36C25820R0054 0004.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 09-03-2020 None Department of Veterans Affairs NCO22-Gilbert Network Contracting 3601 S. 6th Avenue Tucson

AZ

85723 Department of Veterans Affairs NCO22-Gilbert Network Contracting 3601 S. 6th Avenue Tucson

AZ

85723 To all Offerors/Bidders

36C25820R0054 08-25-2020

X

Questions Submitted 08/26/2020 - 09/02/202 with answers.

****FOLLOW ALL INSTRUCTIONS ON AMENDMENT 0001 AND NOT THE RFP POSTED 08/14/2020****

Questions from 08/26/2020 – 09/02/2020

Question: In 1.3 in the "machine requirements" section, what does "Up to ten (10) presents needed" mean?

Answer: This is a typo, the sentence should read, “Machine capable of sealing up to ten job preset needed. This means it can preset up to 10 seal jobs at one time.

This is the wording from 1.3.4: Mass Mailing: The SP shall process all mass VA appointment letters, announcements, flyers, correspondence, etc., identified as first class correspondence or bulk mailings. SP shall fold, insert, seal, address, pre-sort and meter all said items in VA provided windowed and/or non-windowed envelopes (VA specialty envelopes) prior to release to the USPS Question: Does this mean that SAVAHCS does all the printing and presents the contents and the envelopes to the contractor?

Answer: Yes, the facility will do all the printing and supply the envelopes and contents.

Question: Window vs . non-window envelopes are a big deal since you would have to separately address the non-windowed envelopes--can you elaborate on this or provide additional clarification?

Answer: Same letters/material has the address directly in the item, these require windowed envelopes. (supplied by the facility) 99% of mailings require non window envelopes and facility will supply a password protected CD to the SP and SP will address the envelopes provided.

Question: Is it correct that the VA pays for the meters provided to the CBOCs but does NOT pay for any meter used at the main location (hence a cost to the contractor)?

Answer: There are no meters on the main facility that the SP would be responsible for. SP will provide meters to the specific Community Based Clinics (CBOC) and will be the contact for money downloaded and any problems that may occur with the meters. All monthly total of how many pieces and total dollar amounts are spent for each meter. All cost incurred for metered mail will be reimbursed when invoiced.

Question: Can you advise as to the average cubic footage of mail each day? This goes to the size of the vehicle needed to transport outgoing mail to the Post Office.

Answer: The normal pick-up of mail daily consists of 4 to 5 full postal trays, 2 to 3 half trays, 2 to 3 totes (postal buckets or bins) and a large 5 X 3 ½ x 4 cu. ft. bin and 1 mail bag which is often picket up two times a day. Current contractor uses SUV and often has to do two trips due to volume.

Question: What are your expectations in terms of the beginning of the performance period?

Answer: The expectation is to begin on 10/01/2020.

Question: Does equipment need to be specified and costed, or otherwise addressed within the RFP document?

Answer: This would be helpful to have a breakdown of cost in the proposal but not required.

Question: If I am understanding this correct, the properly completed SF 1449, Items 19-24 would have just one line entry for each year? Any clarification on this point would be greatly appreciated.

Answer: This is correct. The second line item for each year is cost incurred by the facility to have uploaded to the metered mail machines.

One of the questions in the technical proposal for 36C25820r0054 is the "timeline for mobilization to provide services."

Question: Are you looking for a specific date or an estimate of the days it will take once notified of the award?

Answer: The expectation is that the SP will begin on 10/01/2020.

Question: If you are looking for a specific date, can you give me an idea of what date you will be notifying the successful bidder?

Answer: The RFP closes on 09/14/2020. The expectation is that the notification will be prior to 10/01/2020.

In Question 1, you have confirmed that the current requirement is being performed under contract number VA258-16-C-0025 by Gryphon Business Group with a current total value of $2,744,725.50

Question: Does this value reflect reimbursement for metering fees?

Answer: Yes it does include reimbursement for metering fees.