36C26021Q0985 0003.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 36C260 Department of Veterans Affairs Network Contracting Office 20 5115 NE 82nd Ave, Suite 102 Vancouver WA 98662 Y Department of Veterans Affairs Network Contracting Office 20 5115 NE 82nd Ave, Suite 102 Vancouver WA 98662 To all Offerors/Bidders

36C26021Q0985 10-14-2021

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 10/25/2021, 17:00 Pacific Standard Time 531-3620162-5049-853300-2549 0100501X6 X

1. Purpose of this amendment is to extend the closing date.Deadline for bid submission is 10/25/2021, 17:00 PST.

2. Purpose of this amendment is to answer questions submitted by vendors during question period. Deadline for question 10/19/2021, 15:00 PST has expired.

3. Magnesium Chloride Liquid Deicer units of measure is hereby changed to Gallons. Granular Ice melt un it of measure remains "hourly", as the VA will provide the product.

4. A priority map has been attached to this amendment to indicate how snow removal is to be completed on the campus.

5. Pl ease see question and answer document attached to thisamendment for questions submitted by vendors.

6. The Schedule has been hereby changed to add a line itemfor annual staging of equipment.

7. The Statement of Work is hereby changed to add equipment staging language Krystal Weeks Contracting Officer

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

The Contractor shall provide all labor, appropriate equipment, transportation, training, insurance, supervision, material and tools necessary to perform on call snow and ice removal from roadways, parking lots, sidewalks, stairwells and building entrances throughout the Boise VAMC as per SOW.

Contract Period: Base POP Begin: 11-01-2021 POP End: 10-31-2022 Each event is unique. Annual cost will vary each year of the contract. The VA will have funding in place to cover all costs. However, for bidding purposes, please use the single event described below.

0001A

Snowplow truck

POP Begin: 11-01-2021

0001B

Skid Steer

0001C

Truck for transporting snow

0001D

Trailer for transporting snow

0001E

Snowplow/liquid deice applicator truck

0001F

Snowplow, ATV

0001G

Granular applicator

0001H

Liquid deice truck

0001I

Shovel

0001J

Magnesium Chloride Liquid deicer

0001K

Granular Ice Melt of Calcium Magnesium Acetate

0001L

Sand

Annual equipment Staging Contract Period: Base POP Begin: 11-01-2021 POP End: 10-31-2022

The Contractor shall provide all labor, appropriate equipment, transportation, training, insurance, supervision, material and tools necessary to perform on call snow and ice removal from roadways, parking lots, sidewalks, stairwells and building entrances throughout the Walla Walla VAMC as per SOW.

Contract Period: Option 1 POP Begin: 11-01-2022 POP End: 10-31-2023 Each event is unique. Annual cost will vary each year of the contract. The VA will have funding in place to cover all costs. However, for bidding purposes, please use the single event described below.

1001A

Snowplow truck

POP Begin: 11-01-2022

1001B

Skid Steer

1001C

Truck for transporting snow

1001D

Trailer for transporting snow

1001E

Snowplow/liquid deice applicator truck

1001F

Snowplow, ATV

1001G

Granular applicator

1001H

Liquid deice truck

1001I

Shovel

1001J

Magnesium Chloride Liquid deicer

1001K

Granular Ice Melt of Calcium Magnesium Acetate

1001L

Sand

POP End: 10-31-2024

Annual equipment Staging Contract Period: Option 1 POP Begin: 11-01-2022 POP End: 10-31-2023

The Contractor shall provide all labor, appropriate equipment, transportation, training, insurance, supervision, material and tools necessary to perform on call snow and ice removal from roadways, parking lots, sidewalks, stairwells and building entrances throughout the Walla Walla VAMC as per SOW.

Contract Period: Option 2 POP Begin: 11-01-2023

Each event is unique. Annual cost will vary each year of the contract. The VA will have funding in place to cover all costs. However, for bidding purposes, please use the single event described below.

2001A

Snowplow truck

POP Begin: 11-01-2023

2001B

Skid Steer

2001C

Truck for transporting snow

2001D

Trailer for transporting snow

2001E

Snowplow/liquid deice applicator truck

2001F

Snowplow, ATV

2001G

Granular applicator

2001H

Liquid deice truck

2001I

Shovel

2001J

Magnesium Chloride Liquid deicer

2001K

Granular Ice Melt of Calcium Magnesium Acetate

2001L

Sand

Annual equipment Staging Contract Period: Option 2 POP Begin: 11-01-2023 POP End: 10-31-2024

The Contractor shall provide all labor, appropriate equipment, transportation, training, insurance, supervision, material and tools necessary to perform on call snow and ice removal from roadways, parking lots, sidewalks, stairwells and building entrances throughout the Walla Walla VAMC as per SOW.

Contract Period: Option 3 POP Begin: 11-01-2024 POP End: 10-31-2025 Each event is unique. Annual cost will vary each year of the contract. The VA will have funding in place to cover all costs. However, for bidding purposes, please use the single event described below.

3001A

Snowplow truck

POP Begin: 11-01-2024

3001B

Skid Steer

3001C

Truck for transporting snow

POP End: 11-31-2025

3001D

Trailer for transporting snow

3001E

Snowplow/liquid deice applicator truck

3001F

Snowplow, ATV

3001G

Granular applicator

3001H

Liquid deice truck

3001I

Shovel

3001J

Magnesium Chloride Liquid deicer

3001K

Granular Ice Melt of Calcium Magnesium Acetate

3001L

Sand

Annual equipment Staging Contract Period: Option 3 POP Begin: 11-01-2024 POP End: 10-31-2025

The Contractor shall provide all labor, appropriate equipment, transportation, training, insurance, supervision, material and tools necessary to perform on call snow and ice removal from roadways, parking lots, sidewalks, stairwells and building entrances throughout the Walla Walla VAMC as per SOW.

Contract Period: Option 4 POP Begin: 11-01-2025 POP End: 10-31-2026 Each event is unique. Annual cost will vary each year of the contract. The VA will have funding in place to cover all costs. However, for bidding purposes, please use the single event described below.

4001A

Snowplow truck

POP Begin: 11-01-2025

4001B

Skid Steer

4001C

Truck for transporting snow

4001D

Trailer for transporting snow

4001E

Snowplow/liquid deice applicator truck

4001F

Snowplow, ATV

4001G

Granular applicator

4001H

Liquid deice truck

4001I

Shovel

4001J

Magnesium Chloride Liquid deicer

4001K

Granular Ice Melt of Calcium Magnesium Acetate

4001L

Sand

Annual equipment Staging Contract Period: Option 3 POP Begin: 11-01-2024

STATEMENT OF WORK (SOW)

1. Contract Title Boise VA Medical Center Snow Removal Service

2. Background The seasonal removal of snow and ice is critical to maintain a safe environment for patients, visitors and staff. The Boise VA Medical Center (BVAMC) Facilities Management Service (FMS) does not have the manpower or equipment necessary to provide this service.

3. Scope.

The Contractor shall provide all labor, appropriate equipment, material and tools necessary to perform on call snow and ice removal from roadways, parking lots, sidewalks, stairwells and building entrances throughout the BVAMC. (See attached site plan)

Prior to bid, interested contractors may attend a site survey meeting by scheduling a site visit with the Contracting Officer. All bids must be accompanied by an operational plan listing the types of equipment and number of personnel available for the required tasks.

Upon award the Contracting Officer shall designate a Representative (COR) to supervise the work performed for the duration of this contract. However, in no event, will any understanding, agreement, modification, change order, or other matter deviating from the terms of the contract between the contractor and any person other than the Contracting Officer be effective or binding upon the Government, unless formalized by proper contractual documents executed by the Contracting Officer, prior to completion of this contract. A copy of this designation shall be furnished to the Contractor.

The COR, or the authorized on duty designee, will initiate all snow removal services. In general, this will occur when accumulation exceeds one (1) inch or within one (1) hour after snowfall starts. However, factors including weather forecasts, current conditions, time of day and day of week will be considered prior to notification. Preemptive and preventative measures may be required.

Snow and ice removal work will be prioritized to ensure critical tasks are performed first. The COR will establish and provide to the Contractor written priorities for weekday and after hour’s snow removal operations. The VA will provide the Contractor with current site plans.

The Contractor must respond with an appropriate size crew, begin work within one hour of notification during normal business hours, 6:00 AM to 4:30 PM, Monday through Friday, and within two hours after normal business hours, holidays, and weekends.

On arrival, the Contractor and crew are required to sign in with the Administrative Officer of the Day (AOD) in Room 112, Building 85 (the Emergency Room entrance.) The Contractor will promptly and accurately record in the VA Snow Log all work performed including: time started and time finished; types of equipment and number of employees utilized; and amount of liquid deicer used.

4. Specific Tasks

The Contractor shall provide all labor, equipment, supplies and tools necessary to complete the following tasks:

5.1 Roadways and Parking Lots

The Contractor will plow snow and remove ice from roadways and parking lots.

De-icing is defined as removal of snow, ice or frost from a surface. Anti-icing is understood to be the application of chemicals that not only de-ice, but also remain on a surface and continue to delay the reformation of ice for a certain period of time, or prevent adhesion of ice to make mechanical removal easier.

Snow and ice must be removed from all handicap parking stalls sufficient to allow access in/out and around vehicles, and to and from the facility entrance. This includes van ramp accessibility.

Accumulated snow and ice must be removed from areas around storm drains to allow for proper drainage.

During plowing operations, the contractor may use lawn areas and the ends of each parking lot for snow accumulations. Snow must be properly placed to minimize loss of parking spaces. Generally handicapped parking spaces are located at the ends of parking lots to allow ease of accessibility to our handicapped veterans and visitors. This need is not diminished during the winter months and therefore particular attention needs to be given to ensure proper mobility to and from these spaces. These areas are not acceptable snow accumulation points.

When snowfall is heavy or accumulations become excessive, the contractor may be required to transport the accumulation to remote sites other than parking lots or lawn areas.

If there is a significant amount of snow, it’s possible that the contractor will be required to move snow piles to another area of the hospital grounds or possibly off station. Most contractors will use a skid steer to scoop up the snow and either move the snow with the skid steer, bucket by bucket, or they will use equipment to load a truck or trailer to transport large amounts of snow.

Typical equipment used for this task: **NOT LIMITED TO THIS EQUIPMENT**

Snow plow truck

Skid Steer

Front loader

Truck for transporting snow

Trailer for transporting snow

ATV with snow plow attachment

Snow plow/liquid deicer applicator truck:

The Contractor will supply and apply liquid deicing material to roadways and parking lots when requested by the COR, or the authorized on duty designee.

The boom used for liquid deicing application must be a fixed boom with flow valves and a calibration system which includes a viable rate control system to ensure minimal waste. It must be of sufficient width to accommodate one full lane of traffic with an on/off capability from inside the cab.

It is estimated that a full application may require 750 to 900 gallons of material. The VA will furnish a location for an onsite storage tank for liquid deicer, if required.

An area for staging equipment is available and noted on the campus map.

5.2 Sidewalks, Stairways and Building Entrances

The Contractor will remove snow and ice from sidewalks, stairways and building entrances. Snow and ice will be eliminated in its entirety.

Marked crosswalks will be considered as part of the sidewalk. Snow and ice will be eliminated from crosswalks in its entirety. Snow and ice must be removed from the gutter at all crosswalks.

Also, a granular ice melt spreader will be used all over the campus. There are requirements for this as well. Here is what the SOW states:

The Contractor will ensure that the granular ice melt material is applied at rates to maximize effectiveness and minimize waste. This includes constraining walking speed to avoid wasting granular ice melt due to the scatter effect at higher speeds. In addition, side limiters will be attached to spreaders used to apply ice melt on sidewalks. This helps reduce waste due to bounce and whip off allowing more of the material to remain on the sidewalk, saving up to 40% in deicing material and reducing material runoff to the surrounding environment. Special care should be used when applying material at building entrances to avoid excessive buildups.

Sidewalks greater than 48 inches in width will be plowed with an appropriately sized vehicle. Small four wheeler plows with skids that allow snow to be left behind must be followed up with hand shoveling. Sidewalks less than 48 inches in width should be shoveled by hand.

5.3 Liquid Deicer

The Contractor will supply and apply liquid deicing material to roadways and parking lots when requested by the COR, or the authorized on duty designee.

The boom used for liquid deicing application must be a fixed boom with flow valves and a calibration system which includes a viable rate control system to ensure minimal waste. It must be of sufficient width to accommodate one full lane of traffic with an on/off capability from inside the cab.

It is estimated that a full application may require 1000 to 1300 gallons of material. The VA will furnish a location for an onsite storage tank for liquid deicer, if required.

The VA is unable to furnish long term / overnight parking for deicing trucks, four wheelers, and other large equipment. A few spreaders, and snow shovels can be stored onsite to expedite snow removal.

5.4 Granular Ice Melt

The VA will furnish all granular ice melt material.

Liquid deice is not allowed on sidewalk areas.

The Contractor will apply granular ice melt material to roadways, parking lots, sidewalks, stairwells and building entrances as needed, or when requested by the COR, or the authorized on duty designee.

The Contractor will ensure that the granular ice melt material is applied at rates to maximize effectiveness and minimize waste. This includes constraining walking speed to avoid wasting granular ice melt due to the scatter effect at higher speeds. In addition, side limiters will be attached to spreaders used to apply ice melt on sidewalks. This helps reduce waste due to bounce and whip off allowing more of the material to remain on the sidewalk, saving up to 40% in deicing material and reducing material runoff to the surrounding environment. Special care should be used when applying material at building entrances to avoid excessive buildups.

Granular ice melt material may be used in lieu of liquid deicer in roadways and parking lots when directed by the COR.

Parking Garage: The Boise VAMC now has a multilevel parking structure where the top portion is exposed to the elements. It is imperative that liquid or granular deicing agents ARE NOT USED anywhere in or on the parking structure. The contractor will use snowplows to remove snow from the exposed areas of the structure and then apply sand only, no gravel. There are gated openings where snow can be pushed off the structure. There will be no snow storage on the structure. The structure is not designed to handle the extra weight of the snow. Snow must be plowed and pushed off the structure in the designated dumping spots. Depending on the amount of snow, this may require removing snow form the dumping area outside of the parking garage. This will all be explained during the sire walk and listed on the provided facility snow removal priority map.

6. Performance Monitoring

Skilled personnel at all levels are absolutely essential to a successful snow and ice control program. Managers and supervisors need to be skilled at interpreting road and weather information. Operators need to be skilled in equipment operation, calibration, “reading the road” and common sense.

The COR will inspect during snow removal to ensure tasks are fully and properly performed. The Contractor will respond to deficiencies prior to completing work.

COR after action reports will be provided to the Contractor by email and a copy maintained in the COR contract file.

The Contractor shall promptly and appropriately respond to deficiencies noted in the COR after action report by correcting the issue or proposing an action plan for improvement.

7. Security Requirements

Following Contract award, the Contractor is required to present a list of personnel and their qualifications, to include a contract manager that will supervise the performance of this contract to the Contracting Officer. All supervisory Contractor personnel shall be able to communicate well with the COR or designee. All Contractor employees are subject to current Medical Center Directives applicable to their conduct.

For security purposes, all contractor personnel working on station shall wear a shirt or outer garment that identifies them as a contractor employee. All contractor vehicles, including trailers, will be clearly identified with the contractor’s name.

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

Not applicable

9. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work.

Not applicable

b. Identification of Potential Conflicts of Interest (COI).

Not applicable

c. Identification of Non-Disclosure Requirements.

Not applicable

d. Packaging, Packing and Shipping Instructions.

Not applicable

e. Inspection and Acceptance Criteria.

The COR is responsible for ensuring that work done under this contract is performed to time and standard.

The Contractor and COR will work together to resolve deficiencies. Work not completed or not acceptable under general industry standards cannot be certified for payment.

Suggested cost estimation:

The Boise VAMC is not responsible for contractor estimations. Based on historical data provided by this web site, http://www.currentresults.com/Weather/Idaho/Places/boise-snowfall-totals-snow-accumulation-averages.php, the Boise VAMC would estimate that there will be 20 events annually. This is just an estimate, the actual snowfall events may be more or less.

The Contractor shall provide all labor, appropriate equipment, transportation, training, insurance, supervision, material and tools necessary to perform on call snow and ice removal from roadways, parking lots, sidewalks, stairwells and building entrances throughout the Boise VAMC.

The above list and pricing is for example purposes only.

All contractors will use the following scenario as their single snowfall event. All contractors must show detailed information on how they calculated total cost for the event. The information you provide will be your base year contract pricing. Please provide pricing for each additional contract extension year based on this same scenario. The Boise VAMC will submit additional questions to contractors if the information is unclear or additional information is needed.

Scenario:

The Boise VAMC experiences a snowfall event of 2.5 inches of snow falling over a 10 hour period. The snow begins to fall at 10pm in the evening. It is 22 degrees Fahrenheit throughout the event. You receive a call from the Boise VAMC at 11pm to remove the snow and ice. We cannot specify particular equipment that the contractor should use, but we can specify how the equipment they use should function. The equipment used must meet functional specifications listed in this SOW. The contractor also must be able to provide evidence as to why they used a particular piece of equipment or amount of material used for each invoice submitted. This evidence must be reasonable in nature.

10. Risk Control

The Contractor’s shall comply with all applicable Federal, State, and local laws and regulations to include responsibility to conform by current Occupational, Safety, Health Administration (OSHA) & Environmental Protection Agency (EPA) regulations while working on this facility.

Without additional expense to the Government, all Contractors’ shall obtain all licenses, and permits required to perform work under this contract.

Contractor is responsible for all reports required or requested by Federal, State and Local ordinances that pertain to any duties contained in the contract.

All Contractor employees must wear a reflective vest or suitable substitute.

All equipment operators shall yield to all pedestrians and traffic. All carts, ATV’s and low speed vehicles must have Slow Vehicle Signs/symbols prominently displayed on them.

Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to any contractor’s representative, or others, as well as for any damage to any personal or public property that occurs during the performance of this contract that is caused by the Contractor’s fault or negligence.

All damage done by the Contractor shall become the Contractor’s responsibility.

11. Place of Performance

All work under this contract is to be performed at the Boise VA Medical Center, 500 W Fort St, Boise ID 83702-4599

12. Period of Performance

The contract period will begin on November 1, 2021 and end on October 30, 2022 The contract may be extended for up to 4 option years beginning each year on 1 November and ending 30 October.

See attached document: Snow Removal Map.