36C25925Q0696_1.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist Eric Ayers eric.ayers@va.gov 8015821585 1808

PLACE OF PERFORMANCE

VHA Salt Lake City Medical Center

500 Foothill Drive

Building 7, Warehouse

Salt Lake City UT

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

STATEMENT OF WORK

General Information: Endoscopy Cart INTRODUCTION: The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities of the vendor in supplying a motorized, detachable, portable Endoscopy cart for George E. Wahlen VA Health Care Systems.

PURPOSE: The Salt Lake City VA Medical Center is requesting an additional endoscopy cart for the GI Clinic. Having two carts is advantageous for infection prevention measures, keeping the supplies out of the room. We will mount our existing monitor on the equipment cart and the one included in this quote is for the SLAVE monitor which will provide better scoping positions and improved image quality for providers, this is a standard set up for GI go-cases. Without the second monitor, providers are forced to scope across the patient, which limits the scope functionality. Having the carts connect allows for all equipment and supplies to be transported in one trip, improving efficiency when an urgent/emergent patient is waiting. The power drive on this will greatly reduce risk of strains and injury to staff transporting the cart.

SCOPE: SLC VA is requesting contractors to provide an Endoscopy Cart that meets or exceeds the physical, functional and performance of the listed salient characteristics in this section. The equipment feature is essential to the technical requirements to meet the need of the government.

PHYSICAL CHARACTERISTICS:

Equipment must have the physical characteristics to enable the government to perform the capabilities:

· Must be motorized (main cart)

· Must Lock at wheels and drawers.

· Must allow supply and equipment carts to connect for transportation and be separated at patient bedside.

· Must have medical (Saline or sterile water) water bottle holder

· Must have CO2 Tank holder

· Must be able to separate equipment and supply carts – this supports both infection prevention and allows use in small rooms

· Must have two monitors; one fixed on the equipment cart with articulating monitor arm and one on a rolling stand

· Monitor on rolling stand must be able to attach to cart for transportation

· Must have slide out tray for keyboard & mouse

· CPU Bracket

· Cord wrap brackets on each piece

· Retractable Cord Assembly to minimize trip hazard of cords

· Bracket to wrap cords - safety

· Equipment must come with one-year warranty and have operation training available

· Must have Double tempered glass doors

· Must have stainless steel pegboard assembly

· Must have stainless steel shelves, sides, top and

· Must be no larger than 36Wx24Dx92H

FUNCTIONAL AND PERFORMANCE CHARACTERISTICS:

Equipment must provide the functional and performance capability as listed above in section in above.

TRAINING:

Contractor is to provide one-time training for GI staff within 10 days after delivery/installation.

PERFORMANCE:

• All items to be delivered and or installed after receipt of purchase order.

• Hours: Delivery hours are 7:00 a.m. through 3:00 p.m., Monday through Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR, POC or designee.

• In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays

· Noncontract Charges: The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer.

• Payment: Payment will be made upon receipt of a properly prepared invoice which references the period for which payment is due, the contract number and/or assigned purchase order number. The invoice must include the correct payment address.

• All shipping for parts will be included in the cost of the contract

SECURITY:

No security accreditation package is required; the Contractor will not have access the any VA sensitive information. This project does not require acquisition of a service that involves storage, transmitting, or exchange of VA sensitive information.

PLACE OF DELIVERY:

George E Wahlen VA Health Care Systems Warehouse Building 7 500 Foothill Drive Salt Lake City, UT 84148

END - STATEMENT OF WORK

Response Instructions:

1. Do not provide more than 8 pages, including cover letter page.

2. Submit your response via email to eric.ayers@va.gov

3. Submit your response NLT 1:00 PM (MST) on Wednesday, August 13, 2025.

4. Mark your response as “Proprietary Information” if the information is considered business sensitive.

5. VA has identified the appropriate North American Industry Classification System (NAICS) Code as 339113–Surgical and Medical Instrument Manufacturing with a Small Business size of 800 Employees. Please identify and explain any NAICS codes your company believes would better represent the predominated work included in the attached Statement of Work draft/Salient Characteristics List.

Information Requested from Industry:

In response to the Sources Sought, interested Contractors shall submit the following information and any Capabilities/Qualifications Statement to include but not limited to an overview of proposed solution(s) and a description of the product your company possesses in accordance with the Statement of Work/Salient Characteristics List.

Vendor Name: ____________________________________

SAM UEI #: ______________________________________

Name of Manufacturer: _____________________________________

Manufacturer Address: _____________________________________

Estimated Delivery Time: ______________________________________

SAC/FSS/GWAC contract number (if active) ______________________________________

Vendor Point of Contract (POC) Name: _______________________________________

POC Phone Number: ______________________________________

POC Email Address: ______________________________________

We are an authorized dealer for the OEM. (If yes, provide OEM letter) YES ____ NO ____

Product Country of Origin: ___________________________________________

Are you offering a different but equal model? Yes ____ No ______ (if yes, provide brochure/spec sheet)

Sources Sought Notice