36C25918R0508-002.pdf

Surveillance System Replacement Jack C. Montgomery VA Medical Center - Muskogee, Oklahoma Construction Documents May 11, 2017

Exterior Pathways: An existing fiber optic backbone exists on the Muskogee campus utilizing a star topology distributed infrastructure from Telephone Equipment Room 201B-52 to the various OI&T Rooms.

New fiber optic infrastructure will be installed from the OI&T Rooms to the various Telecommunication Rooms/Horizontal Connectors (TR/HC) as defined in the project documents. The new infrastructure will be installed in existing conduits where possible and in new ductbanks where required.

Interior Spaces

A security network head-end room will be required. The room will be located next to the Telephone Equipment Room in Room 201A1-52, Building 52. The purpose of this room is to support security servers and storage racks.

• Where equipment is mounted to the wall, the wall will receive 3/4” fire treated plywood installed 6”to 8’-6” AFF. The rating stamp will be exposed.

• The room will have dedicated power and standard lighting. Dedicated 120 volt and/or 208 volt power receptacles will also be required.

• Doors will be equipped with proximity readers, door status switches, exit devices, and camera locations for entry access.

• New 19” (w) x 7’ (h) equipment racks with vertical and horizontal wire management will be installed as required for security equipment.

• Grounding of all equipment to a ground bar located in the entrance room will be required.

• UPS power will be provided for security equipment and network switches.

Intermediate security (FMS) rooms will be required. Each room size will be adequate for door control panels, cable distribution racks, network switches, and power supplies as required for the security system. The location of these rooms will be placed such that the camera cable runs from the closet to the camera will be limited to a maximum of 290 feet. The purpose of these rooms is to support horizontal and backbone building cabling for the CCTV system and the security system, and CCTV and access control equipment.

• Where equipment is mounted to the wall, the wall will receive 3/4” fire treated plywood installed 6”to 8’-6” AFF. The rating stamp will be exposed.

• The room will have dedicated power and standard lighting. Dedicated 120 volt and/or 208 volt power receptacles will also be required

• Selected doors will be equipped with proximity readers, door status switches, exit devices, and camera locations for entry access.

• New 19” (w) x 7’ (h) equipment racks with vertical and horizontal wire management will be installed as required.

• Grounding of all equipment to a ground bar located in the room will be required.

• UPS power will be provided for network switches.

Jack C. Montgomery VA Medical Center, Muskogee, OK Construction Documents – Final Submission Rev.1 November 12, 2013

Interior Pathways

General: Anywhere that a penetration is required through a corridor, wall or hard ceiling for telecommunications cabling, installation of conduit sleeves will be required. For penetrations serving more than 12 cables, mechanical firestopping will be required.

Access control and CCTV system cable can be installed in existing cable tray or in new conduit. J-hooks may be used per specifications when cable tray is not available. All cabling in exposed areas and walls shall be in conduit.

Category 6 rated cable supports will be installed when cables are not installed in cable tray.

One 1” conduit will be installed from each camera outlet to above the accessible ceiling.

Structured Cabling System

The security infrastructure will be a “structured cabling system” designed and installed to EIA/TIA requirements and the VA Master Construction Specification.

The entire system will be required to be fully tested to CAT 6 performance requirements.

Horizontal Cabling System

All horizontal cabling (i.e., cabling between the cameras and intermediate security rooms) will be Category 6, 4-pair unshielded twisted pair cable for both voice and data. All Category 6 cabling will terminate on modular patch panels on equipment racks in the intermediate security rooms. All horizontal cabling installed in plenum spaces will be plenum rated.

Horizontal cabling will be installed to feed cameras as shown on project drawings.

Each camera location will receive one Category 6 jack (RJ45). The outlet box will be a 4” X 4” box with a single gang plaster ring mounted in the ceiling, unless otherwise noted.

All access control cabling will be provided as recommended by the manufacturer. Cabling from the access control panels to the doors will be installed in conduits.

Security System Backbone Cabling System

An existing fiber optic backbone exists on the Muskogee campus utilizing a star topology distributed infrastructure from Telephone Equipment Room 201B-52 to the various OI&T Rooms. New fiber optic infrastructure will be installed from the OI&T Rooms to the various Telecommunication Rooms/Horizontal Connectors (TR/HC) as defined in the project documents. Six (6) strands of 62.5 micron laser optimized multi-mode fiber optic cable will be installed from the OI&T Rooms to the new TR/HC rooms. Fibers will terminate in rack-mounted fiber panels and will terminate with LC connectors. The Contractor will provide all necessary quantity and lengths of patch cords to cross-connect all strands.

The Surveillance network at the Muskogee campus shall be a stand-alone network for the purposes of this solicitation.

The intent is for the installed system to have the capability for future connection to the VA Federal Bridge/PIV database compliant with referenced standards without massive upgrades or changeout of installed components.

VA shall provide a listing of approximately 1200 employees for this facility. Contractor shall enter all employees into the local Surveillance System PACS database and provide the ability to configure access levels on the badging station. Contractor shall be provided existing hard key assignments for each employee and shall configure the badging station to allow assignment of access based on locations of card readers as shown on the solicitation documents. The intent is for VA employees to configure access levels on individual VA PIV cards with an assignment matrix and interface provided by the contractor.

Security Management System

All security systems including, but not limited to, CCTV, access control, duress, and motion intrusion devices will be connected to the security management system. The system will have the ability to integrate with an RTLS inventory management system. The system will be on its own network and will not be connected to the VA WAN/LAN. The security system network will consist of a core security switch located in Room 201A1 in Building 52 and security network switches located in each intermediate security closet.

Closed Circuit Television (CCTV)

A new video surveillance system will be installed. New cameras will be IP-based with Category 6 cable drops to each camera. New network video recorders (NVR) will be specified as needed.

The NVRs will be capable of recording a minimum of 30 frames-per-second simultaneously across all cameras. Storage will be sized such that 30 days storage retention is possible with motion detection disabled and compression on the “normal” setting. The NVRs will be configured in a distributed manner;

each intermediate security closet will receive NVRs for recording cameras fed from that closet.

Alternatively, recorders or storage may be located at the head end location in Building 52. Monitoring of the cameras will be in the Security Office (Room 1D125 in Building 53). The monitoring location will receive a minimum of one monitor, video monitor server, and PTZ control through software.

The CCTV system will be fully integrated with the access control system for software-programmed triggering and alarm notification. The access control system will be fully compliant with Homeland Security Presidential Directive 12, HSPD12, and FIPS201-2.

A UPS with 30 minutes of support will be provided for the local camera serving switches and NVRs.

Access Control System

A new access control system will be installed. New smart card readers (HSPD12 and FIPS201-2 compliant), door contacts, electrified hardware, request to exit devices, and control panels will be installed and connected via the new fiber optic cable to the new security system head-end located in Room 201A1, Building 52. Access control smart cards will be provided by the HSPD12 Badge Office. A new badge programming system will be installed in Room 1A104-53. A UPS will be provided for the local access control panels, access control server, and the security network. The system will be fully compliant with Homeland Security Presidential Directive 12, HSPD12, and FIPS201-2. The access control system will have the ability to integrate with the personnel database to update and maintain card user data.

The drawings show selected locations as directed by the Physical Security Design Manual for VA Facilities (Mission Critical Facilities).

Motion Intrusion Detection: Motion intrusion detection will be provided in departments as required (e.g., Pharmacy).

Duress Alarm or Emergency Notification: A panic alarm system will be integrated into the new security management system and will annunciate at the existing Police and Security Operations Control Room.

Refer to the floor plans for locations.

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

DIVISION 00 - SPECIAL SECTIONS

00 01 15 List of Drawing Sheets

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements

01 32 16.13 Network Analysis Schedules Phasing Plan

01 33 23 Shop Drawings, Product Data, and Samples

01 42 19 Reference Standards

01 74 19 Construction Waste Management

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 84 00 Firestopping

DIVISION 08 - OPENINGS

08 71 00 Door Hardware

DIVISION 09 – FINISHES

09 91 00 Painting

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations

26 05 21 Low-Voltage Electrical Power Conductors and Cables (600 Volts and Below)

26 05 26 Grounding and Bonding for Electrical Systems

26 05 33 Raceway and Boxes for Electrical Systems

26 22 00 Low-Voltage Transformers

26 23 00 Low-Voltage Switchgear

26 24 16 Panel boards

26 27 26 Wiring Devices

DIVISION 27 – COMMUNICATIONS

27 05 11 Requirements for Communications Installations

27 05 26 Grounding and Bonding for Communications Systems

27 05 33 Raceways and Boxes for Communications Systems

27 10 00 Structured Cabling

27 11 00 Communications Equipment Room Fittings

27 15 00 Communications Horizontal Cabling / IRM-70 Wiring Instruction

Sheet

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 05 00 Common Work Results for Electronic Safety and Security

28 05 13 Conductors and Cables for Electronic Safety and Security

28 05 26 Grounding and Bonding for Electronic Safety and Security

28 05 28.33 Conduits and Backboxes for Electronic Safety and Security

28 13 00 Physical Access Control Systems

28 16 00 Intrusion Detection System

28 23 00 Video Surveillance

SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specification form a part of the contract.

DRAWING INDEX

Drawing No. Title

GENERAL

00 TYCVR PROJECT COVER SHEET 1 OF 25

ELECTRICAL

00 E400 ELECTRICAL POWER FOR COMMUNICATIONS RISER 2 OF 25

00 E401 ELECTRICAL POWER RISER DIAGRAMS 3 OF 25

01 E102 FIRST FLOOR SECTION “C” 4 OF 25

52 E101 SECOND FLOOR – POWER PLAN 5 OF 25

53 E100 BASEMENT FLOOR PLAN 6 OF 25

53 E101 FIRST FLOOR PLAN 7 OF 25

GENERAL COMMUNICATIONS

00 TY000 COVERSHEET 8 OF 25

00 TY301 TECHNOLOGY DETAILS 9 OF 25

00 TY400 TECHNOLOGY RISER DIAGRAMS 10 OF 25

00 TY401 TECHNOLOGY RISER DIAGRAMS 11 OF 25

00 TY403 TECHNOLOGY RISER DIAGRAMS 12 OF 25

00 TY500 TECHNOLOGY SCHEDULES 13 OF 25

00 TY502 TECHNOLOGY SCHEDULES 14 OF 25

00 TY503 TECHNOLOGY SCHEDULES 15 OF 25

00 TY600 TECHNOLOGY EQUIPMENT SCHEDULE 16 OF 25

BUILDING 1 - TELECOMMUNICATIONS

01 DTY102 FIRST FLOOR – SECTION “C” - DEMO 17 OF 25

01 TY102 FIRST FLOOR – SECTION “C” 18 OF 25

01 TY200 ROOM ENLARGEMENTS 19 OF 25

BUILDING 52

52 DTY101 FIRST FLOOR AND=AND SECOND FLOOR - DEMO 20 OF 25

52 TY101 FIRST FLOOR AND SECOND FLOOR 21 OF 25

52 TY200 ROOM ENLARGEMENTS 22 OF 25

BUILDING 53

53 DTY100 BASEMENT - DEMO 23 OF 25

53 TY102 FIRST FLOOR - EAST 24 OF 25

53 TY200 ROOM ENLARGEMENTS 25 OF 25

SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

PART 1 - GENERAL

1.1 DESCRIPTION

1.2 RELATED WORK

1.3 APPLICABLE PUBLICATIONS

1.4 QUALITY ASSURANCE

1.5 SUBMITTALS

PART 2 - PRODUCTS

2.1 EQUIPMENT AND MATERIALS

2.2 EQUIPMENT ITEMS

2.3 ENVIRONMENTAL REQUIREMENTS

2.4 INSTALLATION KIT

PART 3 - EXECUTION

3.1 INSTALLATION

3.2 TESTS

3.3 TRAINING

3.4 GUARANTEE PERIOD OF SERVICE

PART 1 – GENERAL

1.1 DESCRIPTION

1.2 RELATED WORK

1.3 QUALITY ASSURANCE

1.4 DEFINITIONS

1.5 SUBMITTALS

1.6 APPLICABLE PUBLICATIONS

1.7 COORDINATION

1.8 EQUIPMENT AND MATERIALS

1.9 WARRANTY OF CONSTRUCTION

PART 2 – PRODUCTS

2.1 FUNCTIONAL DESCRIPTION OF SYSTEM

2.2 SYSTEM COMPONENT REQUIREMENTS

2.3 ENCLOSURES

2.4 EQUIPMENT ITEMS

2.5 CONTROL PANEL

2.6 KEYPADS

2.7 INPUT MODULE

2.8 OUTPUT MODULE

2.9 INTERIOR DETECTION DEVICES (SENSORS)

2.10 TAMPER ALARM SWITCHES

2.11 POWER SUPPLY

2.12 SECURITY FASTENERS

PART 3 - EXECUTION

3.1 INSTALLATION

3.2 WIRING INSTALLATION

3.3 GROUNDING

3.4 STARTUP AND TESTING

3.5 COMMISIONING

3.6 TESTS AND TRAINING

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for REPLACING SURVEILLANCE SYSTEMS as required by drawings and specifications.

B. Visits to the site by Offerors may be made only at the date and time specified in FAR 52.236-27, SITE VISIT (CONSTRUCTION), ALTERNATE I, as noted in the Solicitation.

C. Offices of 303RD ENGINEERING GROUP, LLC, as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans Affairs, the Contractor shall notify the C.O.R. in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three work days unless otherwise designated by the C.O.R.

E. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access. Contactors are subject to fingerprinting, VA sponsored background checks, and badging as determined by the Medical

Center at no additional cost to the Government.

VA escort will be required inside all IT rooms. Contractor shall complete construction to the maximum extent in order to minimize time required for observed access inside IT closets.

F. Prior to commencing work, general contractor shall provide proof that a

OSHA certified “competent person” (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present.

G. Training:

1. Beginning July 31, 2005, all employees of the general contractor or subcontractors working on site shall have completed the 10-hour OSHA certified Construction Safety Course and/or other relevant competency training, as determined by the VA Competent Person (CP) with input from the Infection Control Risk Assessment (ICRA) Team.

The VA CP shall be the same person appointed as Contracting

Officer’s Representative (COR). The contractor’s project supervisor and the contractor’s CP referred to in Paragraph “F” above shall have completed the 30-hour OSHA certified Construction Safety

Course.

2. Proof that the contractor’s supervisor and CP have completed the 30-hour OSHA certified Construction Safety Course shall be submitted for approval before the start of work. Contractor’s certification that all other employees working under this project have completed the 10-hour OSHA certified Construction Safety course will be required prior to issuance of the Notice to Proceed.

3. Any penetrations to walls required to accomplish work under this contract must be repaired with a fire stop approved by the COR. If any work is to be done above drop ceilings the contractor must request an inspection by the COR prior to, and after all work is accomplished. Under no circumstance shall ceiling tiles be put back into place prior to required inspection.

4. VHA Directive 2011-36, Safety and Health during Construction, dated

9/22/2011 in its entirety is made a part of this section.

1.2 STATEMENT OF BID ITEM(S)

A. ITEM I, GENERAL CONSTRUCTION: REPLACE SURVEILLANCE SYSTEM:

Work includes alterations, mechanical and electrical work, selective removal of existing construction and certain other items in accordance with plans and specifications for Project 623-12-105 Replace

Surveillance Systems at Jack C. Montgomery VA Medical Center, Muskogee

OK.

Surveillance System replacement includes replacement of interior CCTV, physical access control systems, duress and emergency notification alarms, and motion intrusion systems. New surveillance components will be integrated to a single enterprise server.

1.3 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. AFTER AWARD OF CONTRACT, one (1) set of electronic files of the construction documents will be given to the Contractor. No additional sets of printed (non-electronic) specifications and drawings will be furnished.

B. Additional sets of drawings may be made by the Contractor, at

Contractor's expense, from reproducible sepia prints furnished by

Issuing Office. Such sepia prints shall be returned to the Issuing

Office immediately after printing is completed.

1.4 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. For working outside the “regular hours” as defined in the contract, The General Contractor shall give 3 days notice to the Contracting

Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

5. Badging/Training

Safety and Infection control training are tentatively scheduled each

Monday in the Engineering Conference Room. As workers arrive on site, they shall attend this training on the first Monday that they are on station. COR shall be notified by the prior Friday in order to confirm training staff will be available. Site Superintendents shall be processed through VA background check and be processed for

VA Contractor badge. All other contractors shall be processed through VA background check and badge at the discretion of the VA.

D. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the C.O.R. for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

2. The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation. See Section 08 71

00, DOOR HARDWARE and coordinate.

E. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of

“sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

4. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

5. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting

Officer.

6. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

7. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

8. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document

Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the

EDMS system.

b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

F. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. Separate permits shall be issued for General Contractor and its employees for parking in designated areas only.

1.5 FIRE SAFETY

A. Applicable Publications: Publications listed below form part of this

Article to extent referenced. Publications are referenced in text by basic designations only.

1. American Society for Testing and Materials (ASTM):

E84-2009.............Surface Burning Characteristics of Building

Materials

2. National Fire Protection Association (NFPA):

10-2010..............Standard for Portable Fire Extinguishers

30-2008..............Flammable and Combustible Liquids Code

51B-2009.............Standard for Fire Prevention During Welding, Cutting and Other Hot Work

70-2011..............National Electrical Code

241-2009.............Standard for Safeguarding Construction, Alteration, and Demolition Operations

3. Occupational Safety and Health Administration (OSHA):

29 CFR 1926..........Safety and Health Regulations for Construction

B. Fire Safety Plan: Establish and maintain a fire protection program in accordance with 29 CFR 1926. Prior to start of work, prepare a plan detailing project-specific fire safety measures, including periodic status reports, and submit to C.O.R.for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA AND SAMPLES Prior to any worker for the contractor or subcontractors beginning work, they shall undergo a safety briefing provided by the general contractor’s competent person per OSHA requirements. This briefing shall include information on the construction limits, VAMC safety guidelines, means of egress, break areas, work hours, locations of restrooms, use of VAMC equipment, etc.

Documentation shall be provided to the Resident Engineer that individuals have undergone contractor’s safety briefing.

C. Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.

D. Separate temporary facilities, such as trailers, storage sheds, and dumpsters, from existing buildings and new construction by distances in accordance with NFPA 241. For small facilities with less than 6 m (20 feet) exposing overall length, separate by 3m (10 feet).

E. Temporary Construction Partitions:

1. Install and maintain temporary construction partitions to provide smoke-tight separations between construction areas and adjoining areas. Construct partitions of gypsum board or treated plywood

(flame spread rating of 25 or less in accordance with ASTM E84) on both sides of fire retardant treated wood or metal steel studs.

Extend the partitions through suspended ceilings to floor slab deck or roof. Seal joints and penetrations. At door openings, install

Class C, ¾ hour fire/smoke rated doors with self-closing devices.

2. Install temporary construction partitions as shown on drawings to maintain integrity of existing exit stair enclosures, exit passageways, fire-rated enclosures of hazardous areas, horizontal exits, smoke barriers, vertical shafts and openings enclosures.

3. Close openings in smoke barriers and fire-rated construction to maintain fire ratings. Seal penetrations with listed through-penetration firestop materials in accordance with Section 07 84 00, FIRESTOPPING.

F. Temporary Heating and Electrical: Install, use and maintain installations in accordance with 29 CFR 1926, NFPA 241 and NFPA 70.

G. Means of Egress: Do not block exiting for occupied buildings, including paths from exits to roads. Minimize disruptions and coordinate with

C.O.R.

H. Egress Routes for Construction Workers: Maintain free and unobstructed egress. Inspect daily. Report findings and corrective actions weekly to

C.O.R.

I. Fire Extinguishers: Provide and maintain extinguishers in construction areas and temporary storage areas in accordance with 29 CFR 1926, NFPA

241 and NFPA 10.

J. Flammable and Combustible Liquids: Store, dispense and use liquids in accordance with 29 CFR 1926, NFPA 241 and NFPA 30.

L. Sprinklers: Install, test and activate new automatic sprinklers prior to removing existing sprinklers.

M. Existing Fire Protection: Do not impair automatic sprinklers, smoke and heat detection, and fire alarm systems, except for portions immediately under construction, and temporarily for connections. Provide fire watch for impairments more than 4 hours in a 24-hour period. Request interruptions in accordance with Article, OPERATIONS AND STORAGE AREAS, and coordinate with C.O.R. . All existing or temporary fire protection systems (fire alarms, sprinklers) located in construction areas shall be tested as coordinated with the medical center. Parameters for the testing and results of any tests performed shall be recorded by the medical center and copies provided to the C.O.R..

N. Smoke Detectors: Prevent accidental operation. Remove temporary covers at end of work operations each day. Coordinate with C.O.R.

O. Hot Work: Perform and safeguard hot work operations in accordance with

NFPA 241 and NFPA 51B. Coordinate with C.O.R. Obtain permits from

C.O.R. at least 24 hours in advance

P. Fire Hazard Prevention and Safety Inspections: Inspect entire construction areas weekly. Coordinate with, and report findings and corrective actions weekly to C.O.R.

Q. Smoking: Smoking is prohibited in and adjacent to construction areas inside existing buildings and additions under construction. In separate and detached buildings under construction, smoking is prohibited except in designated smoking rest areas.

R. Dispose of waste and debris in accordance with NFPA 241. Remove from buildings daily.

S. Perform other construction, alteration and demolition operations in accordance with 29 CFR 1926.

T. If required, submit documentation to the Resident Engineer that personnel have been trained in the fire safety aspects of working in areas with impaired structural or compartmentalization features.

U. All fire rated doors shall maintain their fire rating. Submit UL listed devices for fire rated doors and install and fire caulk per manufacturer’s instructions. If the door is not compromised already then no new holes may be drilled into the frame and surface mounted style door contacts must be used. Contact VA Project COR prior to drilling into any door or frame. VA shall provide any required re-certifications for fire rated door or frame. VA shall provide any required re-certifications for fire rated doors that have been previously compromised.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the

Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the

Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the

Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting

Officer, the buildings and utilities may be abandoned and need not be removed.

VA has no prepared space for a job trailer or conex storage unit to be placed on VA property. Undeveloped space on VA property may be available for development for these purposes at the contractor’s discretion on a first come first serve basis. Recommend that the contractor contact the City of Muskogee and/or the Five Civilized

Tribes Museum for space they may have available for staging.

Job boxes and ladders may be stored in mechanical rooms where space is available and areas under contractor custody during construction

(Primary SCC, Secondary SCC, Server Room). Access to equipment and electrical panels shall be maintained in these spaces and the area cleaned of debris and neatly stowed each day.

C. The Contractor shall, under regulations prescribed by the Contracting

Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting

Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The

Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

(FAR 52.236-10)

D. Working space and space available for storing materials shall be as determined by the C.O.R.

E. Workmen are subject to rules of Medical Center & Cemetery applicable to their conduct.

F. Execute work so as to interfere as little as possible with normal functioning of Medical Center & Cemetery as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and

Contractor's personnel, except as permitted by C.O.R. where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of

Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center & Cemetery areas required to remain in operation.

3. Where access by Medical Center & Cemetery personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to

G. Phasing: To insure such executions, Contractor shall furnish the C.O.R.

with a schedule of approximate dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the C.O.R. two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such dates to insure accomplishment of this work in successive phases mutually agreeable to

Medical Center Director, Cemetery Director, C.O.R. and Contractor.

H. Building(s) will be occupied during performance of work but immediate areas of extensive alterations will be vacated.

1. Certain areas of Building(s)will be occupied by Medical Center personnel for various periods. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to

Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. Coordinate alteration work in areas occupied by

Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

2. Work inside the lockdown ward in Building 53 will require a minimum of two contractors. One contractor shall not be directly engaged in construction work and shall keep patients clear of the immediate work area and track tools and equipment to ensure no items are left unattended. Coordinate with VA staff for all work performed in this area.

I. Utilities Services: Maintain existing utility services for Medical

Center & Cemetery at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems

(including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by

Resident Engineer.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of C.O.R. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without the

Medical Center Director’s prior knowledge and written approval.

Refer to specification Sections 26 05 11, REQUIREMENTS FOR

ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS FOR COMMUNICATIONS

INSTALLATIONS and 28 05 11, REQUIREMENTS FOR ELECTRONIC SAFETY AND

SECURITY INSTALLATIONS for additional requirements.

2. Contractor shall submit a request to interrupt any such services to

C.O.R., in writing, 48 hours in advance of proposed interruption.

Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center & Cemetery.

Interruption time approved by Medical Center may occur at other than

Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the Resident Engineer.

5. In case of a contract construction emergency, service will be interrupted on approval of Resident Engineer. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

J. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

K. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the C.O.R.

L. Coordinate the work for this contract with other construction operations as directed by C.O.R.. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF

ROADWAYS.

M. Coordination of Construction with Cemetery Director: The burial activities at a National Cemetery shall take precedence over construction activities. The Contractor must cooperate and coordinate with the Cemetery Director, through the Resident Engineer, in arranging construction schedule to cause the least possible interference with cemetery activities in actual burial areas. Construction noise during the interment services shall not disturb the service. Trucks and workmen shall not pass through the service area during this period:

1. The Contractor is required to discontinue his work sufficiently in advance of Easter Sunday, Mother's Day, Father's Day, Memorial Day, Veteran's Day and/or Federal holidays, to permit him to clean up all areas of operation adjacent to existing burial plots before these dates.

2. Cleaning up shall include the removal of all equipment, tools, materials and debris and leaving the areas in a clean, neat condition.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the C.O.R. and a representative of VA Supply

Service, of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by all three, to the Contracting Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of buildings.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and C.O.R.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of

C.O.R., to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by

Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR

52.236-2) and "CHANGES" (FAR 52.243-4 and VAAR 852.236-88).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and Resident Engineer together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of

Contractor to restore damage caused by Contractor's workmen in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 INFECTION PREVENTION MEASURES

A. Implement the requirements of VAMC’s Infection Control Risk Assessment

(ICRA) team. ICRA Group may monitor dust in the vicinity of the construction work and require the Contractor to take corrective action immediately if the safe levels are exceeded.

B. Establish and maintain a dust control program as part of the contractor’s infection preventive measures in accordance with the guidelines provided by ICRA Group. Prior to start of work, prepare a plan detailing project-specific dust protection measures, including periodic status reports, and submit to C.O.R.for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP

DRAWINGS, PRODUCT DATA AND SAMPLES.

1. All personnel involved in the construction or renovation activity shall be educated and trained in infection prevention measures established by the medical center.

C. Medical center Infection Control personnel shall monitor for airborne disease (e.g. aspergillosis) as appropriate during construction. A baseline of conditions may be established by the medical center prior to the start of work and periodically during the construction stage to determine impact of construction activities on indoor air quality. In addition:

1. The RE and VAMC Infection Control personnel shall review pressure differential monitoring documentation to verify that pressure differentials in the construction zone and in the patient-care rooms are appropriate for their settings. The requirement for negative air pressure in the construction zone shall depend on the location and type of activity. Upon notification, the contractor shall implement corrective measures to restore proper pressure differentials as needed.

2. In case of any problem, the medical center, along with assistance from the contractor, shall conduct an environmental assessment to find and eliminate the source.

D. In general, following preventive measures shall be adopted during construction to keep down dust and prevent mold.

1. Dampen debris to keep down dust and provide temporary construction partitions in existing structures where directed by Resident

Engineer. Blank off ducts and diffusers to prevent circulation of dust into occupied areas during construction.

2. Do not perform dust producing tasks within occupied areas without the approval of the Resident Engineer. For construction in any areas that will remain jointly occupied by the medical Center and

Contractor’s workers, the Contractor shall:

a. Provide dust proof temporary drywall construction barriers to completely separate construction from the operational areas of the hospital in order to contain dirt debris and dust. Barriers shall be sealed and made presentable on hospital occupied side.

Install a self-closing rated door in a metal frame, commensurate with the partition, to allow worker access. Maintain negative air at all times. A fire retardant polystyrene, 6-mil thick or greater plastic barrier meeting local fire codes may be used where dust control is the only hazard, and an agreement is reached with the Resident Engineer and Medical Center.

b. HEPA filtration is required where the exhaust dust may reenter the breathing zone. Contractor shall verify that construction exhaust to exterior is not reintroduced to the medical center through intake vents, or building openings. Install HEPA (High

Efficiency Particulate Accumulator) filter vacuum system rated at

95% capture of 0.3 microns including pollen, mold spores and dust particles. Insure continuous negative air pressures occurring within the work area. HEPA filters should have ASHRAE 85 or other prefilter to extend the useful life of the HEPA. Provide both primary and secondary filtrations units. Exhaust hoses shall be heavy duty, flexible steel reinforced and exhausted so that dust is not reintroduced to the medical center.

c. Adhesive Walk-off/Carpet Walk-off Mats, minimum 600mm x 900mm

(24” x 36”), shall be used at all interior transitions from the construction area to occupied medical center area. These mats shall be changed as often as required to maintain clean work areas directly outside construction area at all times.

d. Vacuum and wet mop all transition areas from construction to the occupied medical center at the end of each workday. Vacuum shall utilize HEPA filtration. Maintain surrounding area frequently.

Remove debris as they are created. Transport these outside the construction area in containers with tightly fitting lids.

e. The contractor shall not haul debris through patient-care areas without prior approval of the Resident Engineer and the Medical

Center. When, approved, debris shall be hauled in enclosed dust proof containers or wrapped in plastic and sealed with duct tape.

No sharp objects should be allowed to cut through the plastic.

Wipe down the exterior of the containers with a damp rag to remove dust. All equipment, tools, material, etc. transported through occupied areas shall be made free from dust and moisture by vacuuming and wipe down.

f. Using a HEPA vacuum, clean inside the barrier and vacuum ceiling tile prior to replacement. Any ceiling access panels opened for investigation beyond sealed areas shall be sealed immediately when unattended.

g. There shall be no standing water during construction. This includes water in equipment drip pans and open containers within the construction areas. All accidental spills must be cleaned up and dried within 12 hours. Remove and dispose of porous materials that remain damp for more than 72 hours.

h. At completion, remove construction barriers and ceiling protection carefully, outside of normal work hours. Vacuum and clean all surfaces free of dust after the removal.

3. Job Specific Infection Control Measures

a. Primary and Secondary Security Control Centers – 6-mil plastic barrier sheeting properly installed and maintained should be adequate in lieu of drywall construction barriers. Provide engineered vestibule for entry and exit from the construction area (Abatement Technologies Aire Guardian Transition Module or approved equal). HEPA filtered negative air machines will be required in these areas. Pressure monitor with visual digital readout shall be installed at the ingress to the construction area. Provide all other infection control measures as called for in Specification 01 00 00 1.8 General Requirements (i.e. HEPA vacuum, adhesive walk-off mats, blank off ducts and diffusers, etc.)

b. Engineering spaces and IT closets - Infection control containment barriers will typically not be required in Engineering spaces and IT closets. Work shall be performed inside these spaces to prevent introduction of dust to patient care or general traffic areas. A HEPA vacuum will be used at each area of construction at all times to immediately vacuum any dust and debris as it is generated. If dust is not contained then additional infection controls shall be required.

c. Surveillance end components – Cameras, card readers, door switches, intrusion sensors, panic buttons, etc. shall be field located as shown on the project plans. Infection control containment barriers would not be practical for each surveillance device. A HEPA vacuum will be used at each area of construction at all times to immediately vacuum any dust and debris as it is generated. Two ceiling tiles may be removed at any one time in order to run cabling. Any ceiling tile debris or dust shall be immediately HEPA vacuumed. If dust is not contained then additional infection control measures shall be required and/or construction shall be restricted outside of normal working hours.

d. Installation of access hatches in gypsum board ceilings will be required in selected areas in Bldg 53. Containment of the area shall be required when generating dust. A 2’ x 4’ engineered containment with negative air will be required or other containment measures as approved by the COR.

e. Construction that totally impedes general traffic areas, such as the double door installation shown on Drawing 01 AE 101 shall be performed after normal working hours. 6-mil plastic barrier sheeting shall be installed with negative air established and adhesive walk-off mats. Other routes for staff and patients shall be coordinated to the maximum extent, but work shall stop if patients or staff need to transit the area during construction.

E. Final Cleanup:

1. Upon completion of project, or as work progresses, remove all construction debris from above ceiling, vertical shafts and utility chases that have been part of the construction.

2. Perform HEPA vacuum cleaning of all surfaces in the construction area. This includes walls, ceilings, cabinets, furniture (built-in or free standing), partitions, flooring, etc.

3.…