36C25720Q0038-001.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C25720Q0038 11-27-2019

Dale A. Padro 210-694-6310 12-09-2019

11:59pm

Department of Veterans Affairs

VISN17 Network Contracting Activity

7400 Merton Minter Blvd. (10N17/90C)

San Antonio TX 78229

X 100

X

238290

$16.5 Million

N/A

X

South Texas VA Health Care System

San Antonio TX 78229-4401

VISN17 Network Contracting Activity

San Antonio TX 78229

This is accomplished through the

Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp

This is mandatory and the sole method for submitting invoices.

(877) 353-9791 (512) 460-5540

See CONTINUATION Page

Elevator services for the South Texas VA Health Care

System.

Periods of Performance: (Anticpated)

Base Year: 1 Jan 2020 thru 31 Dec 2020

OPT YR 1: 1 Jan 2021 thru 31 Dec 2021

OPT YR 2: 1 Jan 2022 thru 31 Dec 2022

OPT YR 3: 1 Jan 2023 thru 31 Dec 2023

OPT YR 4: 1 Jan 2024 thru 31 Dec 2024

This acquisition is restricted to Service Disabled

Veteran Owned Small Businesses.

Per FAR 52.204-7(b)(1) an offer is required to be registered in SAM when submitting an offer or quotation.

See CONTINUATION Page

X X

36C25720Q0038

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

B.3 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (OCT 2019)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...31

C.4 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

(AUG 2019)

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.6 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

C.7 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

C.8 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.9 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.10 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN

2008)

C.11 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2019)

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.9 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.10 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (OCT 2018)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer Antonio Jackson, 36C257

Department of Veterans Affairs

Network Contracting Office 17

San Antonio, Texas 78229

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[ ] 52.232-33, Payment by Electronic Funds Transfer—System For Award

Management, or

[X] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly

b. Semi-Annually

c. Other [X] Monthly in arrears

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of

Payment Requests.

Invoices must be submitted through Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp.

This is mandatory and the sole method for submitting invoices.

Invoices must show billing per CLIN.

CLIN Description QTY Unit Unit Price Extended

Amount

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

http://www.fsc.va.gov/einvoice.asp

B.2 PRICE/COST SCHEDULE

Base Year Period of Performance: January 1, 2020 through December 31, 2020

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO ________________ ________________

SA: Provide full and corrective Maintenance on the vertical lift transport systems listed in the specifications, equipment description, and location.

(normal duty hours).

120.00 HR ________________ ________________

SA: Schedule for Emergency Service. Not to Exceed (NTE) 120 hours

(hours not guaranteed and will fluctuate based on actual need). Based in emergency definition in SOW paragraph. (after normal duty hours)

SA: Overtime Elevator Mechanic. Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need).

12.00 MO ________________ ________________

Kerrville: Provide full and corrective Maintenance on the vertical lift transport systems listed in the specifications, equipment description, and location. (normal duty day hours)

Kerrville: Schedule for Emergency Service. Not to Exceed (NTE) 120 hours (hours not guaranteed and will fluctuate based on actual need). Based in emergency definition in SOW paragraph. (after normal duty day hours)

Kerrville: Overtime Elevator Mechanic. Not to Exceed (NTE) 120 hours

(hours are not guaranteed and will fluctuate based on actual need).

1.00 LT ________________ ________________

SA and Kerrville: Unforeseen damages caused by neglect. Not to Exceed

(NTE) $60,000.00 (amount not guaranteed and will fluctuate based on actual need). (parts only)

1.00 LT ________________ ________________

SA and Kerrville: Parts (NTE) $5,000.00(amount not guaranteed and will fluctuate based on actual need.) (normal and emergency maintenance and repair parts only)

74.00 EA ________________ ________________

SA and Kerrville: INSPECTION: Provide semi-annual (twice yearly) Load

Safety Test. (37 elevators twice a year)

37.00 EA ________________ ________________

SA and Kerrville INSPECTION: Annual vertical transport inspection.

37.00 EA ________________ ________________

SA and Kerrville: INSPECTION: Provide annual fire alarm testing of elevators.

37.00 EA __________________ __________________

SA and Kerrville: INSPECTION: Provide annual No-Load tests to include traction and hydraulics.

Total Base Year:

Option Year 1: January 1, 2021 through December 31, 2021

ITEM

NUMBER

DESCRIPTION OF

12.00 MO __________________ __________________

120.00 HR __________________ __________________

1.00 LT __________________ __________________

74.00 EA __________________ __________________

Total Option Year 1:

Option Year 2: January 1, 2022 through December 31, 2022

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2001 SA: Provide full and corrective Maintenance on the vertical lift transport

Option Year 2:

Option Year 3: January 1, 2023 through December 31, 2023

ITEM

NUMBER

DESCRIPTION OF

Total Option Year 3:

Option Year 4: January 1, 2024 through December 31, 2024

ITEM

NUMBER

DESCRIPTION OF

Total Option Year 4:

GRAND TOTAL __________________

B.3 STATEMENT OF WORK

1.0 DESCRIPTION OF SERVICES

The Contractor must provide all labor, material, tools, management, travel, and equipment necessary to maintain and perform preventive maintenance at the locations listed below in accordance with the specifications of the Statement of Work.

San Antonio, Texas Locations:

1. Audie L. Murphy Medical Center (ALM)

2. Fisher House (FISH)

3. Audie L. Murphy P9 Parking Garage (PARK)

4. Polytrauma Transitional Housing (PTH)

5. Polytrauma Rehabilitation Program Center (PTRP)

Kerrville, Texas Location:

6. Kerrville Medical Center (KD)

Contractor will not be paid under this contract to perform repairs other than preventive maintenance repairs. A quote will be needed for all repairs and a separate Purchase Order number.

The contractor shall provide a full-time, on-site, qualified technician Monday – Friday, excluding weekends and holidays, 0730 hrs. – 1630 hrs. The technician will be based out of Audie L.

Murphy VA Medical Center located at 7400 Merton Minter, San Antonio, Tx 78229.

2.0 SAFETY DATA SHEETS

Prior to commencement of services, the Contractor must provide Safety Data Sheets to the COR in accordance with VA and OSHA regulations.

3.0 PM/CM GENERAL REQUIREMENTS

Preventive/Corrective (PM/CM) maintenance to include, but not limited to the following:

1. Every other week systematic examination of equipment.

2. During each maintenance visit the Elevator Contractor shall clean, lubricate, adjust, repair and replace all parts as necessary to keep the equipment in good condition and proper working order.

3. Furnishing all lubricant, cleaning materials, parts and tools necessary to perform the work required. Lubricants shall be only those products recommended by the manufacturer of the equipment.

4. Equalizing tension, shorten or renew hoisting ropes.

5. As required, motors, controllers, selectors, leveling devices, operating devices, switches on cars and in hoistways, hoistway doors and car doors or gate operating device, interlock contacts, guide shoes, guide rails, car door sills, hangers for doors, car doors or gates, signal system, car safety device, governors, tension sheaves, and buffers shall be cleaned, lubricated and adjusted.

6. Guide rails, overhead sheaves and beams, counterweight frames, and bottom of platforms shall be cleaned every three months. Car tops and machine room floors shall be cleaned monthly. Accumulated rubbish shall be removed from the pits monthly. A general cleaning of the entire installation including all machine room equipment and hoistway equipment shall be accomplished quarterly. Cleaning supplies and vacuum cleaner shall be furnished by the Contractor.

7. Maintain the performance standards set forth in this specification.

8. The operational system shall be maintained to the standards specified hereinafter including any changes or adjustments required to meet varying conditions of hospital occupancy.

9. Maintain smooth starting, stopping, and accurate leveling.

Contractor must provide preventative maintenance/ and incidental supplies and parts associated with normal wear and tear. Incidental supplies and parts include any lubricates, nuts, bolts, call buttons, fuses, or any parts the technician breaks during their preventive maintenance.

The following items of equipment are not included: refinishing, replacing, or repairing of elevator car enclosures, car door panels, hoist way enclosures, hoist way door panels, frame, elevator machines/motors, cables (unless PM’s have not been done according to the PM plan), and sills.

Contract includes full maintenance for the equipment listed in the attached schedule of vertical transport systems, consisting of scheduled preventive maintenance (PM) and corrective call back service for operational problems not successfully preempted by PM, corrective service for problems identified during preventive maintenance, and 24 hour, 7-day per week, after-hours urgent and emergency call back service.

The Contractor must, at a minimum, perform the following services per Manufacturer suggested

Preventative Maintenance and VA Checklist. Any tasks listed on VA Checklist that are not included on Manufacturer PM Checklist must be performed in addition to tasks listed on

Manufacturer PM Checklist.

4.0 REPAIRS/SERVICE DUE TO VANDALISM OR MISUSE

The Contractor must not make repairs to any elevator equipment, which has been determined to be damage caused by misuse or vandalism without the authorization of the COR. When the

Contractor believes that disrepair is due to vandalism or misuse, the Contractor must provide written notice to the COR. If the COR determines that the disrepair is due to misuse or vandalism, contractor will submit itemized quote to COR. Authorization to proceed will be given if Contractor is to perform repair, and repair will be paid separate from this contract at the rate specified in the price schedule. Contractor shall not exceed 10% mark-up on parts required for repairs.

5.0 CORRECTIVE MAINTENANCE

Corrective maintenance includes adjustments, lubricating, service, or repair to vertical transport systems and equipment to proper operation. When possible, equipment and system deficiencies must be corrected along with preventive maintenance work. Records or reports must be maintained that document all corrective and preventive maintenance tasks accomplished and must reflect the status of the vertical transport systems after work is completed.

6.0 RESPONSE TIME

All routine maintenance not initiated by a service call from the COR must be scheduled 24 hours ahead of time with the COR.

6.1 Urgent Service Calls Urgent service involves the correction of conditions that constitute an immediate danger to personnel, threaten property, or require action to restore essential service.

The contractor must be on the job site within two hours after receipt of an urgent service call and must work continuously until the condition is corrected. If correction of conditions involves a repair outside the scope of preventative maintenance related service, authorization to proceed will be given if Contractor is to perform repair. Repair will be paid separate from this contract at the rate specified in the price schedule. Contractor shall not exceed 10% mark-up on parts required for repairs.

6.2 Emergency Service Calls

Technician must be located within 30-mile radius of facility to ensure emergency service calls are met within required one-hour (60 minute) response time.

Emergency service must be required in all instances where passengers are trapped in an elevator or the surgical elevator is inoperable during normal business hours. When these emergency situations occur, the contractor must be on site within 60 minutes after receipt of the emergency service call and must work continuously until the condition is corrected. If correction of conditions involves a repair outside the scope of preventative maintenance related service, authorization to proceed will be given if Contractor is to perform repair. Repair will be paid separate from this contract at the rate specified in the price schedule. Contractor shall not exceed

10% mark-up on parts required for repairs.

Routine Service Calls: Service calls will be classified as routine when the work does not qualify as an emergency call. The Contractor shall respond to and begin work on routine service calls during the normal work day. The Contractor shall have personnel on station (identified as Temple and/or Waco VA Hospital locations) within 4 hours after notification for routine service calls.

However, if a routine service call is received by the Contractor after 5:00pm Monday through

Thursday, the contractor shall begin the repair action on the following morning (unless it is a

Federal Holiday). If a routine service call is received by the Contractor after 5:00pm on Friday, during the weekend, or on a Monday deemed as a Federal Holiday, the contractor will begin the repair action on the following morning of the next normal work day. Routine service work will normally be performed during the Government’s regular working hours unless prior approval is received from the COR or the CO.

7.0 SCHEDULE OF ELEVATORS

# of Stop

Elev ator

Nam e

Floors Travel Call Back

Service

Bldg. Location Make/

Model Type Service Front Rear Lowest Highest

HR

Next

Day

ALMD Main Lobby OTIS Tract Pass 8 0 P1 GL 7th X

ALMD Main Lobby OTIS Tract Pass 8 0 P2 GL 7th X

ALMD Main Lobby OTIS Tract Pass 8 0 P3 GL 8th X

ALMD Main Lobby OTIS Tract Pass 8 0 P4 GL 9th X

ALMD West Lobby OTIS Tract Pass 3 0 P7 GL 2nd X

ALMD West Lobby OTIS Tract Pass 5 0 P8 GL 3rd X

ALMD Cross Walk OTIS Hydra Pass 2 0 P11 GL CW X

ALMD Tele Room OTIS Hydra Service 2 1 P13 SL GL X

ALMD CLC Lobby Serge Hydra Pass 3 0 P14 GL 1st X

ALMD CLC Lobby Serge Hydra Pass 3 0 P15 GL 1st X

ALMD Dock Lobby OTIS Tract Service 3 1 P16 GL 3rd X

ALMD SPD Area OTIS Tract Cart 8 0 T5 GL 7th X

ALMD Canteen OTIS Hydra Service 1 1 Cante en GL 1st X

ALMD Main Lobby OTIS Tract Service 15 0 S5 GL 7th X

ALMD Main Lobby OTIS Tract Service 8 0 S6 GL 7th X

ALMD Dock Lobby OTIS Hydra Freight 3 1 S9 GL 2nd X

ALMD Main Lobby OTIS Tract Service 8 9 S10 PS 7th X

ALMD M&O OTIS Hydra Service 2 0 S12 PS GL X

PRC Main Lobby OTIS Hydra Pass 3 0 P1 PS 2nd X

PRC Main Lobby OTIS Hydra Pass 3 0 P2 PS 2nd X

PRC Main Lobby OTIS Hydra Service 3 0 S1 PS 2nd X

PRC Main Lobby OTIS Hydra Service 3 0 S2 PS 2nd X

Garage East Lobby OTIS Tract Pass 4 0 G1 G 4 X

Garage West Lobby OTIS Tract Pass 5 0 G2 G 6 X

PTRP Main Lobby OTIS Hydra Pass 2 0 1st 2nd X

Fisher Main Lobby OTIS Hydra Pass 2 0 1st 2nd X

KD Main Lobby H & W Tract Pass 8 0 E1 B 7th X

KD Main Lobby H & W Tract Pass 8 0 E2 B 7th X

KD Main Lobby Payne Tract Service 8 0 E3 B 7th X

KD Dietetics Payne Tract Freight 4 0 E4 GL 3rd X

KD KTCC1

Westin g Hydra Pass 2 0 P1 1st 2nd X

KD KTCC1

Westin g Hydra Pass 2 0 P2 1st 2nd X

KD Admissions Serge Hydra Pass 3 0 P3 B 2nd X

KD Admissions Serge Hydra Pass 3 0 P4 B 2nd X

8.0 INSPECTION GENERAL REQUIREMENTS

**INSPECTIONS MUST BE COMPLETED BY A THIRD-PARTY COMPANY**

It is the responsibility of the inspector to determine if the equipment is in safe operating condition, that it has not been altered except in conformity to the applicable codes or regulations, and that each elevator (vertical transportation system) will perform in accordance with all applicable inspection requirements. In the performance of this contract, the contractor shall take such safety precautions to protect the lives and health of occupants of the building.

The Contractor shall perform the following tests/inspections:

Three Year (hydraulic only) tests on elevators required per the schedule of elevators, within the month on November of each contract year.

Perform an annual no-load safety test (traction) of the car, counterweight safeties, governors, and buffers in accordance with ANSI A.17 Safety Codes and local regulations.

Perform annual no-load safety test (hydraulic) and cylinder leakage test (hydraulic) in accordance with ANSI A.17 Safety Codes and local regulations. Contractor shall submit a copy of the test results to the Project Officer.

Perform Load Safety Test of each elevator. The Contractor shall provide for a load test for the elevators it is required to service during the Base Period in accordance with ANSI safety codes and local regulations. Contractor shall submit a copy of the test results to the COR.

All inspections, workmanship, or equipment shall be subjected to re-inspections, examinations, and tests by government inspectors or their representative at any time during the course of work and at any places where work is being conducted. The COR shall have the right to reject defective inspections or reports. Rejected inspections or reports shall be satisfactory corrected and or replaced without additional expense to the VA. The Inspector is required to furnish the tools and labor to perform the annual and semi-annual load tests. Contractor shall provide elevator technician, and test weights as required for all inspections, elevator mechanic shall accompany inspector on all inspections. Inspections shall be conducted in accordance with NFPA 70, NFPA

70E, ASME A17.1 and A17.2 latest additions.

8.1 Scheduling

Approved inspection due dates shall not be altered without the consent of the Contracting Officer

Representative (COR). Inspector shall coordinate all inspections with the COR. All inspections shall be coordinated a minimum of thirty days prior to inspection dates. Inspections that severely affect elevator service (not more than two (2) cars down at a time for more than 24 hours), or incapacitate a bank of elevators, shall be performed after normal working hours, and approved in advance by the COR. All other inspections shall be accomplished during normal business hours

(8:00AM to 4:30PM Monday through Friday except Federal Government holidays).

8.2 Inspector Qualifications

Pursuant to ANSI/ASME A17.1 section 1000, ASME A17.2 ASME 17.3, inspection contractor shall provide proof of Qualification of Elevator Inspectors (QE-1) certification, a copy of inspectors QEI credentials shall be current and have no lapsed periods for a minimum of five years. All inspectors or inspector’s assistants shall be an ASME/NAESA qualified elevator inspector with at least five years’ experience as a certified inspector. Inspector shall be made available within a two-day period from notification for additional onsite consultation and to clarify questions that arise as a result of inspections at the discretion of the COR at no additional charge. Inspector shall be available for phone, fax, or e-mail consultation during normal business hours.

9.0 REPORTS

A written ESR report with complete and documented all preventive maintenance and repair work must be submitted at the completion of each visit. Report must be in format mutually acceptable to VA and Contractor. The report must include a detailed description of the process used including a complete list of acceptable cleaning agents. The report must also include, but not limited to, manufacturer of products used, UL classification, and a copy of any Safety Data

Sheets previously submitted as required by the specifications and OSHA. In addition, each ESR must, at a minimum, document the information listed below legibly and in complete detail.

Failure to provide written reports could result in delay of payments.

1. Name of Contractor

2. Name of FSE who performed services

3. Contractor service ESR number/log number

4. Date, time (starting and ending), equipment downtime, and hours on-site for service call

5. VA purchase order number (Using the incorrect number could delay processing of invoices)

6. Signatures of the FSE performing the inspection and the VA employee who witnessed the services described

7. A separate annual report, presented in binder format, must be submitted for each device inspected within thirty (30) days of completion of the inspection. The report shall state the location of inspection, the identifying device number, and the type of device, all ASME deficiencies, the reference section, and the number or letter designation of deficiencies, a heading, and space to indicate scheduled date of repair, actual date of repair and date of inspection. All recommended upgrades shall be listed and identified as recommended upgrades on the same document. ASME “Checklist for Inspection of Electric Elevators”

(A134C1 Attachment (A)) and ASME “Checklist for Inspection of Hydraulic Elevators”

(AO50C7 Attachment (B)) shall be completed for each device inspected, dependent on type of device inspected. A certificate of inspection for each device listing the building, device number, type of duty, city, capacity, speed, date of inspection, elevator mechanic and or elevator maintenance company, elevator inspector signature and inspectors qualified elevator inspector number, shall be included on the certificate. This certificate shall be included in the report package.

8. If during any inspection a safety issue is identified that cause injury to occupants or staff, in or around the elevators, the Inspector is to immediately notify the Graphics Center and the

COR.

PLEASE NOTE: Any charges claimed must be approved before service has begun. Any additional work performed, or parts replaced, if applicable, without the written approval of the

CO will be performed or furnished at the Contractor’s expense.

Within thirty (30) days of completing the final portion of the inspections, the Contractor will submit a report with all the ASME checklists and a summary of findings to include suggested repairs, replacements, and any issues that is found. This report is to be provided electronically and two (2) hard copies to the COR.

The contractor must maintain a complete orderly and chronological file including drawings, complete parts list, and copies of all reports as required by these specifications. A record of all callbacks and repairs must be kept by the contractor indicating any difficulty experiences and the corrective measures taken to eliminate these difficulties. These files are to be maintained for the life of the contract.

The Elevator Contractor shall maintain a log book in the machine room. The log shall list the date and time of all weekly examinations and all trouble calls. Each trouble call shall be fully described including the nature of the call, necessary correction performed, or parts replaced.

10.0 REPORT OF SERVICES AND DEFECTIVE EQUIPMENT

Documentation must be submitted quarterly by contractor, in format mutually acceptable to VA and Contractor, indicating what equipment required repair and service (in addition to preventative maintenance). Documentation must include certification stating service was performed by a qualified/certified technician in accordance with the contract requirements. Additionally, the report must include the following:

a. Date of service

b. Action taken

c. Parts replaced

d. Labor hours

e. Travel time

f. Equipment serviced

The Contractor must immediately, but no later than twenty-four (24) consecutive hours after the discovery of, notify the COR in writing of the existence or the development of any defects in, or repairs required, to the government owned equipment, which is not covered under terms of this contract and is the responsibility of the government for repair.

11.0 PREVENTATIVE MAINTENANCE (PMI) PLAN

The contractor must develop a PMI plan in accordance with the manufacturer specifications for

PM and the attached checklists that include all of the necessary services addressed in this contract. The government estimates a one-hour minimum duration per unit. The completed PMI plan must be submitted for approval no later than 30 days after contract award. Once approved, the contractor must follow the schedule as close as possible to facilitate the Government’s process.

12.0 TECHNICAL REQUIREMENTS

1. The Service Contractor must provide proof that an OSHA certified “competent person”

(CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the

Service Contractor or subcontractors are present and working

2. Minimum of five (5) years relevant and verifiable references, including contract number, dates of performance, point of contact, and telephone number.

3. These references should show ability to perform the services required by this contract.

4. Identify any Federal, State, Local Government, and private contracts that are similar in nature, scope and size.

5. References should include all on-going contracts or those completed within the last five

(5) years.

6. The Contractor shall be licensed by the State of Texas to provide the maintenance and repair services specified in this contract. All work shall be performed by elevator mechanics specifically qualified and trained to work on elevator, escalator, dumbwaiter, cart lift systems and equipment. Evidence of all required licenses, as well as documentation of the qualifications of personnel, shall be provided with quote.

7. Contractor employees shall have safety training, either on-the-job or classroom type training, in the electrical safety outlined in the OSHA Standard 29 Code of Federal

Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for

Electrical Safety in the Workplace. The CO or COR request training certificates to validate training completion. If no training certificates are available the Contractor shall certify, in writing, that contract employees have met the requirements upon request by the

CO or COR.

13.0 CONFORMANCE STANDARDS

All maintenance on included equipment must be performed in accordance with manufacturer guidelines and/or the following industry stands as applicable: The Joint Commission, OSHA, EPA and all state, local, federal and industry standards whichever is more stringent to include the following:

• ASME A17.1 Safety Code for Elevators and Escalators, latest edition

• SAME A17.3 Safety Code for Existing elevators and Escalators, latest edition

• ANSI/NFPA 70 national Electric Code, latest edition

• ASSE, American Society of Safety Engineers

• ASTM, American Society for Testing and Materials

• VHA Directive 2005-007 - Fire Code Reviews of Delegated Construction Projects

• VHA Directive 2011-036 – Safety and Health During Construction

• ASME A17.1 Safety Code for Elevators and Escalators, latest edition

• SAME A17.3 Safety Code for Existing Elevators and Escalators, latest edition

• Manufacturer’s requirements and specifications on maintenance and operation of each elevator model

Covered equipment listed in the schedule encompass all system components and associated apparatus as normally supplied and required for operation by the manufacturer in the currently installed configuration, including integrity of connections to building utilities, excluding building utility supply lines up to the point of manufacturer provided hardware. (Cleaning and refinishing of interior of cars and exterior hoist way frames and doors are excluded. Underground portions of hydraulic jack units are excluded).

Contractors shall be equipped with all necessary tools, equipment, and Personal Protective

Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E.

Contractor must furnish maintain the most current and updated maintenance and/or repair manuals for the data circuit in question.

14.0 OPERATIONS AND STORAGE AREAS

The Contractor shall confine all operations (including storage of materials) in the foot print of the defined work area. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

15.0 HOURS OF OPERATION

15.1 Normal hours of operation are Monday through Friday from 8:00 am to 4:30 pm, excluding holidays.

15.2 Federal and National Holidays observed by the VAMC are:

National Holidays Federal Holidays

New Year's Day

Labor Day

Independence Day

Memorial Day

Thanksgiving Day

Christmas Day

M L King's Birthday

Columbus Day

President's Day

Veterans Day

Independence Day

Also included would be any other day specifically declared by the President of the United

States to be a National Holiday.

When a holiday falls on a Sunday, the following Monday must be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday must be observed as a legal holiday.

16.0 Tuberculosis SCREENING

All service contractor employees assigned to the work site shall have a certified tuberculin screening completed within 90 days prior to assignment at the work site. The certified tuberculin screening must be kept update every calendar year from the date submitted in the initial certified tuberculin screening documentation. NOTE: This can be the Center for Disease

Control (CDC) and Prevention and two-step skin testing or a Food and Drug Administration

(FDA)-approved blood test.

1. Contract employees manifesting positive screening reactions to the tuberculin shall be examined according to current CDC guidelines prior to working on VHA property.

2. Subsequently, if the employee is found without evidence of active (infectious) pulmonary

TB, a statement documenting examination by a physician shall be on file with the employer (service contractor), noting that the employee with a positive tuberculin screening test is without evidence of active (infectious) pulmonary TB.

3. If the employee is found with evidence of active (infectious) pulmonary TB, the employee shall require treatment with a subsequent statement to the fact on file with the employer before being allowed to return to work on VHA property.

17.0 SECURITY REQUIREMENTS

The Contractor’s employees must wear visible identification and company uniforms, approved by the COR, at all times while on the premises of the VAMC. It is the responsibility of the

Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section or the COR. The VAMC will not invalidate or make reimbursement for any parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at the VAMC. Possession of weapons is prohibited. Enclosed containers, including tool kits, must be subject to a search. Violations of VA regulations result in citations answerable in the United States (Federal) District court, not a local district, state, or municipal court.

18.0 PROTECTION OF GOVERNMENT PROPERTY

During work execution, the Contractor must take special care to protect Government property including furniture, walls, baseboards, and other surfaces. Accidental splashes must be removed immediately. Damage resulting from the Contractor operations must be repaired by the

Contractor, including painting, refinishing, or replacement, if necessary, at no additional cost to the Government. The Contractor must be responsible to meet OSHA/Safety requirements in the performance of the work. This must include, but not limited to, taking all the necessary precautions to protect the patients, visitors, and/or staff at each location. The Contractor must be held responsible for any injuries and /or damage, which are caused as a result of the Contractors failure to adhere to these requirements.

Damage

Extreme caution must be exercised to prevent damage to the building and its contents. Any damage must be reported to the COR immediately for appropriate action. Any damage caused by the contractor will be repaired and/or replaced to the satisfaction of the VA at the Contractor’s expense.

19.0 FACILTY CHECK-IN REQUIREMENTS

The Contractor must be required to report to the Audie L. Murphy, Room L001 to log in for services performed under this contract. This check in is mandatory.

Audie L. Murphy Contact Person(s):

Robert DeSoto

Telephone Number & Extension: 210-617-5112

Kerrville Contact Person:

Billy Steele

Telephone Number & Extension: 830-896-2020

20.0 Information Systems Officer, Information Protection

The contractor will not have access to VA Desktop computers nor will they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody.

21.0 Privacy Officer

The contractor will not have access to protected Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody. All research data available for Contractor analyses is de-identified.

22.0 Records Manager

Records Manager:

a. Contractor must comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

b. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

c. In accordance with 36 CFR 1222.32, Contractor must maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

d. STVHCS and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records shall not be removed from the legal custody of STVHCS or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C.

2701.

In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to STVHCS. The agency must report promptly to NARA in accordance with 36 CFR 1230.

e. The Contractor must immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor must ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor must not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity.

When information, data, documentary material, records and/or equipment is no longer required, it must be returned to STVHCS control or the Contractor must hold it until otherwise directed. Items returned to the Government must be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

f. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and STVHCS guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

g. The Contractor must only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with STVHCS policy.

h. The Contractor must not create or maintain any records containing any non-public STVHCS information that are not specifically tied to or authorized by the contract.

i. The Contractor must not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

j. The STVHCS owns the rights to all data and records produced as part of this contract.

All deliverables under the contract are the property of the U.S. Government for which STVHCS must have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

k. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #10176, Privacy and Information Security, Rules of Behavior. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

23.0 DEFINITIONS/ACRONYMS

Acceptance Signature – VA employee who is authorized to sign-off on the ESR, which indicates that the PM has been concluded or is still pending completion, or that the Emergency Repair has been accomplished or is still in a pending status.

Authorization Signature – the COR’s signature; indicates that the COR accepts work status as stated on the ESR.

CO – Contracting Officer

COR – Contracting Officer’s Representative

Critical Lift – A lift with the hoisted load exceeding 75% of the crane’s maximum capacity; lifts made out of the view of the operator (blind picks); lifts involving two or more cranes; personnel being hoisted; and special hazards such as lifts over occupied facilities, loads lifted close to power-lines, and lifts in high winds or where other adverse environmental conditions exist; and any lift which the crane operator believes is critical

ESR – Employee/Vendor Service Report – A documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract.

FSE – Field Service Employee - A person who is authorized by the Contractor to perform services on the VAMC premises.

OSHA “Competent Person” (CP) - One who is capable of identifying existing and predictable hazards in the surroundings and working conditions which are unsanitary, hazardous or dangerous to employees, and who has the authorization to take prompt corrective measures to eliminate them (see 29 CFR 1926.32(f)).

PM – Preventive Maintenance

Qualified Person" - one who, by possession of a recognized degree, certificate, or professional standing, or who by extensive knowledge, training and experience, has successfully demonstrated his ability to solve or resolve problems relating to the subject matter, the work, or the project

VA – Veterans Affairs

VAMC – Department of Veterans Affairs Medical Center

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS

(OCT 2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or

Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L.

115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment. (AUG 2019) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[X] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with

Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C.

3509).

[] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment

Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the

American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards

(Oct 2018) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (5) [Reserved]

[X] (6) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (7) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts

(OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note).

[X] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters

(Oct 2018) (41 U.S.C. 2313).

[] (10) [Reserved]

[] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15

U.S.C. 657a).

[] (ii) Alternate I (NOV 2011) of 52.219-3.

[] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business

Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (ii) Alternate I (JAN 2011) of 52.219-4.

[] (13) [Reserved]

[] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

[] (ii) Alternate I (NOV 2011).

[] (iii) Alternate II (NOV 2011).

[] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

[] (ii) Alternate I (Oct 1995) of 52.219-7.

[] (iii) Alternate II (Mar 2004) of 52.219-7.

[X] (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

[] (17)(i) 52.219-9, Small Business Subcontracting Plan (AUG 2018) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9.

[] (iv) Alternate III (JAN 2017) of 52.219-9.

[] (v) Alternate IV (AUG 2018) of 52.219-9.

[] (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

[] (19) 52.219-14, Limitations on Subcontracting (JAN 2017) (15 U.S.C. 637(a)(14)).

[] (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

[X] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside

(OCT 2019) (15 U.S.C. 657f).

[X] (22) 52.219-28, Post Award Small Business Program Rerepresentation…