36C25619Q1456-001.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 56

586-20-1-532-0007

36C25619Q1456 08-29-2019

Jennifer Adams 601-206-6955 09-20-2019 3:00pm CST

36C586 Department of Veterans Affairs G.V. (Sonny) Montgomery VAMC

1500 E. Woodrow Wilson Dr.

Jackson MS 39216

X 100

X

562111

$38.5 Million

N/A

X

36C256

Department of Veterans Affairs G.V. (Sonny) Montgomery VAMC

1500 E. Woodrow Wilson Dr.

Jackson MS 39216

10N16

Department of Veterans Affairs G.V. (Sonny) Montgomery VAMC A&MM Service (90C) 715 South Pear Orchard Road Ridgeland MS 39157

***Electronic Invoice*** Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714 9971

See CONTINUATION Page

The contractor shall furnish all labor, material, equipment, repairs/maintenance, supplies, transportation, management, and supervision necessary to perform all Non-Hazardous Solid Waste Refuse Collection and Disposal Services at the G.V.(Sonny) Montgomery VA Medical Center, Jackson, MS

Period of Performance:

Base: October 1, 2019 thru September 30, 2020 Option 1: October 1, 2020 thru September 30, 2021 Option 2: October 1, 2021 thru September 30, 2012 Option 3: October 1, 2022 thru September 30, 2023 Option 4: October 1, 2023 thru September 30, 2024

$0.00 See CONTINUATION Page

586-3600162-532-856400-2512 010056100

X

X 1

Jennifer Adams Contracting Officer

36C25619Q1456

Table of Contents

SECTION A .................................................................................... Error! Bookmark not defined.

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PERFORMANCE WORK STATEMENT

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

B.4 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...17

C.3 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

C.4 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.5 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.6 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

C.7 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN

2008)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (MAY 2019)

C.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

ATTACHMENT 1: WAGE DETERMINATION FOR HINDS COUNTY

ATTACHMENT 2: PAST AND PRESENT PERFORMANCE QUESTIONNAIRE

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018)

E.2 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (OCT 2018)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

E.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

E.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.8 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.9 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.10 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256

Department of Veterans Affairs

G.V. (Sonny) Montgomery VAMC

1500 E. Woodrow Wilson Dr.

Jackson MS 39216

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly [X]

b. Semi-Annually []

c. Other []

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

***Electronic Invoice***

Department of Veterans Affairs

Financial Service Center

PO Box 149971

Austin TX 78714 9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

Contractor Performance Assessment Reporting System

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Department of Veterans Affairs (VA) has implemented Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation.

One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS.

CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract. Each person granted access will have the ability to provide comments in the Contractors portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS are available at http://www.cpars.csd.disa.mil/. The CPARS User Manual, registration for On Line Training for Contractor Representatives, and a practice application may be found at this site.

(e) The Assessing Official will complete an interim or final past performance evaluation and the report will be accessible at http://www.cpars.csd.disa.mil/. The Contractor Representative has the option to provide comments on the evaluation, indicate if they concur or do not concur with the evaluation, sign, and then return the evaluation to the Assessing Official. The Contractor Representative has a total of 60 days following the Assessing Official’s evaluation signature date to send comments. If the Contractor Representative sends comments within the first 14 days following the Assessing Official’s signature date and the Assessing Official or Reviewing Official closes the evaluation, the evaluation will become available in PPIRS-RC within 1 day.

On day 15 following the Assessing Official’s evaluation signature date, the evaluation will become available in PPIRS-RC with or without Contractor Representative comments and whether or not it has been closed by the Assessing Official or Reviewing Official. If no Contractor Representative comments have been sent and the evaluation has not been closed, it will be marked as “Pending” in PPIRS-RC. If the Contractor Representative sends comments at any time prior to 61 days following the Assessing Official’s evaluation signature date, those comments will be reflected in PPIRS-RC within 1 day. On day 61 following the Assessing

Official’s evaluation signature date, the Contractor Representative will be “locked out” of the evaluation and may no longer send comments.

(f) The following guidelines apply concerning Contractor Representative use of the past performance evaluation:

(1) Protect the evaluation as "source selection information." After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

B.2

PERFORMANCE WORK STATEMENT

G.V. (SONNY) MONTGOMERY VA MEDICAL CENTER

NONHAZARDOUS SOLID WASTE REFUSE AND DISPOSAL SERVICES

1. STATEMENT OF WORK/DESCRIPTION. The contractor shall furnish all labor, material, equipment, repairs/maintenance, supplies, transportation, management, and supervision necessary to perform all Non-Hazardous Solid Waste Refuse Collection and Disposal Services at the G.V. (Sonny) Montgomery Veterans Administration Medical Center, Jackson, Mississippi (Jackson VAMC) at a fixed rate fee. This is a base plus four (4) option years contract.

1.1 The Contractor shall provide dumpsters and removal of waste services.

1.2 This includes establishing quarterly meetings, monthly electronic tracking reports and consultations, necessary to help identify and reduce the facility’s solid waste stream. The Contractor shall immediately report any adverse actions or problems that directly or indirectly impact the facility’s primary mission to provide the best healthcare possible to our Veteran patients. This contract covers all solid waste generate by the Jackson VAMC, except the following – Generated hazardous waste that the Environmental Protection Agency (EPA) requires to be disposed of in a Resource Conservation and Recovery Act (RCRA) Hazardous Waste Facility, Regulated Medical Waste, trace Chemotherapy and Pathological Waste, Radioactive Waste requiring disposal in a Nuclear Regulatory Commission licensed facility, regulated friable asbestos waste, and any other hazardous materials in amounts for which U.S. Department of Transportation (DOT) would require hazardous material shipping papers and/or placards to transport.

2. GREEN ENVIRONMENTAL MANAGEMENT SYSTEM(GEMS) PROGRAM

CONTRACT OBJECTIVES. To establish a contract to divert materials currently going to the landfill by seeking opportunities for maximizing recycling material sales. Jackson VAMC wishes to collaborate closely with the selected contractor on this initiative to meet goals and improve resource efficiency. It is intended that the service provider shall perform the work in compliance with all applicable federal, state, and local environmental regulations, as well as ISO 14001 EMS.

2.1.1 Target 1: Pursue continuous improvement in resource efficiency (increased diversion through reuse, recycle, composting, waste to energy conversion), and with the VAMC’s approval, take the lead role in identifying, designing, and implementing innovative, cost-effective means to increase diversion and increase recycling revenue with the additional benefits of reducing refuse collection and disposal costs. Optimize current hauling, garbage disposal, and recycling operations and services to reduce overall waste management system costs. Develop a detailed tracking, reporting, and billing/invoicing system to support the goal setting, performance tracking, and decision-making ability. Conduct educational training and outreach as necessary, including but not limited to, recycling procedures or waste minimization.

2.1.2. Target 2: The Contractor shall provide the assigned Contracting Officer Representative (COR) an electronic invoice and detailed solid waste (weight in pounds) report that clearly outline each charge for services provided to this facility monthly.

3. REPORTS AND RECORDS. The Contractor shall provide an annual electronic Solid Waste Report to the VAMC COR no later than (NLT) January 15th of the new year, that charts and show trends that shows the total number of hauls from each location, total pounds collected, areas of improvements, deficiencies, and recommendation with changes to keep the program on track to meet the federal target of reducing the solid waste stream. In addition, the solid waste reports shall also include the specific place of disposal (e.g. incinerator, sanitary designated landfills).

4. SCHEDULE.

4.1. Pick-up Schedules: The Contractor shall furnish and maintain, always, containers at pickup stations designated for trash (as determined by Contractor and COR) and, as a minimum the frequency outlined herein.

4.2 Refuse Schedule: Refuse collection from all containers shall be accomplished Monday through Friday, excluding Federal Holidays, between the hours of 4:00 am and 12:00 noon.

The COR shall be notified in advance of any deviations from the regular schedule.

4.3 Emptied Containers: When emptied, the refuse and recycling containers shall be returned to their designated position, as they exist now at the facility or as recommended by the COR for the hospital with lids/doors replaced in the closed position. The Contractor will also be responsible for immediately cleaning up any spills, debris, etc., which may occur during servicing of the containers. ALL refuse on the ground within 10 feet of the container, whether spilled by the Contractor or placed there by the medical center personnel will be picked up by the Contractor during collection. The Contractor will maintain all Contractor and Government provided containers to ensure they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good working condition. The containers must remain easily accessible to customers. The Contractor will perform all cleaning, painting, repair, and other maintenance tasks off medical center premises. Trucks and trailers used for hauling and collecting will be washed OFF VA property as required to ensure that they are free of odor, dirt, leaks, debris, and pests before entering VA premises. Compactor will be pressure washed by contractor as needed.

5. Contractor-Furnished Supplies, Materials, and Equipment: The Contractor shall furnish all necessary supplies, materials, and equipment, of the size and type customarily used in work of this kind, needed for the performance of the work, except for those specifically stated to be Government-Furnished. Materials supplied by the Contractor shall be of a quality to conform to applicable Federal and State specifications.

5.1 Minimum Equipment Requirements, Existing Locations, and Pick-ups Frequency: The Contractor shall provide the services and equipment to pick-ups containers and maintain/repair/clean accessory equipment as necessary at the following locations at the frequencies (subject to Contractor change to reduce cost and improve efficiency) identified by building locations.

5.1.1 Jackson, Mississippi VAMC

5.1.1.1. Behind Plumbing Shop Site #001: 30 Cubic Yard Compactor approximate number of pick-ups per month 10.

5.1.1.2 Behind Linen Room Site #002: 30 Cubic Yard Cardboard Compactor approximate number of pick-ups per month 6. Needs to have a high opening or chute level with controls with dock. Current cardboard bundles are @ 16,000 pounds a month. Cardboard MUST be sent for recycling unless not possible due to contamination from trash improperly placed in Cardboard Compactor. Vendor Must report separately the amount of cardboard sent for recycling as part of the monthly reporting.

5.1.1.3 By Medical Waste Facility Site #003: 20 Cubic Yard open top approximate number of pick-ups per month 13. No untreated or treated medical waste will be placed in this dumpster.

Only regular solid waste primarily bulky trash (pallets, etc.) will be placed in this dumpster.

Dumpster placed here due to space constraints.

5.1.1.4 Behind the Pizza Shop. Pick-ups Ramp Site #004: 30 Cubic Yard Open Top Container on an as needed basis. Approximate number of pick-ups per month 10.

5.1.1.5 Optional Pick-ups: 20 Cubic Yard Open Top Container approximate number of pick-ups per month 4.

5.1.1.6 Optional Pick-ups: 30 Cubic Yard Open Container top approximate number of pick-ups per month 2.

5.1.1.7 All Self-Contained Compactors shall be picked up, washed, sanitized, and inspected at least once per month minimum, as part of the routine container maintenance.

5.1.2 The Contractor shall ensure invoices submitted for payment for services rendered shall include, as a minimum:

5.1.2.1 The date of pick-ups and service.

5.1.2.2 Trip ticket number.

5.1.2.3 Identification of service location as identified in paragraph 1 (a) – (f).

5.1.2.4 Quantity.

5.1.2.5 Total weight in pounds of municipal solid waste picked-up at each service location.

5.1.2.6 Total flat fee charge per service location.

5.1.2.7 Total Invoice Charges.

5.1.3 The Contractor shall provide a separate invoice for payment of services rendered for emergency requests.

5.1.4 The Contractor shall ensure a trip/haul ticket for each service location is dropped off in Facility Management Service, Room 1-101, for every haul, prior to submitting an invoice for payment for services rendered.

5.1.5 The Contractor may receive notification for pick-ups of solid waste containers by the primary, alternate, or the solid waste-monitoring vendor listed below:

5.1.5.1 Primary COR: Chief of Environmental Management Services (EMS), EMS Administrative Officer, (601) 594-4014, Housekeeping Cell Phone.

5.1.5.2 Alternate COR: Joe Yawn, EMS, (601) 368-3936

5.1.6 The Contractor shall provide to the Jackson, Mississippi VAMC, copies of the following documents:

5.1.6.1 All State and Local permits and registrations required to handle, haul, or dispose of municipal solid waste.

5.1.6.2 All State and Local permits and registrations required for operation and management of a sanitary landfill for all landfills utilized.

5.1.6.3 All Federal permits and registration required in the management of municipal solid waste.

5.1.6.4 Preventative maintenance, repair, and cleaning scheduled for maintaining receivers, self-contained compactors, power-packs, and open-top containers to maintain rental equipment in an operable condition to support VA processes.

5.1.6.5 Copy of disaster or contingency plans for operation and support of this medical center during unplanned natural or man-made disaster conditions.

6. DEFINITIONS.

6.1 Refuse: Includes all garbage, debris, rubbish, and other similar waste material. Not included is regulated hazardous waste material and contaminated medical wastes.

6.2. Garbage: Animal and vegetable wastes (and containers thereof) result from the handling, preparation, cooking, and consumption of foods. Bulk amounts of used cooking oil are separated for recycling and picked up by a separate vendor, and therefore, NOT included in this Contract.

Small amounts of used cooking oil may be placed in the Trash Compactor with other garbage.

6.3. Debris: Grass cuttings, tree trimmings, stumps, street sweepings, roofing, construction and demolition materials, and other similar waste material.

6.4 COR: The Contracting Officer’s Representative assists the Contracting Officer by monitoring compliance with all contract terms and conditions. The Contractor will be required to complete and return the COR Delegation of Responsibilities form to the Contracting Officer.

This form clearly states the role, responsibilities, and limitation of authority imposed on the COR. Only the Contracting Officer has the authority to negotiate changes or to modify the contract. THE COR is not authorized in any way to commit the Government.

7. APPLILCABLE DOCUMENTS. The Contractor shall comply with all Federal, State, Local, and VA environmental and hazardous laws, regulations, directives, and applicable instructions pertaining to the services required herein and to the conduct and qualifications of personnel in performance of this contract. The Contractor shall utilize safe products, equipment, and qualified personnel to ensure the health and safety of all in compliance with the Environmental Protection Agency (EPA), Occupational and Safety Hazard Administration (OSHA), and applicable state regulations.

8. TECHNICAL REQUIREMENTS. The Contractor shall schedule and perform all refuse and recycling collection and disposal services of garbage and trach for the VAMC’s in accordance with the contract, frequency and work schedule, the approved Contractor Quality Control Plan, and the required reports in accordance with the Deliverables section. All areas, which are involved in the collection and disposal services, shall be maintained in a neat, clean, uniform, and safe condition always. All power equipment shall be operated within the safety parameters as defined by OSHA. Equipment shall be operated with care when near pedestrians.

Equipment shall be in working, safe, and good mechanical condition to operate on government property. There shall be no visible oil or refuse spills on the road due to Contractor carelessness or inadequate equipment. Contractor shall promptly clean-up any oil spills caused by his or her equipment while n VA Property and provide for proper disposal of waste generated from such clean-up.

9. SPECIAL COLLECTION SITUATIONS.

9.1 Unscheduled Pickups, Additional Pickups, and Special Events: In addition to the scheduled collections, the COR may request the Contractor to make unscheduled collections and disposals. For unscheduled events, the Contractor shall respond within 24 hours of the notification from the COR or his/her designee. For special events, the Contractor shall also provide (or re-position as directed) containers. These containers shall be placed in locations for length of time designated by the COIR or his/her designee. The Contractor shall be compensated at a unit rate based on the container size.

9.2 Hazardous Materials: The Contractor shall inform the Cor immediately of any hazardous materials (as defined above) found in waste streams listed in this contract that would impact the performance of this contract to ensure they are not disposed of until coordinated by the COR.

The Contractor shall comply with all Federal, State, and Local environmental laws and regulations when handling hazardous materials and wastes.

10. DISPOSAL

10.1 Refuse Disposal: All refuse, bulk items, and debris shall be disposed of to a location licensed by the State where performance occurs following all Federal, State, and Local licenses and regulations for such purposes. All landfills utilized must be fully permitted to accept municipal solid waste and meet or exceed the requirements of 40 CFR Part 258 (Design Standards for Municipal Solid Waste Landfills). The Contractor shall obtain all necessary permits for disposing of refuse; and copies of these permits shall be submitted to the COR for approval. If the Contractor changes the location of the site, a new permit shall be obtained, and a copy again shall be submitted to the COR for approval. All payments for the permit shall be at the Contractor’s own expense.

10.2 Solid Waste Diversion. The VA is bound by Executive Order 13101, Greening the Government through Waste Prevention, Recycling, and Federal Acquisition to fully comply with the RCRA federal requirement. Solid waste diversion is a major focus of this contract and the Contractor shall be expected to work to improve the installation’s diversion rate by improving techniques, methods, and researching new markets for items not currently recycled. The Contractor shall make every effort to divert 50% of non-hazardous solid waste from disposal.

11. SECURITY

11.1 The C&A requirements do not apply, and a Security Accreditation Package is not required.

11.2 Should documents containing personally identifiable information be identified, the Contractor shall IMMEDIATELY segregate and secure the affected items and notify the COR and the Facility’s Privacy Officer. Please contact the Facility’s COR for the Privacy Officer’s contact information.

12. EVIDENCE OF INSURANCE COVERAGE.

12.1 Before commencing work under this contract, the Contractor shall furnish certification to the Contracting Officer that the coverage required have been obtained and such policy shall state

“THIS POLICY MAY NOT BE CHANGED OR CANCELLED WITHOUT WRITTEN

NOTICE TO THE VA.”

13. PERSONNEL REQUIREMENTS.

13.1 Project Manager or Supervisor: The Contractor or designated qualified personnel, such as a Project Manager or Supervisor and any substitute(s), shall effectively communicate with all Government and Non-Governmental personnel and shall have full authority to act for the Contractor on all contractual matters relating to the daily performance of the contract; and to receive, accept, and sign for any notices, inspection reports, and all other correspondence on behalf of the Contractor from the COR/Contracting Officer. This individual shall serve as the central point of contact for the Government and shall oversee the collection operations and monitor, ensure that all work is performed in accordance with the contract, and shall maintain the work specification requirements, scheduling, inspections, and safety standards. This individual shall always be available when the contract work is in progress, if needed and shall have the ability to respond to the site, when needed, to monitor work progress, and for any other emergency required. The Contractor or designated qualified personnel shall return calls to the COR within 1 hour of being contacted. This individual shall provide the COR his or her government-own cellular phone number or beeper to be reached during normal workday hours.

The resume of the individual(s) shall be submitted with the Contractor’s quote in accordance with the Deliverables Section.,

13.2 Worker’s Safety, Security, and Use of Premises: The refuse collection workers will be working on a governmental installation and shall be familiar with and obey established fire, safety, environmental, and security regulations. All employees shall always wear a distinctive uniform. The Contractor shall ensure all employees look neat and wear safety equipment/clothing while collection is in progress. The Contractor shall provide a list of employees’ names in accordance with the Deliverables Section.

13.3 Safety Practices: The workers shall ensure that the work area is always clearly marked and take the necessary precautions to ensure safety hazards are minimized and migrated. the Workers shall perform and conduct the work to minimize obstructions to the paved driveways, parking and walkway areas, and/or other hospital operations. All refuse collection workers must wear, as a minimum all appropriate personal protective equipment and follow all applicable Local, State, and Federal safety and health regulations during the duration of the contract.

13.4 Protection of Property: The workers shall protect the existing surrounding equipment, personal belongings and property during this work. Any damages caused by the workers shall be corrected at the Contractor’s own expense. The Contractor shall repair any damage incurred to turf, vehicles, landscaping, building, utilities or pavement, because of his work, at no additional cost to the Federal Government.

13.5 Spills. Contractor shall be responsible for the clean-up and proper disposal of any spills caused by his or her operations. INCLUDING leaks/spills from Contractor vehicles that occur while on VA Property.

14. CONTRACTOR QUALITY CONTROL(QC) REQUIREMENTS.

14.1 The quality of control program is the driver for product/service quality in this contract. The Contractor shall develop a comprehensive program of inspections and monitoring actions. The first major step t ensuring a “self-correcting” contract is to ensure that the quality control program approved at the beginning of the contract provides the measures needed to lead the Contractor to success. Once the quality control program is approved, careful application of the process and standards presented in the remainder of this document will ensure a robust quality assurance program.

14.1.1 The Quality Control (QC) program/inspection system shall encompass all function of the contract. The Contractor shall develop and implement quality control procedures addressing the areas identified in the requirements herein and implement procedures to identify, prevent, and ensure non -recurrence of defective services. The Contractor’s management and the VAMC CO shall be informed of all issues affecting the quality of service, which shall include timeliness and effectiveness of corrective actions implemented. The contractor shall provide a copy of the quality control inspection record to the CO and COR for review and approval, at least 10 working days prior to the start of the contract.

15. GOVERNMENT QUALITY ASSURANCE REQUIREMENTS.

15.1 Fundamental Government Responsibilities: The Contracting Officer Technical Representative (COR) is responsible for representing the Contracting Officer for all facets of the services required. The COR will carry out the inspections, reviews, and approvals, handle deficiencies, and ultimately accept on behalf of the Contracting Officer. The functions of the COR are identified below. Government personnel, other than the Contracting Officer and the Cor, from time to time, may observe the Contractor’s operations. However, these personnel may not interfere with the Contractor’s performance.

15.2 General Quality Assurance Functions: To facilitate the surveillance of the Contractor’s Quality Control Program by the Government the COR will verify Contractor compliance with designated performance requirements contained in the Service Requirements Summary (SRS) herein. The COR will review the critical requirements to assess their applicability and recommend the addition or deletion of requirements as conditions warrants. In addition, for noncompliance and/or untimely corrective action to deficiencies of specific tasks, the Contractor shall be subject to re-performance (at the company’s expense) and/or an inspection fee. With this intent, the surveillance approach may not be one that stays the same throughout the duration of the contract. The COR will periodically update the surveillance approach when the need arises. The COR will inspect the Contractor’s QCP daily for compliance with requirements herein.

15.3 Service Requirements Summary (SRS): The Contractor’s Service Requirements are summarized into Performance Objectives that relate directly to mission essential items as identified in the contract. These thresholds are critical to mission success.

Performance Objectives

Collect and Dispose of refuse materials in accordance with the established schedule. Respond in accordance with the contract to additional and unscheduled pickups.

Set up quarterly meeting with COR to discuss contract service and performance improvements.

All spillage removed, which is any refuse or debris dislodged from containers and/or solid waste collecting equipment during collection and disposal; and containers returned to original location, in an upright position with lids securely in place.

Correct missed pickups within 24 hours.

Submit a complete detailed electronic monthly Solid Waste reports in a timely manner.

Reduce landfill costs and use through Solid Waste Diversion.

Divert 50% of non-hazardous solid waste from disposal.

Divert 50% of construction and demolition materials from disposal.

15.3.1 The above comprises the Government’s Quality Assurance Surveillance Plan (QASP), which has been developed to evaluate Contractor’s actions and is designed to provide an effective surveillance method of monitoring Contractor performance requirements written in this specification for this service. The QASP provides a systematic method to evaluate the services the Contractor is required to furnish. The QSAP is based on a premise the government desires to maintain a quality standard for this service contract. The Contractor, and not the Government, is responsible for management and quality control actions to meet the terms of the contract. The role of Government is to ensure contract quality assurance standards are achieved.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVI

CES

QUANTI

TY

UNI

T UNIT PRICE AMOUNT

12.00 MO _______________

The contractor shall furnish all labor, material, equipment, repairs/maintenance, supplies, transportation, management, and supervision necessary to perform all Non-Hazardous Solid Waste Refuse Collection and Disposal Services at the G.V. (Sonny) Montgomery Veterans Administration Medical Center, Jackson, Mississippi (Jackson VAMC) at a fixed rate fee.

Contract Period: Base POP Begin: 10-01-2019 POP End: 09-30-2020

The contractor shall furnish all labor, material, equipment, repairs/maintenance, supplies, transportation, management, and supervision necessary to perform all Non-Hazardous Solid Waste Refuse Collection and Disposal Services at the G.V. (Sonny) Montgomery Veterans Administration Medical Center, Jackson, Mississippi (Jackson VAMC) at a fixed rate fee.

Contract Period: Option 1 POP Begin: 10-01-2020 POP End: 09-30-2021

The contractor shall furnish all labor, material, equipment, repairs/maintenance, supplies, transportation, management, and supervision necessary to perform all Non-Hazardous Solid Waste Refuse Collection and Disposal Services at the G.V. (Sonny) Montgomery Veterans Administration Medical Center, Jackson, Mississippi (Jackson VAMC) at a fixed rate fee.

Contract Period: Option 2 POP Begin: 10-01-2021 POP End: 09-30-2022

The contractor shall furnish all labor, material, equipment, repairs/maintenance, supplies, transportation, management, and supervision necessary to perform all Non-Hazardous Solid Waste Refuse Collection and Disposal Services at the

G.V. (Sonny) Montgomery Veterans Administration Medical Center, Jackson, Mississippi (Jackson VAMC) at a fixed rate fee.

Contract Period: Option 3 POP Begin: 10-01-2022 POP End: 09-30-2023

The contractor shall furnish all labor, material, equipment, repairs/maintenance, supplies, transportation, management, and supervision necessary to perform all Non-Hazardous Solid Waste Refuse Collection and Disposal Services at the G.V. (Sonny) Montgomery Veterans Administration Medical Center, Jackson, Mississippi (Jackson VAMC) at a fixed rate fee.

Contract Period: Option 4 POP Begin: 10-01-2023 POP End: 09-30-2024

GRAND TOTAL _______________

B.4 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY

DELIVERY

DATE

12.00 09-30-2020

12.00 09-30-2020

12.00 09-30-2022

12.00 09-30-2023

12.00 09-30-2024

SECTION C - CONTRACT CLAUSES

C.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.3 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED

VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

(a) Definition. For the Department of Veterans Affairs, “Service-disabled veteran-owned small business concern or SDVSOB”:

(1) Means a small business concern:

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans or eligible surviving spouses (see VAAR

802.201 Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.gov); and

(v) The business will comply with subcontracting limitations in 13 CFR 125.6, as applicable

(2) “Service-disabled veteran” means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General.

(1) Offers are solicited only from verified service-disabled veteran-owned small business concerns. Offers received from concerns that are not verified service-disabled veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a verified service-disabled veteran-owned small business concern.

(c) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, the concern will comply with the limitation on subcontracting requirements in 13 CFR §125.6.

(d) A joint venture may be considered a service-disabled veteran owned small business concern if the joint venture complies with the requirements in 13 CFR 125.15, provided that any reference therein to SDVO SBC is to be construed to apply to a VA verified SDVOSB as appropriate.

(e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in FAR 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

(End of Clause)

C.4 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—

MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes VAAR 852.219-10 VA Notice of Total Service- Disabled Veteran- Owned Small Business Set-Aside.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in https://www.vip.vetbiz.gov/ the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause)

C.5 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT

REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office.

Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.6 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

The contractor shall obtain all necessary licenses and/or permits required to perform this work.

He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of Mississippi. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

(End of Clause)

C.7 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS

(JAN 2008)

The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee's authority. A copy of the designation shall be furnished to the contractor.

(End of Clause)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS

(MAY 2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L.

115–91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(4) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C.

3509).

[] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (5) [Reserved]

[] (6) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (7) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note).

[] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

[] (10) [Reserved]

[] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

[] (ii) Alternate I (NOV 2011) of 52.219-3.

[] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (ii) Alternate I (JAN…