36C25719Q0330-001.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 68

674-19-2-5066-0042 674-19-2-5066-0049

36C25719Q0330 03-05-2019

Dale A. Padro 210-694-6310 03-29-2019

12:00 PM CST

Department of Veterans Affairs VISN17 Network Contracting Activity 7400 Merton Minter Blvd. (10N17/90C) San Antonio TX 78229

X 100

X

238290

$15 Million

NET 30

N/A

X

San Antonio TX 78229-4401

San Antonio TX 78229

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791 (512) 460-5540

See CONTINUATION Page

See Attached Schedule.

See CONTINUATION Page

X X

36C25719Q0330

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 COST SCHEDULE

B.3 SCOPE OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.5 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

C.6 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED

SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

C.7 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.8 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

C.9 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.10 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.11 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (OCT 2018)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018)

E.2 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS (OCT 2018)

E.4 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018) ALTERNATE I (OCT

2018)

E.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.8 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (JUL

2016)

E.9 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(SEP 2018)

E.10 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (SEP 2018)

E.11 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) 68

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer Juan Martinez, 36C257 Department of Veterans Affairs Network Contracting Office 17

San Antonio, Texas 78229

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly

b. Semi-Annually

c. Other [X] Monthly in arrears

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp

Invoices must show billing per CLIN, not in Lump Sum basis. Lump Sum invoices shall shall be rejected.

CLIN Description QTY Unit Unit Price Extended

Amount ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 COST SCHEDULE

Base Period of Performance: April 15, 2019 through April 14, 2020

CLIN Description QT Y

Unit Unit Price Extended Amount

0001 Waco: Contractor shall furnish, including but not limited to pre-inspection and examination of all elevator equipment, all necessary skilled labor, materials, equipment, software, transportation, travel and supervision required to provide Preventive Maintenance and Repair Services (PMRS) to all elevators, cart lifts, and dumbwaiters

12 MO

0002 Waco: Schedule for Emergency Service. Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need). Based in emergency definition in SOW paragraph

120 HR

0003 Waco: Overtime Elevator Mechanic.

Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need).

120 HR

0004 Waco: Overtime Assistant/Helper. Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need).

120 HR

0005 Waco: Semi-annual/annual elevator inspections 2 JB

0006 Waco: Unforeseen damages caused by neglect.

Not to Exceed (NTE) $60,000 (amount is not guaranteed and will fluctuate based on actual need).

1 LT $60,000.00 $60,000.00

0007 Waco: Parts (NTE) $5,000 (amount is not guaranteed and will fluctuate based on actual need).

1 LT $5,000.00 $5,000.00

0008 Temple: Contractor shall furnish, including but not limited to pre-inspection and examination of all elevator equipment, all necessary skilled labor, materials, equipment, software, transportation, travel and supervision required to provide Preventive Maintenance and Repair Services (PMRS) to all elevators, cart lifts, and dumbwaiters

12 MO

0009 Temple: Schedule for Emergency Service. Not to Exceed (NTE) 120 hours. (hours are not guaranteed and will fluctuate based on actual need).

120 HR

0010 Temple: Overtime Elevator Mechanic.

Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need).

120 HR

0011 Temple: Overtime Assistant/Helper. Not to Exceed (NTE) 120 hours (hours are not

120 HR

guaranteed and will fluctuate based on actual need).

0012 Temple: Semi-annual/annual elevator inspections 2 JB 0013 Temple: Unforeseen damages caused by neglect.

Not to Exceed (NTE) $60,000 (amount is not guaranteed and will fluctuate based on actual need).

1 LT $60,000.00 $60,000.00

0014 Temple: Parts (NTE) $10,000 (amount is not guaranteed and will fluctuate based on actual need).

1 LT $5,000.00 $5,000.00

0015 Extension of Service – In accordance with FAR 52.217-8, Extension of Services, Contractor agrees to extend the above repair and maintenance service requirements for a term not to exceed six months at the same established line item prices as agreed for under this performance period minus any published wage determination increases by the Department of Labor. The six-month period is not guaranteed and will only be utilized for the minimum amount of time required not to exceed six-months.

6 MO TBD TBD

Total Estimated Base Year:

Option Year 1 Period of Performance: April 15, 2020 through April 14, 2021

CLIN Description QT Y

Unit Unit Price Extended Amount

1001 Waco: Contractor shall furnish, including but not limited to pre-inspection and examination of all elevator equipment, all necessary skilled labor, materials, equipment, software, transportation, travel and supervision required to provide Preventive Maintenance and Repair Services (PMRS) to all elevators, cart lifts, and dumbwaiters

12 MO

1002 Waco: Schedule for Emergency Service. Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need). Based in emergency definition in SOW paragraph

120 HR

1003 Waco: Overtime Elevator Mechanic.

Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need).

120 HR

1004 Waco: Overtime Assistant/Helper. Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need).

120 HR

1005 Waco: Semi-annual/annual elevator inspections 2 JB

1006 Waco: 5-Year load test 1 JB

1007 Waco: Unforeseen damages caused by neglect.

Not to Exceed (NTE) $60,000 (amount is not guaranteed and will fluctuate based on actual need).

1 LT $60,000.00 $60,000.00

1008 Waco: Parts (NTE) $5,000 (amount is not guaranteed and will fluctuate based on actual need).

1 LT $5,000.00 $5,000.00

1009 Temple: Contractor shall furnish, including but not limited to pre-inspection and examination of all elevator equipment, all necessary skilled labor, materials, equipment, software, transportation, travel and supervision required to provide Preventive Maintenance and Repair Services (PMRS) to all elevators, cart lifts, and dumbwaiters

12 MO

1010 Temple: Schedule for Emergency Service. Not to Exceed (NTE) 120 hours. (hours are not guaranteed and will fluctuate based on actual need).

120 HR

1011 Temple: Overtime Elevator Mechanic.

Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need).

120 HR

1012 Temple: Overtime Assistant/Helper. Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need).

120 HR

1013 Temple: Semi-annual/annual elevator inspections 2 JB 1014 Temple: 5-Year load test 1 JB 1015 Temple: Unforeseen damages caused by neglect.

Not to Exceed (NTE) $60,000 (amount is not guaranteed and will fluctuate based on actual need).

1 LT $60,000.00 $60,000.00

1016 Temple: Parts (NTE) $10,000 (amount is not guaranteed and will fluctuate based on actual need).

1 LT $5,000.00 $5,000.00

1017 Extension of Service – In accordance with FAR 52.217-8, Extension of Services, Contractor agrees to extend the above repair and maintenance service requirements for a term not to exceed six months at the same established line item prices as agreed for under this performance period minus any published wage determination increases by the Department of Labor. The six-month period is not guaranteed and will only be utilized for the minimum amount of time required not to exceed six-months.

Total Estimated Option Year 1:

Option Year 2 Period of Performance: April 15, 2021 through April 14, 2022

CLIN Description QT Y

Unit Unit Price Extended Amount

2001 Waco: Contractor shall furnish, including but not limited to pre-inspection and examination of all elevator equipment, all necessary skilled labor, materials, equipment, software, transportation, travel and supervision required to provide Preventive Maintenance and Repair Services (PMRS) to all elevators, cart lifts, and dumbwaiters

12 MO

2002 Waco: Schedule for Emergency Service. Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need). Based in emergency definition in SOW paragraph

120 HR

2003 Waco: Overtime Elevator Mechanic.

Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need).

120 HR

2004 Waco: Overtime Assistant/Helper. Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need).

120 HR

2005 Waco: Semi-annual/annual elevator inspections 2 JB

2006 Waco: Unforeseen damages caused by neglect.

Not to Exceed (NTE) $60,000 (amount is not guaranteed and will fluctuate based on actual need).

1 LT $60,000.00 $60,000.00

2007 Waco: Parts (NTE) $5,000 (amount is not guaranteed and will fluctuate based on actual need).

1 LT $5,000.00 $5,000.00

2008 Temple: Contractor shall furnish, including but not limited to pre-inspection and examination of all elevator equipment, all necessary skilled labor, materials, equipment, software, transportation, travel and supervision required to provide Preventive Maintenance and Repair Services (PMRS) to all elevators, cart lifts, and dumbwaiters

12 MO

2009 Temple: Schedule for Emergency Service. Not to Exceed (NTE) 120 hours. (hours are not guaranteed and will fluctuate based on actual need).

120 HR

2010 Temple: Overtime Elevator Mechanic.

Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need).

120 HR

2011 Temple: Overtime Assistant/Helper. Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need).

2012 Temple: Semi-annual/annual elevator inspections 2 JB 2013 Temple: Unforeseen damages caused by neglect.

Not to Exceed (NTE) $60,000 (amount is not guaranteed and will fluctuate based on actual need).

1 LT $60,000.00 $60,000.00

2014 Temple: Parts (NTE) $10,000 (amount is not guaranteed and will fluctuate based on actual need).

1 LT $5,000.00 $5,000.00

2015 Extension of Service – In accordance with FAR 52.217-8, Extension of Services, Contractor agrees to extend the above repair and maintenance service requirements for a term not to exceed six months at the same established line item prices as agreed for under this performance period minus any published wage determination increases by the Department of Labor. The six-month period is not guaranteed and will only be utilized for the minimum amount of time required not to exceed six-months.

Total Estimated Option Year 2:

Option Year 3 Period of Performance: April 15, 2022 through April 14, 2023

CLIN Description QT Y

Unit Unit Price Extended Amount

3001 Waco: Contractor shall furnish, including but not limited to pre-inspection and examination of all elevator equipment, all necessary skilled labor, materials, equipment, software, transportation, travel and supervision required to provide Preventive Maintenance and Repair Services (PMRS) to all elevators, cart lifts, and dumbwaiters

12 MO

3002 Waco: Schedule for Emergency Service. Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need). Based in emergency definition in SOW paragraph

120 HR

3003 Waco: Overtime Elevator Mechanic.

Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need).

120 HR

3004 Waco: Overtime Assistant/Helper. Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need).

120 HR

3005 Waco: Semi-annual/annual elevator inspections 2 JB

3006 Waco: Unforeseen damages caused by neglect.

Not to Exceed (NTE) $60,000 (amount is not guaranteed and will fluctuate based on actual

1 LT $60,000.00 $60,000.00

3007 Waco: Parts (NTE) $5,000 (amount is not guaranteed and will fluctuate based on actual need).

1 LT $5,000.00 $5,000.00

3008 Temple: Contractor shall furnish, including but not limited to pre-inspection and examination of all elevator equipment, all necessary skilled labor, materials, equipment, software, transportation, travel and supervision required to provide Preventive Maintenance and Repair Services (PMRS) to all elevators, cart lifts, and dumbwaiters

12 MO

3009 Temple: Schedule for Emergency Service. Not to Exceed (NTE) 120 hours. (hours are not guaranteed and will fluctuate based on actual need).

120 HR

3010 Temple: Overtime Elevator Mechanic.

Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need).

120 HR

3011 Temple: Overtime Assistant/Helper. Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need).

120 HR

3012 Temple: Semi-annual/annual elevator inspections 2 JB 3013 Temple: Unforeseen damages caused by neglect.

Not to Exceed (NTE) $60,000 (amount is not guaranteed and will fluctuate based on actual need).

1 LT $60,000.00 $60,000.00

3014 Temple: Parts (NTE) $10,000 (amount is not guaranteed and will fluctuate based on actual need).

1 LT $5,000.00 $5,000.00

3015 Extension of Service – In accordance with FAR 52.217-8, Extension of Services, Contractor agrees to extend the above repair and maintenance service requirements for a term not to exceed six months at the same established line item prices as agreed for under this performance period minus any published wage determination increases by the Department of Labor. The six-month period is not guaranteed and will only be utilized for the minimum amount of time required not to exceed six-months.

Total Estimated Option Year 3:

Option Year 4 Period of Performance: April 15, 2023 through April 14, 2024

CLIN Description QT Y

Unit Unit Price Extended Amount

4001 Waco: Contractor shall furnish, including but not limited to pre-inspection and examination of all elevator equipment, all necessary skilled labor, materials, equipment, software, transportation, travel and supervision required to provide Preventive Maintenance and Repair Services (PMRS) to all elevators, cart lifts, and dumbwaiters

12 MO

4002 Waco: Schedule for Emergency Service. Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need). Based in emergency definition in SOW paragraph

120 HR

4003 Waco: Overtime Elevator Mechanic.

Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need).

120 HR

4004 Waco: Overtime Assistant/Helper. Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need).

120 HR

4005 Waco: Semi-annual/annual elevator inspections 2 JB

4006 Waco: Unforeseen damages caused by neglect.

Not to Exceed (NTE) $60,000 (amount is not guaranteed and will fluctuate based on actual need).

1 LT $60,000.00 $60,000.00

4007 Waco: Parts (NTE) $5,000 (amount is not guaranteed and will fluctuate based on actual need).

1 LT $5,000.00 $5,000.00

4008 Temple: Contractor shall furnish, including but not limited to pre-inspection and examination of all elevator equipment, all necessary skilled labor, materials, equipment, software, transportation, travel and supervision required to provide Preventive Maintenance and Repair Services (PMRS) to all elevators, cart lifts, and dumbwaiters

12 MO

4009 Temple: Schedule for Emergency Service. Not to Exceed (NTE) 120 hours. (hours are not guaranteed and will fluctuate based on actual need).

120 HR

4010 Temple: Overtime Elevator Mechanic.

Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual need).

120 HR

4011 Temple: Overtime Assistant/Helper. Not to Exceed (NTE) 120 hours (hours are not guaranteed and will fluctuate based on actual

4012 Temple: Semi-annual/annual elevator inspections 2 JB 4013 Temple: Unforeseen damages caused by neglect.

Not to Exceed (NTE) $60,000 (amount is not guaranteed and will fluctuate based on actual need).

1 LT $60,000.00 $60,000.00

4014 Temple: Parts (NTE) $10,000 (amount is not guaranteed and will fluctuate based on actual need).

1 LT $5,000.00 $5,000.00

4015 Extension of Service – In accordance with FAR 52.217-8, Extension of Services, Contractor agrees to extend the above repair and maintenance service requirements for a term not to exceed six months at the same established line item prices as agreed for under this performance period minus any published wage determination increases by the Department of Labor. The six-month period is not guaranteed and will only be utilized for the minimum amount of time required not to exceed six-months.

Total Estimated Option Year 4:

Total Estimated Contract Price = ___________________________

B.3 SCOPE OF WORK

• GENERAL GUIDANCE:

• Title of Project: Central Texas Veterans Health Care System (CTVHCS) Elevator Preventive Maintenance and Repair Services

• Scope of Work: The contractor shall furnish, including but not limited to pre-inspection and examination of all elevator equipment, all necessary skilled labor, materials, parts, equipment, software, transportation, travel and supervision required to provide Preventive Maintenance and Repair Services (PMRS) to all elevators, cart lifts, and dumbwaiters in accordance with the following scope of work. The contractor shall perform periodic/routine inspections and 24/7 maintenance on all CTVHCS elevators (identified on the Elevator Inventory Lists under Attachments 1 and 2) to include calibrating, adjusting, and replacement of worn or defective parts, and troubleshooting as necessary to ensure continual operation.

• Places of Performance: Services shall be performed at the following CTVHCS locations:

• 1901 Veterans Memorial Drive, Temple, TX 76504

• 4800 Memorial Drive, Waco, TX 76711

• Requirements: The Contractor shall furnish all labor, transportation, equipment, materials, tools, supplies, supervision, incidental engineering, and management required to perform the maintenance, repair, and component replacement as required to maintain elevator, escalator, dumbwaiter, and cart lift systems in accordance with the manufacturer's original specifications, Texas Elevator Code and Regulations – TX, American National Standards Institute (ANSI), Occupational Safety and Health Administration (OSHA), Local Occupational Safety and Health, and Joint Commission (JACO) standards, ASME A17.1 Safety Code for Elevators and Escalators, latest edition, ASME A17.2 Inspectors’ Manual for Elevators and Escalators, latest edition, NFPA 70 National Electric Code (latest edition), latest manufacturer’s requirements and specifications on inspection, maintenance, and operation of each elevator model (all strictly enforced and adhered to) – specific systems/elevators covered under this contract are listed in Attachment 1 and 2; work includes the performance of service work, preventive maintenance of equipment and other services as described herein.

• Work Excluded:

• Improvements: If a system becomes unserviceable due to original manufactures parts not being accessible or able to be purchased, due to but not limited to the age of the equipment; thus, requiring the installation of new or improved equipment or modifications to existing equipment as directed or required by cognizant authorities (COR or CO), it is not included in this contract.

Additional funding to the agreed upon pricing of this contract will be required to repair such items to the equipment as needed based on the scenario above. Improvements also cover work not necessary as part of maintenance and repair.

• Cleaning and Refinishing: Work covering routine cleaning and refinishing of the interior of cars and the exterior of hoist way doors and frames is not included in this contract. However, cleaning of equipment spaces and daily cleanup of job sites in conjunction with preventive maintenance, inspection services, and repairs is included in this contract.

• Warranted Equipment: Equipment, components, and parts, other than that installed under the contract, shall not be removed or replaced or deficiencies corrected while still under warranty of the manufacturer or the installer without prior approval of the COR. All defects in material or workmanship, defective parts, or improper installation and adjustments found by the Contractor shall be reported to the COR so that necessary actions may be taken. The Contractor shall be knowledgeable of the equipment, parts, and components that are covered by warranty and the duration of such warranties. Available warranty information will be furnished to the Contractor by the COR.

• Licensing and Supervision: The Contractor shall be licensed by the State of Texas to provide the maintenance and repair services specified in this contract. All work shall be performed by elevator mechanics specifically qualified and trained to work on elevator, escalator, dumbwaiter, cart lift systems and equipment. Evidence of all required licenses, as well as documentation of the qualifications of personnel, shall be provided with quote.

• Parts: The Contractor shall furnish and replace all parts to meet SOW requirements. The Contractor shall provide new or factory reconditioned OEM parts and components when providing maintenance and repair services as described herein. All replacement units, parts, components, and materials to be used in the maintenance, repair, and alteration of equipment shall be compatible with that existing equipment on which it is to be used; shall be of equal or better quality than original equipment specifications; shall conform to the technical specifications, and used in accordance with original design and manufacturer intent. Items not listed in the technical specifications shall be of acceptable industrial grade and quality. If the original manufacturer has updated the quality of parts for current production, parts supplied under this contract shall equal or exceed the updated quality. When disputes arise concerning material, equipment, and components selected for work items already accomplished, the Contractor shall, at no cost to the Government, remove, replace, and/or rework material, equipment, and components so that compliance with the Government 's requirements are satisfied

Gray Market Prevention:

• Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

• Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

• The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discover of such items.

• Management: The Contractor shall manage the total work effort associated with the operations, maintenance and repair, and all other services required herein to assure fully adequate and timely completion of these services. Included in this function are a full range of management duties including, but not limited to scheduling, report preparation, establishing and maintaining records, and quality control. The Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practice.

• Work Control: The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress.

The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and status reports shall be provided when requested by the COR. The status of any item of work shall be provided within two (2) hours of the inquiry during regular working hours, and within four (4) hours after regular working hours.

• Records: Cumulative service records shall be kept for each system in the inventory shown in Attachments 1 and 2. A separate record file shall be established and kept up to date for each system. The Contractor shall submit proposed formats for each of the required records listed below for the COR 's approval at least 15 calendar days prior to the start date of the contract.

• The records shall cover the following work:

• Preventive Maintenance Inspection and Service (PMIS) work.

• Inspection, Testing, and Certification work.

• Service Work.

• The Contractor shall include the following data in the appropriate record within 2 (two) working days from the completion of the associated work items

• The date (s) when the service (s) was scheduled, started, and completed.

• Name of the individual (s) who performed the services

• The nature and extent of all service and repair work performed, including:

o completed PMIS record cards; description of conditions and deficiencies found during any PMIS visits, and deficiencies remaining uncorrected during PMIS visits; work performed during inspections and tests results of those inspections / tests, and disposition of deficiencies found during inspections/ tests; and description of service work performed, including a brief description of material and parts used (including cost and quantities) and hours of labor expended, o Any other information the Contractor chooses to include in the records, at no additional cost to the Government.

o All required records shall be made available to the Government for examination and reproduction upon request, and the original records shall be submitted to the COR within five (5) calendar days of expiration of the contract All required record shall be maintained in a readable, complete, orderly, timely, and accurate manner.

• Work Completion Reports: The Contractor shall submit work completion reports to the COR within two (2) working days after completing each occurrence of service under this contract and shall be signed and dated by the Contractor's Representative.

• Staffing: The Contractor shall continuously maintain an adequate staff with suitable management expertise to assure work is scheduled and completed in accordance with these specifications. The Contractor shall maintain an adequate craft work force to complete work in accordance with the time and quality standards specified.

• Preventive Maintenance Inspection and Service (PMIS): The Contractor shall perform PMIS work on all equipment systems covered under this contract. Work shall consist of maintaining these systems in a safe, reliable, and satisfactory operating condition. All work shall comply with ANSI A17.1 except as modified herein. The Contractor shall provide all necessary services, parts and materials, and complete all repair requirements identified during the performance of a PMIS as part of the PMIS. The Government may consider excessive or repeated system breakdowns/deficiencies as an indication of unsatisfactory PMIS performance by the Contractor PMIS work includes periodic Contractor operation, inspection, checks, adjustments, and maintenance of elevator systems necessary to ensure that each system complies with applicable VA, local, ANSI, and manufacturers' standards of safety, reliability, and satisfactory operating condition. PMIS work shall be performed in accordance with the appropriate PMIS checklist in Attachment 3. The intent of PMIS is to provide routine maintenance services that permit the early detection and correction of items that, if deficient or defective, would: (a) interfere with the normal effective operation of the elevator and dumbwaiter systems; (b) endanger life and/or property; or (c) involve excessive cost or long lead time for repair.

PMIS work shall include, but not necessarily be limited to: comprehensive operational inspection and adjustments to insure the satisfactory functioning of machinery and controls, car speeds, leveling devices, car and hoist way doors, and safety edge mechanisms; detecting and correcting the causes of unusual noises or vibrations; manufacturers' recommended machinery lubrication; adjustments to bring system operation within the manufacturers' specifications; repairs, including defective part and component replacements; equipment space housekeeping; equipment cleaning; changing burned-out indicator lamps; and other services as required to maintain all systems at a safe and acceptable operating condition .

• Frequency: Minimum acceptable frequencies for the accomplishment of PMIS services are indicated in Attachment 3. If the Contractor decides that additional visits are necessary to ensure maintenance and safety, he/she shall provide the necessary work at no additional cost to the Government.

• Contractor PMIS Schedule Submissions. The Contractor shall submit a detailed PMIS schedule to the COR for approval at least fifteen (15) calendar days prior to the start date of the contract. The schedule shall include, for each specific equipment system and PMIS listed in Attachments 1 and 2, the location (system number); work to be performed (e.g., monthly PMIS);

and the week of the month that the PMIS will be performed. The Contractor shall schedule and perform PMIS on regular Government working days between the hours of 7:30am and 4:00pm (8:00am to 4:30pm is also acceptable). Once the Contractor's PMIS schedule is approved by the COR, PMIS shall be performed by the Contractor without further authorization by the COR. The Contractor shall strictly adhere to the scheduled PMIS dates to facilitate Government verification of the work. If the Contractor finds it necessary to reschedule PMIS a written request shall be made to the COR detailing the reasons for the proposed change at least five (5) working days prior to the originally scheduled PMIS date. No scheduled PMIS dates shall be changed without the prior written approval of the COR.

• PMIS Records and Reports: The Contractor shall meet the following PMIS Work Quality Standards.

• PMIS Checklist work items satisfactorily accomplished: All internal and external components, parts, assemblies, and subassemblies forming a part of each elevator system or necessary for its safe operation are inspected, adjusted, lubricated, repaired, or replaced as necessary to insure system is functioning as designed. No unusual or objectionable machinery wear, noise or vibration.

• Clean equipment areas/rooms.

• All car speeds meet manufacturer's rated speeds. Smooth car movement, with no unusual or objectionable noise or vibration.

• All leveling devices maintained and adjusted to permit cars to stop level with a LI floors/landing.

• All doors and safety edges maintained and adjusted to operate at rated speeds and as per original equipment specifications.

• All normal and emergency operating control g maintained and adjusted to be fully operational

• All lights and indicator lamps are operational.

• All safety systems and mechanisms maintained in safe, operational condition.

• All cables acceptably inter—lubricated and maintained within allowable limits of wear. Systems are "shut-down" and COR is notified when worn or damaged cables are found.

• Inspections, Testing and Certification: All inspection and testing shall be performed in accordance with ANSI Al7.1 and ANSI Al7.2, except as modified herein, by an independent third party. Deficiencies discovered during testing shall be corrected by the contractor.

• Service Work: The Contractor shall perform service work (service calls) as necessary to determine the cause of system and equipment malfunctions, eliminate the cause (s), and restore the system or equipment to satisfactory working condition. Excessive or repeated systems and equipment malfunctioning may be considered by the Government to be unsatisfactory performance of service work by the Contractor. The Contractor shall respond to all service calls, including those calls where the accomplishment of repairs is subsequently determined to be beyond the major repair limit.

• Service Call Reception: Authorized Government representatives will advise the Contractor by phone of all service call requests received, both during and after regular working hours, as well as the classification of each call based on the definitions provided below. The Contractor shall have adequate procedures for receiving and responding to service calls 24 hours per day, including weekends and holidays 7 days a week. A single local or toll-free telephone number shall be provided by the Contractor for receipt of all service calls. All telephone calls shall be answered within thirty (30) seconds by an individual fully familiar with the Contractor's work control procedures and the terms and conditions of this contract. Calls shall be considered received by the Contractor at the time and date the telephone call is placed

• Service Call Classifications: Service calls will be classified by the Government as either emergency or routine, and the following procedures shall apply for each type. Except for emergency callback service, the contractor shall perform all work during regular working hours of regular working days, 7:30am to 4:00pm (8:00am to 4:30pm is also acceptable), excluding Federal Holidays, unless specifically instructed otherwise by the COR.

• Emergency Service Calls: Service calls will be classified as emergency at the discretion of the COR. Generally, calls will be classified as emergency when system failures constitute a danger to personnel, threaten to damage property, or threaten to disrupt activity operations and/or training missions. Examples include, but are not limited to, personnel "trapped" inside an elevator, a fire or electrical defect which could cause fire or shock, etc. The Contractor shall provide a mechanic at the site and on the job ready to service the elevator, escalator, or dumbwaiter within one (1) hour maximum of receiving the call, 24 hours a day, 7 days a week for passenger entrapments and 2 hours for all other emergency service calls. After beginning work, the Contractor shall work continuously until the emergency is arrested. After arresting the emergency condition, any remaining work required to restore safe, continuous, and reliable equipment operation shall be performed as a routine service call in accordance with the requirements specified in the following paragraph. Such follow up work shall be considered part of the original service call.

• Routine Service Calls: Service calls will be classified as routine when the work does not qualify as an emergency call. The Contractor shall respond to and begin work on routine service calls during the normal work day. The Contractor shall have personnel on station (identified as Temple and/or Waco VA Hospital locations) within 4 hours after notification for routine service calls. However, if a routine service call is received by the Contractor after 5:00pm Monday through Thursday, the contractor shall begin the repair action on the following morning (unless it is a Federal Holiday). If a routine service call is received by the Contractor after 5:00pm on Friday, during the weekend, or on a Monday deemed as a Federal Holiday, the contractor will begin the repair action on the following morning of the next normal work day.

Routine service work will normally be performed during the Government’s regular working hours unless prior approval is received from the COR or the CO. Routine service calls shall be completed in accordance with the following standards:

• If no single repair part exceeds $250.00 in cost, all repair and service work shall be carried to completion upon commencement of the work. Work shall be completed within two working days from receipt of the call, based on parts availability.

• If any single repair part equals or exceeds $250.00 in cost, but is less than $750.00, the Contractor will be allowed one (1) working day to procure the part after receipt of the call, Work shall be completed within two working days after obtaining the part.

• If any single repair part exceeds $750.00 in cost, the Contractor will be allowed three

(3) working days after receipt of the call to procure parts. Work shall be completed within two working days after obtaining the part,

• After procuring part(s), the contractor shall work continuously during regular hours until the repair is completed. If the Contractor has not secured parts within the allowed time, the Government reserves the right to (1) find a source for the part and require the contractor to purchase the part from that source, (2) accomplish the work by other means at contractor expense, or (3) require the contractor to obtain and provide documentation of price quotations and the date of expected availability of parts from at least two (2) different commercial suppliers

• Maintenance Service: Shall not include the performance of any work required as a result of improper use, accidents, or negligence for which the Contractor is not directly responsible. This contract will include an estimated $60,000 per year parts and labor to cover work performed as a result of improper use, accidents, negligence or abuse which may be considered outside of the normal scope of normal preventive maintenance and repair services. The contractor shall submit, as a separate line item, a per hour labor rate at both straight time and overtime if applicable. Any parts required under this line item must be pre-approved by the COR prior to ordering or providing services under this line item.

• Service work Quality Standards: The Contractor shall meet the following standards:

• All work, including repair and replacement parts, satisfies the recommendations and requirements of ANSI Al7.1 (Parts X and X 11 and other parts/ rules further referenced therein).

• Operational and other inspections and tests incidental to or arising from the replacement of certain parts and components are satisfactorily performed, as recommended or required by ANSI Al7.1.

• Continuous progress and completion of the work resulting in a safe, efficient, and reliable system condition that permits the restoration of system service.

• Safe job site during progress of work. Clean job site upon completion of work.

• Unserviceable parts and components removed from Government property unless directed otherwise by the COR.

• Period of Performance: April 15, 2019 to April 14, 2020 plus four available option years to be exercised at the discretion of the government.

• Work Schedule: The Contractor shall schedule and arrange work to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall make every effort to minimize the impact of the interference, inconvenience, equipment downtime, interrupted service, customer discomfort, etc.

• Operational Coverage: Normal work hours are from 7:30am to 4:00pm (8:00am to 4:30pm also acceptable) Monday through Friday (excluding Federal Holidays). Federal Holidays: New Years’ Day, Martin Luther King Day, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, Christmas Day, and any other day deemed as such by the President of the United States.

• Work Outside Regular Hours: Except as may otherwise be specified, all work shall be performed during regular working hours. If the Contractor desires to perform work on Saturday, Sunday, holidays, or outside regular working hours, he/she must submit a request to the COR for approval.

• Type of Contract: Firm-Fixed Price for monthly amount and unit cost of hours only. Number of hours and parts reimbursement CLINS are not guaranteed and will vary based on necessity.

Reimbursement will be made only on actual hours worked or approved parts required.

• CONTRACT AWARD MEETING: The contractor shall not commence performance of the tasks identified in this SOW until the CO/CS has conducted a post-award conference or has advised the contractor that a post-award conference has been waived.

• GENERAL REQUIREMENTS: All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms.

• CONFORMANCE STANDARDS/QUALITY ASSURANCE: The Contractor shall:

• Ensure the equipment functions in conformance with the latest edition of the Original

Equipment Manufacturer (OEM) Service Manual

• Conform to quality assurance standards in accordance with the best commercial practices, unless otherwise specified

• Submit a Quality Control Plan (QCP) with their technical proposal

• CHANGES TO CONTRACT OR SOW: The CO is the only individual authorized to approve changes or modify any of the requirements under this SOW or impending contract. The Contractor shall communicate with the COR on all matters pertaining to contract administration. The COR is designated to represent the CO in furnishing technical guidance and advice regarding the work being performed under this contract. Only the CO is authorized to make commitments or issue changes affecting price, quantity or performance of this contract. Costs incurred by the Contractor through the actions of parties other than the CO shall be borne by the Contractor.

• GOVERNMENT RESPONSIBILITIES:

• The government shall provide the contractor access to the appropriate area/areas where the system will be installed.

• The Government will furnish the following utility services at existing outlets, for use in those facilities provided by the Government and as may be required for the work to be performed under the contract: electricity, natural gas, fresh water, sewage service, and refuse collection from existing collection points), Information concerning the location of existing outlets may be obtained from the COR. The Contractor shall provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of work.

• CONTRACTOR EXPERIENCE AND/OR REQUIREMENTS:

• Contract employees shall be factory trained and certified at installing and repairing Gigaman data circuits. The CO or COR may request proof of this certification prior to authorizing contract employees to service the equipment.

• Contractor employees shall have safety training, either on-the-job or classroom type training, in the electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the Workplace. The CO or COR may request training certificates to validate training completion. If no training certificates are available the Contractor shall certify, in writing, that contract employees have met the requirements upon request by the CO or COR.

• Contractors shall be equipped with all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E.

• Contractor must furnish maintain the most current and updated maintenance and/or repair manuals for the data circuit in question.

• Contract employees shall be required to provide the COR with Material Safety Data Sheets (MSDS) prior to bringing any chemicals to the facility for use. The MSDS shall be reviewed and approved by the COR prior to the chemicals being used.

• CONFIDENTIALITY AND NONDISCLOSURE: The Contractor understands and agrees that confidential information (patients, employee, or facility) must be secured and protected at all times. The Contractor and its personnel shall be held liable in the event a breach of confidentiality occurs, as a result of the Contractor or its employees. Each contract employee will be required to read and sign the Contractor Rules of Behavior and provide the original signature page to the COR.

• CONTRACTOR PERSONNEL SECURITY REQUIREMENTS: Based on the VHA Procurement and Logistics Standard Operating Procedures dated February 25, 2011 (Acquisition Security Requirements) under Procedures item c. (Special Agreement Check (SAC) Requirements and Exemptions) states the following:

If it is determined that an exemption to a background investigation applies, the CO and COR shall determine whether or not a SAC is required. All contract personnel who are exempt from a background investigation and who provide direct and/or ancillary health care services at VA facilities or have access to VA information systems or sensitive information must have a SAC competed unless an exemption applies.