36C25720Q0038-0003000.docx

Contract Opportunity Amendment to a Previous Combined Solicitation

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

BASE NOTICE TYPE

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Amendment to a Previous Combined Solicitation J Amendment - Post Answers to Questions 78229 36C25720Q0038 12-16-2019 N

SDVOSBC

238290 Department of Veterans Affairs VISN17 Network Contracting Activity 7400 Merton Minter Blvd. (10N17/90C) San Antonio TX 78229 Dale.Padro@va.gov Dale.Padro@va.gov

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 12-11-2019 671-20-2-5060-0008 N/A Department of Veterans Affairs VISN17 Network Contracting Activity 7400 Merton Minter Blvd. (10N17/90C) San Antonio TX 78229 Department of Veterans Affairs VISN17 Network Contracting Activity 7400 Merton Minter Blvd. (10N17/90C) San Antonio TX 78229 To all Offerors/Bidders

36C25720Q0038

X X

See CONTINUATION Page X This amendment is to:

1. Post the questions and answers received in response to this solicitation.

2. Update the CLIN structure.

3. Due date and time of quotes has NOT changed.

Questions:

Question 1 Under section 1 Description of Services it states “The contractor shall provide a full time, on site, qualified technician Monday – Friday, excluding weekend and holidays, 0730 hours – 1630 hours.”

And then under section 3.0 it states maintenance is to be done “1. Every other week systematic examination of equipment” Please clarify what maintenance schedule you are wanting.

Full time on site.

Question 2 Under Section 8.0 Inspection General Requirements it states 1st paragraph - “Three Year (hydraulic only) tests on elevators required per the schedule of elevators, within the month November of each contract year” There is no line item in the B.2 Price/Cost Schedule for this. Please clarify Added Question 3 B.2 Price/Cost Schedule Item 9 – Refers to “Semi-Annual” (twice yearly) load safety tests but there is nothing about this requirement in the SOW under Section 8.

Every 5 years with load and ever year without load.

Question 4 B.2 Price/Cost Schedule Item 9 – States 37 Elevators. However, based on Section 7 -Schedule of Elevators there is only a total of 34 elevators.

Please clarify the total sum of elevators.

Total 34 elevators SA and KD Question 5 B.2 Price/Cost Schedule Item 11 – Is the annual fire alarm testing to be done during regular working hours or overtime hours? There is no mention of this requirement in the SOW.

Overtime, typically on weekends.

Question 6 B.2 Price/Cost Schedule item 10. States “annual vertical transport inspection” Please clarify what type of test this is and for what elevators.

it is NOT a test, it is only an inspection Question 7 Section 11.0 Preventative Maintenance (PMI) Plan “The Government estimates a one-hour minimum duration per unit.”

Is this a per visit total or monthly total. As per section 3.0 it states maintenance is to be done every other week. So is the 1 hour per every visit, which = 2 hours a month. Or is it 1 hour per month which equals 30mins per visits?

1 hour per month per elevator.

Question 8 Can alternates or a clarification be made or provided?

Yes Question 9 When reviewing the subject-line solicitation, we discovered what may have been a minor oversight that could have a large impact on Base Year pricing. The difference between a “No-Load” and “Load” test for elevators is significant. Load tests require the use of test weights and take roughly 3-4 hours more per elevator. With 37 elevators, we’d be expected to spend roughly an extra 4 weeks of team hours for the Load tests in the Base Year, as outlined in Section 8.0:

CLIN 0012 requests pricing for “No-Load” tests in the Base Year:

Again, this is a very minor wording difference, but we wanted you to be aware of the potential ramifications when it comes to pricing. A slight modification to CLIN 0012 may avoid a larger issue with the awarded contractor, especially if the offeror did not thoroughly review the requirements of the solicitation.

Please confirm that these sections refer to full-load (CAT5) testing.

This is a No-load test (there was a load test done this year)

A.1 PRICE/COST SCHEDULE – Updated

SA: Provide full and corrective Maintenance on the vertical lift transport systems listed in the specifications, equipment description, and location. (normal duty hours).

SA: Schedule for Emergency Service. Not to Exceed (NTE) 120 hours (hours not guaranteed and will fluctuate based on actual need). Based in emergency definition in SOW paragraph. (after normal duty hours)

SA: Overtime Elevator Mechanic. Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need).

Kerrville: Provide full and corrective Maintenance on the vertical lift transport systems listed in the specifications, equipment description, and location. (normal duty day hours)

Kerrville: Schedule for Emergency Service. Not to Exceed (NTE) 120 hours (hours not guaranteed and will fluctuate based on actual need). Based in emergency definition in SOW paragraph. (after normal duty day hours)

Kerrville: Overtime Elevator Mechanic. Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need).

SA and Kerrville: Unforeseen damages caused by neglect. Not to Exceed (NTE) $60,000.00 (amount not guaranteed and will fluctuate based on actual need). (parts only)

SA and Kerrville: Parts (NTE) $5,000.00(amount not guaranteed and will fluctuate based on actual need.) (normal and emergency maintenance and repair parts only)

SA and Kerrville: INSPECTION: Provide semi-annual (twice yearly) Load Safety Test. (37 elevators twice a year)

SA and Kerrville INSPECTION: Annual vertical transport inspection.

SA and Kerrville: INSPECTION: Provide annual fire alarm testing of elevators.

SA and Kerrville: INSPECTION: Provide annual No-Load tests to include traction and hydraulics.

Total Base Year

SA: Provide full and corrective Maintenance on the vertical lift transport systems listed in the specifications, equipment description, and location. (normal duty hours).

SA: Schedule for Emergency Service. Not to Exceed (NTE) 120 hours (hours not guaranteed and will fluctuate based on actual need). Based in emergency definition in SOW paragraph. (after normal duty hours)

SA: Overtime Elevator Mechanic. Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need).

Kerrville: Provide full and corrective Maintenance on the vertical lift transport systems listed in the specifications, equipment description, and location. (normal duty day hours)

Kerrville: Schedule for Emergency Service. Not to Exceed (NTE) 120 hours (hours not guaranteed and will fluctuate based on actual need). Based in emergency definition in SOW paragraph. (after normal duty day hours)

Kerrville: Overtime Elevator Mechanic. Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need).

SA and Kerrville: Unforeseen damages caused by neglect. Not to Exceed (NTE) $60,000.00 (amount not guaranteed and will fluctuate based on actual need). (parts only)

SA and Kerrville: Parts (NTE) $5,000.00(amount not guaranteed and will fluctuate based on actual need.) (normal and emergency maintenance and repair parts only)

SA and Kerrville: INSPECTION: Provide semi-annual (twice yearly) Load Safety Test. (37 elevators twice a year)

SA and Kerrville INSPECTION: Annual vertical transport inspection.

SA and Kerrville: INSPECTION: Provide annual fire alarm testing of elevators.

SA and Kerrville: INSPECTION: Provide annual No-Load tests to include traction and hydraulics.

Total Option Year 1:

SA: Provide full and corrective Maintenance on the vertical lift transport systems listed in the specifications, equipment description, and location. (normal duty hours).

SA: Schedule for Emergency Service. Not to Exceed (NTE) 120 hours (hours not guaranteed and will fluctuate based on actual need). Based in emergency definition in SOW paragraph. (after normal duty hours)

SA: Overtime Elevator Mechanic. Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need).

Kerrville: Provide full and corrective Maintenance on the vertical lift transport systems listed in the specifications, equipment description, and location. (normal duty day hours)

Kerrville: Schedule for Emergency Service. Not to Exceed (NTE) 120 hours (hours not guaranteed and will fluctuate based on actual need). Based in emergency definition in SOW paragraph. (after normal duty day hours)

Kerrville: Overtime Elevator Mechanic. Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need).

SA and Kerrville: Unforeseen damages caused by neglect. Not to Exceed (NTE) $60,000.00 (amount not guaranteed and will fluctuate based on actual need). (parts only)

SA and Kerrville: Parts (NTE) $5,000.00(amount not guaranteed and will fluctuate based on actual need.) (normal and emergency maintenance and repair parts only)

SA and Kerrville: INSPECTION: Provide semi-annual (twice yearly) Load Safety Test. (37 elevators twice a year)

SA and Kerrville INSPECTION: Annual vertical transport inspection.

SA and Kerrville: INSPECTION: Provide annual fire alarm testing of elevators.

SA and Kerrville: INSPECTION: Provide annual No-Load tests to include traction and hydraulics.

INSPECTION: Contractor to perform Three Year (hydraulic only) tests on elevators required as per the schedule of elevators

Total Option Year 2:

SA: Provide full and corrective Maintenance on the vertical lift transport systems listed in the specifications, equipment description, and location. (normal duty hours).

SA: Schedule for Emergency Service. Not to Exceed (NTE) 120 hours (hours not guaranteed and will fluctuate based on actual need). Based in emergency definition in SOW paragraph. (after normal duty hours)

SA: Overtime Elevator Mechanic. Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need).

Kerrville: Provide full and corrective Maintenance on the vertical lift transport systems listed in the specifications, equipment description, and location. (normal duty day hours)

Kerrville: Schedule for Emergency Service. Not to Exceed (NTE) 120 hours (hours not guaranteed and will fluctuate based on actual need). Based in emergency definition in SOW paragraph. (after normal duty day hours)

Kerrville: Overtime Elevator Mechanic. Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need).

SA and Kerrville: Unforeseen damages caused by neglect. Not to Exceed (NTE) $60,000.00 (amount not guaranteed and will fluctuate based on actual need). (parts only)

SA and Kerrville: Parts (NTE) $5,000.00(amount not guaranteed and will fluctuate based on actual need.) (normal and emergency maintenance and repair parts only)

SA and Kerrville: INSPECTION: Provide semi-annual (twice yearly) Load Safety Test. (37 elevators twice a year)

SA and Kerrville INSPECTION: Annual vertical transport inspection.

SA and Kerrville: INSPECTION: Provide annual fire alarm testing of elevators.

SA and Kerrville: INSPECTION: Provide annual No-Load tests to include traction and hydraulics.

Total Option Year 3:

SA: Provide full and corrective Maintenance on the vertical lift transport systems listed in the specifications, equipment description, and location. (normal duty hours).

SA: Schedule for Emergency Service. Not to Exceed (NTE) 120 hours (hours not guaranteed and will fluctuate based on actual need). Based in emergency definition in SOW paragraph. (after normal duty hours)

SA: Overtime Elevator Mechanic. Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need).

Kerrville: Provide full and corrective Maintenance on the vertical lift transport systems listed in the specifications, equipment description, and location. (normal duty day hours)

Kerrville: Schedule for Emergency Service. Not to Exceed (NTE) 120 hours (hours not guaranteed and will fluctuate based on actual need). Based in emergency definition in SOW paragraph. (after normal duty day hours)

Kerrville: Overtime Elevator Mechanic. Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need).

SA and Kerrville: Unforeseen damages caused by neglect. Not to Exceed (NTE) $60,000.00 (amount not guaranteed and will fluctuate based on actual need). (parts only)

SA and Kerrville: Parts (NTE) $5,000.00(amount not guaranteed and will fluctuate based on actual need.) (normal and emergency maintenance and repair parts only)

SA and Kerrville: INSPECTION: Provide semi-annual (twice yearly) Load Safety Test. (37 elevators twice a year)

SA and Kerrville INSPECTION: Annual vertical transport inspection.

SA and Kerrville: INSPECTION: Provide annual fire alarm testing of elevators.

SA and Kerrville: INSPECTION: Provide annual No-Load tests to include traction and hydraulics.

Total Option Year 4:

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