Amendment 002 36C25625Q0244.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 6

0002 02-05-2025

None

Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 2575 Keystone Crossing Fayetteville AR 72703

Department of Veterans Affairs Veterans Healthcare System of the Ozarks Network Contracting Office 16 2575 Keystone Crossing Fayetteville AR 72703

To all Offerors/Bidders

36C25625Q0244

X

X X

X 1

Posting Questions and Answers. See attached.

36C25625Q0244 Questions and Answers

1. Will the government accept offers from non-registered SDVOSB or a Small Business?

No this is a total SDVOSB set-aside. The vendors will be verified as registered SDVOSB upon receipt of the offer if they are not actively registered by the Small Business administration the offer will not be considered compliant with this requirement.

2. Will the government provide a point of contact at each site for coordination purposes?

An award kickoff meeting will introduce all parties that will be involved in the courier services once contract is awarded.

3. Are there any specific delivery protocols (e.g., signatures, scanning) that must be followed?

Signature is required at Pharmacy and upon entering the warehouse.

4. What are the consequences for service delays or failures to meet delivery times?

Negative evaluations up to contract termination.

5. Do you have the previous bid tabulation or solicitation number?

The current contract was awarded at $1,290270.72.

6. Who is the current incumbent?

FG Management Group LLC

7. Are there any special handling requirements for certain items, such as refrigeration or secure transport?

If something has specific requirements the courier will be notified.

8. What are the maximum weights for the supply pickups?

There is no specific maximum weight. Everything should be able to be lifted.

9. How many approximate boxes per location?

10 boxes.

10. Is this a new contract?

Winning bidder will receive a new contract.

11. How many drivers are currently being used?

Nine drivers. There is no set amount, and it is not stated in the PWS.

12. What is the weekly, monthly, or annual estimated trip volume for trips in the total, and/or as-needed trips per contract location?

The number of trips is explained in the Performance Work Statement and on the bid sheet for each location.

13. Will the winning bid have a meeting after award to discuss the invoicing procedures?

Yes, there will a kickoff meeting prior to the start of the period of performance for this contract.

14. Will contract experience with two VA stations and one with Quest Diagnostics be good for previous experience?

If the contracts are of equal or greater magnitude of this requirement that experience will be evaluated as sufficient. Contract holders will be contacted to verify the magnitude of those contracts so provide contact information for each contract used for experience.

15. Non-VA locations noted in PWS as 1 trip and return 3x per week, but pricing schedule indicated 1x per day pickup and delivery. Please advise which days per week the Non-VA locations are to be serviced.

52 weeks in a year with 3 times per week is 156 trips as indicated on line 0012 and 0013.

16. On page 67, point ‘c’, it is mentioned that we shall include a completed copy of the Offeror Representations. Since this would add many pages to the proposal, it is usually customary and accepted to only complete paragraph ‘b’, if the Offeror has completed the annual representations electronically in SAM, which we have. Would you except this paragraph ‘b’, or do we need to include the entire copy?

Attach ‘b’ in offer email and it will also be verified on SAM prior to award.

17. Does the VA’s current plan include any closures or new openings of clinics during the 5-year term of this new contract?

The closure of clinics cannot be forecasted as things rapidly change in the budget, but awardee will be notified of any pending changes as they evolve.

18. Could you provide details on the sizes and types of equipment that will need to be transported?

Broken/old and repaired/new pieces of equipment such as centrifuges, refrigerators, and chairs.

19. For local loads within Houston, will all items fit within a single vehicle for locations that are in close proximity?

Each day is different but yes, most of the time everything fits as long as vehicles meet the specifications listed in PWS.

20. Could you please provide the addresses for Item No. 0012 (DRRTP) and Item No.

0013 (CRRC)?

As listed in PWS:

Domiciliary Residential Rehabilitation Treatment Program (DRRTP), 4320 Old Spanish Trail, Houston, TX 77021, Harris Community Resource and Referral Center (CRRC), 1700 Webster Street Houston, TX 77003, Harris

21. Regarding the bulk loads that are only required twice per year, could you clarify whether a bulk truck will be necessary, or if the term "bulk" refers to a large quantity of items?

Bulk trips will follow the requirements listed in the PWS.

22. Could you please confirm whether SAM.gov will be updated to include SF 1449, as this form is typically where contractors provide their CONTRACTOR/ OFFEROR information, DISCOUNT TERMS, and SIGNATURE OF

OFFEROR/CONTRACTOR.

Contractors will provide information on page 2 of 36C25625Q0244 in the spaces provided.

23. What was the cost of the final full option year of the previous contract?

$345,256.32

24. What is the vehicle size currently servicing this location?

Vehicles used now meet the standards in the PWS and are SUV’s, Vans, Trucks with covered beds.

25. What is the maximum size and quantity of items to be transported daily.

There is no maximum.

26. Please clarify if the government will require the vendor to provide temperature and or humidity tracking.

The thermometers and trackers will be provided by the facility and use explained in the kickoff meeting.

27. What is the weekly, monthly, or annual estimated trip volume for as-needed trips in total, and/or as-needed trips per contract location, if any?

As explained in the PWS and listed in the price/cost schedule.

28. Is the current contract similar in scope to the announced, and if so, how many staff are provided daily by the current contractor?

Currently nine individuals make the daily courier runs.

29. Please provide additional details on what is being transported on the bulk truck runs.

Is a box truck vs an open truck bed generally required?

IAW with PWS no open bed trucks would be acceptable.

30. Would it be acceptable to stagger the clinic runs so that a single driver could complete multiple runs in sequence?

Must meet all the timelines as listed in the PWS for each location.

31. Would it be acceptable to stop at multiple clinics for pickup as part of a single route?

Must meet all the timelines as listed in the PWS for each location.

32. The first paragraph on page 42 contains the following statement. "The courier shall actively go to high-frequency MEDVAMC areas daily to ensure items are not backed up awaiting delivery.” Is there a list of these areas?

Yes, stated in PWS.

33. The first paragraph of page 42 talks about “lockable transportable coolers” and discussed other containers. Are all containers provided by the VA, or does the contractor need to supply some containers?

Provided by VA when required.

36. What does the number $512.00, $156.00, $2.00, etc., represent?

The numbers 512,156 and 2 under the quantity column are the number of each item you need to price.

37. CLINs 0014 – 0026, Bulk truck: Does the Government require a certain number of Bulk trucks/could bulk services at one location or multiple locations overlap?

Bulk runs are ordered as needed IAW with the PWS.

38. General Requirements, Page 42, first paragraph; Courier shall drop off items if directed by VA employees: Is there any historical data that can provide an estimate of how often this type of services will be required?

No historical data but roughly 1x per week to have something returned from CBOC to VA.

39. Is proof of completed training required after selection or when submitting our proposal?

Upon selection proof of training will be verified prior to award.

40. Is insurance and bonding required after selection or when submitting our proposal?

Upon selection proof of insurance and bonding will be verified prior to award.