: Magnetic “Elevator Out of Service” signs shall be furnished and posted on each elevator at the basement and first floor levels during PM work or outages for repairs. The signs shall be professionally made with space to insert planned completion date, not handwritten or computer printed paper. All tests or inspections that require the elevator to be removed from normal operations shall be coordinated in advance with the

COR.

2.1 MONTHLY FIREMAN RECALL TESTS: The Contractor shall conduct monthly fireman recall tests for all VTE except A20 for which it is not required. Tests shall be completed outside normal business hours. documentation shall be provided to the COR monthly. Take corrective action as necessary.

2.2 INSPECTIONS: The on-site Journeyman shall assist and accompany third party elevator safety inspector(s) during the semi-annual and annual elevator inspections and performance tests required by ASME A 17.1. These tests include the three-year load tests and the five-year tests. The tests will be performed under the direction of an appointed elevator inspector having area jurisdiction and appointed under separate contract by the VA. The on-site Contractor will furnish all labor and materials required to conduct the tests per the following:

(a) The Contractor shall be responsible for furnishing all necessary equipment, weights, labor, and means of transportation throughout the medical center to various locations, as directed by the inspector.

(b) Journeyman Elevator Mechanic (Non-resident mechanic) will operate elevator during inspection, complete safety code testing under the direction of the contract elevator inspector, and complete routine and periodic testing called for in the inspection contract under the direction of the Inspection Contractor.

(c) Once inspections are complete, documented discrepancies shall be presented to the

Contracting Officer not later than 10 calendar days. The onsite Journeyman will be notified of repairs to be completed within 30 calendar days after receipt of inspection report.

(d) Services shall be performed by the Contractor in intervals specified in the American National

Safety Standard Code for Elevator and Dumbwaiters Manual.

1) Car safety and rated load

2) Buffer acceptance test

3) Load and speed test

4) Plunger return test

5) Emergency light, telephone

(e) Never will any materials or equipment be stored in such a manner that would prevent the medical center staff from responding to patient emergencies. The Contractor will ensure all equipment or materials will not be impeded, block, or disrupt flow of traffic within the patient/staff corridors.

(f) During all tests, the on-site contract VTE resident will be presence and assist the elevator inspector. All tests will generally be performed between the hours of 7:30 a.m. and 4:00 p.m., Monday through Friday.

(g) The Contracting Officer or COR will notify the elevator maintenance Contractor of the dates the above tests will be performed within five (5) business days of receipt of notice that the inspection / test will be performed.

(h) The Contractor shall take corrective action including, if required, governor to be calibrated and sealed for proper tripping speed.

2.3 ANNUAL FIRE ALARM TESTING AND INSPECTIONS: The Contractor shall aid VA personnel or VA provided Contractor for conducting annual Fire Alarm Testing on elevator recall, shunt trips and associated detectors. This work shall take place outside normal business hours.

3.0 SERVICE MANUALS / TOOLS / EQUIPMENT: The VA medical center will not be responsible for providing tools, (test) equipment, laptops, service manuals or service diagnostic software to the Contractor. The Contractor shall obtain, or have on file, and make available to its service technician all operational and technical documentation (such as: operational and service manuals, schematics, and parts lists) and diagnostic equipment which are necessary to meet the performance requirements of this contract. The existing wiring diagrams are to remain property of the VA. The location and listing of the service data manuals, by name, and / or the manuals themselves shall be provided to the Contracting Officer upon request.

4.0 SUBMITTAL OF REPORTS: A check chart for each VTE in each machine room shall be plain sight. The check chart shall identify each elevator component, required maintenance or testing frequency as well as entries for completion. The chart shall be kept up to date always, initialed and dated by the Contractor’s employee. An electronic written report will be submitted at the end of each week and immediately after each unscheduled visit to the COR prior to leaving the premises. The report shall identify full name of employee(s) performing work, date work performed, actual time started, and work time ended, each elevator serviced, the location, maintenance work performed, repairs needed, replacement part/s installed ordered and overall assessment of the elevator. If repairs require work over and above routine maintenance and repair covered by this contract, the Contractor shall notify the VA COR for determining appropriate action/s. The Contractor shall notify the COR of all projected downtime.

5.0 EMERGENCY REPAIR SERVICE CALLS: The Contractor shall provide callback services

24 hours a day, 7 days a week, as follows: Callback service is defined as a request by an authorized Government representative, either during or after normal working hours, to correct any elevator problem or condition. Callbacks during normal working hours consist of responding to VA Medical center Spokane, 4815 N Assembly Street, Spokane, WA 99205

(VAMC) for elevator service calls to take corrective action at the site within 1 hour for passenger entrapment and 2 hours for all other service calls. Callbacks outside of normal working hours consist of responding to VA Medical center Spokane, 4815 N Assembly Street, Spokane, WA

99205 (VAMC) for elevator service calls to take corrective action at the site within 1 hour for passenger entrapment and 4 hours for all other service calls. Callbacks are not to take time away from preventive maintenance and other requirements required under this contract.

Equipment malfunctions shall be corrected the same day that the service call is issued. If circumstances beyond the Contractor’s control preclude resolution of the problem that day, the

COR must be notified with an explanation of the delay and an assessment of the problem and a plan of action to effect repairs.

a. A service ticket for each service call will be signed by COR or designee. Service ticket shall identify the piece/part of equipment, description of problem, explanation of corrective measures taken, and the date and time the unit was returned to regular service. Service tickets for overtime or extra charge work must be signed and a copy left with the COR. Failure to do so will result in non-payment for extra charge work.

b. Emergency services or repairs authorized by the COR, occurring after the normal hours of operation, are accomplished at the overtime-hourly rates specified in the pricing schedule. The Medical Center will be responsible for the premium portion of the overtime rate only. All overtime service calls shall be handled by only one mechanic, unless approved in advance by the COR. If regular time work must be carried over and the Contractor wishes to continue to work beyond the Medical

Center’s normal hours of operation, authorization for overtime work must be obtained from the COR before proceeding.

c. Medical Center shall not be responsible for incidental charges including, but not limited to parking, tolls, mileage, phone, etc., on either straight time or overtime work.

d. The COR or designee shall notify the contractor by email after completion of each service call.

Contractors shall provide the name, location, and telephone number for three points of contact of which service calls are to be placed with. This information must be current throughout the duration of the contract. One of these officials shall be available seven days a week, 24 hours a day, including weekends and national holidays.

6.0 MATERIALS & PARTS:

a. Contractor shall furnish all lubricants, hydraulic fluids, cleaning supplies, and tools necessary to perform the required work included in this contract. Report any oil/fluid usage on each maintenance report.

b. Contractors shall keep an adequate supply of spare parts on site to ensure prompt preventative maintenance and repairs.

c. Contractor shall furnish and install or repair when and as necessary all new parts to include, but not limited to:

1. Machine, worm gear, thrust bearings, drive sheave, and drive sheave shaft bearings, brake pulley, brake coil, brake contact, brake linings and component parts.

2. Machine motor, motor generator, motor windings, rotating element, commutator, brushes, brush holders and bearings.

3. Controller, selector and dispatching equipment, all relays, solid state components, resistors, condensers, transformers, both power and control that are located on the load side of the main shunt trip circuit breaker, contacts, leads, dashpots, time devices, computer devices, CRT devices, selector tape or wire and mechanical and electrical driving equipment.

4. Governor, governor ropes, governor sheave and shaft assembly, bearings, contacts, and governor jaws.

5. Deflector or secondary sheave, bearings, car and counterweight buffers, car and counterweight guide rails, top and bottom limit switches, governor tension sheave assembly, compensating sheave assembly, counterweight guide shoes including rollers or gibs.

6. Hostway door interlocks, hoist way door hangers, bottom door guides and auxiliary door closing devices.

7. Automatic power operated door operator, car door hanger, car door contact, door protective devices, load weighing equipment, car frame, car safety mechanism, platform, wood platform flooring, car guide shoes including gibs and rollers.

8. Car operating panel(s) and equipment, hall lanterns, hall buttons and signal devices.

9. Cab Lighting and cab convenience 120VAC duplex receptacle.

10. Where applicable to hydraulic elevators include cylinder head, plunger exposed surfaces, plunger gland and packing, pumps, exposed piping, fittings and flexible pipe connections, operating controls, check and relief valves, valves, gages and tanks.

11. All parts and materials shall be of the original manufacturer’s design and specification, or equal thereto. All lubricants shall be as recommended by the manufacturer.

1. Contractors shall provide and install, or repair as necessary all parts required to maintain elevators in proper working condition. Major components replaced shall be guaranteed against defect and /or failure for a period of one (1) year from date of the completed installation. All other components shall be guaranteed for a period of ninety (90) days. All parts/ components installed shall be only new standard parts and shall have full versatility with presently installed equipment.

1. Contractor is responsible for all parts and labor required for regular maintenance and repairs required herein.

2. If repairs or replacement of parts are required due to damage from misuse, the Contractor is responsible for the first $3,000.00 for all parts and labor required for any repairs, per incident. If it is necessary to complete emergency repairs outside of normal business hours, the

Contractor will be compensated at the agreed to overtime rate per contract. Parts will be billed at actual invoiced costs.

3. If it’s necessary to complete a repair specifically excluded from this contract, the Contractor must receive authorization from the Contracting

Officer or designee prior to installation. This work is subject to bid by other Contractors as well.

4. All defective parts that have been replaced become the property of the

Contractor and shall be disposed of in accordance with all Local, State and Federal Laws.

5. Unless indicated elsewhere in this contract, the Contractor will not be responsible without additional payment to provide or replace floor coverings on the elevator car platform, repairs or replacement of the cab enclosure, hoist way enclosures, door frames and sills, machine room lighting or as may be recommended or directed by inspections firms, or by Federal, State, Municipal or other Government authorities when such work is outside normal maintenance requirements or the repair limits of this contract.

2. The Contractor shall furnish only new standard or exchanged replacement parts shall be of like technology and appropriate for use in a medical facility and meet the original equipment manufacturer specifications with non- proprietary parts.

3. Replacement parts incorporated into repair become the property of the Government.

Replaced parts are to be disposed of by the Contractor after obtaining approval from the

COR.

4. Parts replaced shall be itemized as monthly no-charge items on the Contractor’s invoice and shall be identified by part number listed on the manufacturer’s schematics or parts list.

5. Contractors shall provide related surplus parts equipment for each site.

6. The following parts and supply inventory reflect the minimum levels required to be maintained and available on site:

7.0 CONTRACTOR SUBMITTALS: Within 15 calendar days after notification of award, the

Contractor shall submit two (2) copies of the Preventive Maintenance Procedure (which will be used during the PM Services of this contract) including proposed dates when PMI’s will be accomplished to the Contracting Officer. These procedures are required by the Government as a condition of the facility’s Joint Commission Accreditation. In addition, the Contractor shall provide a copy of the Contractor’s site-specific safety plan, PPE, and MSDS. These copies must be received before any invoice can be certified for payment.

Reports detailed in sections 4.0 and 8.4(d) will be required throughout performance of the contract.

7.1. SURVEILLANCE PROCEDURES.

a. The Contract Officer / Quality Assurance Evaluator (QAE) will evaluate the Contractor’s performance quarterly against Performance Standards established in the contract/order.

Evaluations will be to the extent practical to assure the contractor provides quality services IAW the requirements of the contract. Evaluations could be validation of contractor supplied performance data. In addition, evaluations can be used as analysis of Customer feedback for performance trends and validation that customer concerns are resolved in a timely manner.

b. If at any time the Contracting Officer /QAE receives indicators (e.g., valid customer complaints or notes Performance Standards are not being met) that the Contractor’s performance is less than acceptable, the COR/QAE will investigate to determine if this is a one-time issue that has been promptly corrected, or if the discrepancy is systemic in nature. If the issue is determined to be an isolated occurrence, the Contracting Officer will continue with

Quarterly Evaluations. If the issue is recurring and systemic in nature, the Contracting /QAE will perform more frequent evaluations.

c. The Contracting Officer /QAE will notify the Contractor each time an unacceptable observation has been recorded and ask the Contractor to correct the problem. The COR will record the contract requirement, the specific deficiency to the requirement, the date and time it was discovered, and have the Contractor initial the entry. The Contractor will be given two (2) working days after notification to correct the deficiency in accordance with requirements of the contract. Deficiencies that cannot be corrected within two working days will be reported to the

Contracting Officer.

d. The Contracting Officer /QAE will re-examine services that were found to be deficient. Failure to complete corrective action will be reported immediately to the KO for further action.

e. Upon satisfactory completion of the work, the Contracting Officer/QAE will accept the services provided and authorize payment, by approving the Contractor’s invoice in IPPS

Workflow.

Once the quality control program is approved, careful application of the process and standards presented in the remainder of this document will ensure a robust quality assurance program.

Performance Objectives SOW

Paragraph

Performance

Thresholds

Deduction

Schedule

1. Preventive Maintenance:

Elevators are fully operational.

1.1 - 1. 5 Elevators are operational 90% of the time.

10% of total monthly invoice

2. Submittal of Reports: Timely and accurate reports are delivered. (Sections 4.0, 7.0, 8.4)

1.6 95% of all reports are timely and accurate.

10% of total monthly invoice.

3. Repair Service Calls: Repairs are made in a timely manner;

customers are informed of expected repair times.

Response and repairs are made within the specified times.

2.1 - 2.2 95% of all repairs are timely.

10% of total monthly invoice.

Deductions will be applied per performance objective per month.

SUVEILLANCE: The COR will evaluate the performance objectives through periodic inspections during each service month. Deductions shall be made in accordance with QASP for each performance objective per month.

STANDARD: The contractor shall perform all work required in a satisfactory manner in accordance with the appropriate PWS paragraph. The COR shall not consider the services complete until all deficiencies have been corrected.

PROCEDURES: The COR will inspect all performance objectives at least monthly to ensure contractor compliance with the appropriate paragraphs of the PWS. The COR will record results of inspection noting the date and time of inspection. If the inspection indicates unacceptable performance, notify the contract manager or the contractor's Quality Control Inspector (QCI) of the deficiencies for correction. The Contractor shall be given two (2) hours after notification to correct the unacceptable performance, or the deficiencies are not corrected within the required time frame the COR shall notify the Contracting Officer for action.

7.2. SURVEILLANCE STANDARD.

The Performance Standard set forth in the PWS is the standard the Contractor must meet for services to be deemed acceptable. Generally, under commercial services contracts, the

Government is relying on the Contractor’s assurances that the services conform to contract requirements. Consistent with FAR 52.212-4, Contract Terms and Conditions, (a) Inspection and Acceptance, the Contractor shall only tender for acceptance those services that conform to the requirements of the contract/order. The Government may require re-performance of nonconforming services with no increase in contract price. The Government reserves the right to refuse acceptance of nonconforming services. In no case shall the Government’s right to inspect services under the inspection provisions of the contract be prejudiced.

7.3 QUALITY CONTROL: Contractor shall develop and maintain a quality program to ensure maintenance and repair services are performed in accordance with the latest editions of ASME

A17.1: Safety Code for Elevators and Escalators, ASME A17.2: Inspectors Manual for Elevators and Escalators, ASME A17.3: Safety Code for Existing Elevators and Escalators, NEIT: Vertical

Transportation Standards for Elevators, Escalators and Dumbwaiters, NFPA: National Fire

Protection Association Electric Codes, Uniform Building Code 70E (Personnel Protection), 72

(Fire Alarms), 101 (Life safety), OSHA, VA design, criteria and construction specifications.

a. The Contractor shall develop and implement procedures to identify and prevent defective services from recurring. As a minimum, the Contractor shall develop quality assurance surveillance plan (QASP) that address the VTE covered under this contract.

b. Quality Assurance Evaluator (QAE) surveillance shall be required to assist the

COR/Contracting Officer and provide technical oversight of the Contractor’s performance. The QAE’s primary duty is to monitor the Contractor’s performance by physically checking to see that tasks are completed, reports are submitted, and desired outcomes are achieved. When a surveillance observation results in an unacceptable evaluation, the QAE will report the unacceptable performance to the COR. The QAE is not authorized to direct work, offer advice on how the work should be performed, change the contract, or in any way obligate payment of funds by the Government.

c. The contractor shall provide a simplified method of surveillance used by the Government to evaluate contractor performance by way of periodic assessments of service and customer feedback.

7.4 CONTRACTOR PERSONNEL

(a) The Government reserves the right to accept or reject Contractor’s staff for the rendering of services. Complaints concerning Contract Personnel’s performance or conduct will be dealt with by the Contractor, Contracting Officer’s Representative (COR), with the final decision being made by the Contracting Officer.

8.1 PERSONNEL ASSIGNMENTS: It is the responsibility of the Contractor to determine and assign the appropriate quantity and type of personnel to affect repairs, upgrades, modifications and/or maintenance, however, the Government reserves the right to accept or reject said assignment. Issues concerning acceptability will be dealt with by the Contractor and the

Contracting Officer’s Technical Representative (COR) with the final decision being made by the

Contracting Officer. Contractor shall also specify and outline the duties of the mechanic and any assigned helper (for example, who replaces motors, pumps, units, and packing).

(a) Approval of the elevator Contractor will be contingent upon his being able to provide a permanent and satisfactory maintenance service branch, which shall render services within one hour of receipt of notification. Elevator Contractor shall submit the names and addresses of his authorized branch or service department which will render services to the installations, together with certification that the quantity and quality of replacement parts stock on hand is sufficient to guarantee continued operation of the elevator installation.

8.2 CONTRACTOR QUALIFICATIONS: Approval by the Contracting Officer is required of products or services of proposed manufacturer, suppliers and mechanics and will be contingent upon submission by Contractor of a certificate stating the following:

(a) Elevator Contractor is currently and regularly engaged in maintenance and repair of elevator equipment as one of its principal services and has mechanical personnel and facilities to maintain and repair elevator equipment specified herein, and the capability of meeting the time requirements specified herein.

(b) Contractor shall not substitute/replace resident mechanic without reasonable notification to the Contracting Officer or COR, and written approval has been provided by the Contracting

Officer or COR.

8.3 PERSONNEL QUALIFICATIONS

(a) Resident Mechanics have technical qualifications of at least five (5) years (post apprenticeship) of successful experience, trained supervisory experience, and are appropriately certified.

(b) Offeror shall provide with their proposal documentation proving mechanics qualifications, experience and training records.

(c) Contractor shall provide with their proposal documentation like Paragraph 7.4(c) for all back-up Resident Mechanic’s. At any time during contract performance the Contractor is required to submit qualification documentation for back-up mechanics and obtain approval, in writing, by the

Contracting Officer or COR prior to commencement of any work.

(d) All Contractor mechanics must be certified by the State of Washington.

(e) All mechanics shall provide a certificate of completion indicating they have successfully passed an examination of a nationally recognized training program for VTE (National Elevator

Industry Education Program (NEIEP) or equivalent), or a certificate of completion of a registered apprenticeship program.

8.4 WORK SCHEDULE AND PROCEDURES

(a) The Contractor is not required to provide maintenance service on the following National holidays, except for emergency services in accordance with Item Number 6.2.

(b) National holidays observed by the Federal Government:

If a holiday falls on Sunday, the following Monday will be observed as the National Holiday.

When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by

U.S. Government agencies. Also included would be any day specifically declared by the

President of the United States as a National Holiday.

• New Year’s Day

• Martin Luther King’s Birthday

• President’s Day

• Memorial Day

• Independence Day

• Labor Day

• Columbus Day

• Veterans Day

• Thanksgiving Day

• Christmas Day

(c) Upon arrival at the station, the Contractor shall check in with the COR to ascertain if there are any know elevator problems at the start of the workday. If necessary, the

Contractor will round to ensure all VTE are operational.

(d) The Contractor shall submit a written report to the VA COR within 24 hours of any major malfunction, accident or injury involving an elevator. The report shall state the cause, what/when tests and repairs were made to correct.

(e) NO SMOKING is allowed in the facility.

TABLE 1 - Elevators

Elevator # Type S/N Location Stops Manufacturer

P1 Passenger 3198-1 Building 1 9 ThyssenKrupp

P2 Passenger 3198-2 Building 1 9 ThyssenKrupp

S3 Freight 3199 Building 1 9 Otis

1 Passenger CP-PHD-903-62 Building 27 3 Montgomery

1 Passenger 811141 Building 40 3 Otis

Pharmacy Passenger EBL768 Building 1

Pharmacy

3 ThyssenKrupp

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023) (DEVIATION OCT

2025)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act

(31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the

Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31

U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act ( 31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment…