36C25622Q0508 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 8

586-22-2-043-0183

Department of Veterans Affairs

Gulf Coast Veterans Health Care System

Network Contracting Office 16

400 Veterans Avenue

Biloxi MS 39531

Department of Veterans Affairs

Gulf Coast Veterans Health Care System

Network Contracting Office 16

400 Veterans Avenue

Biloxi MS 39531

To all Offerors/Bidders

36C25622Q0508

03-07-2022

X

X X

Monday, March 14, 2022 by 12 pm CT

The purpose of this modification to the solicitation is to remove ITAG Number, Aged Flag and Aging Process date from the statement of work. The modification is also issues to answer the questions that were formed from the solicitation.

The questions and answers are below.

This solicitation is NOT extended. All responses are due by 12pm CT on Monday March 14, 2022 via email to tina.harris3@va.gov.

Danette Impey

Contracting Officer

CONTINUATION PAGE

Questions and Answers

1. Is this for one location?

Yes, it is for one location the Jackson Mississippi VA Hospital [G.V

(Sonny) Montgomery VA Medical Center; 1500 Woodrow Wilson

Avenue, Jackson, MS 39216)]

2. When is it due?

The solicitation closes 03/14/2022, all responses are due that day by

12 pm CT.

3. Is there an incumbent for these services or is this a brand new contract? If there is an incumbent, could you please provide the current/previous contract number?

All I know is that there use to be a national contract with Pharma

Logistics, that was not renewed. We do not have the contract number nor value of that contract. Each facility will be establishing their own contract for these services.

4. Who is the VA Pharmaceutical Prime Vendor (PPV) Contractor for this requirement?

Currently there is no prime vendor, historically there was a national contract with Pharmalogistics

5. What is the annual data for FY2018 and FY2021?

There is no data available for these FY. Historical data is provided in the SOW within estimated annual requirements section

6. What are the annual pounds for disposal based on historical data?

This information was not relayed to us on the national contract. It is unavailable.

7. Does this solicitation include physical pickups for destruction, or can they be shipped to our office for destruction?

The requirement is for physical pick up of the prescriptions.

8. Does this solicitation include both returns to manufacturers or just destruction?

The solicitation is for both returns and destruction

9. On page 13 of the solicitation, are those the cost items we must use, or can we use our company's current price schedule? Do I type in the A.2 Price/Cost Schedule for the items? Or do I type in another document?

I prefer you use the price cost schedule provided . however, if you use your own, make sure I can tell what price goes to which line item on my schedule.

10. Where can I get a copy of the SF 1449 that is required to go with this proposal?

Page 1 of the solicitation is the SF1449. The signature portion is at the bottom block 30a, b, c

11. On Attachment 4, should they be sent to only government clients?

No, your past performance can be any client as long as it’s within the past 5 years and of similar size and scope.

12. On Page 33 of the solicitation, is there a specific document to complete the quote or do I use our invoices to submit a quote?

Page 33 is just overall instructions to assist you in not forgetting to submit a document. All the documents to return are within the solicitation.

13. On the same page, where can I get this form VAAR clause

852.219-77?

All the documents to return are within the solicitation. VAAR 852.219-

77 is in the solicitation see page 19 -20.

14. Is the format with the page annotated for the question an acceptable format for submitting questions?

Yes, I prefer ethe page number be annotated so I can easily find the section the question derived from in order to respond accurately.

15. Which sites is this RFP pertaining to?

G.V.(Sonny) Montgomery VA Medical Center located at 1500 E

Woodrow Wilson Avenue, Jackson MS 39216.

16. How many sites is this RFP for?

One

17. Can you please clarify destruction capability?

Destruction of non-returnable pharmaceuticals in accordance with all

Federal, State and local laws and regulations

18. Can you please define pharmaceutical waste?

Non-returnable pharmaceuticals

19. Can you please define hazardous waste?

Waste products as defined by the

EPA Resource Conservation and Recovery Act (RCRA) regulations.

20. Will the Government need scanning hardware (hand scanners)?

No

21. How precise will the Government be in their inventory of the expired products? Will the government be generating an inventory of exact quantities of both full and partial products?

Very Precise, yes, the government will generate an inventory of exact quantities.

22. Please clarify what is meant by the term "returns depot". Please clarify what is meant by "complete direct data". Can you be more specific about direct data being generated with invoices? Where will the sites review all credits provided? How will this data be delivered?

Returns depot is place where pharmaceuticals are held/processed.

Complete direct data is all data required to track credit from point of return to actual credit value realized through PPV. The credits should be readily accessible through a Reverse Distributor dashboard and

PPV invoices

23. How far in advance of a scheduled service event will

Government be required to submit inventory?

If your referring to the inventory performed by the government with scanning software, the inventory will be day of service event

24. what level of inventory will you require? Package level? Full service?

Don’t understand the question

25. When does the 120 day window start?

120 days from the product expiration date

26. Do you want us to destroy product that is greater than 120 days from expiration, even if it has credit value?

Yes

27. Can you please define fee for service payment model?

A flat service fee for each scheduled service event, pickup/return

28. Cab you define off site processing?

Any processing not performed on-site (government facility)

29. What level of inventory is expected from the vendor? Will all partial quantities need to be verified?

The initial inventory will take approximately 3-5 days to process on site, all subsequent inventories should take less than a day

30. : Is it one year base period and five option years? Or one year base and four option years?

It is a base period of 04/01/2022 to 09/30/2022 (5 months)with 4 option periods as annotated on the line items. The FAR 52.217-8 can allow us an additional 6 months if needed.

31. What does firm fixed fee mean?

A flat service fee for each scheduled service event, pickup/return

32. Can you please confirm how much product you currently have on hand?

110 full McKesson delivery totes

33. : How will the contractor be compensated in the event that the government exceeds their estimated or guaranteed maximum line item count?

There is a flat service fee, no estimated or guaranteed maximum line-item count

34. Can the government guarantee a maximum returned line item count?

No

35. Can the government guarantee a maximum quantity of annual site visits

The plan is for monthly schedule visits. Extra service requests would be invoiced in addition to the monthly service fee

36. : is this going to be on a monthly scheduled frequency?

Yes

37. How will a site visit be defined if it exceeds one working day?

There is a flat service fee per monthly service event

38. Is the Government trained on identifying and segregating potentially returnable product from EPA "known waste"?

The government will rely on the Vendors inventory scanning software to determine returnable items

39. : Can you please define “return shipping date? Does this mean a date for onsite service?

During the service event, the vendor will box, seal and affix a shipping label for return before departure

40. Define "all pharmaceuticals”. Will this include only potentially returnable product, or EPA "known waste" as well?

Just returnable pharmaceuticals

41. Who is responsible for resolving discrepancies?

All discrepancies are resolved prior to completion of the return between the vendor and pharmacy

42. : Can you please confirm that processing is defined as being final processing at the reverse distributor’s facility?

Yes

43. Does this include DEA controlled medications?

Yes

44. Please confirm that the firm fixed flat fee can be a % of the

Actual Return Value. If it cannot, please help us understand how you expect a contractor to bill this as a firm fixed fee when the product volume varies significantly by order and there are third party fees that are assessed based on the Actual Return Value?

The contractor will charge a firm fixed flat fee regardless of the Actual

Return Value.

45. What financial motivation will the contractor have to ensure maximum credit received in firm flat fixed fee structure?

Not sure I understand the question but favorable performance ratings will be provided.

46. How will we be notified? What is the timeframe for notification?

What is the timeframe for updating electronic system?

The facility will notify the Contractor upon receipt.

47. How long should the reverse distributor keep jobs open for credits to be received from manufacturers?

Until closed by the government

48. What is the maximum allowable credit card transaction amount? Are you expecting the contractor to accept credit card payment onsite at the time of service?

Invoice is the preferred option. Invoices will be submitted into electronic payment system monthly in arrears.

49. Can you please clarify what this is ( ITAG Number)?

Deleted from statement of work

50. Can you please clarify what this is ( Aged Flag)?

Deleted from statement of work

51. Can you please clarify what this is ( Aging Process Date)?

Deleted from statement of work

52. Can you please clarify what this is ( Item Disposition)?

Final disposition of the product, i.e., credit, destroyed, etc.

53. Can you please clarify what this is ( Item Status )?

Item real time status. i.e. waiting credit from manufacturer, manufacturer approved waiting on PPV, etc.

54. Can you please clarify what this is ( Amount Waiting Credit)?

Actual credit expected

55. Please clarify "initial start-up service charge". Is this charge for the initial visit or specifically for our set-up costs in preparation for the delivery of monthly service under this SOW?

Initial service event

56. Please provide an approximate quantity of lines to be collected during the initial visit.

Cannot provide approximate quantity of lines without Contractor inventory scanning software. The only estimate Pharmacy can provide is 110 full McKesson Totes.

57. Can you please clarify what this means FAR 52.217-8?

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

Simply put this means the Government can exercise a 6 month extension to the contract if needed. For example, say the contract was at the end of the base year and 4 option periods with no more options and there was not enough time to re-solicit the requirement.

We reserve the right to extend the contract 1 to 6 months at the current price rate.

58. Can prior experience providing service to the VA count as an acceptable demonstration of prior experience?

Government or any other commercial past performance can be used to demonstrate past performance as long as it is within scope and size. Meaning the same type of service and in a similar type of situation.

59. Who is the Pharmaceutical wholesaler used to purchase the pharmaceuticals? Is it McKesson, Cardinal or Amerisource Bergen?

McKesson

60. Historically the National Pharmaceutical Reverse Distribution contract allowed the contractor to propose prices (controlled and non-controlled substances) as a percentage of the actual credits to be received from pharmaceutical suppliers. This way the contractor was able to recoup some expenses from the percentage obtained. Due to variables in weight and shipping cost, is this feasible for this contract?

No

End of Document