36C25920Q0417.docx

36C25920Q0417

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C259-20-AP-3077

554-20-3-916-0129 36C25920Q0417 06-11-2020 Gabrielle Hawkins 303-712-5719 07-06-2020 10:00am MT 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 X X 811219 $22 Million N/A X 36C554 Department of Veterans Affairs Rocky Mountain Regional VAMC 1700 North Wheeling Street Aurora CO 80045 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Submitted Electronically Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page Contractor shall provide Switchgear and Battery Testing Certification in accordance with the statement of work for the Rocky Mountain Regional VAMC.

See CONTINUATION Page X X X Mary Emily Good Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

B.1.1. Contract Administration: All contract administration matters will be handled by the following individuals:

Please fill in information below:

B.1.1.1. CONTRACTOR: Name

B.1.1.2. GOVERNMENT: Gabrielle Hawkins, Contracting Specialist Department of Veterans Affairs Rocky Mountain Network

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village, CO 80111 Telephone: 303-712-5719

FAX: 303-712-5800

B.1.2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

B.1.3. GOVERNMENT INVOICE ADDRESS: Invoices shall be submitted in arrears:

c. Other [X] MONTHLY IN ARREARS B.1.4. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be submitted electronically to the VA Financial Services Center for payment processing, free of charge. For any questions about the e-invoicing program, please contact the FSC at the phone number or email address listed below:

1. TUNGSTEN e-Invoice Setup Information: (877) 752-0900

1. TUNGSTEN e-Invoice email: USClientServices@ob10.com

1. FSC e-Invoice Contact Information: (877) 353-9791

1. FSC e-invoice email: vafsccshd@va.gov

1. The following two codes will be required when creating a vendor profile in TUNGSTEN:

· TUNGSTEN Buyer Number AAA544240062

· Promo Code: VAPC7Y18

B.1.5. DUNS NUMBER: Please provide the Dun and Bradstreet Number assigned to your firm in the space provided:

B.1.6. TAX IDENTIFICATION NUMBER: Please provide the tax identification number to be utilized for this contract:

B.1.7. PERIOD OF PERFORMANCE: Services required herein shall be for the following time period:

August 1, 2020 through May 31, 2021 with a Government option for up to 6 additional months of service.

B.1.8. DEPARTMENT OF LABOR WAGE DETERMINATION: Department of Labor Wage Determination No. 2015-5419, Revision No. 13, dated December 23, 2019 is incorporated into this contract.

B.2 STATEMENT OF WORK

Triennial Switchgear and Battery Testing Certification Rocky Mountain Regional Veterans Affairs Medical Center (VAMC)

SCOPE OF WORK

1.0 - OBJECTIVE

The Department of Veterans Affairs has a requirement for triennial testing, full maintenance, preventive maintenance, certification and repair services at the Rocky Mountain Regional VA Medical Center at 1700 N. Wheeling St. Aurora, CO 80045. These procedures include emergency and non-emergency electrical systems, vital to the essential function of this medical facility. The services to be performed on Government-Owned Paralleling Switch Gear (PSG), Automatic Throw Over (ATO) and uninterruptible power supply (UPS) units are detailed below. The intent of this document is to present the items, supporting documents, procedures and actions required.

2.0 - STATEMENT OF WORK

Items and systems to be included in the Triennial Switchgear and Battery Testing Certification electrical include:

The following tests shall be performed on the above items. (See section 3.1 – ‘Code and Regulation Compliance’).

2.0.1 - Generator Paralleling Switchgear and Control; PSG & ATO

· Visually inspect the switchgear for damage and any unsafe operational conditions.

· Verify the equipment installation complies with O&M documentation.

· Verify enclosure is properly secured to wall or floor.

· Verify the equipment ground connection is properly terminated.

· Verify equipment interior is clear of debris and unit may be operated.

· Test all lights and fuses.

· Verify with site personnel that equipment may be cycled/ operated and occasional service interruptions are acceptable. Also verify with VA electricians and coordinate outages with end users.

· Place the engine-generator units in the automatic position and verify they may be started and operated under load.

· Perform load-bank test and exercise associated breakers. (see ‘Generator Emergency Power System Testing Service Contract’ Statement of Work (SOW) for additional information on load-bank testing)

· Measure and record bus voltage and frequency (at meters).

· Verify all meters are operational and properly displaying values.

· Test DC source inputs for proper values.

· Verify proper operations and values of any protection relays.

· Verify the Master Operator Interface Panel (OIP) is operational and all settings and values are correct.

· Perform a complete test in manual mode.

· Perform a complete test in automatic mode.

· Verify proper sequencing of the electrically operated breakers.

· Verify proper operations and sequencing of the generator breakers.

· Verify proper operation of the synchronizing controls.

· Load bank.

· Verify proper operation of the load sharing controls.

· Verify operation of the load optimization (if utilized and active).

· Verify automatic start and stop control.

· Verify proper status and alarming conditions.

· Measure and record transfer results including time periods.

· Adjust system time delays if necessary and review sequence with on-site personnel.

· Record values of all measurements taken, voltages, amperage and frequency.

· Note any field adjustments.

· Note any recommendations relative to repairs or upgrades.

· Six-month parts and labor limited warranty period on any repairs performed.

2.0.2 - Automatic Transfer Switch (ATS) The following test shall be performed on Automatic Transfer Switches:

· Fire Pump ATS to be included as a part of this test

· Visual and Mechanical Inspection

· Inspect physical and mechanical condition

· Verify appropriate contact lubrication on moving and sliding surfaces

· Verify tightness of all control connections.

· Verify tightness of all lug connections in equipment

· Verify positive mechanical interlocking between normal and alternate sources

· Verify the equipment installation complies with the O&M documentation.

· Verify enclosure is properly secured to the wall or floor.

· Clean the unit

· Equipment interior is clear of debris and unit may be safely transferred.

· Verify with site personnel that equipment may be cycled/ operated and occasional service interruptions are acceptable. Also verify with VA electricians and coordinate outages with end users.

· Verify with site personnel that the engine-generators and associated switchgear system are in the AUTOMATIC POSITION and may be started and operated under load.

· Verify the transfer switch nameplate values are correct with the application (voltage, current, etc.).

· Verify the equipment ground connection is properly terminated.

· Perform a MX Controller calibration for S1 and S2 source voltages.

· Measure and record S1 voltage and frequency.

· Measure and record S2 voltage and frequency.

· Verify the engine start connections are properly terminated.

· Verify any customer auxiliary contacts are properly terminated (position, pre-signal, etc.).

· Verify the load add and shed control circuits are properly terminated

· Review communications connections to an external SCADA and Building Automation System (BAS-Metasys by Johnson Controls).

· Perform a NO-LOAD TEST or LOAD TEST of the transfer switch through the MX Controller.

· Measure and record transfer results, including time periods.

· Adjust time delays if necessary and review sequence with on-site personnel.

· Record values of all measurements taken, voltages, amperage, frequency and millivolt.

· Note any field adjustments.

· Record MX Controller transfer log details.

· Note any recommendations relative to repairs or upgrades.

2.0.3 - Switchgear and Switchboard Assemblies.

· The switchgear cubicles and circuit breaker compartments shall be cleaned and inspected for evidence of damaged or defective devices.

· The compartment space heaters shall be inspected for proper operation.

· All circuit breaker compartment function positions (disconnected, test and connected) shall be checked for proper operation.

· The compartment panel door latches shall be checked for proper operation.

· The circuit breaker racking mechanism shall be cleaned, inspected and lubricated.

· All potential transformer and control power transformer compartments shall be cleaned and inspected. All PT and CPT fuse clips and fuse ferrules shall be inspected and cleaned.

· The test data obtained shall be included as part of the Engineering Report provided to the POC.

2.0.4 - Medium Voltage Vacuum Circuit Breakers

· Each vacuum breaker shall be cleaned and inspected for physical damage.

· All lubricant points shall be performed according to manufacturer's specification.

· A mechanical test shall be performed according to manufacturer's specifications.

· The test data obtained shall be included as part of the Engineering Report.

2.0.5 - Substation Transformers (Dry Type)

· The transformer panels shall be removed to inspect the transformer connections, core assembly, and core clamps for discrepancies.

· The transformer shall be cleaned, and the connections shall be checked for tightness.

· All bus-work within the transformer compartment shall be inspected for evidence of overheating or weakening of the insulation supports. The bus mounting bolts and splice connection bolts shall be checked for proper tightness wherever possible.

· The auxiliary devices, such as fans and indicators, shall be inspected for proper operation.

· The core grounding strap shall be lifted and the core insulation resistance to ground shall be tested.

· A turn ration test in the operating tap position shall be performed.

· A dielectric absorption test from winding to winding and winding to ground shall be performed for ten (10) minutes. A polarization index shall be computed.

· The test data obtained shall be included as part of the Engineering Appraisal Report.

2.0.6 - Low Voltage Circuit Breakers (480 VAC)

· Before any servicing is initiated, each circuit breaker shall be operated manually and electrically, racked in and out of its cubicle, and inspected for proper operation of the circuit breaker mechanisms and electrical devices.

· Each circuit breaker shall be inspected for contact alignment and correct measurements of wipe and gap.

· The operating mechanisms shall be cleaned, lubricated, and inspected for proper operation.

· The primary and arcing contacts shall be cleaned and inspected for excessive arcing, pitting or abnormal wear.

· The primary disconnecting device contacts shall be cleaned and lubricated.

· The secondary-disconnect, and auxiliary relays shall be inspected for excessive arcing, abnormal wear and proper operation.

· The circuit breaker interlocks, mechanical and electrical, shall be checked for proper operation.

· The primary contact resistance of each phase shall be measured with a ductor and recorded.

· The circuit breakers equipped with series or solid-state overcurrent trip devices shall be high current tested to verify calibration of the trip devices.

· The circuit breakers equipped with GE solid-state overcurrent trip devices shall be tested with their respective factory test sets.

· The test data obtained shall be included as part of the Engineering Appraisal Report.

2.0.7 - Low Voltage Insulated Case Circuit Breakers (This subsection of electrical testing shall be completed by Sturgeon Electric during the commissioning phase to be completed prior to the opening of the hospital. The regiment of testing described below is recommended by VA maintenance personnel to occur every 3 years thereafter).

· All circuit breaker terminations shall be checked for physical damage and proper tightness.

· The circuit breakers shall be operated and checked for proper mechanical operation.

· The primary contact resistance of each phase shall be measured with a ductor and recorded.

· The phase-to-phase and phase-to-ground insulation resistances of each phase shall be measured with a 1,000-Volt megger and recorded.

· The overload tripping devices of each phase shall be high current tested at multiples of the breaker rating and recorded.

· The instantaneous tripping devices of each phase shall be high current tested for trip values and recorded.

· The circuit breakers equipped with GE solid-state overcurrent trip devices shall be tested with their respective factory test sets.

· The test data obtained shall be included as part of the Engineering Appraisal Report.

2.0.8 - Protective Relay Calibration (Solid State/ Digital as applicable)

· Each relay shall be inspected for physical damage.

· Each relay shall be checked and adjusted to correspond to the manufacturer's operating time/ current curves.

· The relay shall be checked to make sure it is clean and free of foreign contamination.

· The relay external connections shall be checked for proper tightness or other discrepancies.

· The relay contacts shall be checked for proper circuit continuity.

· The minimum pickup or operating point of each relay shall be checked and adjusted as required.

· The instantaneous units shall be tested for proper electrical operation and calibration.

· The relays with phase sensitive functions shall be checked with proper phase angle relationship and contribution test.

· The data sheets shall include the initial test and final calibrated settings, reflecting adjustments necessary to conform to Manufacturer's Standards.

· The test data obtained shall be included as part of the Engineering Appraisal Report.

2.0.9 - GE Multilin 750 (The testing requirements of this section 2.0.9 shall be conducted on a triennial basis. Concerning the electrical commissioning being performed by Sturgeon Electric (SECO) in 2018, it is the responsibility of the contractor to determine if SECO performed the 11 items listed below. If it is determined the items and procedures herein have not been exercised and or fulfilled by SECO, they shall be performed by the contractor. If it is determined the items and procedures herein have been fulfilled by SECO, the documentation covering these items and actions shall be secured and included with the inspection reports and certificates generated and due at the conclusion of the triennial testing procedures detailed in this document).

· Verify relays are set/ programmed per the previous coordination study.

· Programming of new settings shall be performed as an option.

· An electronic record of the device settings shall be recorded using GE Multilin EnerVista setup software.

· All current and voltage inputs shall be tested for proper relay registration based on the programmed values of current and voltage transformer ratios.

· The in-use Digital Logic Inputs shall be checked for proper operation.

· All output relays shall be tested for proper operation and continuity of contacts.

· The programmed and used analog outputs shall be tested for proper input and output ratio at zero and full span values.

· The display and targets shall be tested and inspected for proper function.

· A data sheet shall be provided for each relay and shall include the device setting, tested values, and test results. Any test discrepancies shall be noted.

· Note: Connected feeder must be de-energized for testing.

· The test data obtained shall be included as part of the Engineering Appraisal Report.

2.0.10 - Metering and Instrumentation

· Verify calibration

· Each device shall be inspected for mechanical or electrical damage and wire connection tightness

· Each device shall be inspected for meter face and face gaskets conditions.

· Each device shall be checked for proper reading at three points: full scale, half-scale, and zero point.

· The meter setting parameters shall be recorded

· The test data obtained shall be included as part of the Engineering Appraisal Report.

2.0.11 - Engineering Appraisal

· On completion of the inspection, testing, maintenance and/ or calibration of the equipment, the customer shall be submitted one (1) copy of the final report. The final report shall contain the following:

· A resume of the equipment on which the service was performed.

· An executive summary which identifies the work performed on each piece of equipment.

· Results and recommendations which shall detail any discrepancies found and corrective actions taken.

· Field data inspection sheet for each piece of equipment inspected, tested and/ or serviced.

2.1 – Batteries: lead-acid and Lithium-Ion powered UPS systems

In addition to the Code and Regulation Compliance guidelines found in section 3.1 - the following tests shall be performed on batteries providing 125 VDC control power to Paralleling Switchgear (PSG) & Automatic Throw Over (ATO) systems (2 battery-banks per system).

2.1.1 - Triennial Maintenance Schedule – ‘AlphaCell’ OPzS lead-acid batteries

· Check float charge voltage as measured at the battery terminals

· Check general appearance and cleanliness

· Check electrolyte levels

· Check for cracks in cells or leakage of electrolyte

· Check for evidence of corrosion at terminals or connectors. Clean and neutralize accordingly.

· Check ambient temperature and condition of ventilating equipment.

· Check pilot cell voltage, specific gravity and electrolyte temperature.

· Check for evidence of voltage leaks to ground

· Record findings clearly and date originals and copies.

· Measure and record specific gravity of each cell.

· Measure and record voltage of each cell.

· Measure and record the total battery string voltage.

· Measure and record the electrolyte temperature of one cell in each row of each rack.

· Randomly select and check resistances of 10% of intercell connections.

· Perform detailed visual inspection of each cell.

· Check all bolted connections, re-torque as required. Tighten all bolted connections to the torque value of 132-177-inch lbs. (5-20 Nm).

· Check resistance of connecting cable from cell to cell.

· Check conductance of each cell and record Siemens reading.

· Ensure air flow freely through flame arrestors and clean as needed.

· Check the integrity of rack.

· Record findings clearly in log, date originals and copies.

· Manufacturer recommendation: Distilled water must be added once in a 2-3-year period. It is to be included within the scope of triennial electrical testing battery electrolyte be assessed for the correct level

2.1.2 - Lithium-Ion batteries utilized in UPS systems:

· Diagnostic and Treatment Building (DAT) - 60 kVA General Electric ‘Digital Energy’ UPS serving the command center in the DAT requires monthly testing and shall be included in the triennial electrical inspections prescribed herein.

· Clinic Building North (CBN) - 300 kVA General Electric ‘SG Series UPS’ serving the datacenter in the CBN requires monthly testing and shall be included in the triennial electrical inspections prescribed herein.

· Parking Visitor North (PVN) - 10kVA Emerson/ Liebert UPS serving the control room requires monthly testing and shall be included in the triennial electrical inspections prescribed herein.

*Regarding the numerous, smaller, vendor-supplied UPS systems serving imaging equipment, Cath Labs, Hybrid CVOR and additional operating rooms, these shall be tested and maintained by the applicable vendors or other entity the Veteran’s Administration assigns to this task. Comment by Rupp, Sylvie: There is an astrsk here. Is thre a particular spot where we should add atrisks as wekk?

3.0 – GENERAL

The contractor shall provide all personnel, supervision, professional expertise, vehicles, tools, materials, services, equipment and quality-control to perform Triennial Switchgear and Battery Testing Certification tasks.

Preventative maintenance shall be accomplished yearly and begin upon award of service contract. Contractor shall inspect, test, calibrate and service the equipment, as required, in accordance with manufacturer, industry and statutory requirements to prevent premature equipment failures, maintain the integrity of and to extend equipment life in accordance with the Scope of Work (SOW) and the following codes as listed in Section 3.1 - Code and Regulation Compliance. Comment by Rupp, Sylvie: PMs are not part of this contract.

3.1 - CODE & REGULATION COMPLIANCE

The Contractor shall comply with the public laws and statutes including all changes and amendments of federal, state and local environmental statutes and regulations in effect of date of issuance of this contract, including the applicable portions of the documents cited in the basic contract and below.

· NFPA-110 Standard for Emergency and Standby Power Systems, 2016 edition

· NFPA-70 National Electrical Code, 2017 edition

· NFPA-70E Standard for Electrical Safety in the Workplace, 2018 edition

· NFPA 99 Health Care Facilities Code, 2018 edition.

· 29 CFR 1910 Occupational safety and health standards

3.2 - CONTRACTOR DELIVERABLES

Contractor shall submit the following:

· Proposed Schedule including sequencing & durations.

*The vendor shall work with the Government POC to develop an acceptable timeline for the work.

· The Vendor shall work with the Government POC to develop a Site-Specific Safety Plan

· Site superintendent OSHA-30, and state-licensed electricians OSHA-10 certificates

· Manufacturer’s specifications for all testing equipment utilized and any replacement components used for replacement.

· Inspection reports and certificates for electrical equipment tested.

· Within 21 calendar days after notification of award, the Contractor shall submit to the Contracting Officer (2) copies of the Preventative Maintenance Procedure (which will be used during the PM Services of his contract) including proposed dates when PMI’s shall be accomplished. In addition, the Contractor shall provide a copy of the site-specific safety plan, personal protective equipment (PPE), and any applicable Safety Data Sheets (SDS). These copies must be received before any invoice can be certified for payment. A comprehensive record of testing will be provided by the Contractor to the POC. Inspections shall begin after award of contract. The Contractor shall submit two (2) copies of the triennial inspection reports within 7 calendar days of completion of inspections.

3.3 – RESOURCES

The Government will not furnish any resources, with the exception of wiring diagrams/drawings for the fulfillment of the services required under this contract. The Contractor shall furnish all labor, tools, parts, materials, transportation, and all necessary items to provide triennial maintenance, testing and certification services.

Existing wiring diagrams/drawings will be provided to the Contractor upon request. Such documents provided to the Contractor by the Medical Center shall remain as VA property.

3.4 - SPECIAL AURORA VAMC REQUIREMENTS

· Only qualified senior staff at the facility and/or qualified electrical contract professionals are authorized to perform testing to the Essential Electrical System (EES) in accordance with The Joint Commission and National Fire Protections Association (NFPA) standards and that all work on these systems is compliant with Occupational Safety & Health Association (OSHA) standards.

· The Government Point of Contract (POC), Facilities Management Service (FMS), or designee, shall be responsible for completing and recording triennial testing procedures and for notifying identified and affected areas of scheduled outages. He/ she is also responsible for ensuring notifications are provided to the Director during required instances of electrical hot work. The POC, FMS is responsible for ensuring that testing requirements of the electrical systems, emergency and non-emergency, are carried out. Details of this testing are found in FMS SOP-PM-11 “Normal & Emergency Electrical Systems Operational Plan, Management of Failure & System Shutdown Procedures”.

3.5 - GENERAL MAINTENANCE REQUIREMENTS

Site Concerns: additional items to be included in triennial electrical testing and maintenance

3.5.1 - Termination points of Aluminum feeders within the hospital

· The following is to be conducted once at the first triennial testing. Aluminum conductors were installed (in many instances) between the load side of circuit breakers occurring in switchgear, and dry-type transformers, reducing line voltage to Y120/208V. This deviation from using copper conductors was the result of a ‘Value Engineering’ (VE) option targeting 125 A and higher circuits. ‘Some’ of these conductors were replaced by Sturgeon Electric due to concerns over mechanical terminations being used. The action of the coefficient of thermal expansion and potential oxidation at these terminations continues to raise concerns of resistance and heat. It wasn’t adequately documented which AL conductors remain terminated with mechanical lugs and are a potential problem. A thorough study centering on identifying where the above described terminations exist shall be executed. This data-collection process will include a visual inspection as well as deploying thermal-imaging to detect conditions of excessive heating. The results of these tests/ efforts are to be documented. for a decision to engage in corrective measures by the Veteran’s Administration. Comment by Good, Mary E.: This needs to be stated that this will only be completed once at the first annual testing. This does not look like something that needs to be accomplished every year. Comment by Rupp, Sylvie: This info will be collected triennially and we will do projects to replace the problem conductors. This will occur every time we do this contract work.

3.5.2 - Inspection of electrical vaults

· Aluminum, 500 kcmil high-voltage conductors distribute 13.8 kV to all the buildings which comprise the Rocky Mountain Regional Veterans Affairs Medical Center. In addition to passing through interior vaults, the same extends through vaults outside the building(s). Several manholes exist in low-lying areas and are subject to water accumulation. Interior vaults shall be inspected once a year and exterior vaults be inspected bi-triennially.

3.5.3 – Protective Relay Calibration Study

· To be conducted triennially, the purpose of a PRCS is to assess all additional and or deleted electrical loads affecting the system over the course of a year. This will ensure correct settings of adjustable electrical devices are maintained and the system operates in an effective, safe, reliable and accurate manner.

3.6 - ADDITIONAL GUIDANCE DURING MAINTENANCE AND REPAIRS

Access

· Contractor shall coordinate in advance with the Government Point of Contact (POC) the need to obtain access to a given location, room, area etc. Contractor shall not block open doors and or leave rooms unattended that would otherwise be locked.

Lock-Out-Tag-Out

· The Contractor shall employ Lock Out Tag Out (LOTO) measures any time a shutdown is required, and personnel will be exposed to electrical parts that could become energized. The contractor shall use tags in accordance with VA local station policy. Tags shall be placed at each circuit breaker and or electrical disconnect affecting the testing in progress. The Contractor shall follow said lock-out tag-out procedures to meet OSHA and VA requirements.

Patient Services

· The Contractor shall ensure all equipment and materials will not impede, block or disrupt flow of traffic within the patient/staff corridors. Never will any materials or equipment be stored in such a manner that would prevent the medical center staff from responding to patient emergencies or disrupt patient services.

3.7 - INSPECTIONS

The Contractor shall execute inspections in the presence of the Government POC. All inspections will take place between the hours of 7:30AM and 4:00PM Monday through Friday, unless otherwise specified by the Contracting Officer, or POC. The POC and Contractor will coordinate scheduling of triennial inspections.

The Contractor shall not block corridor spaces, common areas, or walkways/ hallways with equipment, supplies, tools or materials necessary for testing at any time.

3.8 - SERVICE MANUALS, TOOLS & EQUIPMENT

The Contractor shall provide all operational and technical documentation (such as: operational and service manuals, schematics, and parts lists) and diagnostic equipment which are necessary to meet the performance requirements of this contract.

Existing wiring diagrams/ drawings will be provided to the Contractor upon request. Such documents provided to the Contractor by the Medical Center shall remain as VA property.

3.9 - QUALITY CONTROL

The Contractor shall develop and implement procedures to identify and prevent defective services from occurring. As a minimum, the contractor shall develop quality control procedures that address all switchgear and battery testing as covered under this contract. Contractor shall inspect, test, calibrate and service the equipment, as required, in accordance with manufacturer, industry and statutory requirements to prevent premature equipment failures and to extend equipment life in accordance with the Statement of Work.

3.10 - SURVEILLANCE STANDARD

The Performance Standard set forth in the Statement of Work is the standard the Contractor must meet for services to be deemed acceptable. The Government may require re-performance of nonconforming services at no additional cost to the government. The Government reserves the right to refuse acceptance of nonconforming services. In no case shall the Government’s right to inspect services under the inspection provisions of the contract be prejudiced.

3.11 – CONTRACTOR/ TECHNICIAN QUALIFICATIONS

· The Government reserves the right to accept or reject Contractor’s staff for cause.

· Contractor shall provide throughout the contract at least one technician/ resident electrician with at least five (5) years (post apprenticeship) experience and be trained in the hazards of arc-flash per the contractor’s training program. Apprentices will be used observing a 1: 1 ratio; that is, 1 apprentice to one journeyman. These apprentices must have a minimum of 4 years in the trade.

· All technicians/journeyman electricians shall have successfully completed at a minimum, OSHA-10 training.

3.12 - PERSONNEL ASSIGNMENTS

The Contractor shall assign the appropriate quantity and type of personnel to successfully complete all functions specified in this SOW. The Contractor shall maintain throughout the life of this contract, a current list of technicians and their credentials available for inspection by the Government at any time.

3.13 - HOURS OF WORK, SCHEDULE AND FEDERAL HOLIDAYS

The hours of work shall take place during the normal business hours of 7:30 AM and 4:00 PM, Monday through Friday, Federal Holidays excluded. Request for weekend, after-hour, and Federal holiday work is permitted with a request in writing submitted beforehand. Federal Holidays and any other day declared a federal holiday by the President of the United States are defined below.

Christmas Day If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government. There is NO SMOKING in any VA building and smoking is only allowed in designated exterior areas.

3.14 - BADGES AND PARKING

If a given contractor’s personnel will be working on-site for less than 5 working days, access to the facility can be attained by contacting the police and obtaining temporary access badges. If a contractor will be working on site more than 5 working days, identification badges must be procured by contacting Travis Donnell in building 7 of the Clermont VA Hospital. All Contractor personnel are required comply with VAAR 852.273-74 (Available online at VA Technical Information Library) which covers the following requirements: background checks, and the wearing of identification (I. D.) badges issued by the VA ECHCS. While on VA Facilities grounds, temporary or official I.D. badges shall be worn continuously. Failure of the background check may result in specific personnel being disallowed to work on VA premises and the Contractor will need to provide replacement personnel.

Regarding parking for the employees of a contractor working on-site. Contact with the VA Police shall be made, and parking passes will be issued. It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. The designated parking area will be specified by POC upon award of contract.

3.15 - KEYS

Under no circumstances are Contractor personnel to remove VA keys from VA premises.

3.16 – MEETINGS

A site walk will be conducted at a date and time specified by the POC to review scope, site, and requirements with perspective contractors, and provide answers to any questions. Veteran’s Administration personnel will walk the work area with contractor to identify the location of LIM panels. A kick-off meeting will be held prior to any testing procedures occurring.

B.3 PRICE/COST SCHEDULE

Provide Switchgear and battery testing in accordance with the Statement of Work

Provide Switchgear and battery testing in accordance with the Statement of Work *If needed

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to…