36C25620R0125_1 - Final.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25620R0125

X

07-31-2020

629-20-3-6597-0501

629-20-101

Department of Veterans Affairs

Gulf Coast Veterans Health Care System

Network Contracting Office 16

400 Veterans Avenue

Biloxi MS 39531

400 Veterans Avenue, Bldg. T-102

Biloxi MS, 39531

Charles Powell/ charles.powell2@va.gov 228-523-5068

Project No: 629-20-101 CFM-Resolving Plumbing Issues

Note: Any reference contained herein concerning "bid" or "bidder" means "offer" or "offeror".

This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSBs) under

Public Law (PL) 109-461. Offerors must be verified as a SDVOSB in the VetBiz Vendor Informaiton (VIP) at http://www.vetbiz.va.gov. Offers received from contractors who are not SDVOSB in VetBiz will not be considered for award.

This is a TWO-PHASE DESIGN-BUILD ACQUISITION - All qualified SDVOSB offerors may submit for Phase I. After

Phase I evaluation, selected Phase II offerors will be notified with instructions to submit PHASE II proposals.

The contractor shall provide all labor, supervision, equipment, material and resources necessary to design and build (Design/Build) new and revised site utilities for the support of domestic water pumps and plumbing issues at the Southeast Louisiana Veterans Health Care System, 2400 Canal Street, New Orleans, Louisiana 70119.

See attached technical specifications package for RFP instructions.

SITE VISIT: A site visit will be held for this project during Phase II proposals. Only the most highly qualified offerors from Phase I evaluations will be invited to attend the site visit which will be scheduled after Phase I evaluations.

MAGNITUDE OF CONSTRUCTION PROJECT: In accordance with FAR 36.204 and VAAR 836.20, Disclosure of the Magnitude of

Construction Projects, this project falls between the following price range: Between $100,000 and $250,000.

NAICS CODE: 237110 SMALL BUSINESS SIZE STANDARD: $39.5M

GEOGRAPHICAL AREA WHERE WORK IS TO BE PERFORMED: New Orleans, Louisiana

***END OF ITEMS***

10 280

X X 52.211-10

X

0 4:00 PM

08-31-2020

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 38 U.S.C. 8127(a)

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Network Contracting Office 16

400 Veterans Avenue

Biloxi MS 39531

Financial Services Center

P.O. Box 149971

Austin TX 78714 8972

1-877-353-9791 1-512-460-5429

William A. Geary

NCO165L3-0926

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or

Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

STATEMENT OF WORK………………………………………………………………………..7

A.3 PRICE/COST SCHEDULE……………………………………………………………….17

ITEM INFORMATION……………………………………………………………………..17

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

B. PART II - RESPONSIBILITIES

2.1 52.211-1 AVAILABILITY OF SPECIFICATIONS LISTED IN THE GSA INDEX OF

FEDERAL SPECIFICATIONS, STANDARDS AND COMMERCIAL ITEM

DESCRIPTIONS, FPMR PART 101-29 (AUG 1998)

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.4 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.5 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.6 52.228-1 BID GUARANTEE (SEP 1996)

2.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.8 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.10 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.11 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

2.12 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.13 PARTNERING

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020) ..54

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (DEC 2019)

3.3 52.209-13 VIOLATION OF ARMS CONTROLS TREATIES OR AGREEMENTS—

CERTIFICATION (JUN 2018)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES (JUL 2018)

4.3 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

4.4 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(MAY 2020)

4.5 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.6 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.7 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (MAY 2014)

4.8 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.10 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN

2020)

4.11 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

4.12 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

4.13 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.14 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.15 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.16 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.17 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.18 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (APR 2019)

4.19 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.20 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN

2008)

DESIGN BUILD SPECIFICATIONS

4.22 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

4.23 OWNERSHIP OF ORIGINAL DOCUMENTS

4.24 RETENTION OF REVIEW DOCUMENTS

4.25 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

4.26 COORDINATION WITH MEDICAL CENTER

4.27 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

Statement of Work

Resolving Plumbing Issues

Project # 629-20-101

Southeast Louisiana Veterans Health Care System

New Orleans, LA

1. SCOPE OF WORK

1.1 The contractor shall provide all labor, supervision, equipment, material and resources necessary to design and build (Design/Build) new and revised site utilities for the support of domestic water pumps and plumbing issues occurring within Southeast Louisiana

Veteran Healthcare System (SLVHCS). The deficiencies are spelled out in the following section along with a recommendation on how to combat the said deficiency.

1.2 The Contractor shall deliver the requirements as specified in this statement of work. The

Contractor for this design shall provide all necessary investigation, verification of as-built conditions, development of specifications, development of cost estimates, development of construction documents, and contract administration for the execution of the project referenced above. The D/B FIRM shall review all product submittals for construction plan compliance, offer recommendations to the VA concerning all submittals, conduct site visits, review requests for information (RFI), maintain and produce accurate post construction documents for submission to the VA.

1.3 This design shall include all site development services and construction services necessary to complete the improvement tasks described herein.

1.4 Work shall occur for the following location:

1.4.1 Southeast Louisiana Veterans Health Care System, 2400 Canal Street, New

Orleans, LA 70119

1.5 Deficiencies

1.5.1 Exterior CEP Plumbing

1.5.1.1 Exterior plumbing pipes coming from the CEP to the manhole/catch basin on the other side of the sidewalk frequently has blockages and backflows that produce flooding in the CEP. Recommendation: Replace canted piping underground with a straight pipe that directly is attached to the campus

1.5.1.2 Current pipes are 8-10 feet below ground level and currently there are no drawings or schematics to describe what is around the pipes that caused it to be canted. Recommendation: Perform an exploratory excavation to determine where the current utilities (electrical/plumbing) are located and decide on the best way to proceed with a straight pipe to the catch basin.

1.5.1.3 Four-point “Cross” pipe fitting used to drain domestic sanitary waste and several mechanical systems caused blockage and backflows of water.

Recommendation: Replace four-inch cross pipe with two wye pipe fittings that would be able to alleviate the stress of bringing four points of drainage together.

1.5.2 Water Pump- Submarine:

1.5.2.1 There are four 800-pound water pumps and three 400-pound water pumps that are in a pit below the CEP’s ground floor. This prevents the repairs and maintenance of the units to be performed on the first floor where machinery and tools would be located. Recommendation: Create a hoist, A-Frame, or lift that can go between the stairs leading to the submarine (Attachment M-1 &

M-2) that can bring the water pumps up to the first floor.

1.5.3 Absence of isolation backflow valves

1.5.3.1 No building of the campus has the capabilities to isolate the backflow valve when maintenance is occurring. Recommendation: Add additional backflow valves in each of the buildings highlighted in attachment(M-3). This will allow isolation of the valve to allow for be functioning properly while maintenance is occurring.

1.5.4 Isolation Valve in D&T

1.5.4.1 Between the 4th and 5th floor of the diagnostic and treatment (Building 2) there is no isolation valves separating the floors. Without the separation, whenever a chemical/ adjustment needs to be done to one floor, both will be affected.

Recommendation: Install an isolation valve that allows for the separation of the 4th and 5th floors.

1.6 Deductive Alternates

1.6.1 In the instance that a contractor’s base bid is not able to address all of the deficiencies stated in section 1.5 of this SOW, a deductive alternate bid may be award in the following conditions

1.6.2 Base Bid minus deductive alternate 1

1.6.2.1 This bid would consist of the contractor addressing all deficiencies found in section 1.5 excluding 1.5.4.

1.6.2.2 This would result in a period of performance decreasing by 7 days

1.6.2.3 Submittals/deliverables found in section 3 would remain unchanged

1.6.3 Base Bid minus deductive alternate 2

1.6.3.1 This bid would consist of the contractor addressing all the deficiencies found in section 1.5 excluding 1.5.3 and 1.5.4.

1.6.3.2 This bid would result in a period of performance decreasing by 35 days

1.6.3.3 Submittals/deliverables found in section 3 would remain unchanged

2. GENERAL REQUIREMENTS

2.1 For every task, the Contractor shall identify in writing all necessary subtasks (if any), associated costs by task, and associated sub-milestone dates. The Contractor's subtask structure shall be reflected in the technical proposal and detailed work plan.

2.2 All written deliverables shall be phrased in layman’s language. Statistical and other technical terminology shall not be used without providing a glossary of terms.

2.3 The construction phase of the project will be executed in accordance with the final VA approved construction drawings.

2.4 Any utility shut down will require 14 calendar days’ notice for each occurrence that requires downtime to any utility.

2.5 All designs developed under this contract shall adhere to the current editions of the following: NFPA, NEC, ASHRAE, TJC, ASME, ANSI, OSHA, ASTM, ASSE or as otherwise noted the Master VA Specifications and VA Directives.

2.6 Design Development (DD): The DB Contractor shall develop 25%, 35%, 65%, and 100%

(Final) plans and specifications for review and approval by the VA IAW the D/B FIRM

Submission Instructions for Minor and NRM Construction Programs; PG-18-15, Volume

C.

2.7 Verify ALL dimensions and equipment requirements.

2.8 The design documents shall incorporate proper construction phasing of work within the project period of performance.

2.8.1 Interim measures need to be considered in the phasing and minimized as much as possible.

2.8.2 Multiple buildings are not to be shut down at once.

2.9 Design drawings shall include all demolition and new work, and enough detail to provide for a thorough review by the VA

2.10 The work (design and construction) shall include, but is not limited to: demolition, structural, electrical, and plumbing upgrades as required to meet new functional and equipment requirements

2.11 The Final design documents shall be stamped by a registered Professional Engineer for each discipline.

2.12 The DB Team shall have the design plans and specifications reviewed by an independent registered Fire Protection Engineer (FPE) to ensure the design is in accordance with Life Safety Code (LSC) and applicable National Fire Protection Association (NFPA) codes.

2.13 Design shall be in accordance with the VA Master Specifications and shall include all site investigation, site survey, calculations, testing and design for documents to construct the subject project. The Contractor shall develop all applicable project specifications.

3. DESIGN & DESIGN SUBMITTALS/REQUIREMENTS

3.1 The design shall be in accordance with and capture the following requirements:

3.1.1 The contractor shall adhere to all building codes and life safety standards as they pertain to the installation of new and revised site utilities in the hospital facilities.

The contractor shall adhere to the latest editions of NFPA 99 Health Care Facilities, American Society of Mechanical Engineers (ASME), American Society of Safety

Engineers (ASSE), Compressed Gas Association (CGA), VA directives, and The

Joint Commission.

3.1.2 All equipment and installation must meet manufacturers and VA specifications.

3.1.3 The Contractor shall furnish all supplies, equipment, facilities and services required for delivery and installation of the supplies and equipment.

3.1.4 The Contractor is responsible for any missing parts and components not included in order to carry out the installation.

3.1.5 The VA staff shall have a minimum of 14 calendar days to review and coordinate each AE design submissions. If the VA workload does not allow for a thorough review within the 14-calendar day timeframe, the AE shall not proceed to the next design phase until comments have been received from the VA. The AE will be entitled to a time only contract extension for the number of VA review days beyond

14 calendar days.

3.1.6 Schematic Design (SD): The DB Contractor shall work closely with the VA staff to layout and design the new plumbing and piping. This is an iterative process. Once the plan is approved, the DB Contractor can move forward with Design

Development (DD).

3.1.7 Design Development (DD): The DB Contractor shall develop 25% 35%, 65%, and

100% DD documents.

3.2 25% Schematic Design:

3.2.1 Investigate and survey project site including but not limited to the exploratory excavation of the exterior plumbing of the CEP. Verify any VA provided data. AE is responsible for collecting any and all data required for the design. The A/E is responsible for measuring and collecting actual field data that may be required.

3.2.2 The A/E shall collaborate with VA staff/end user to develop conceptual and viable design options to meet the intended scope of work. The A/E shall develop schematic drawings and design options for review.

3.2.3 The preliminary schematic design/layout will most likely require tweaking until a final plan/layout is officially approved by the hospital and COR

3.2.4 Dimensions, areas, spaces, etc. will need to be indicated clearly on the drawings.

With respect to space, the AE needs to identify the size of the existing space, the space VA standard and proposed space for review and consideration.

3.2.5 The AE shall work with the VA staff/COR until an acceptable plan is developed and approved in writing by the VA/COR. The AE final deliverables for this phase are

(hard and electronic copies):

3.2.5.1 Initial design addressing deficiencies found in section 1.5

3.2.5.2 OBVAMC Approved Plan

3.2.5.3 Preliminary Cost Estimate (RS Means, Cost Works)-including the feasible deductive alternate bids

3.2.5.4 List of probable Specification Sections for this project

3.3 35% Design Development:

3.3.1 These drawings shall be at the largest scale possible and shall show the architectural layout of each floor, approximate room dimensioning/square footage, room identification, fire exists, chases, columns and other pertinent information necessary to provide information that will carry the design to the next review.

3.3.2 Design & Specifications: Provide four 17”x22” size C sets and one unbound 11”x17” size B set of preliminary construction drawings. Provide one set of preliminary specifications indicating all of the AE proposed edits in a 3-hole punch binder.

Drawings and specifications to indicate potential deductive bid alternates and any phasing requirements. Also, provide electronic copies on a CD (Drawings PDF format, Specifications in Word format).

3.3.3 Cost Estimate: Provide a detailed cost estimate indicating labor, material and equipment cost in RS Means CostWorks format. Estimate shall include Prime

Contractors Overhead, Profit, Bond and Labor Burden (typically 32%). Estimate shall indicate feasible deductive bid alternates to bring the construction cost within the allotted construction budget. This cost estimate shall be submitted in hard copy with the Design Analysis and an electronic copy on a CD.

3.3.4 Design Analysis: Provide a design analysis for each discipline indicating the design rational, thought process and design calculations (including actual field test and test date). Provide a summary of deductive bid alternates. Provide an initial review by the Fire Protection Engineer and their comments on the 25% design documents.

Provide a draft preliminary detailed submittal register. Provide a list, by discipline, on what outstanding data or feedback is required from the VAMC. Provide one hard copy of the Design Analysis and one electronic copy on a CD.

3.3.5 The AE shall not proceed with the 65% design without written concurrence from the

VA COR

3.4 65% Design Development:

3.4.1 This submission of drawings, specifications and cost estimate shall be very close to complete. This review by the VA shall be to validate that 35% comments were incorporated into the project. The construction documents should be sufficiently developed to cover all work items to be addressed by the project. No major items missing from this submission. The VAMC review of these documents should result in very minor comments to allow for the next 95% submission. AE shall provide a list of questions by discipline on anything that’s needed from the VA to continue and fully develop the next 95% design submission. Additionally, the AE shall provide minutes from the last design review meeting and shall provide responses to all VA comments noted or identified during the last review submission.

3.4.2 Drawings & Specifications: Submit in the same manner as the 35% DD submittal.

3.4.3 Cost Estimate & Design Analysis: Submit in the same manner as the 35% DD submittal.

3.5 100% Construction Documents: This submission shall incorporate all project requirements and previous comments. These documents shall be ready for bidding.

3.5.1 Drawings & Specifications: ALL ENGINEERS AND ARCHITECTS

PROFESSIONAL “STAMPS” SHALL BE ON THIS SET OF DOUMENTS. Provide five 17”x22” size C sets and two 11”x17” size B sets of FINAL construction drawings

(one set of the 11”x17” size drawings to be unbound). Provide two set of FINAL fully edited specifications (specs in a 3-hole punch notebook, printed on both sides of the paper). Drawings and specifications to indicate potential deductive bid alternates and any phasing requirements. Provide two CD electronic copies of the entire package (Construction Drawings and Specifications). The drawings shall be as both AutoCAD (2017) and scanned individual PDF files per drawing. The specifications shall be in separate Word and separate PDF files for each specification section. Coordinate the naming & numbering of the files with the COR.

Also, provide a PDF file for each complete volume of the specifications.

4. PERIOD OF PERFORMANCE

4.1 The Contractor shall complete all designs, documents, and construction required under this

SOW in 280 calendar days of issuance of the Notice-To-Proceed. Work on site shall begin no more than ten (10) calendar days after notice of award. Work at the Government site is permissible on Federal holidays or weekends, but subject to approval by Contracting

Officer’s Representative (COR) and/or the Contracting Officer (CO).

4.2 Recognized Federal Holidays:

4.2.1 New Year’s Day, January 1*

4.2.2 Martin Luther King Jr. Day, Third Monday in January

4.2.3 Washington’s Birthday (President’s Day), Third Monday in February

4.2.4 Memorial Day, Fourth Monday in May

4.2.5 Independence Day, July 4*

4.2.6 Labor Day, First Monday in September

4.2.7 Columbus Day, October 12*

4.2.8 Veterans Day, November 11*

4.2.9 Thanksgiving, Fourth Thursday in November

4.2.10 Christmas, December 25*

4.2.11 *Note: Federal Holidays that fall on a Saturday will be observed the Friday prior.

Holidays that fall on a Sunday will be observed the Monday following.

4.3 Construction period services, such as site visits for specific tasks that cannot be completed during “regular work hours” (Monday-Friday: 7:30 am – 4:00 pm), may be required as part of this contract.

4.4 The amount of 280 calendar days for design and construction from the notice to proceed date are broken down in the following:

4.4.1 Notice to proceed- D-Day

4.4.2 SD Submission (25%-Floor Plan)- D+21

4.4.3 SD Review by VA complete- D+28

4.4.4 DD Submission (35%)-D+42

4.4.5 DD Review by VA complete- D+56

4.4.6 DD Submission (65%)- D+77

4.4.7 DD Review by VA complete- D+91

4.4.8 DD Submission (100%)- D+112

4.4.9 DD Review by VA Complete- D+119

4.4.10 Documents complete (CD Issue)-D+119

4.4.11 Construction Complete- D+ 280

5. CHANGES TO THE STATEMENT OF WORK

5.1 Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by The Contractor through the actions of parties other than the CO shall be borne by the Contractor.

6. REPORTING REQUIREMENTS

6.1. The Contractor shall adhere to all reporting requirement as outlined in this statement of work. Any items that are not covered explicitly in this Statement of Work shall be reported to the Contracting Officer immediately unless indicated otherwise after contract commencement.

6.2. The Construction contractor’s OSHA 10- and 30-hour certifications shall be submitted no later than 10 days after receipt of construction documents.

6.3. A site-specific safety plan shall be submitted as part of the construction documents.

6.4. A phasing plan for work execution shall be submitted prior to the construction kick-off meeting.

6.5. The following schedule of values shall be submitted within 10 days of the notice to proceed:

6.5.1. Schedule of Values

6.5.1.1. AIA G703 Format

6.5.1.2. Electronic (PDF and Word) copies shall be submitted to the VA.

6.5.1.3. Scheduled of Values shall include the following at a minimum:

6.5.1.3.1. Design Period Services

6.5.1.3.1.1. SD Submissions

6.5.1.3.1.2. DD Submissions

6.5.1.3.1.3. CD Submissions

6.5.1.3.1.4. Associated design review meetings

6.5.1.3.1.5. Site visits

6.5.1.3.2. Construction Period Services

6.5.1.3.2.1. Submittal reviews

6.5.1.3.2.2. Site Visits with reports

6.5.1.3.2.3. As Built development

6.5.1.3.3. Construction Work

6.5.1.3.3.1. Major tasks for execution

6.5.1.3.3.2. General Conditions

6.6. Progress payments

6.6.1. Submission Frequency:

6.6.1.1. Design: Upon approval of 35%, 65% and 100% design document submissions, construction documents

6.6.1.2. Construction: Monthly, based upon percentage of work completion

6.6.1.3. Format: Electronic (PDF), AIA G702 Form, Schedule of values completion to accompany (G703 Form)

6.6.1.4. To be reviewed by VA and approved by VA prior to submission for certification

6.6.1.4.1. Note: Payment will be made based on work completed and presented to VA. In no part will payments for design packages be issued without a fully compliant and approved design having been submitted and accepted by VA.

6.7. Construction Schedule

6.7.1. Sheet size: 8 ½”x11” or 11”x17’’

6.7.2. Spreadsheet Format: Microsoft Project 2010 or later

6.7.3. Task list and Gantt Chart

6.7.4. Electronic (PDF and MS Projects) and paper copy

6.8. Daily Logs

6.8.1. File Format: Electronic Copy (PDF)

6.8.2. Signed by the writer

6.8.3. Submission Frequency: Submitted daily via email

6.9. Certified Payrolls

6.9.1. File Format: Electronic Copy (PDF)

6.9.2. Submission Frequency Weekly. Last work day in the week, for the previous week

6.10. Meetings and Meeting Minutes

6.10.1. Design/Build(D/B) FIRM shall keep meeting minutes and written responses to review comments within one week of the meeting conclusion or receipt of comments for all formal meetings between the D/B FIRM and the VA.

6.10.2. File Format: Electronic (PDF)

6.10.3. The following meetings at a minimum shall be held by the D/B:

6.10.3.1. Design Kick Off Meeting

6.10.3.2. 25% Schematic Design Review

6.10.3.3. 35% Document Design Review

6.10.3.4. 65% Document Design Review

6.10.3.5. 100% Document Design Review

6.10.3.6. Construction Kick Off Meeting

6.10.3.7. Weekly Construction Progress Meeting

6.10.3.8. Substantial Completion Meeting

6.10.3.9. Closeout Meeting

7. TRAVEL

7.1 The Contractor is responsible for providing transportation/travel for all materials, supplies, personnel and all items needed for the duration of this contract unless stated otherwise elsewhere. Site visits and overall travel to the job sites in all instances covered under this contract shall be wholly provided by the Contractor, including but not limited to:

transportation, parking fees, tolls, gas mileage, etc.

8. GOVERNMENT RESPONSIBILITIES

8.1 The Government shall provide access to the facilities as necessary for maintenance and service calls and responses to commence. The VA Engineering Service, Safety, or Police

Services will also provide notification of any systems outages, testing or downtime to affected VA staff.

8.2 Removing Employees for Misconduct or Security Reasons: The Government may, at its sole discretion, direct The Contractor to remove any Contractor employee from U.S.

VA/VHA facilities for misconduct or security reasons. Removal does not relieve The

Contractor of the responsibility to continue providing the services required under any

Contract awarded. The Contracting Officer will provide The Contractor with a written explanation to support any request to remove an employee.

9. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

9.1 All Contractor personnel must check-in with their designated VA point of contact or other identified staff prior to beginning any work.

9.2 Physical Security & Safety Requirements:

9.2.1 The Contractor and their personnel shall follow all VA policies, standard operating procedures, applicable laws and regulations while on VA property. Violations of VA regulations and policies may result in citation and disciplinary measures for persons violating the law.

9.2.1.1 The Contractor and their personnel shall always wear visible identification while they are on the premises. The Contractor shall sign in with the VA Police services prior to beginning work each workday.

9.2.1.2 VA does not provide parking spaces at the work site; The Contractor must obtain off-site parking. It is the responsibility of The Contractor to park in the appropriate off-site parking areas. VA will not invalidate or make reimbursement for parking violations of The Contractor under any conditions.

9.2.1.3 Smoking is prohibited inside/outside any building other than the designated smoking areas.

9.2.1.4 Possession of weapons is prohibited.

9.2.1.5 The Contractor shall obtain all necessary licenses and/or permits required to perform the work. The Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

9.2.2 All Contractor personnel must be escorted by VA employee or their designee when working in VA space. Contractor personnel may receive “unescorted” privileges through participation and approval of a background check administered by the

Department of Veterans Affairs. There is no cost associated with this background check. Approval for unescorted privileges is at the discretion of the VA. Any

Contractor staff with unescorted privileges shall act as the escort of all subsequent

Contractor personnel or associated sub-contractors. Regardless of unescorted privileges, all unescorted Contractor personnel must sign in and sign out with VA

Police services at the beginning and end of each work day.

9.3 Access to VA Information and VA Information Systems:

9.3.1 A Contractor/Subcontractor shall request logical (technical) or physical access to

VA information and VA information systems for their employees and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or project.

9.3.2 All Contractors (D/B firm), Subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

9.4 The C&A requirements do not apply, and a Security Accreditation Package is not required.

10. PROTECTION OF PERSON AND PROPERTY

10.1 The Contractor expressly undertakes, both directly and through its subcontractors, to take every precaution at all times for the protection of persons and property, including Medical

Center employees and property and its own.

10.2 The Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work.

10.3 The Contractor shall continuously maintain adequate protection of all work from damage and shall protect the Medical Center property from injury of loss arising in connection with this contract. The Contractor shall make good any such damage, injury or loss, except as may be by agents or employees of the Medical Center.

10.4 In an emergency affecting the safety or life of individuals, or of the work, or of adjoining property, the Contractor, without special instruction or authorization from the Medical

Center, is hereby permitted to act, at the Contractor's discretion, to prevent such threatened loss or injury. Also, should the Contractor, in order to prevent threatened loss or injury, be instructed or authorized to act by the Medical Center, he shall so act, without appeal. Any additional compensation or extension of time claimed by The Contractor on account of any emergency work shall be determined by mutual agreement.

11. COMPLIANCE WITH APPLICABLE LAWS/REGULATIONS

11.1 The Contractor shall ensure that services provided to the Government under this agreement comply with all applicable laws, statutes, regulations, and guidelines that govern the operation of systems by the Government. The Contractor shall also ensure that all services provided to the Government under this agreement comply with all Government mandated procedures, standards, and requirements.

11.2 As the Government develops and implements new or modified policies and procedures either to comply with internal agency rules and procedures or to comply with applicable rules, regulations, statutes, or other binding obligations ("Additional Compliance

Terms"), the Government reserves the right to incorporate such Additional Compliance

Terms into this Agreement. The Contractor hereby acknowledges and agrees that such

Additional Compliance Terms shall become part of this agreement. The Government shall provide The Contractor with prior written notice regarding the date by which The Contractor shall comply with each set of Additional Compliance Terms ("Compliance Date"). Failure to comply with the Additional Compliance Terms prior to the Compliance Date shall be cause for the Government to immediately terminate this agreement. In the event that the

Government terminates this agreement because of the Contractor's failure to comply with

Additional Compliance Terms by the Compliance Date, The Contractor shall be liable for such reasonable costs as may be associated with the Government’s efforts to procure a replacement Contractor and associated systems and services.

12. CONFIDENTIALITY AND NONDISCLOSURE

12.1 It is agreed that:

12.1.1 The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by The Contractor in the performance of this project, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the project.

12.1.2 The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this project. No information shall be released by the Contractor. Any request for information relating to this project, presented to the Contractor, shall be submitted to the CO for response.

12.1.3 Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

13. ATTACHMENTS

13.1 See attached document: M-1 SLVHCS Layout.

13.2 See attached document: M-2 Submarine Specifications.

13.3 See attached document: M-3 Submarine Location.

13.4 See attached document: M-4 Current Backflows.

13.5 See attached document: M-5 Backflow Valve Addition Requirement.

13.6 See attached document: M-6 Cross Pipe.

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVICES

QUANTIT

Y

UNIT UNIT PRICE AMOUNT

0001 The contractor shall provide all labor, supervision, equipment, material and resources necessary to design and build

(Design/Build) new and revised site utilities for the support of domestic water pumps and plumbing issues occurring within Southeast

Louisiana Veteran

Healthcare System

(SLVHCS).

1.00 EA $ $

GRAND

TOTAL

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

(a) All offer materials will be forwarded by email.

(b) An offer guarantee is required.

(c) If the contract award amount exceeds $30,000 but is less than $150,000, a Payment Bond or other Alternate Payment Protection must be provided that equals 100% of the original contract price. Please see 52.228-13 Alternate Payment Protections, contained herein.

DESCRIPTION OF WORK: CFM-Resolving Plumbing Issues

In accordance with FAR 36.204 & VAAR 836.204 Disclosure of the Magnitude of Construction

Projects, the above described VA Project falls within the terms of the following cost range:

Between $100,000 and $250,000

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

See attached document: 4. VA Master Specs Table of Contents.

SECTION 00 11 21

REQUEST FOR PROPOSAL TO DESIGN BUILD

CFM-RESOLVING PLUMBING ISSUES

(PROJECT NO. 629-20-101)

(SOUTHEAST LOUISIANA VETERANS HEALTH CARE SYSTEM, NEW ORLEANS, LA)

A. PART I - GENERAL

A1. Scope of Contract

A. This Request for Proposal (RFP) is issued as Two-Phase Design-Build procurement

(Reference FAR 36.3). Proposals will be evaluated in Phase I to determine which offerors will submit proposals for Phase II. A maximum number of four (4) offerors will proceed to Phase II unless the contracting officer determines that a number greater than four (4) is in the Government’s interest and is consistent with the purposes and objectives of this two-phase design build project. Phase II RFP will be issued only to those successful offerors determined to be most highly qualified from Phase I. One contract will be awarded using competitive negotiation.

B. Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described here in other specific tasks as further defined by this request for proposal (RFP).

A. Project Number: 629-20-101

B. Project Title: CFM-Resolving Plumbing Issues

C. Project Location: Southeast Louisiana Veterans Health Care System

2400 Canal Street, New Orleans, LA 70119

D. Scope of Work: Attached to Solicitation

E. General Drawing Submission Requirements: Shop Drawing Submission

Requirements are available on the internet at the following address:

http://www.cfm.va.gov/. As-built drawings for the Medical Center are available.

(note: these drawings are not completely accurate. A/E shall verify existing conditions.) All drawings will be prepared with the VA Standard Title Block and

Border. All drawings shall be provided in the 2017 version of AutoCAD and in PDF format. Each individual file on a DVD shall be named by numbers corresponding to the construction documents (i.e. the specs shall be named 00 11 22, 33 44 55, etc. and the drawings shall be E1, E2, etc.) and the final AutoCAD/specifications files shall be exactly as submitted in the final submission.

F. Incorporated References: The following Department of Veterans Affairs, Office of Construction and Facilities Management, information is incorporated within the

Scope of Work by reference and can be found on the VA web site at http://www.cfm.va.gov/ Master Specifications; Design Guides; Design Manuals;

Standard Details; Design Alerts; and Quality Alerts.

A2. Definitions

A. 1. Design-Build (D-B): As defined by the Department of Veterans Affairs (VA), is the procurement by the Government, under one contract, with one firm or Joint Venture

(JV) for both design and construction services for a specific project.

2. Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. “Administrative contracting officer (ACO)” refers to a contracting officer who is administering contracts.

“Termination contracting officer (TCO)” refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas.

3. Contracting Officer’s Representative (COR): The Contracting Officer’s written designation of an authorized representative responsible for administering contracts under the immediate direction of the Contracting Officer. For the purposes of this contract the term “COR” will be used herein.

4. Project Manager/Project Engineer: The Contracting Officer’s representative (COR) responsible for administering contracts under the immediate direction of the

Contracting Officer. This person is the Contracting Officer’s authorized representative at the construction site. The Project Manager/COR is responsible for protecting the

Government’s interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc. The Resident Engineer may issue change orders to the Contractor within the limitations set forth in his delegation of authority from the Contracting Officer.

5. Design-Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

6. Contractor: This term, as used herein, refers to the contractor under this contract or the

D-B team. The contractor or D-B team is solely responsible for the management

(planning, supervision, and contract coordination), design, and (professional) services and installation (including all labor, equipment, materials, tools, and inspections) to meet the requirements of this contract.

7. Architect/Engineer (A/E): This term, as used herein, refers to the A/E firm(s) that is a part of the D-B team, also referred to as D-B A/E.

8. Firm-Fixed Price (FFP) Contract: This term, as used herein, refers to the Contract(s) to perform all provisions and implementation of the project.

B. Source Selection Procedures

1. Source Selection Overview: In accordance with FAR 15.3, the objective of source selection is to select the proposal that represents the best value. A contracting officer is designated as the source selection authority (SSA), unless the agency head appoints another individual. The SSA establishes an evaluation team that includes appropriate contracting, legal, and technical expertise to ensure a comprehensive evaluation of offers. The award decision is based on evaluation factors and significant sub-factors that are tailored to the acquisition. The factors represent the key areas of importance and emphasis to be considered in the source selection decision; and support meaningful comparison and discrimination between and among competing proposals.

2. Evaluation: The proposal evaluation is an assessment of the proposal and the offeror’s ability to perform the prospective contract successfully. The technical, price, and source selection boards will evaluate competitive proposals and then assess their qualities solely on the factors and subfactors specified in the solicitation. Evaluations shall be conducted using a combination of adjectival ratings and numerical weights. The relative strengths, deficiencies, significant weaknesses, and risks supporting proposal evaluation shall be documented in the contract file.

3. Past Performance: Past performance information is one indicator of an offeror’s ability to perform the contract successfully. The currency and relevance of the information, source of the information, context of the data, and general trends in contractor’s performance shall be considered. This comparative assessment of past performance information is separate from the responsibility determination required under FAR Subpart 9.1.

4. Tradeoff Source Selection: If tradeoffs are performed, the source selection records shall include an assessment of each offeror’s ability to accomplish the technical requirements;

and a summary, matrix, or quantitative ranking, along with appropriate supporting narrative, of each technical proposal using the evaluation factors.

5. SSA’s Final Decision: The SSA’s decision shall be based on a comparative assessment of proposals against all source selection criteria in the solicitation. While the SSA may use reports and analyses prepared by others, the source selection decision shall represent the

SSA’s independent judgment. The source selection decision shall be documented, and the documentation shall include the rationale for any business judgments and tradeoffs made or relied on by the SSA, including benefits associated with additional costs. Although the rationale for the selection decision must be documented, that documentation need not quantify the tradeoffs that led to the decision.

6. Source Selection for this Procurement:

a. Phase I of this procurement will result in a narrowing of offerors to a maximum of four

(4) firms (unless the contracting officer determines that a number greater than four (4) is in the Government’s interest and is consistent with the purposes and objectives of this two-phase design build project) based on the following technical evaluation factors listed in descending order of importance:

Phase I:

(1) Technical Approach

(2) Technical Qualifications

(2a.) Key Design Personnel & Experience

(2b.) Key Construction Personnel & Experience

(2c.) Capability to Perform

(3) Past Performance

b. The Phase I successful offerors will receive a Phase II Request for Proposal (RFP).

The Phase II RFP will be issued via amendment to the solicitation and issued to the four

(4) most highly qualified offerors. The Phase I factors are not to be resubmitted in Phase

II; however, the cumulative rating from the Phase I factors carries through to Phase II and is as equal in importance to Phase II, Factor 4 for proposal evaluation. Phase II evaluation technical factors (Factors 4 – 7) are listed below in descending order of importance. The

Phase I and Phase II technical evaluation factors, when combined, are approximately equal to price.

Phase II:

(4) Technical Solution

(5) Design Concept

(6) Draft Project Schedule and Narrative

(7) Price

c. The Government reserves the right to reject any or all proposals at any time prior to award; to negotiate with any or all offerors; to award the contract to other than the offeror submitting the lowest total price; and to award to the offeror submitting the highest technically rated or the lowest total price proposal; and to award to the offeror submitting the proposal determined to be the most advantageous best value to the Government.

Offerors are advised an award may be made in Phase II without discussion or any contact concerning the proposals received. Offerors should not assume that they would be contacted or afforded an opportunity to qualify, discuss, or revise their proposals. However, the Government reserves the right to clarify certain aspects of proposals or conduct discussions providing an opportunity for the offeror to revise its proposal.

A3. Pre-Proposal Site Visit

A pre-proposal site visit will be conducted in Phase II. The most highly qualified firms selected to proceed to Phase II will be invited to attend the pre-proposal…