36C25819Q0366-001.docx

36C25819Q0366

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C25819Q0366 07-29-2019 Arcelia Medina 520-792-1450 X 4313 08-12-2019

1700 EST

Department of Veterans Affairs NCO22-Gilbert Network Contracting 3601 S. 6th Avenue Tucson AZ 85723 X X 561990 $11 Million N/A X Department of Veterans Affairs Southern Arizona VA Healthcare System 3601 S. 6th Avenue Tucson AZ 85723 Department of Veterans Affairs NCO22-Gilbert Network Contracting 3601 S. 6th Avenue Tucson AZ 85723

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

See CONTINUATION Page Contractor to provide labor, equipment, supplies, secured vehicles, materials, supervision and other related services necessary to provide sensitive document destruction services to 3 VA Campus locations in Arizona and the surrounding Community Based Outpatient Clinics (CBOCs). Refer to SOW in Section B.2 of the soliciation.

Period of Performance: 10/01/19 - 09/30/20 X X X Dan Thiel Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C258 Department of Veterans Affairs NCO22-Gilbert Network Contracting 3601 S. 6th Avenue Tucson AZ 85723

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

This is accomplished through the Tungsten Network located at: http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 SCOPE OF WORK

1. The Contractor shall provide all labor, supervision, equipment, uniforms, secured vehicles and other related services necessary to provide on-site provide sensitive document destruction resulting in the documents being unrecognizable and unreconstructed for the following locations and associated Community Based Outpatient Clinics (CBOCS):

A. Tucson Main Campus Southern Arizona VA Health Care System (Tucson, AZ) 3601 S. 6th Avenue, Tucson, AZ 85723

A.1Community Based Outpatient Clinics (CBOC)

1. Northwest Community Based Outpatient Clinic (CBOC), 2945 W. Ina Road,

2. Tucson, AZ 85741

3. Southeast CBOC, 7395 S. Houghton Road, Suite 129, Tucson, AZ 85747

4. Green Valley CBOC, 380 W. Vista Hermosa, Suite 140, Green Valley, AZ 85614

5. Casa Grande CBOC, 1876 E. Sabin Drive, Building A, Casa Grande, AZ 85222

6. Casa Grande RHCCC, 1179 Cottonwood Lane, Casa Grande AZ, 85122

7. Sierra Vista CBOC, 101 North Coronado Drive, Suite A, Sierra Vista, AZ 85635

8. Sierra Vista RHCCC, 157 North Coronado Drive, Suite B, Sierra Vista, AZ 85635

9. Safford CBOC, 355N. 8th Avenue, Safford AZ, 85546

10. YUMA CBOC, & Rural Health Clinic 3111 S 4th Ave Yuma AZ, 85365

B. Prescott Main Campus Northern Arizona VA Health Care System (Prescott, AZ) 500 Highway 89 North, Prescott, AZ 86313

B.1 Community Based Outpatient Clinics (CBOC)

1. 41810 N. Venture Drive, Bldg B, Anthem, AZ 85086

2. 2035 Mesquite, Suite E, Lake Havasu, AZ 86403

3. 2668 Hualapai, Kingman, AZ 86401

4. 1300 University Avenue, Flagstaff, AZ 86001

5. 510 S. Willard Street, Cottonwood, AZ

6. 3623 Crossing Drive, Prescott, AZ 86305

C. Phoenix Main Campus

C.1 Community Based Outpatient Clinics (CBOC)

1. (VISN 18), 335 E. Germann Road, Ste. 201 Gilbert, AZ 85297

2. (VISN 18 Contracting Office) 4135 S. Power Rd, Suite 103 Mesa, AZ 85212

3. (Southeast Clinic), 3285 S. Val Vista Dr. Gilbert, AZ 85297

4. (Thunderbird Clinic), 9424 N. 25th Ave. Phoenix, AZ 85021

5. (Northwest Clinic), Grand Avenue Professional Plaza 13985 W. Grand Avenue, Suite 101 Surprise, AZ 85374

6. (Northeast Clinic), 11390 E. Via Linda Rd. Ste.105. Scottsdale, AZ 85259

7. (Fairmont Building), 4001 N. 3rd Street, Phoenix, AZ, 85012

8. (Travel Nurse Corp), 2141 E. Camelback Road #210. Phoenix, AZ 85016

9. (Purchase Card Office), 777 E Missouri Ave. STE 300 Phoenix, AZ 85014

10. (CRRC) 1500 E Thomas Street, Phoenix, AZ 85014

11. (Show Low Clinic), 5171 Cub Lake Road, Suite C380 Show Low, AZ 85901

12. (Payson Clinic), 903 E State Highway 260 Payson, AZ 85541

13. (Miami-Globe Clinic), 5860 S. Hospital Drive, Suite 111 Globe, AZ 85501-9449

14. (Phoenix HCS Outpatient Care Center) 300 N. 32 St. Phoenix, AZ. 85008 (Note this building is currently under construction and is estimated to be in service by Option Year 2 estimated completion date is December 2021.

2. Containers and Collection Bins: Contractor shall provide locked security containers/bins that will hold all paper products for shredding, including color paper, color copy and file folders. All containers shall be constructed with a keyed locking device and an offset document slot to prevent unauthorized removal of material. All containers must be fire retardant.

3. The Contractor shall provide and maintain the following number of containers as followed for each location and their respective CBOCS:

A. Tucson (SAVAHCS) Approximately 200 locked security containers (both large and small), and 10 collection bins (wheeled totes) for a total of 210 containers for sensitive documents, not to exceed 225 containers.

B. Prescott (NAVAHCS) Approximately 100 small, 55 wooden-executive and 48 large 95-gallon locked security containers totaling 203 containers for sensitive documents, not to exceed 220 containers.

Sizes of the Prescott small containers = 27” to 30” in size and will fit under a desk.

Wooden executive containers = approximately 36”h x 15”d x 21”w with a removeable bag or bin inside.

C. Phoenix (PVAHCS) approximately 240 locked security containers (both large and small), and 10 collection bins (both two-bag and four-bag bins) for a total of 250 containers for sensitive documents, not to exceed 277 containers.

Defined size of the large and small containers = Small containers are 21” x 15” and the large containers are 40” x 20”.

D. The Contractor shall remain flexible to add to the requirement, in case additional locked containers and/or collections bins are needed. The ability to adjust the number of containers per month shall be available to each Contracting Officer’s Representative (COR). The contractor is only allowed to add or subtract containers under the direction of the Contracting Officer. If another employee approaches the contractor requesting additional container(s), the contractor will instruct the employee to coordinate this request with the respective COR. If the COR approves the additional containers to meet the needs of the facility, they will be provided at no additional cost to the Government, up to the not exceed amount of containers.

E. Contractor Pricing:

I. The CLINs associated with purges must be priced per pound as the yearly report of waste is reported in pounds.

II. The “amount” column since quantity is unknown, the purge should be priced as a unit price for one (1) pound. The weight of the purges will be unknown until they occur. There is no way to estimate the frequency or size of the purges.

III. The bins are spread over several acres throughout each campus and CBOCs. There are elevators available in the majority of the buildings to facilitate performing the services, however several only have stairs and may require a stair climbing dolly. Attached are maps of each main campus for reference. The main campuses consist of buildings, both connected and disconnected, spread across multiple acres.

IV. The not to exceed amount is the number of containers that are anticipated to be needed above the standard amount of bins over the life of the contract. For each location the “not to exceed” quantity listed is the quantity that should be used for quoting purposes. This quantity is designed to be used in the event that additional bins are needed without requiring a modification to the contract.

4. Container/Bin Sizes:

A. Executive bin: The executive bin is a smaller bin that measures approximately 26” h x 12’ w x 20” d and holds 18 gallons.

B. Small bin: The small bin is a standard console that measures approximately 36”h x 20” w x 16” d and holds 32 gallons.

C. Large bin: Large bins are either 65 or 95 gallons.

D. Two and four bag bins: Each bag can hold approximately 32 gallons

11 large + 10 large for purging = 21 92 small

5. Containers shall have a slotted lid or front panel through which documents may be inserted and a locking access door. The containers must protect against unauthorized access (i.e., reaching through an opening to retrieve a document, bypassing the locking mechanism with a device other than a key, etc.). All locked containers shall use the same key lock or key code. The size of containers shall vary according to the location. The locked containers shall be aesthetically compatible with the facility’s interior design scheme. The Contractor shall also provide additional locked containers at each location for use between Contractor pick-ups and spare key(s) for bin access if items are placed in the bin and need to be retrieved.

6. The contractor shall empty all shred containers, paper collection bins and all contents shall be shredded on the same day during scheduled visits for each location in accordance with VA Directive 6371. Each location may be serviced on a different day of the week, but all services must be completed from start to finish on site at each facility on the scheduled service day. The storage of any material will not be permitted at any of the facilities.

7. Once the schedule is established, all collection and shredding will occur on the same day of the week. If the regularly scheduled collection and shredding day falls on a national holiday, the contractor may perform the service either the day prior to or the day after the holiday and will inform the COR of the revised shredding day.

8. In the event that additional on-site shredding is needed, the contractor shall be available within 48 hours of receiving notice to provide unscheduled service. The price for such service shall be in accordance with the fees listed in the contract schedule.

9. The 48-hour response time is a standard for the VA. In unusual circumstances where the contractor requires more time, those occurrences will be handled case-by-case. The requests for extra bins for shredding will normally fall within the “not to exceed” quantity. If additional service is required above and beyond that normal, then a modification would occur.

10. All shredding must be done on-site at each respective facility where the containers are emptied. And all material is shredded and secured inside truck compartment.

11. The contractor shall provide adequate detailed information on the equipment items and vehicles to effectively fulfill the scope of this requirement. In addition, the contractor shall maintain or have backup capability to provide continued service in the event primary equipment or vehicles are down for extended maintenance or repairs. Equipment failure shall not alleviate the contractor from performing any requirement contained in this contract.

12. The Contractor shall be responsible for management, oversight, security, and control of all documents containing VA sensitive information documents or Protected Health Information (PHI) stored in the locked containers, prior to and until completion of shredding or destruction of the documents.

13. The contractor shall deliver an industry standard Certificate of Destruction for completed destruction according to the National Institute of Standards and Technology and Federal Information Processing Standard Regulation. The certificate should be delivered to the COR (or designee) within five (5) working days of each pickup. The contractor shall maintain proper records concerning each Certificate of Destruction issued. The Certificate of Destruction shall as a minimum contain the following:

A. Pickup/Delivery Location B. Pickup/Delivery Date C. Name of Government COR (or designee) at pickup Location D. Amount of shredded material (pounds) shredded E. Destruction Certification Document Number F. Destruction Certification Date G. Any other information as determined by the COR

14. If shredding is not the final destruction method (i.e., it is only an interim step in the destruction process), then shredding to NIST standards (particles no larger than 1 mm x 5 mm) on site shredding is required, and the shredded material must be secured until it is no longer readable or cannot be reconstructed, which means material must be pulverized, bleached, pulped or fully destroyed by other means. A monthly report detailing weights disposed shall be provided to the COR.

15. If the contractor is not able to shred documents to NIST standards while on-site, the contractor will be required to sign a Business Associate Agreement (BAA) with the Veterans Health Administration to cover the period from the contractor’s departure from any site until final destruction of the documents. The BAA will comply with all requirements of the Health Insurance Portability and Accountability Act of 1996 (HIPAA), 45 CFR 164.502(e) and regulations enacted under the Health Information Technology for Economic and Clinical Health (HITECH) Act.

16. CONTRACT SCHEDULE

A. WORK HOURS: The contractor shall provide the services described in this contract between the hours of 8:00 AM and 4:30 PM local time, Monday through Friday.

B. SERVICES: ALL locations will be serviced once per week, per the Statement of Work.

C. FEDERAL HOLIDAYS: The ten holidays observed by the Federal Government are: New Year’s Day, Martin Luther King’s Birthday, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

17. SPECIAL CONTRACT REQUIREMENTS

A. NAID CERTIFICATION: The National Association for Information Destruction, Inc (NAID) Certification Program establishes standards for a secure destruction process including such areas as operational security, employee hiring and screening, the destruction process, responsible disposal and insurance. The Contractor shall comply with VA Directive 6371 with regards to NAID certification. Contractor shall be certified with the National Association for Information Destruction (NAID) AAA.

B. HIPAA/HITECH COMPLIANCE: The contractor is subject to the provisions of the Health Insurance Portability and Accountability Act of 1996 (HIPAA), 45 CFR 164.502(e) and regulations enacted under the Health Information Technology for Economic and Clinical Health (HITECH) Act. It is the responsibility of the contractor to review the requirements of HIPAA and HITECH, information about which may be found on the internet at the following address: http://www.hhs.gov/ocr/privacy/index.html. The contractor shall indicate its understanding and agreement that property obtained under this contract may contain records previously maintained as a system of records subject to the Privacy Act. The contractor is therefore also subject to the provisions of the Privacy Act and is responsible for compliance with its provisions with respect to the handling and disposal of protected information.

C. INSPECTION: Contracting Officer Representatives (COR) reserve the right to inspect, at will, the contractor’s and/or Subcontractor’s facilities and operations provided for the performance of work under this agreement. This includes inspection of the entire process - pickup, on-site shredding, and the final disposal of the document.

D. SHREDDING SPECIFICATIONS: After final destruction, the information in the documents must be rendered unrecognizable in accordance with NIST 800-88 Guidelines for Media Sanitation and FIPS 199 Security Categorization of the System Confidentiality (particles no larger than 1 mm x 5 mm).

i. The particle size refers to the size before leaving the site. The reason is when paper is shredded on the premises, inspectors do not consider this as final destruction. Final destruction is what they are referring to when it is pulped.

ii. The contractor will ensure that they are in compliance with VA Directive 6371. If shredding is not the final destruction method (i.e., it is only an interim step in the destruction process), then shredding to NIST standards (particles no larger than 1 mm x 5 mm) shredded material must be secured until it is no longer readable or cannot be reconstructed, which means material must be pulverized, bleached, pulped or fully destroyed.

iii. A monthly report detailing weights disposed shall be provided to the COR.

E. QUALITY CONTROL:

i. The contractor shall develop and maintain quality control program to ensure refuse and recycling services are performed in accordance with commonly accepted commercial practices.

ii. Contractor shall ensure that any container used to transport documents from the indoor containers to the shredding location is locked and attended at all times while being moved.

iii. The task of document destruction for all containers is conducted from start to finish on-site at each facility on the scheduled service days.

F. CONFORMANCE STANDARDS

I. Contractor shall maintain a chain of custody documentation.

II. Contractor shall provide locked security containers/bins that will hold all paper products for shredding, including color paper, color copy and file folders. All containers shall be constructed with a deadbolt lock and an offset document slot to prevent unauthorized removal of material.

III. Collected materials shall remain in the contractor’s sight at all times. Collected materials shall remain in locked containers while transporting from the collection sites to the on-site shredding location.

IV. Contractor shall maintain required and appropriate insurance and indemnifications for liability coverage for any and all incidences of occurrence resulting from any information breach that they are responsible for throughout the term of the contract.

V. Contractor shall be National Association for Information Destruction (NAID) AAA certified.

17. NON-DISCLOSURE OF SENSITIVE INFORMATION

A. The Contractor acknowledges that in the performance of this contract, contractor personnel will have access to some privileged and confidential materials of the United States Government, including VA sensitive information and protected health information (PHI). The contractor agrees to safeguard all information to which it has access and to use the information exclusively in the performance of this contract. The contractor shall comply with applicable Veteran Health Administration (VHA) regulations regarding privacy and information security to prevent disclosure of sensitive information to unauthorized individuals or organizations. Many of these materials are protected by the Privacy Act of 1974 (revised by PL 93-5791), Title 38, United States Code and HIPAA. Unauthorized disclosure of Privacy Act or Title 38-protected materials is a criminal offense.

B. The contractor shall protect, safeguard, control, manage, and destroy all VHA documents complying with VA Directive 6371, dated 4/18/2014. It is the responsibility of the contractor to review this directive, a copy of which can be accessed electronically at the following address: https://www.va.gov/vapubs/search_action.cfm?dType=1. The contractor shall not inspect, view, peruse, copy, or examine any documents or media containing VA sensitive information, whether or not it is designated for shredding/disposal. Should any violation or breach of this provision occur, such shall constitute cause for immediate termination of this contract upon receipt of written notice of such termination.

C. The information contained on these documents shall be considered sensitive, to include personal identifiable information (PII) protected health information (PHI), and other sensitive information. No classified documents will be placed in these containers.

18. BREACH REPORTING PROCEDURES: Any contractor employee who knows or suspects that VA sensitive information has been disclosed to unauthorized personnel must report their observations to the Contracting Officer and the COR within one hour of discovery. The contractor employee should include any relevant details in their report, to include names of individuals involved, time, location, and a description of the VA sensitive information disclosed, if known.

19. CONTRACT PERSONNEL SECURITY AND TRAINING REQUIREMENTS

A. BACKGROUND INVESTIGATION: The performance of this contract requires the contractor to have routine, unescorted access to VA facilities. VA requires that all contractor personnel involved in the actual handling and shredding of documents at any facility, and who have access to Protected Health Information (PHI) undergo an FBI National Criminal History Fingerprint Check. All contractor employees shall be the subject of a “low-level security” background investigation (National Agency check with written inquiries; approximate cost $200.00) and shall receive a favorable adjudication from the VA Office of Security and Law Enforcement prior to contract performance. This requirement is applicable to all contractor personnel requiring access to or responsibility for the shredding of documents containing VA sensitive information. The cost for such investigation shall be borne by the contractor. The contractor shall be required to furnish all applicable employee information to conduct the investigation. If the investigation is not completed within 40 days from contract award, the contractor shall be responsible for the actions of those individuals they provide to perform work for VA. Failure to complete a background investigation may result in contractor personnel being prohibited from performing services under this contract.

B. PRIVACY AWARENESS TRAINING: All contractor and subcontractor employees performing work under this contract are required to complete VA Privacy Awareness Training prior to being allowed to perform contract duties at VA facilities, and annually thereafter. There are three choices available for privacy training:

i. Complete the VHA Privacy Policy Training web-based course, available at the site: https//www.ees-learning.net/librix/loginhtml.asp?v=librix

ii. Read and review the text version of VHA Privacy Policy Training, available from the Contracting Officer upon request.

iii. Read and review the VHA Privacy Policy Training PowerPoint presentation, available from the Contracting Officer upon request.

C. All training completion certificates shall be forwarded in one submission/ package to the Contracting Officer Representative within (30) calendar days of the award or exercise of the option period. If any contractor employee fails to complete initial or annual Privacy Awareness training, the contractor will report the deficient contractor employee to the Contracting Officer Representative. The COR will not permit a deficient contractor employee to perform contract duties at the VA facilities until s/he receives the Contractor employee's current training completion certificate.

D. If the Contracting Officer finds it in the best interest of the Government at any time during the performance of this contract, the CO may order the contractor to remove personnel from further performance under this contract for reasons of their moral character, unethical conduct, security risk and violation of on-site facility rules. In the event that it becomes necessary to replace any contractor personnel for any of the above reasons, the contractor shall bear all costs associated with such removal, including the costs for the replacement of any personnel so removed. These charges will not be chargeable to the Government.

20. FACILITY ACCESS REQUIREMENTS AND PARKING

A. Prior to beginning work under the contract, the contractor shall provide the COR with a current list of contractor employees expected to enter VA facilities to empty document containers. This list shall be validated, maintained, and signed by the contractor and provided to the COR on an annual basis, or whenever the employment status of one or more employees changes. The contractor has 24 hours to inform the Contracting Office and COR when an employee is terminated, unless it is a pickup day, when they must inform the Contracting Office and COR immediately.

B. Upon arrival at the Main Campus, contractor employees shall sign in with the COR or (designee). Contractor will be issued a complete list of bin locations. Contractor is to initial each bin location on the list when each container is serviced to provide a concrete indication that the bin was located and serviced. The list will be turned in prior to departure, contractor employees shall sign out with the COR or (designee). There is sufficient area to park a truck to perform the services at each of the locations.

C. While on VA premises, all Contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

D. Upon presenting a valid, Contractor issue identification badge that includes the employee’s name and a passport-style photo, a VA access badge will be given to contractor employees to permit entrance into VA buildings by COR or designee. The contractor employee must safeguard the VA access badge and immediately report any lost, stolen, or destroyed badges to the COR. Access badges must be worn, facing forward at or above the waist. The contractor’s employees must return the VA access badge(s) to the COR or designee at the end of each pick-up process.

E. All contractor vehicles utilized under this contract shall be insured and maintain current state vehicle registration. All contractor employees shall possess a valid State Driver’s license. The contractor and all contractor employees shall not use personally-owned vehicles while performing duties under this contract.

F. It is the responsibility of the contractor’s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with the COR.

G. The Government does not validate or make reimbursement for parking violations committed by the contractor’s personnel under any circumstances.

21. APPROXIMATE DATE OF COMPLETION OF NEW FACILITIES

A. The start date and square feet for the following building is approximate, the government reserves the right to request changes if and when a specification is required to be modified i.e. buildings expansions requiring changes to the square footage, or other modifications related to services for the current locations. These changes can occur anytime during the life of this contract.

I. CBOC - Phoenix HCS Outpatient Care Center 300 N. 32 St. Phoenix, AZ. 85008 Estimated to be in service during Option Year 2 Estimated construction completion date is December 2021 Estimated 208,000 square feet

B. The start date and square feet per building is estimated only and may change based upon construction schedules and final building specifications. If there should be a change a modification will be processed in accordance with FAR Part 52.243-1 Changes and the actual start date or square feet will be revised to reflect accurate information.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Contract Period: Base POP Begin: 10-01-2019 POP End: 09-30-2020

Contract Period: Base POP Begin: 10-01-2019 POP End: 09-30-2020

Contract Period: Base POP Begin: 10-01-2019 POP End: 09-30-2020

Contract Period: Base POP Begin: 10-01-2019 POP End: 09-30-2020

Contract Period: Base POP Begin: 10-01-2019 POP End: 09-30-2020

Contract Period: Base POP Begin: 10-01-2019 POP End: 09-30-2020

Contract Period: Option 1 POP Begin: 10-01-2020 POP End: 09-30-2021

Contract Period: Option 1 POP Begin: 10-01-2020 POP End: 09-30-2021

Contract Period: Option 1 POP Begin: 10-01-2020 POP End: 09-30-2021

Contract Period: Option 1 POP Begin: 10-01-2020 POP End: 09-30-2021

Contract Period: Option 1 POP Begin: 10-01-2020 POP End: 09-30-2021

Contract Period: Option 1 POP Begin: 10-01-2020 POP End: 09-30-2021

Contract Period: Option 2 POP Begin: 10-01-2021 POP End: 09-30-2022

Contract Period: Option 2 POP Begin: 10-01-2021 POP End: 09-30-2022

Contract Period: Option 2 POP Begin: 10-01-2021 POP End: 09-30-2022

Contract Period: Option 2 POP Begin: 10-01-2021 POP End: 09-30-2022

Contract Period: Option 2 POP Begin: 10-01-2021 POP End: 09-30-2022

Contract Period: Option 2 POP Begin: 10-01-2021 POP End: 09-30-2022

Contract Period: Option 3 POP Begin: 10-01-2022 POP End: 09-30-2023

Contract Period: Option 3 POP Begin: 10-01-2022 POP End: 09-30-2023

Contract Period: Option 3 POP Begin: 10-01-2022 POP End: 09-30-2023

Contract Period: Option 3 POP Begin: 10-01-2022 POP End: 09-30-2023

Contract Period: Option 3 POP Begin: 10-01-2022 POP End: 09-30-2023

Contract Period: Option 3 POP Begin: 10-01-2022 POP End: 09-30-2023

Contract Period: Option 4 POP Begin: 10-01-2023 POP End: 09-30-2024

Contract Period: Option 4 POP Begin: 10-01-2023 POP End: 09-30-2024

Contract Period: Option 4 POP Begin: 10-01-2023 POP End: 09-30-2024

Contract Period: Option 4 POP Begin: 10-01-2023 POP End: 09-30-2024

Contract Period: Option 4 POP Begin: 10-01-2023 POP End: 09-30-2024

Contract Period: Option 4 POP Begin: 10-01-2023 POP End: 09-30-2024

B.4 DELIVERY SCHEDULE

LOCATION

DELIVERY DATE

3601 South 6th Avenue Tucson, AZ 85723 0001

USA

10-01-2019 - 09-30-2024

520-792-1450 X 5349 Donald.Wilkerson@va.gov

500 North Highway 89 Prescott, AZ 86313

USA

10-01-2019 -

928-445-4860 ext 6651 Dean.Anderson@va.gov

Phoenix, AZ 85012 1892

US

10-01-2019 -

602-277-5551 x 5113 John.Kelly8@va.gov

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SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause) C.5 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

(a) Definition. For the Department of Veterans Affairs, “Service-disabled veteran-owned small business concern or SDVSOB”:

(1) Means a small business concern:

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans or eligible surviving spouses (see VAAR 802.201 Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.gov); and

(v) The business will comply with subcontracting limitations in 13 CFR 125.6, as applicable

(2) “Service-disabled veteran” means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General.

(1) Offers are solicited only from verified service-disabled veteran-owned small business concerns. Offers received from concerns that are not verified service-disabled veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a verified service-disabled veteran-owned small business concern.

(c) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, the concern will comply with the limitation on subcontracting requirements in 13 CFR §125.6.

(d) A joint venture may be considered a service-disabled veteran owned small business concern if the joint venture complies with the requirements in 13 CFR 125.15, provided that any reference therein to SDVO SBC is to be construed to apply to a VA verified SDVOSB as appropriate.

(e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in FAR 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

(End of Clause) C.6 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes VAAR 852.219-10 VA Notice of Total Service- Disabled Veteran-Owned Small Business Set-Aside.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice…