36C25619Q0494-0001000.docx

36C25619Q0494 0001

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A.

MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT

TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED

TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the ope ning hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM

APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person au thorized to sign) (Signature of Contracting Officer) 03-22-2019 580-19-2-5063-0521 None Department of Veterans Affairs Network Contracting Office 16 Michael E. DeBakey VA Medical Center Holcombe BLVD Houston TX 77030 4298 Department of Veterans Affairs Network Contracting Office 16 Michael E. DeBakey VA Medical Center 2002 Holcombe BLVD Houston TX 77030 4298 To all Offerors/Bidders

36C25619Q0494 03-08-2019

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 11:00am (CT) on 4/11/2019 X one (1) This amendment is being issued to notify interested vendors of the following:

New response date extended to 4/11/2019 @ 11:00am (CT).

Mandatory site visit scheduled for 4/2/2019 @ 10:00am (CT).

Updated statement of work and price/cost schedule.

Added requirment to complete Contractor Team Agreement (CTA)

For detailed information see attached below.

Jeneice McClinton Contracting Officer

SECTION A - COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Contracting Office Address Department of Veterans Affairs Network Contracting Office 16 Michael E. DeBakey VA Medical Center

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2019-01 (effective 01/22/2019).

The associated North American Industrial Classification System (NAICS) code for this procurement is 541420, with a small business size standard of $7.5 million.

SB registration will be verified in System Award Management (SAM) and Small Business Administration (SBA).

SDVOSB registration will be verified in Vendor Information Pages (VIP).

Quotes will be considered non-responsive and rejected if the Contracting Officer is not able to verify and view contractor registrations in SAM and VIP.

The Department of Veterans Affairs (VA) at the Michael E. DeBakey VA Medical Center (MEDVAMC) to provide all labor, equipment, tools, supervision transportation, administration, parts and materials to repair the TransVac linen chute system.

Period of Performance dates: May 1, 2019 thru August 30, 2019.

Mandatory Site visit is scheduled for April 2, 2019 at 10:00am (CT) Location: Michael E. DeBakey VA Medical Center, 2002 Holcombe BLVD, Houston, TX 77030; parking in the Contractor Parking Lot, will meet in building #100 in the Laundry Break Room #BC310-100.

Site visit is made mandatory for all vendors who are interested in submitting a quote. Reason is that a performance plan is required for complete submission of quote packet and vendor must be present to understand the full requirement being solicited. If a quote is obtained from a vendor who did not attend the site visit will not be considered.

Questions are due April 4, 2019 by 2:00pm (CT).

An amendment will be posted to the solicitation afterward with all questions and answers.

If there are no questions, an amendment will not be posted.

All interested companies shall provide quotation(s) for and complete the following:

1. Contract Administration:

a. CONTRACTOR INFO:

i. Company Name:_________________________________________________

ii. ATTN/POC Name:________________________________________________

iii. Address:________________________________________________________

iv. Phone: _________________________________________________________

v. Email:__________________________________________________________

vi. DUNS: _________________________________________________________

vii. Tax ID: _________________________________________________________

viii. GSA/FSS, NAC, SEWP Contract# (if applicable): _________________________

b. Section B- PRICE/COST SCHEDULE, unit price, amount and grand total

c. Section D-

i. Past Performance Questionnaire

ii. Corporate Experience

iii. Contractor Team Agreement

d. Section E- 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS:

i. Paragraph (c) Offerors shall complete, if not already completed through SAM.

ii. Paragraph (q) Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law, if not already completed through SAM.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

(End of Submission Requirements) (End of Section A)

Page 1 of

Page 1 of

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Contractor shall provide all parts to repair Trans Vac Linen Chute Vortex Fan system.

Contract Period: Base POP Begin: 05-01-2019 POP End: 08-31-2019

Contractor shall provide all labor in programming drive and software in support of repairs for the Trans Vac Linen Chute Vortex Fan system.

Contractor shall provide all installation service of repairs for the Trans Vac Linen Chute Vortex Fan system.

Contractor shall provide operator and maintenance training for VA personnel in support of the new repairs for the Trans Vac Linen Chute Vortex Fan system.

GRAND TOTAL

B.2 STATEMENT OF WORK (SOW)

1. GENERAL:

1.1 Introduction:

The contractor shall provide all labor, equipment, tools, supervision transportation, administration, parts and materials to repair the TransVac linen chute Vortex fan system at the Michael E. DeBakey VA Medical Center (MEDVAMC) in Houston, Texas.

The current Vortex fan system is non-operable. The Vortex fan system is located in the VA laundry in the basement of Building 100 at the MEDVAMC. This work includes replacement of 100hp motor compatible with existing system, a Durapulse GS3 Drive (or approved equal), a PLC, I/O, power supply, touchscreen, programming drive, and controls, motor and cabinet, perform balance test on Vortex fan prior to installation. Contractor shall provide VA personnel with a minimum eight-hours training on the new system.

1.2 Background:

The laundry at the MEDVAMC is located in the basement of Building 100 and processes approximately 4,000,000 plus pounds of laundry per year and has approximately 20 staff. The laundry operates for about fifteen hours per day Monday thru Friday. MEDVAMC Houston Swisslog TransVac Linen Chute Vortex Fan System currently has twelve existing chute doors, which, carry linen from each floor to the central laundry plant located in the basement.

This system operates twenty hours per day, seven days a week. It consists of a 2-hour fire rated discharge assembly, twelve chute access doors (two per floor), a large blower assembly, and a central control system located in the laundry area of the basement. The Vortex fan system is currently out of operation and shall be repaired with minimal interruptions to the existing laundry chute system and the hospital operations. The Contractor shall provide all work as listed above and address the following scope of services.

1.3. Scope of Services:

(a) Contractor shall provide all parts, materials and equipment for services as listed in the paragraphs above.

(b) Coordinate all work with the COR and laundry plant manager.

(c) The Contractor shall confine all operations on Government premises to areas authorized or approved by the Contracting Officer or his/her representative.

(d) Execute work so as to interfere as little as possible with normal functioning of MEDVAMC operations as a whole.

(e) The Laundry area and all floors shall be occupied during performance of work.

(f) The contractor shall have five years’ experience in repairing linen chute systems and controllers used in linen chute systems.

(g) Contractor shall provide all labor, parts, materials, equipment and supervisor necessary to repair the existing Vortex fan system, to include but not limited: a Durapulse GS3 Drive (or approved equal), a PLC, I/O, power supply, touchscreen, programming drive, and controls, motor and cabinet, perform balance test on Vortex fan.

(h) Contractor shall supply a control system as described above, all necessary hardware, software, and licensing agreements needed for proper operation.

(i) The contractor shall conduct training for current VA maintenance staff to include but not limited to operator training, technical manual orientation, troubleshooting, fault localization, fault isolation, as well as parts removal and replacement procedures.

(j) The contractor shall provide a warranty with a minimum of one-year parts, labor and replacement on all new equipment.

(k) The contractor shall provide all necessary technical documentation for all the primary equipment and anything associated with the system required for maintenance and repair.

(l) Contractor’s Personnel shall not be considered government employees for any purpose and have identifiable contractor badges or uniform visible while on the MEDVAMC premises.

(m) Government shall delegate a Contracting Officer Representative (COR) after award, for administration to include monitoring the Contractor’s performance of the technical requirements of the contract to assure that performance is strictly within the scope of the contract.

1.4. Period of Performance:

The period of performance for this work is 4 months from issuance of Notice to Proceed from the Contracting Officer.

1.5. Place of Performance:

The contractor shall perform the work under this contract in the laundry area (basement) of Building 100 at the MEDVAMC located in Houston, Texas.

2. CONTRACT REQUIREMENTS:

2.1 The contractor shall provide all labor, equipment, tools, supervision transportation, administration, parts and materials to repair the TransVac linen chute Vortex fan system at the MEDVAMC in Houston, Texas. This work includes replacement of 100hp motor compatible with existing system, a Durapulse GS3 Drive (or approved equal), a PLC, I/O, power supply, touchscreen, programming drive, and controls, motor and cabinet, perform balance test on Vortex fan prior to installation.

Contractor shall provide VA personnel with a minimum eight-hours training on the new system as stated in paragraph 1.3 (i) above.

2.2 Performance Measures:

The contractor shall submit to the VA Contracting Officer for approval a performance plan for all work covered under this contract.

This plan shall include a recommendation for work schedule, the staff proposed for completing the work and each staff members experience needed in performing this type of work.

It also shall include the proposed testing plan for commissioning the equipment once the work is completed, and the proposed training plan for training VA staff on proper operation as stated in paragraph 1.3 (i) above.

2.3 The contractor shall provide operator training to all VA laundry staff. This training shall be based on the manufacturer’s recommended operation factors and should include a written synopsis of the recommended operational parameters to be provided to each VA employee in the training sessions.

2.4 Contractor Performance Meetings:

The Contracting Officers Representative (COR), and other Government personnel, as appropriate, shall meet periodically with the contractor to review the contractor's performance.

At these meetings the COR shall apprise the contractor of how the government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

2.5 Status Reports:

The contractor shall submit a status report for progress of the repair by ever Friday from Notice to Proceed until services are complete. The report shall describe any difficulties or problems encountered, anticipated, or which previously existed that could alter the progression of work. The report shall include recommendations for resolution of problem areas.

Any anticipated equipment or utility issues, which, could severely hamper the operation of the progress of the work shall be reported to the laundry plant manager immediately.

3. GOVERNMENT PERSONNEL OBSERVED HOLIDAYS:

3.1 The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year's Day January 1 Martin Luther King's Birthday Third Monday in January

3.2 In addition to the days designated as holidays, the Government observes the following days: Any other day designated by Federal Statute Any other day designated by Executive Order Any other day designated by the President’s Proclamation

4. PERFORMANCE STANDARDS:

4.1 Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards.

4.2 The Performance Parameter Chart below includes performance standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

(End of Statement of Work)

36C25619Q0494 0001

Page 1 of Page 1 of

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 CONTRACTOR TEAM ARRANGEMENTS (CTAS)

Potential Offerors may form Contractor Team Arrangements (CTAs) as defined under FAR 9.601, but they are not required to do so. If the potential Offeror that forms a CTA wants all members of the CTA to be considered for evaluation, the CTA must be submitted with bid and must clearly be defined under FAR 9.601(1) or be a Mentor-Protégé Arrangement that has been approved by the Small Business Administration and include with its proposal the information required under subpart (a) of this section, “Instructions regarding FAR 9.601(1) CTAs.”

An offeror may also enter into Prime/Subcontractor arrangements as defined under FAR 9.601(2); however, in this type of arrangement, only the prime will be considered in the evaluation for award. Offerors forming under FAR 9.601(2) are not required to submit any additional documentation regarding the proposed Prime/Subcontractor contractual relationship or the identification and/or qualifications of the proposed Subcontractors.

However, the Government will not consider the members of a “Contract Team Arrangement” defined under FAR 9.601(2)1 for evaluation purposes. Evaluating an Offeror’s proposal will be assessed against the identified prime contractor as identified in FAR 9.601(1)

Instructions regarding FAR 9.601(1) CTAs: The Government will evaluate a FAR 9.601(1) CTA provided that the offeror submits a full and complete copy of the document establishing the CTA relationship and containing at least the minimum information required by the solicitation closing date. Although there is no specific form or format that the CTA documents must adhere to, an offeror proposing as a CTA for purposes of evaluation under the requirement is required to address the following in the CTA document:

NOTE: 9.604 Limitations. Nothing in this subpart authorizes contractor team arrangements in violation of antitrust statutes or limits the Government’s rights to-

· Require consent to subcontracts (see subpart 44.2);

· Determine, on the basis of the stated contractor team arrangement, the responsibility of the prime contractor (see subpart 9.1);

· Provide to the prime contractor data rights owned or controlled by the Government;

· Pursue its policies on competitive contracting, subcontracting, and component breakout after initial production or at any other time; and

· Hold the prime contractor fully responsible for contract performance, regardless of any team arrangement between the prime contractor and its subcontractors.

a) Purpose of the CTA: The CTA documents should clearly set forth the purpose of the CTA. CTA must identify the CTA in strict accordance with 9.601 Definition (1) OR (2) AND be subject to rules applicable to said choice.

b) Identify the Parties: The CTA documents should identify the entities which make up the CTA relationship, including the primary point of contact for each of the members of the team and the managing partner, and a statement addressing the obligation of all parties to the CTA to ensure performance of the contract and resulting task orders despite the withdrawal of any member.

The CTA documents should also identify where accounting and other administrative records will be retained during contract performance and upon completion of the contract and any potential task orders.

c) Designation of a “Team Lead”: The CTA documents shall identify the “team lead,” and clearly explain the specific duties/responsibilities of the “team lead” to the other members of the team and to the Government (Note: The Government requests that the team lead be the primary point of contact with the Government while the proposal is under consideration by the Government. This means that the Government will require permission from each non- “lead” member of the team for the Government to discuss confidential/privileged information about the non- “lead” members of the CTA with the designated team lead).

This “release” shall include consent of the proposed CTA members to disclose their past performance information to the CTA lead.

d) Specific Duties/Responsibilities: The CTA documents shall clearly describe the specific duties/responsibilities of each member of the team as they relate to each other and explain the specific duties/responsibilities that each team member will have for purposes of contract performance. (e.g., one team member will be primarily responsible for performing specific task areas listed in Section (*), while other team members will be primarily responsible for performing other specific task/sub-task areas listed in Section (*), etc. and any guaranteed percentages of potential work allocated to the team members.

e) Pricing and Cost: The CTA document should explain how the team members have divided responsibilities for purposes of proposing price/costs. For example, if one member of the team is responsible for proposed price/costs for a particular labor category, while another entity in the CTA is proposing price/costs for a different labor category, the CTA documents should identify which of the respective team members is responsible for proposing which specific price/cost information.

f) Invoicing and Payment: The CTA document shall explain how the team members have addressed issues relating to invoicing and distribution of payments. For example, the CTA document shall identify which member of the team is responsible for invoicing the Government and distributing payment. Under such circumstances, the CTA document shall clearly indicate that all team members agree to this method of payment. The CTA document should also acknowledge that any dispute involving the distribution of payment will be resolved by the team members themselves, without any involvement by the Government.

g) Replacement of Team Members: The CTA document should address the circumstances and procedures for replacement of team members, including the team lead.

h) Duration of the CTA: The CTA document should address the duration of the CTA, including when it becomes effective, when it expires, and the basis for termination.

i) Representations and Certifications: All members of the CTA shall submit separate representations and certifications as required.

j) Additional Requirements Pertinent to the Total Small Business Set-Aside: Because this solicitation is a SDVOSB set-aside, all members of the CTA must be considered small businesses under the NAICS code used in this solicitation and must individually qualify to the size standard of the NAICS code (see FAR 19.101(7)(i)(B)). The CTA demonstrate that the prime contractor/team lead must be a SDVOSB.

k) Requirements for SDVOSB, VOSB CTAs: For an Offeror that submits a proposal as a CTA to be considered a SDVOSB, or VOSB9 (as applicable) for purposes of award, the prime contractor/team lead must be a SVOSB, or VOSB respectively, and the CTA must state in detail how the SDVOSB will guarantee that a minimum of 51% of the work under the contract will be performed under the size standard or socio-economic classification being claimed. IAW, SBA requirements (see 13 C.F.R. § 124.513), FAR 52.219-14 Limitation on Subcontracting & 52.219-3 VAAR Clause VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Dec 2009);

· Percentages

· Prime (SDVOSB) 51%(Minimum)

· Sub-Contractor (Large Business) 49% (Maximum) If a proposal is submitted where the TA percentages are not within the percentage range listed above, the proposal will not be accepted. NO ACCEPTIONS.

l) Additional Requirements for Joint-Ventures: Joint-venture offers must be made in the name of the joint-venture entity. The joint-venture contract must identify the managing Venture, the joint-venture members and who will have signature authority on behalf of the joint-venture. The party signing the offer for the joint-venture shall be listed as having such authority. See https://www.sba.gov/federal-contracting/contracting-assistance-programs/all-small-mentorprotege-program for JV requirements.

m) Replacement of Team Members under a FAR 9.601(1) Contractor Team Arrangement (CTA) Contractors that are awarded a contract based on a FAR 9.601(1) are required to obtain PCO approval prior to replacing or deleting team members.

The Contractor request for replacement of team members shall be submitted on official company letterhead to the CONTRACTING OFFCIER @ ********* The request shall include:

· The Contractor ***** name and contract number.

· The existing team member name, DUNS, and its qualified Task Areas under the CTA.

· The proposing replacement team member including name and DUNS.

· A copy of the new CTA agreement.

· A capability statement for the proposing member demonstrating qualifications that meet or exceed the existing member qualifications under the CTA.

· The Representations, Certifications, and Other Statements of Offers for the proposed new

· CTA member

· The FAR 52.219-1 Small Business Program Representations certification for each proposed new CTA member.

· А copy of the proposed new СТА member's most recent annual report, or if organized as а nonpublic corporation, the organization's most recent asset and liability report.

All proposed new СТА members are subject to а responsibility evaluation in accordance with FAR Subpart 9.1. The contract holder shall indicate if its proposed new СТА member has the necessary financial capacity, working capital, and other resources to perform the contract without assistance from any outside source. If not, indicate the amount required and the anticipated source.

If the PCO determines that a FAR 9.601(1) CTA is proposing unacceptable replacements of existing team members that could adversely affect the ability of the CTA to continue to perform under the contract, the CTA may be subject to termination under the provisions of FAR 52.249-6 or FAR 52.249-8, as applicable.

(End of CTA)

See attached document: S02- Atch_Contractor Team Arrangements.

Page 1 of

Page 1 of