SOLICITATION 36C25621R0052.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25621R0052 X 02-12-2021 564-21-1-616-0004 564-18-107 00502

VETERANS HEALTHCARE SYSTEM OF THE OZARKS

NETWORK CONTRACTING OFFICE 16

DEPARTMENT OF VETERANS AFFAIRS

SEE INSTRUCTIONS TO OFFERORS

FELICIA LOVELADY

318-466-2912 Note: Any reference contained herein concerning "bid" or "bidder" means "offer" or "offeror".

This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under Public Law (PL) 109-461. Offerors must be verified as a SDVOSB in the VetBiz Vendor Information Pages (VIP at http://www.vetbiz.va.gov.

Offers received from contractors who are not SDVOSB verified in VetBiz will not be considered for award.

Federal Acquistion Regulations require that federal contractors register in the System For Award Management (SAM) database at https://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting a proposal.

Project: 564-18-107 Renovate B9 Laundry Contractor shall provide all labor, materials and equipment necessary to renovate the laundry facility at building 9 of Veterans Healthcare System of the Ozarks, Fayetteville, AR.

SITE VISIT: Please see information in solicitation provision FAR 52.236-27 SITE VISIT (CONSTRUCTION) ALTERNATE I.

Forward all questions to the Contracting Officer as specified in General Proposal Information section f.

All Q&A’s will be post ed by amendment within 7 days after the due date of questions.

MAGNITUDE OF CONSTRUCTION PROJECT: In accordance with FAR 36.204 and VAAR 836.204 DISCLOSURE OF THE MAGNITUDE OF CONSTRUCTION PROJECTS, the above described project falls between the following price range:

Between $2,000,000 and $5,000,000

NAICS CODE: 236220 SMALL BUSINESS SIZE STANDARD:$36.5M

GEOGRAPHICAL AREA WHERE WORK IS TO BE PERFORMED: Fayetteville, Arkansas

****NOTE****OFFERORS MUST SUBMIT EXHIBIT A CONTRACTOR EVALUATION FORM CONSTRUCTION SAFETY AS A PART OF THE OFFER PACKAGE

IAW FAR 52.232-18, award is contingent upon the availability of appropriated funds. The Government does not compensate for proposal development and submission.

X X 52.211-10 X

2:00 PM

CDT

03-15-2021 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs Alexandria VA Medical Center 2495 Shreveport Hwy 71N Pineville LA 71360 Department of Veterans Affairs Financial Services Center (667) PO Box 149971 Austin TX 78714-9971

Table of Contents

SCHEDULE OF OFFER ITEMS

The Base Offer for CLIN 0001 includes all materials, labor, equipment and supervision to renovate the Building 9 Laundry facility at the Veteran Healthcare System of the Ozarks (VHSO) located in Fayetteville, AR. Work includes, but is not limited to, the renovation of and addition to the loading dock to accommodate a new cart wash system, replacement of ceiling, lighting, and flooring in the office, break room, and toilet rooms, replacement of windows, exterior doors and hardware, and the heating ventilation air conditioning (HVAC) system of Building 9. All work shall meet code and be performed in accordance with the contract and any applicable drawings and specifications. Bidders shall submit bids for all CLINs.

The government intends to make a single award on the Base Bid, CLIN 0001 without discussions to the offeror whose proposal conforms to the solicitation requirements and is determined to provide the "Best Value" to the Government in accordance with Federal Acquisition Regulation (FAR) Part 15. In the event the highest ranked offer exceeds the funds available, the price proposal for CLIN 0002 will be evaluated. In the event the highest ranked offeror’s CLIN 0002 price proposal exceeds funds available, the price proposal for CLIN 0003 will be evaluated. The Government reserves the right to cancel this action is in its entirety or to reject any or all offers if such action is in the Government's best interest.

PERIOD OF PERFORMANCE – 365 CALENDAR DAYS AFTER RECEIPT OF NOTICE TO PROCEED.

CLIN 0001: BASE OFFER ITEM - GENERAL CONSTRUCTION: All work associated with the renovation of and addition to the loading dock to accommodate a new cart wash system, replacement of ceiling, lighting, and flooring in the office, break room, and toilet rooms, replacement of windows, exterior doors and hardware, and the heating ventilation air conditioning (HVAC) system of Building 9.

CLIN 0001, Base Bid – General Construction: $______________________________ ** Offeror shall complete a price breakdown by Specification Divisions as shown below for each CLIN** CLIN 0002: ALTERNATE NO. 1– Remove new ceiling grid, lighting and finishes in the office, break room, and toilets. The undersigned hereby agrees to deduct from the Base Bid the sum of:

$ ___________________________ (New Total Amount: $___________________________)

CLIN 0003: ALTERNATE NO. 2– Remove floor finishes and provide concrete finish in lieu of finish floor materials. Provide concrete sealer. The undersigned hereby agrees to deduct from the Base Bid the sum of:

$ ___________________________ (New Total Amount: $___________________________)

Page 1 of Page 1 of Page 1 of Page 1 of Page 1 of Page 1 of

CONTINUATION OF SF 1442 BLOCK # 17 CONTINUED

Project: 564-18-107 – RENOVATE B9 LAUNDRY

Date:

SUBTOTAL COST:

GENERAL LIABILITY / INSURANCE:

OVERHEAD & PROFIT:

BOND:

PROJECT TOTAL COST:

Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) All offer materials will be posted on https://beta.sam.gov/ (System for Award Management). No hard copies will be available.

(b) An offer guarantee is required in an amount not less than 20 percent of the offer price but shall not exceed $3,000,000. Failure to furnish the required offer guarantee in the proper form and amount, by the time set for opening of offers, will require rejection of the offer in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) The offeror to whom award is made will be required to furnish two bonds, a Performance Bond, SF 25, and a Payment Bond, SF 25A, each in the penal sum of 100% of the award amount.

(End of Clause)

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

GENERAL PROPOSAL INFORMATION

Project: 564-18-107 Renovate B9 Laundry Issuing Office: NCO 16 Location of Project: Veterans Healthcare System of the Ozarks, Fayetteville, AR Point of Contact: Felicia Lovelady, Contract Specialist, NCO 16 – Pineville, LA E-mail: Felicia.lovelady@va.gov

a. Service-Disabled Veteran-Owned Small Business Verification: This action is a 100% set aside for verified Service Disabled Veteran Owned Small Businesses (SDVOSB). The award of this solicitation shall not be delayed due to loss of SDVOSB verification. Proposals submitted by non-verified SDVOSB shall be excluded from award consideration. Offerors must be registered and verified as a SDVOSB in the VetBiz.gov Vendor Information Pages (VIP) at http://www.vetbiz.gov/. Offerors received from contractors who are not verified as a SDVOSB in VetBiz at the time of offer submission and at the time of contract award will be considered non-responsive and will not be considered for award.

b. SYSTEM FOR AWARD MANAGEMENT (SAM): SAM has replaced the Central Contractor Registration (CCR), Online Representations and Certifications Application (ORCA) and the Excluded Parties List System (EPLS). Federal Acquisition Regulations require that federal contractors register in the SAM database at https://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their bid. Completion of Representations and Certifications shall consist of completion of annual representations and certifications electronically via SAM. It is not necessary to complete and return as a part of the offer package FAR 52.204-8, Annual Representations and Certifications, contained in this solicitation unless offeror identifies changes in FAR 52.204-8(d).

c. VETS-4212: Title 38, USC Section 4212(d) and Public Law 105-339, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. This VETS-4212 report can be submitted per the instructions at https://www.dol.gov/agencies/vets/programs/vets4212. For assistance contact VETS-4212 customer support at 1-866-237-0275 or vets4212-customersupport@dolncc.dol.gov. For procurement awards in excess of $150,000, this report must be completed and accepted prior to any Federal contract award. Therefore, all potential contractors are encouraged to file every year.

d. Past Safety Record: VHA DIRECTIVE 2011-036 SAFETY AND HEALTH DURING CONSTRUCTION requires that Contracting Officers evaluate and consider past safety records of prospective contractors in awarding contracts. OFFERORS SHALL SUBMIT EXHIBIT C CONTRACTOR EVALUATION FORM CONSTRUCTION SAFETY AS A PART OF THE OFFER PACKAGE.

All offerors shall submit information pertaining to their past Safety and Environmental record using EXHIBIT C. The information must show that the offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA violation(s) in the past three years. If those totals are exceeded, the offeror shall attach an explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If an offeror’s EMR is above 1.0, offeror must attach a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the EMR, and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the offeror lacks insurance history, offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead, and include a letter from the NCCI indicating that is has assigned offeror a Unity Rating of 1.0.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

OFFERORS WHO FAIL TO SUBMIT EXHIBIT C AND THE ADDITIONAL REQUIRED INFORMATION AS A PART OF THEIR PROPOSAL PACKAGE WILL BE EXCLUDED FROM AWARD CONSIDERATION IF AWARD IS MADE WITHOUT DISCUSSIONS.

e. Site Visit: An organized site visit is scheduled as shown in clause 52.236-27. Only one site visit will be conducted. Attendance at the site visit is not mandatory, but highly suggested for proper proposal preparation. Information provided at the site visit shall not alter the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing.

f. Requests for Information (RFIs): RFI’s are due no later than (NLT) 2:00 PM CST Time 1 March 2021 or as amended and will not be accepted after this date. RFI’s should be submitted by email to the Contract Specialist, Felicia Lovelady at felicia.lovelady@va.gov. Responses will be provided by amendment to the solicitation in a question and answer format within 7 days of RFI submission due date. Example: Subject Line of the RFI e-mail should be as follows: Company Name, RFI #1, 36C256-21-R-0052 and Project Title.

g. Proposal Due Date: Proposals are due NLT the date/time shown in Block 13a of Standard Form (SF) 1442. All proposals will be submitted by email to felicia.lovelady@va.gov

h. Magnitude of Construction: Pursuant to VAAR 836.204 the magnitude of construction is between $2,000,000.00 and $5,000,000.00.

i. North American Industry Classification (NAICS) code: The applicable NAICS code for this procurement is 236220 Commercial and Institutional Building Construction. The Small Business size standard is $36.5 Million.

j. Wage Determination (WD): The applicable Davis Bacon WD for this solicitation is incorporated as an attachment to this solicitation.

k. Period of Performance: The successful offeror shall begin performance within 10 calendar days after receiving the notice to proceed and complete all work within the time specified in the award. All punch list items must be completed during the established period of performance.

l. Funding: Award is contingent upon the availability of appropriated funds. The Government does not compensate vendors for proposal development and submission.

m. Superintendence: The offeror shall provide, from his own staff, a competent 30 hour OSHA certified superintendent. This individual shall be 100% full time dedicated to supervision and assigned to this project while work is being performed on site. The offeror shall not divide or split up their superintendence duties among multiple projects at the same facility. Each project stands alone and requires a dedicated superintendent to be allocated and funded to that particular project.

n. Holidays: The following federal holidays are observed:

Any other holiday proclaimed by the President as a Federal Holiday.

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by U.S. Government agencies.

o. Contractor Performance Assessment Reporting System (CPARS):

Upon completion of contract performance and annually if performance is longer than 365 days, the Contracting officer will evaluate contractor performance for use in future contract award decisions. The Contractor shall be provided an opportunity to comment on the contracting officer’s evaluation. If you wish to familiarize yourself with this system, you can find it at https://www.cpars.gov/.

The government retains the evaluations, contractor responses, and review comments, if any, as part of the contract file. The evaluations are available for Federal Agencies for support of future award decisions through CPARS.

The contractor must provide the contracting officer with the name and email address of the contractor CPARS POC. This is the person responsible for responding to these evaluations. This person will be granted access to CPARS during the award and assigned the system role of contractor representative (CR).

36C25621R0052

Statement of Work (SOW) Renovate Building 9 Laundry 564-18-107 Veterans Health Care System of the Ozarks (VHSO) Fayetteville, Arkansas The Contractor must furnish all management, supervision, labor, material, equipment, tools, supplies, parts, and related services, in accordance with the Contract, including but not limited to, SOW, drawings, and specifications to install catwalks, doors, windows, finishes, lead and asbestos abatement, upgrade piping system(s) to include but not limited to the full and complete renovation of Building 9 Laundry, site preparation for a cart wash and three (3) new extractors. Electronic copies of drawings and specifications to this work will be furnished by VA. Hard copies of SOW, drawings, and specifications must be the Contractor’s responsibility and expense. Contractor is responsible to verify existing and new dimensions, locations, and quantities to complete this project located on the VHSO Main Campus 1100 N. College Avenue, Fayetteville, AR 72703. Period of Performance 365 Calendar Days after Notice to Proceed (NTP).

General If a conflict between the SOW, drawings, and specifications arises, contractor must follow the most stringent specifications. All other provisions or partial provisions of the Contract drawings, specifications, documents, or requirements must remain in full force and effect.

Information technology (IT) security requirements Certification and Accreditation (authorization) (C&A) of the Contractor system: The C & A requirements do not apply, and a Security Accreditation Package is not required.

This project must be a turn-key operation for the work as described in this contract, including but not limited to; SOW, drawings, and specifications to be a complete and working system.

VHSO facility must continue to operate during the Period of Performance 365 calendar days of this contract, including but not limited to, the mechanical and electrical systems.

Contractor’s work must be conducted in a manner and at times which would present the least amount of disruption to the VHSO facility.

Contractor must submit to the Contracting Officer (CO) and Contracting Officer Representative (COR) all submittals no later than 45 calendar days after NTP for COR written approval.

Prior to the start of job site activities, the Contractor and COR must conduct a site survey to identify and review specific work and site conditions.

VHSO utilities and work areas may not be immediately available. The Contractor must account for this and be flexible in the project schedule without additional cost to the Government. The contractor should consider this when including Period of Performance in the proposal.

Contractor materials, equipment, tools, supplies, and parts must not be left unattended within the work area. When working in common areas, there must be a minimum of 2 contractor employees present to ensure that building materials, equipment, tools, and supplies are not accessible to others.

Warranty: Contractor must guarantee workmanship for a period of one (1) year after COR written acceptance of work. Contractor must furnish a minimum one (1) -year parts and labor warranty on equipment, components, and materials furnished plus any manufacturer’s warranty greater than one (1) year.

Emergency Service: Contractor emergency service must be available 24 hours per day. Contractor must respond on-site to emergency service calls within two (2) hours of notification. Contractor must have the issue(s) corrected or a plan in place (awaiting parts) within four (4) hours of arrival at job site. Any temporary repairs must have prior written approval by the Chief, Engineering Service or their designated representative.

Scope of Work:

In accordance with Contract, including but not limited to; Drawings and Specifications, Contractor except as noted otherwise must:

· Furnish labor and materials for the renovation of the loading dock and site preparation to accommodate a new cart wash system including but not limited to the removal and repair of structural concrete, the extension of the loading dock, loading dock doors, metal siding, bumpers, dock lift, scale to accommodate the extended loading dock, and full structural and mechanical incorporation of the new cart wash machine.

· Furnish Labor and Materials for the site preparation for three (3) new extractors including the complete renovation of the grey water room.

· Furnish Labor and Materials for the full renovation of building 9 Laundry including testing and commissioning of renovated systems.

· Remove and properly dispose:

· The removal of lead paint and asbestos.

· Of windows, doors, and hardware, heating ventilation air conditioning (HVAC), steam and condensate lines.

· Of roof and drains, building structural components grey water system, housekeeping pads, and utilities.

· Of Flooring, ceiling tiles, light fixtures, and FFE.

· Furnish labor, equipment and materials, and install:

· New windows, doors, and hardware, heating ventilation air conditioning (HVAC), steam and condensate lines.

· New roof and drains, building structural components grey water system, housekeeping pads, and utilities.

· New Flooring, ceiling tiles, light fixtures, and FFE.

· New insulation

The Station must have full access to the metal storage building attached to the original building 9. Contractor may not block access without prior approval from COR.

I. Specifications Index:

II. Drawings Index:

GI001 COVER SHEET

GI101 BASEMENT LIFE SAFETY PLAN

GI102 FIRST FLOOR LIFE SAFETY PLAN

GI151 DEPARTMENT USE PLAN AND PARTITION TYPES

TS101 TOPOGRAPHIC SURVEY

CD101 CIVIL SITE PLAN-DEMOLITION

CS101 CIVIL SITE PLAN-NEW WORK

CG101 CIVIL GRADING PLAN-NEW WORK

CE101 CIVIL EROSION CONTROL PLAN

S001 STRUCTURAL GENERAL NOTES

S002 STRUCTURAL GENERAL NOTES

S003 STRUCTURAL TYPICAL DETAILS

S100 FIRST FLOOR AND ROOF FRAMING PLAN

S101 PLAN AND SECTION

S301 FOUNDATION SECTIONS

S401 FRAMING SECTIONS

AS101 ARCHITECTURAL SITE PLAN

AD101 BASEMENT DEMOLITION PLAN

AD102 FIRST FLOOR DEMOLITION PLAN

AD201 EXTERIOR ELEVATIONS-DEMOLITION

AE101 BASEMENT FLOOR PLAN

AE102 FIRST FLOOR PLAN

AE103 REFLECTED CEILING PLAN

AE110 ROOF PLAN

AE201 EXTERIOR ELEVATIONS-NEW WORK

AE301 EXTERIOR WALL SECTION

AE601 DOOR-WINDOW ELEVATIONS AND DETAILS

AF102 FIRST FLOOR FINISH PLAN AND SCHEDULE

FX001 FIRE SUPPRESSION LEGEND, NOTES AND DETAILS

FX100 FIRE PROTECTION FLOOR PLANS

P001 PLUMBING LEGEND, NOTES, AND SCHEDULES

PD101 FIRST FLOOR PLAN-DEMOLITION

P101 PLUMBING FLOOR PLANS

M001 MECHANICAL LEGEND AND GENERAL NOTES

MD101 MECHANICAL DEMOLITION FLOOR PLANS

MD102 MECHANICAL PIPING DEMOLITION PLANS

MH101 MECHANICAL FLOOR PLANS

MP101 MECHANICAL PIPING FLOOR PLANS

M501 MECHANICAL SCHEDULES

M601 MECHANICAL SCHEDULES

M701 CONTROL SCHEMATICS

EG001 GENERAL ELECTRICAL NOTES AND LEGENDS

ES101 ELECTRICAL SITE PLAN

ED101 FLOOR PLANS-DEMOLITION

EE101 FLOOR PLANS-ELECTRICAL

EE601 ELECTRICAL RISER DIAGRAM

III. Project Meetings:

Once per week, the contractor must hold a progress meeting to review progress to date and to resolve all questions for the upcoming week. The progress meeting must include at a minimum, the Project Manager and the Superintendent representing the Contractor, the COR and the CO representing the Government. Technical supervisor (foreman), sub-contractors, suppliers, etc. must attend when requested by the Contracting Officer. The meeting must be same day, time, and place each week.

Meeting Minutes - The contractor must take minutes of all meetings held relative to this project. The format must be acceptable to the Contracting Officer (CO). Minutes must include the meeting date and time; agenda; meeting location; list of participants with their affiliations, and telephone numbers; be fully descriptive of issues, problems and decisions made; and action items with names of responsible parties and deadlines. In addition, the minutes must include, as attachments, all exhibits and references distributed as handout materials, unless the materials are part of a formal submission. The contractor must provide, via e-mail, complete copies of all minutes to all attendees within 72 hours of the meeting. All challenges to the minutes will be reflected in a revised version prepared by the contractor and CO along with the contractor and COR must sign/initial the minutes. In the event of any disputes or challenges that can’t be resolved, the Contracting Officer must render a final decision. Copies of updated minutes must be distributed to the all attendees within 48 hours after change notice.

PROPOSAL PREPARATION AND EVALUATION INFORMATION

This part describes the precise mechanism for evaluating and selecting offers for this procurement for:

PROJECT NO. 564-18-107 Renovate B9 Laundry To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Offerors are required to meet all solicitation requirements. The Government reserves the right to make a final determination on a proposal’s acceptability/ unacceptability solely on the basis of the proposal submitted and to proceed without requesting additional information. Failure to meet a requirement may result in an offer being removed from consideration for award.

Offerors must provide all requested information for each factor. Proposals must address each element of the factors as applicable to be considered responsive to this solicitation. Factor headings should be highlighted in yellow or typed in bold text for identification. It is the offeror’s responsibility to ensure the submitted proposal is in the proper format and the provided information is clear and free of ambiguities.

Offeror’s proposal should contain the offeror’s best terms from a price standpoint. Offerors are cautioned to submit sufficient information and in the format specified in the proposal instructions. Communication conducted to resolve minor or clerical errors would not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for proposal revisions or discussions.

Evaluations: - Factor 1 (Technical Factor) is more important than Factor 2 (Past Performance). All Non-Priced Factors (Technical and Past Performance), when combined, are more important than Price (Factor 3).

THE GOVERNMENT RESERVES THE RIGHT TO AWARD TO OTHER THAN THE OFFEROR WITH THE LOWEST PRICED PROPOSAL OR HIGHEST RATED TECHNICAL PROPOSAL. The source selection process will be a negotiated source selection process utilizing a tradeoff strategy for all non-price evaluation factors in accordance with FAR 15.101 and FAR 15.101-1 respectively. Offers will be evaluated using the evaluation factors listed. It is the offeror's responsibility to ensure the completeness of the proposal. The SSEB may evaluate solely on the information provided in the initial proposal and will not assume that an offeror possesses any capability that is not specifically identified in the proposal.

The objective of the source selection is to select the offer that represents the best value to the Government. In order to select the offeror representing the best value, the Government will rate the offers by conducting a comparative assessment of all acceptable offers against source selection criteria in the solicitation. Benefits associated with additional costs will be identified and considered by trading off difference in capability and price. If one offeror has better capability and lower price, then that will be the better value. If one offeror has the better capability and the higher price, then the source selection authority (Contracting Officer) will determine if the higher price is fair and reasonable. NOTE: Price will be evaluated but not ranked by CO.

b. If the source selection authority considers the better capability to be fair and reasonable, then the more capable higher-priced offeror will be the better value. If not, then a less capable, lower-priced offer will be considered. The source selection authority will continue to evaluate offers until they have determined which offeror represents the best value to the Government. Therefore, the source selection may result in the contract being awarded to other than the lowest priced offeror or other than the highest technically rated offer.

Proposal size will be limited as shown and font/size shall be no smaller than Times New Roman 11. If these page limits are exceeded, the pages in excess of the limit will not be read or considered. Page limits are for single sheets of paper and may be double-sided.

* EXHIBIT A PERFORMANCE RELEVANCY SURVEY and PAST AND PRESENT PERFORMANCE QUESTIONNAIRE does not count against the 25-page limit for Past Performance.

Basis for Contract Award:

Source Selection: This acquisition will be a “Best Value” source selection process utilizing a tradeoff strategy among cost/price and non-cost/price factors in accordance with FAR 15.101 and FAR 15.101-1 respectively. This process enables the government to consider other than the lowest priced offeror, or other than the highest technically rated offeror. The Government intends to award a single Firm-Fixed-Price contract for construction to the best overall proposal which is determined to be the best value to the Government.

Awarding Without Discussions: In accordance with FAR 52.215-1(f) (4), the Government intends to evaluate proposals and award the contract without discussions. Communication between the Government and offerors will be limited to exchanges for clarification as described in FAR 15.306(a). In accordance with FAR 15.306(b)(1)(i) communications may be held with offerors before establishment of the competitive range if the offerors past performance information is the determining factor preventing them from being placed with the competitive range. Such communications shall address adverse past performance information to which the offeror has not had a prior opportunity to respond. Any proposal that does not have a reasonable chance of receiving award may be accordingly eliminated from competition and further evaluation. A competitive range may be established if discussions are determined to be necessary by the Contracting Officer. Should the Contracting Officer determine that discussions are necessary, they will be held with only those offerors determined to be in the competitive range, after which final proposal revisions will be requested. Final proposal revisions shall be submitted as specified and will be due at a time and place to be determined. Firms submitting final proposal revisions will not be requested to re-submit any documents which are unchanged from their initial proposals. Offerors shall submit necessary changes as individual paragraphs or otherwise as briefly as possible, together with a table of contents, which clarifies where within the initial proposal additional or changed documents would be placed.

Relative Weight of Evaluation Factors: Evaluations: - Factor 1 (Technical Factor) is more important than Factor 2 (Past Performance). All Non-Priced Factors (Technical and Past Performance), when combined, are more important than Price (Factor 3) as indicated below:

EVALUATION FACTORS

Factor 1— Technical: Construction Management Technical Evaluation for Construction Management will be based on the following significant subfactors which are of equal importance:

SUBFACTORS:

Subfactor 1a. Corporate Construction Project Experience;

Subfactor 1b. Key Project Personnel Construction Experience; and Subfactor 1c. Technical/Management Approach (To Include Phasing) 1a. Corporate Construction Project Experience: The offeror shall demonstrate relevant corporate construction project experience, primarily involving large medical facilities and to include any projects that involved Phasing. Provide a list of projects successfully completed by the offeror of similar size, scope, and complexity (in a Hospital facility or similar working conditions) within the last 5 years of proposal issuance date.

1b. Key Project Personnel Construction Experience: Provide the names of the offeror’s proposed project management personnel (i.e. Site Superintendent, Project Manager,) along with a description of the individual’s experience and a list of successfully completed projects of similar size, scope, and complexity (in a Hospital facility or similar working conditions) within the last 3 years (recent) from proposal issuance date. Superintendent shall have a minimum of three (3) years of experience managing or supervising multiple projects of similar size and scope. If the person listed as proposed superintendent is not a current employee of the offeror but intends to become one upon award of the contract, OFFEROR SHALL SUBMIT A COPY OF A COMMITMENT LETTER FROM THAT PERSON AS A PART OF THE TECHNICAL PROPOSAL to verify offeror will be hiring him/her and he/she intends to accept the position.

1c. Technical/Management Approach (To Include Phasing): Contractor shall explain how the project will be accomplished with no interruptions of services in adjacent patient care areas. Contractor shall demonstrate a clear understanding of the project requirements including critical milestones and critical path. Demonstrate techniques for maintaining on-time schedule performance. Contractor shall provide a detailed explanation as to how the project will be implemented and managed to ensure compliance with all OSHA Construction Standards, and Fire and Life Safety issues, and security measures. Contractor shall provide a site-specific Quality Control Plan describing techniques for maintaining quality control for workmanship. In addition, contractor shall explain their understanding of Phasing on this project and how they plan to accomplish Phasing with minimal interruption to the Government.

In addition to the above, offerors shall provide a confirmation letter from an acceptable Surety, indicating their company’s bonding capacity and capability.

TECHNICAL EVALUATION FACTOR RATINGS: The SSEB will rate an offeror's Technical proposal at the factor level using the adjective ratings below that combines technical merit and proposal risk that most accurately defines the offeror's performance risk considering all subfactors identified in this section. The SSEB must establish overall team ratings by consensus and not by vote. If a consensus cannot be reached, the SSEB will provide the SSA with written majority and minority opinions. The SSA and/or SSEB Chair will ensure that none of the SSEB members have misinterpreted or misunderstood any aspects of the proposal prior to issuing the majority and minority opinions.

Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements.