36C25725Q0363.docx

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building #171 Temple TX 76504

POINT OF CONTACT*

Rafael Rodriguez Contracting Officer

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

Special Notice Special Notice

DESCRIPTION

Special Notice

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C257-25-AP-1930 LOG NUM: FY25-NCO 17-856

1. Contracting Activity: Department of Veterans Affairs, VISN 17, 674 – Olin E. Teague Veterans’ Medical Center for purchase request 674-25-2-265-0015.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: The Medical Center is requesting a procurement of parts and services from Nihon Koden to expand our Telemetry capabilities on the fourth floor J-wing of the hospital. This will include cable pulling through 4J and intenna installation to provide a connection to our already established Nihon Koden Telemetry system in other areas of the hospital. The estimated total cost will be $42,707.00.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: Nihon Koden is the existing telemetry system that is operating at the hospital. For the expansion, the original equipment manufacturer (OEM) equipment and services are necessary to ensure proper integration with the existing systems in use for the Tele Critical Care system. The proper compatibility is essential for the monitoring stations to relay data accurately and timely when monitoring patients. At this time, no other company is able to provide the proper installation compatibility with Nihon Kohden systems and ensure proper compatibility with Nihon Kohden software. A Sole Source Letter was provided by Nihon Kohden and is available in this action’s briefcase.

4. Description of market research conducted and results or statement why it was not conducted: Additional Market Research was conducted to confirm that Nihon Kohden is the only source. A search was conducted in SBA Dynamics under NAICS number 517810 and Keyword “telemetry”. Search yielded just one vendor. Vendor does not provide the required services requested in this particular requirement. Other searches were conducted in GSA eLibrary and FPDS and no vendors were found. Nihon Koden, the OEM, is the only qualified company to work on this project. Nihon Koden is the telemetry system already installed in the hospital. In order for proper system integration, the OEM service engineers are required to complete the installation and provide the compatible technical equipment for the system; thereform, Nihon Koden is the only company that can provided the necessary products and services.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

_Rafael Rodriguez________ _02/25/25_______________ Contract Specialist

Revision: 01 Effective Date: 11/15/2024 Page 4 of 4 Acquisition ID#: