36C25924Q0053 0001_1.docx

Q&A Solicitation # 36C25924Q0053

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

36C259-23-AP-4924

660-24-1-5053-0002 None 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 To all Offerors/Bidders

36C25924Q0053 01-09-2024

X

X

01/17/2024 5:00 PM MST

LOA# 660-3640162A1-5053-856400-2520 010056100

The purpose of this amendment is to:

1. Answer questions received - please see pages 2 and 3.

2. Revise the PRICE COST SCHEDULE - please see pages 3 through 7.

3. Revise the Performance Work Statement - please see pages 8 through 36.

The submittal due date for all offers has been extended and must be received via email at heather.clemons@va.gov no later than 5:00PM MST on 01/17/2024.

All other terms and conditions remain the same.

Additional Questions and Answers received regarding RFQ 36C25924Q0053:

Q. Please confirm that the government is providing cleaning equipment as indicated in the questions/answers provided with the Solicitation.

A. The Government will provide all supplies, chemicals and equipment necessary to perform daily services required except for the carpet shampooing and floor stripping equipment. The Contractor shall provide carpet shampooing equipment and floor stripping equipment. See revised Performance Work Statement attached (paragraph 1.16.8 Government Equipment and paragraph 1.17.8 Contractor is responsible for).

Q. If the contractor must in fact provide cleaning equipment, please indicate which equipment, if any, the government will provide.

A. The Government will provide all supplies, chemicals and equipment necessary to perform daily services required except for the carpet shampooing and floor stripping equipment. The Contractor shall provide carpet shampooing equipment and floor stripping equipment. See revised Performance Work Statement attached (paragraph 1.16.8 Government Equipment and paragraph 1.17.8 Contractor is responsible for).

Q. Please confirm that pagers and/or cellular phones will be provided by the government as indicated in Paragraph 1.17.8.

A. Yes, dedicated pagers and/or cell phones will be provided.

Q. Based on Paragraph 1.17.8, are there any supplies which must be provided by the contractor?

A. Yes, the Contractor shall be responsible for furnishing all housekeeping uniforms except for those provided by the Government such as scrubs and/or PPE.

Q. If the contractor is responsible for providing supplies can the government please indicate which these are?

A. The Government will provide all supplies/chemicals necessary to fulfill this contract.

Q. Will the contractor be provided with lockable storage space for storing its equipment and supplies?

A. Yes.

Q. Paragraph 1.5.6 above requires Shift Leaders for each work shift. Are The Shift Leaders “In Addition To” the mandatory staffing for each shift?

A. No, shift leads are included in the minimums staff requirements listed for each CLIN – see updated PRICE COST SCHEDULE attached.

Q. Page 6 of the RFP states that Main Hospital Building 1, Building 3, Building 32 (Fisher House), and Building 49: Police station are to be cleaned Saturday and Sunday, however, page 33 CLIN 0002 states that Fisher House is to be cleaned Monday through Saturday. Please advise, is Fisher House to be cleaned 6 days per week or 7 days per week?

A. 7 days per week – please see updated PRICE COST SCHEDULE attached.

Q. Please confirm that the only buildings that the Contractor is required to clean on Tuesday and Thursday is the Fisher House.

A. False – please see updated PRICE COST SCHEDULE attached.

Q. Page 8 para 1.5.13 Mentions resumes. Are resumes required to be submitted with proposal?

A. No, resumes will be submitted to the COR/POC after award and will be coordinated between awardee and COR/POC.

Q. The pricing by CLIN and the PWS don’t seem to be in alignment. Can the government clarify which is correct – the CLINs provided for pricing or the PWS?

A. Please see updated PRICE COST SCHEDULE attached.

Q. Can you confirm that we are required to have 12 individuals every day from Sunday - Saturday (7 days per week)?

A. Please see updated PRICE COST SCHEDULE attached.

Q. Will the contractor workers be attached to EMS cleaning staff to ensure areas of responsibility and coverage? As in supplemental staffing for the VA to utilize and direct?

A. No, the goal is for the Contractor workers to be independent of VA employed staff.

Q. There has been a revision to WDR 2015-5489 (Rev. 22) posted on Sam.gov on 12/26/23. Will there be an amendment posted to update the WDR so that everyone incorporates the correct wages into their quotes?

A. Yes, as of December 26, 2023 DOL Wage Determination 2015-5489, Revision 22 applies to this acquisition.

B.3 PRICE/COST SCHEDULE

POP: Base Year February 1, 2024 – January 31, 2025

Contract Period: Base POP Begin: 02-01-2024 POP End: 01-31-2025

Contract Period: Base POP Begin: 02-01-2024 POP End: 01-31-2025

Contract Period: Base POP Begin: 02-01-2024 POP End: 01-31-2025

Contract Period: Base POP Begin: 02-01-2024 POP End: 01-31-2025

POP: Option Year 1 February 1, 2025 – January 31, 2026

Contract Period: Option 1 POP Begin: 02-01-2025 POP End: 01-31-2026

Contract Period: Option 1 POP Begin: 02-01-2025 POP End: 01-31-2026

Contract Period: Option 1 POP Begin: 02-01-2025 POP End: 01-31-2026

Contract Period: Option 1 POP Begin: 02-01-2025 POP End: 01-31-2026

POP: Option Year 2 February 1, 2026 – January 31, 2027

Contract Period: Option 2 POP Begin: 02-01-2026 POP End: 01-31-2027

Contract Period: Option 2 POP Begin: 02-01-2026 POP End: 01-31-2027

Contract Period: Option 2 POP Begin: 02-01-2026 POP End: 01-31-2027

Contract Period: Option 2 POP Begin: 02-01-2026 POP End: 01-31-2027

POP: Option Year 3 February 1, 2027 – January 31, 2028

Contract Period: Option 3 POP Begin: 02-01-2027 POP End: 01-31-2028

Contract Period: Option 3 POP Begin: 02-01-2027 POP End: 01-31-2028

Contract Period: Option 3 POP Begin: 02-01-2027 POP End: 01-31-2028

Contract Period: Option 3 POP Begin: 02-01-2027 POP End: 01-31-2028

POP: Option Year 4 February 1, 2028 – January 31, 2029

Contract Period: Option 4 POP Begin: 02-01-2028 POP End: 01-31-2029

Contract Period: Option 4 POP Begin: 02-01-2028 POP End: 01-31-2029

Contract Period: Option 4 POP Begin: 02-01-2028 POP End: 01-31-2029

Contract Period: Option 4 POP Begin: 02-01-2028 POP End: 01-31-2029

GRAND TOTAL BASE PLUS 4

HOUSEKEEPING PERFORMANCE WORK STATEMENT

1.1. CONTRACT TITLE: Housekeeping Services for the Veteran Affairs George E. Wahlen Medical Center Campus (VASLC), which includes main hospital Building 1 and 14, Buildings (2,3,4,5,6, 7, 8,9,16, 18, 38, 47, and 49) and the Fisher House.

1.2. GENERAL: This is a non-personnel service contract to provide housekeeping services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.3. DESCRIPTION OF SERVICES/INTRODUCTION: The Contractor shall provide all labor, supervision, management support, transportation, equipment, materials, and non-personal services necessary to provide complete hospital housekeeping, general housekeeping, and Regulated Medical Waste (RMW) collection as defined in this Performance Work Statement (PWS). The Contractor shall perform to the standards in this contract.

Technical Exhibits specify housekeeping services required to curtail the spread of healthcare-acquired infections and to maintain sanitary standards established for the listed facilities belonging to the VASLC. The Contractor shall perform all required services in a sanitary, safe, and aesthetically pleasing condition.

All references to locations and functions of rooms and areas are as they will exist at the contract commencement date. Such references do not necessarily indicate that these locations or functional designations will remain stable and may be changed by the Contracting Officer (CO) when necessary to adjust for mission requirements. Where specified, performance measurements and standards may be used to achieve a variety of goals, including but not limited to, the collection of data to test the practicability of a measure or standard, to identify less than required compliance, and to collect data in support of "quality assurance."

The Contractor shall also be prepared to present a briefing regarding the manner in which he/she intends to accomplish contractual obligations. The technical statement is required with a technical review as part of the evaluation process. The contractor shall address the technical evaluation factors in the presentation prior to award.

1.4. PLACE OF PERFORMANCE: The following locations below are where services are needed.

A. Veteran Affairs George E. Wahlen Medical Center Campus: 500 S. Foothill Blvd.

Salt Lake City, UT 84148 B. Main Hospital: Building 1-Chapel, Compensation & Pension, Dermatology Clinic, Library, Medical & Surgical Inpatient Units, Pharmacy, Patient Services Center (Admission), Prosthetics Offices, X-ray/Imaging Center, Rehabilitation Medicine & Rehab Clinics, Women's Clinic and Building 14 - Emergency Department, Geriatric Clinics, Internal Medicine Clinics, Laboratory/Blood Draw, Medical Intensive Care Unit (MICU), Optician/Eye Glasses, Primary Care Clinics, Surgical Suites /Surgical Intensive Care Unit (SICU), Information Desk-Main Lobby, VA Police (Main Lobby Info Desk), Veterans Learning & Telehealth Education Center (VLTEC), SPS C. Building 2: GRECC Offices D. Building 3: Inpatient Psychiatry Unit, North Star Substance Abuse Programs, Vocational Rehab Program, Mental Health Admin., MIRECC, Clothing Closet E. Building 4: AMMS/Logistics Service/Fiscal Service/Human Resources, Center for Learning (COL), Employee Assistance Program Office, Employee Health Clinic F. Building 5: Dietetics - Dining Room G. Building 6: Engineering H. Building 7: Laundry and Lab Research I. Building 8: Voluntary Services and Veterans Transportation Program, Canteen & Retail Store, Multipurpose Center (MPC), Gymnasium J. Building 9: Auditorium, TeleEducation Classroom K. Building 16: Mental Health Outpatient Clinics (General Mental Health Clinic, L. PTSD, Mood & Anxiety, MHICM) M. Building 18: Emergency Operations Center N. Building 32: Fisher House O. Building 38: Grounds and Maintenance P. Building 47: Orthotics Q. Building 49: Police Station

1.4.1 Hours of Operation-

The Contractor shall perform services required by this Performance Work Statement (PWS) beginning Sunday, Monday, Tuesday, Wednesday, Thursday, Friday, and Saturday.

The contractor shall perform weekend services on Sundays and Saturdays as required by this PWS:

A. Main Hospital: Building 1-Chapel, Compensation & Pension, Dermatology Clinic, Library, Medical & Surgical Inpatient Units, Pharmacy, Patient Services Center (Admission), Prosthetics Offices, X-ray/Imaging Center, Rehabilitation Medicine & Rehab Clinics, Women's Clinic and Building 14 - Emergency Department, Geriatric Clinics, Internal Medicine Clinics, Laboratory/Blood Draw, Medical Intensive Care Unit (MICU), Optician/Eye Glasses, Primary Care Clinics, Surgical Suites /Surgical Intensive Care Unit (SICU), Information Desk-Main Lobby, VA Police (Main Lobby Info Desk), Veterans Learning & Telehealth Education Center (VLTEC), SPS B. Building 3: Inpatient Psychiatry Unit, North Star Substance Abuse Programs, Vocational Rehab C. Building 32: Fisher House D. Building 49: Police Station The contractor shall perform weekly services Monday, Tuesday, Wednesday, Thursday, and Friday as required by this PWS:

A. Building 2: GRECC Offices B. Building 3: Inpatient Psychiatry Unit, North Star Substance Abuse Programs, Vocational Rehab Program, Mental Health Admin., MIRECC, Clothing Closet C. Building 4: AMMS/Logistics Service/Fiscal Service/Human Resources, Center for Learning (COL), Employee Assistance Program Office, Employee Health Clinic D. Building 5: Dietetics - Dining Room E. Building 6: Engineering F. Building 7: Laundry and Lab Research G. Building 8: Voluntary Services and Veterans Transportation Program, Canteen & Retail Store, Multipurpose Center (MPC), Gymnasium H. Building 9: Auditorium, TeleEducation Classroom I. Building 16: Mental Health Outpatient Clinics (General Mental Health Clinic, PTSD, Mood & Anxiety, MHICM) J. Building 18: Emergency Operations Center K. Building 32: Fisher House L. Building 38: Grounds and Maintenance M. Building 47: Orthotics N. Building 49: Police Station The Contracting Officer Representative (COR) must approve any changes to the Contractor’s work schedule in advance.

First shift, 0700 – 1530 (includes 30 minutes un-paid break) Second shift, 1500 – 2330 (includes 30 minutes un-paid break) Third shift, 2300 – 0730 (includes 30 minutes un-paid break) Fisher House (8 hour shift only) 0900 – 1730 (includes 30 minutes un-paid break)

1.5.15 Standard - Schedule Changes: The Contractor shall submit written schedule changes to the COR at least 24 hours in advance of beginning the output.

1.5.16. Standard — Personnel Roster: The Contractor shall submit a copy of its personnel roster to the COR for all personnel working in the facility no later than 30 calendar days from the date of award. Updated personnel rosters (to include any required documentation for security/installation requirements for personnel) shall be submitted as changes occur and in sufficient lead time to allow/enable the Government to conduct required clearances prior to a new employee commencing with services. Proposed employees who have not been cleared and listed on the approved personnel roster shall not be allowed to work anywhere within VASLC.

Respiratory Protection involving the N95. This testing is for the N95 respirator and is provided by the Government to all Contractor employees required to wear them where exposure to Tuberculosis is possible. Contractor employees working in the Regulated Medical Waste area shall wear fluid-resistant disposable coveralls. Coveralls shall be removed prior to leaving this area when work is completed or upon being used in another area. Appropriate PPE will be required for Type III Service terminal cleaning.

1.8.4. Standard: All housekeeping personnel shall display a VASLC identification badge as part of their uniform. This identification badge shall be worn at all times and be clearly visible.

This ID remains the property of the Government and shall be returned upon contract completion or at the time an employee terminates employment. It is the Contractor's responsibility to ensure that all Government badges are returned to COR within 24 hours of termination. The government reserves the right to confiscate the identification badge whenever the need/situation arises. The COR and EH shall discuss the need to confiscate the badge prior to confiscating the identification badge.

*Immunizations should be provided if employee is not immune. Per the VHA Center for Engineering and Occupational Safety and Health Update: update January 2018*

1.9.6. Standard: Special immunizations and biological testing may be administered by the VASLC at Government expense in the event of unusual risk situations. If required by the VASLC Infection Control Committee (ICC), the Government will provide screening of Contractor staff. This will include Tuberculosis and Hepatitis-B test results.

Removal for such cause does not relieve the Contractor of the requirement to provide sufficient personnel to execute requirements under the contract.

1.11.10. Standard - Meetings and Committee Membership: The COR may require the Executive Housekeeper to attend scheduled and unscheduled meetings as required, at no additional cost to the Government.

1.13.3 Handling/Cleaning of Government Furniture/Equipment.

NOTE: The Contractor is advised that the Government, not the Contractor, is responsible for moving specific computerized medical, electrical, and/or electronic equipment.

1.14.5 Performance Requirements Summary (PRS): A document that captures in table form the statements, standards for each statement.

1.14.10. Advisory Documents: Directives, which the Contractor may use for information and guidance and which are not binding for compliance.

1.14.11. Blood borne Pathogens Standards: The Occupational Safety and Health Administration (OSHA) standard to eliminate or minimize occupational exposure to Hepatitis B Virus (HBV), Human Immunodeficiency Virus (HBV), and other blood borne pathogens.

1.14.12. Steadfast Policing: The clean-up of papers and any other debris, removing spills, vomitus, spots and marks from walls, loading docks, walkways, entrances, parking lots, interior planters, floors, carpets, furniture, exterior trash receptacles and cigarette ash trays/receptacles.

1.14.13. Disinfection Cleaning: Falls between the processes of physical cleaning and sterilization as the elimination of disease-producing microorganisms, but not spores, from inanimate objects via pasteurization or liquid chemicals. Create a clean, safe, attractive environment for patients, staff, and visitors.

1.14.14. Facility Defects: Flaws in the physical plant caused by age, breakdown, damage, or other causes. These may be cosmetic or causing further damage to personnel. The Government will identify defects as routine or emergency based upon urgency of repair.

1.14.15. Hard Surface Floors: Floor surfaces that do not require application or removal of floor finish or polishing. Examples include grouted tile floors in latrines and utility rooms.

1.14.16. Infection Control Committee (ICC): A designated group of hospital staff responsible for monitoring the total infection control program within the medical facility.