36C25618U0029-000.docx

FedBizOpps Combined Synopsis/Solicitation Notice

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 Physiological Monitoring System Upgrade 39157 36C25618U0029 09-13-2018 N 334510 Department of Veterans Affairs G.V. (Sonny) Montgomery VAMC Network Contracting Office 16 1500 E. Woodrow Wilson Dr.

Jackson MS 39216 Tammie Chaney Contract Specialist 601-206-6963 Department of Veterans Affairs G.V. (Sonny) Montgomery VAMC 1500 E. Woodrow Wilson Dr Jackson, MS 39216

USA

tammie.chaney@va.gov tammie.chaney@va.gov This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice and is being conducted pursuant to FAR Part 13.5. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 36C25618U0029 and is issued as a Request for Quotation (RFQ).

(iii) The provisions and clauses are those in effect through Federal Acquisition Circular 2005-100, August 22, 2018. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.va.gov/oal/library/vaar/ (FAR) and http://www.va.gov/oal/library/vaar/ (VAAR)

(iv) This solicitation is issued as a set-aside for Service Disabled Veteran Owned Businesses. The North American Industry Classification System (NAICS) code is 334510, and the size standard is 1250 employees.

(v) Price/Cost Schedule

Expand system upgrade for enterprise Philips Intellivue Information Center iX (PIIX iX) Rev B Platform

MANUFACTURER PART NUMBER (MPN): 866390_EBU

0001AA

BBU Surveillance Bed Upgrade

0001AB

CBU Cardiology WF Upgrade

0001AC

VBU Visibility WF Upgrade

0001AD

PHU Physio Server B

PIIC iX B.X Expanded Domain

MANUFACTURER PART NUMBER (MPN): 866390_EB1

0002AA

BB1 Surveillance Bed Exp

0002AB

CB1 Cardiology WF Exp

0002AC

VB1 Visibility WF Exp

0002AD

0B1 Overview Bed Exp

PIIC iX Hardware

MANUFACTURER PART NUMBER (MPN): 866424

0003AA

ENT SQL Svr 2014

0003AB

H31 HP G9 Server

0003AC

H3U Server UPS Hardware

0003AD

HS1 PC Hardware with SSD

IntelliVue MP5

MANUFACTURER PART NUMBER (MPN): M8105A 865024

0004AA

A03 3 waves

0004AB

B20 ECG, Resp, NBP, SpO2

0004AC

C15 Full Networking SW

0004AD

E22 Quick Release Mount

0004AE

H10 General/Intensive Care SW

0004AF

J40 Advanced System Interface

IntelliVue Microstream Extension

MANUFACTURER PART NUMBER (MPN): 867041

0005AA

IntelliVue Microstream Extension

0005AB

B06 Add dual IBP, Temp

M8002A Trade-Up Option

MANUFACTURER PART NUMBER (MPN): M8002AU 865062

0006AA

SUM upgrade to SW rev. M

0006AB

E37 Single CPU Upgrade without SW

M8004A Trade-Up Option

MANUFACTURER PART NUMBER (MPN): M8004AU 865064

0007AA

SUM Upgrade to SW rev. M

0007AB

E37 Single CPU Upgrade without SW

M8007A Trade-Up Option

MANUFACTURER PART NUMBER (MPN): M8007AU 865066

0008AA

SUM Upgrade to SW rev. M

0008AB

E37 Single CPU Upgrade without SW

IntelliVue X3

MANUFACTURER PART NUMBER (MPN): 867030

0009AA

A03 3-waves capability

0009AB

B06 Dual Press and Temp

0009AC

E31 Carrying Handle

0009AD

H72 Critical Care Transport SW

0009AE

J45 Smart Hopping IF 1.4 GHz

0009AF

K14 Dual IBP Adapter

0009AG

SC1 System Cable - 0.75 m

0009AH

SP1 FAST SpO2

IntelliVue MMS X2 Upgrade

MANUFACTURER PART NUMBER (MPN): M3002AU 865296

0010AA

E31 CPU Upgrade

MANUFACTURER PART NUMBER (MPN): M3002AU 865296

IntelliVue MX450 US

MANUFACTURER PART NUMBER (MPN): 866062_NAM

0011AA

SL1 MX450 Standard Monitor

MANUFACTURER PART NUMBER (MPN): 866062_NAM

IntelliVue MX40 865350 1.4 GHz SW Upgrade

MANUFACTURER PART NUMBER (MPN): 865348

0012AA

CO3 Vitals Trend

0012AB

M02 Impedance Respiration

IntelliVue CL NBP Pod

MANUFACTURER PART NUMBER (MPN): 865216

0013AA

IntelliVue CL NBP Pod

0013AB

K02 reusable NBP cuff kit

Installation Site Services

MANUFACTURER PART NUMBER (MPN): H1028B 890500

0014AA

A04 Facilities Implemtation Solutions

0014AB

A07 Project Management Implementation Solutions

0014AC

A13 Product Upgrade Implementation Solutions

Central Station Desk ERGO Style

MANUFACTURER PART NUMBER (MPN): MXU0241

0015AA

A10 Surface 48"x36"

0015AB

A11 Surface 60"x36"

0015AC

A15 Display Mount top/bttm

0015AD

A16 Top Row Arm

0015AE

A17 CPU Holder

0015AF

A18 Power Supply Holder

Cable Implementation per sq ft

MANUFACTURER PART NUMBER (MPN): MXU0532

0016AA

A02 Cable Package 2

MANUFACTURER PART NUMBER (MPN): MXU0532

Clinical configuration and implementation services (CMS)

MANUFACTURER PART NUMBER (MPN): 890539

0017AA

A01 one standard shift

0017AB

A06 one overtime shift

Biomedical Training Courses MANUFACTURER PART NUMBER (MPN): Biomedical Training

0018AA

A09 CMS2410 Network Concepts

0018AB

A13 CMS2460 MX400/MX800 IntelliVue Monit

0018AC

A17 CMS2024 PIIC iX Basic Service Training

0018AD

A21 CMS2032 MX40 ITS/Cabeless PIIC iX

CBL 5 Lead ECG Trunk

MANUFACTURER PART NUMBER (MPN): M1668A 989803145061

CBL 5 Leadset, Grabber

MANUFACTURER PART NUMBER (MPN): M1968A 989803125841

Adult NIBP Air Hose 3.0m

MANUFACTURER PART NUMBER (MPN): M1599B 989803104341

SpO2 8-pin D-sub Adapter Cable

MANUFACTURER PART NUMBER (MPN): M1943AL 989803128651

Easy Care Adult Kit - 4 sizes

MANUFACTURER PART NUMBER (MPN): 864288

Cardiac Outlput Parameter Module

MANUFACTURER PART NUMBER (MPN): M1012A 862279

CBL Cardiac Output Cable

MANUFACTURER PART NUMBER (MPN): M1642A 989803104611

Invasive Blood Pressure Module

MANUFACTURER PART NUMBER (MPN): M1006B 862277

FilterLine H Set Adult/Pedi

MANUFACTURER PART NUMBER (MPN): M1921A 989803105541

Smart Capnoline O2 plus, adult, intermed

MANUFACTURER PART NUMBER (MPN): M2522A 989803129751

CBL ECG Trunk Cable

MANUFACTURER PART NUMBER (MPN): 989803172221

24" widescreen LCD dispolay- touch

MANUFACTURER PART NUMBER (MPN): 866126

IntelliVue CL Charging station

MANUFACTURER PART NUMBER (MPN): 865220

Wall Chennel Seismic 19"

MANUFACTURER PART NUMBER (MPN): MXU0175

MX40 lithium-ion battery package 3

MANUFACTURER PART NUMBER (MPN): 989803174131

Display Flat Panel non-touch PIICiX 23" NEC

MANUFACTURER PART NUMBER (MPN): MXU0299

Cat5/5e/6 Cable Terminate & TIA/EAI Test

MANUFACTURER PART NUMBER (MPN): MXU0472

Mount Wall Holder, 8 port, MX40

MANUFACTURER PART NUMBER (MPN): MXU0474

IntelliVue Network- hardwired (per bed)

SH coverage 10,001 to 50,000 sq ft

MANUFACTURER PART NUMBER (MPN): MXU0481

M4841 to MX40 Uptrade

MANUFACTURER PART NUMBER (MPN): MXU0522

Display 27" touch for PIICiX/RS

MANUFACTURER PART NUMBER (MPN): 989805710006

Brand Name only

Offeror shall provide evidence of being an Authorized Reseller (Distributor) for product offered. This can be substantiated with a link to Manufacturer’s web site that supports offeror’s distributorship or other proof from the manufacturer.

Contractor shall provide a valid VA Directive 6550 Appendix A (Attachment 1) form.

Offeror must provide at least three recent and relevant past performance references (including contract numbers, amount of contract award, point of contact with email address, telephone numbers and other relevant information, and a description of product/work performed under the contract.

(vi) Statement of Work

1. Background.

The current patient monitoring system in use at the G.V. (Sonny) Montgomery VAMC has outlived its life expectancy, and is considered unsupported and end of life by the manufacturer. In addition, the system uses a Windows XP operating system. As of December 2013, the VA began the initiative to remove all Windows XP operating systems from use because they were no longer supported by Microsoft, and they were identified as a security risk to the OIT network which is a vulnerability to PHI/PII.

The lack of a serviceable infrastructure and platform has heightened the need to upgrade and replace specific components of the unsupported framework in the legacy monitoring system. This procurement will execute this immediate need by expanding existing telemetry coverage and upgrading the patient monitoring system at the medical center from the PIIC Classic platform to the PIICiX platform and associated infrastructure that facilitates this upgrade throughout MICU, SICU, PACU, OR, and ED.

Purpose of Project Upgrading the system’s platform and infrastructure will allow the legacy monitoring system in place at the medical center to become supported and serviceable. This will also bring the VAMC up to an acceptable standard of care. Furthermore, upgrading the existing infrastructure is the only adequate option to take because the medical center needs to have standardized monitoring in order to prevent any patient endangerments in an emergency crisis.

Abandoned existing monitoring cabling located throughout the medical center is not currently up to the newly upgraded telemetry equipment’s standards. Various construction projects have occurred throughout the Medical Center since the initial installation so consequently upgrading and replacing the existing cabling and hardware is a component of this project.

A majority of the existing monitoring system is not end of life. Only the platform and network infrastructure is end of life. Purchasing an entirely new monitoring system for the medical center is impractical as most of the existing system is viable. The Telemetry Unit’s monitoring system was updated FY17 to the PIIC iX platform in order to mitigate patient safety risks as the PIIC Classic system was continually crashing. The remaining patient monitoring units in the Medical Center need to be updated to match the Telemetry Unit’s system in order to provide continuity of care. This also mitigates patient safety concerns with having two different patient monitoring systems in the Medical Center. Upgrading this portion of the legacy monitoring system at the medical center will allow the monitoring system to have a supported operating system, supported platform, supported infrastructure, and increase the medical center’s standard of care for Veteran patients.

2. Scope.

Contractor shall provide all equipment, labor, material, and supplies necessary to upgrade and expand a complete wireless telemetry patient monitoring system and patient monitoring platform, for the VA Medical Center in Jackson, MS as defined in this statement of work. Prices are all inclusive for items and conditions identified in the SOW. Any associated shipping and handling to or from Jackson, MS.

The MICU, SICU, PACU, OR, and ED at the G.V. (Sonny) Montgomery VAMC currently require the upgrade of the PIIC Classic to the PIICiX platform. This upgrade shall include all of the infrastructure, monitor hardware, and central stations need to reflect this upgrade throughout the units. In addition, telemetry coverage shall be expanded from the unit 4C to the service elevator, down to the ground floor (basement), throughout Physical Therapy and Rehabilitation, and Radiology service. Two additional physio servers are required for the telemetry expansion. Both physio servers shall be included in this procurement and installed in the basement room B-18. Biomedical Engineering shall also receive a PIICiX surveillance system to be setup as a 4-bed unit in Biomedical Engineering Room B-14.

All counts are approximate and will be finalized upon walk-through. The facility will keep any of the existing system’s inventories that are viable and equipment being replaced should be considered for trade-in value. Any cost savings associated with equipment, implementation, and licensure will be considered when evaluating submittals.

A single contract shall be awarded for the medical center. Offers should be based on ability to upgrade, replace, and install services summarized in the table below. Each line item’s specifications are further described in the Specific Tasks section as well as the salient characteristics document.

Table 1: A. Scope of the project requirements for platform upgrade, B. monitor upgrade requirements in order for existing hardware to communicate with the new platform, and C. additional requirements needed to complete the medical center’s identified needs.

A. Platform Upgrade/Replacement/Install

2.1 Task 1 - Enterprise Management Controls.

2.1.1 Subtask 1 - Integration Management Control Planning. Provide the technical and functional activities at the required level for integration of all tasks specified within this SOW. Include productivity and management methods such as quality assurance, progress/status reporting and program reviews. Provide the centralized administrative, clerical, documentation and related functions.

2.1.2 Subtask 2 - Contract Management. Prepare a Contract Management Plan describing the technical approach, organizational resources and management controls to be employed to meet the cost, performance and schedule requirements throughout Contract execution. Provide a monthly status report monitoring the quality assurance, progress/status reporting and program reviews applied to this contract.

Deliverables: Contract Management Plan Monthly Status Report

3. Performance Monitoring Performance will be monitored by the Contracting Officer Representative, Stratton Brown, or the Biomedical Engineering technical POC, William Noernberg, throughout the implementation of this project. Any deficiencies will be reported to the Contracting Officer.

4. Maintenance Requirements A. Licensing Software updates The Offeror shall provide at no charge for the duration of the warranty period (minimum of five years) all computer software, access keys or codes, or external devices required for the operation, calibration, or repair of the equipment purchased. Any such items not listed on the price quote and required for maintenance of the system, shall be taken as included with the purchase of the system. Any minor upgrades or changes to the maintenance software, hardware, or access keys or codes shall be provided at “no charge” to the medical center during the time the equipment is operational at this facility. All application software licenses are included in the purchase of the equipment and shall not a require renewal charge for the period of time the equipment is in use in the facility.

B. Warranty

The Offeror shall provide a minimum warranty of no less than five (5) years for parts and labor after date of installation. All equipment sent for replacement must be returned/replaced with a working replacement within 24 hours of receipt to the Jackson VA Medical Center.

C. Service

The Offeror shall provide annual pricing for service and support post warranty for a period of five years. In addition, maintenance and other service shall be provided with 24 hours of notice of failure.

Emergency service must be provided within 4 hours of notification. Telephone response does not satisfy this requirement. An emergency is deemed anything which prevents system operation or disrupts continued patient care.

The contractor guarantees availability of servicing and replacement parts for a period of ten (10) years from the point of install.

D. User and Service Manuals The Offeror shall provide, at no charge, two (2) complete and unabridged printed copies and one (1) electronic version (CD) of operator manuals, service manuals, electronic schematics, troubleshooting guides and parts lists for each piece of equipment purchased to the (Contracting Officer’s Technical Representative (COR) with delivery of equipment. Additionally, any upgrades to these documents shall be provided by the Offeror free of charge. These manuals will include all components and subassemblies, including those not manufactured by the Offeror. These manuals and documentation shall be identical to the ones supplied to the manufacturer’s service representatives and shall contain the diagnostic codes, commands, and passwords utilized in maintenance, repair and calibration of the equipment.

E. Biomedical testing Equipment The Offeror shall include all necessary biomedical testing and preventative maintenance equipment necessary for the system F. Hardware Upgrades At the time of award all equipment and related peripherals contracted for shall be state-of-the-art technology. "State-of-the-art" is defined as the most recently designed components that are announced for marketing purposes, available, maintained and supported in accordance with mandatory requirements specified in the solicitation. Components and products with a manufacturer's planned obsolescence within the first year of contract award are not acceptable. If hardware upgrades become available after award of this contract but prior to installation of the equipment, the contractor is requested to offer them to the Contracting Officer for consideration

5. Security Requirements Vendor must provide a valid 6550 form with bid documentation. The C&A requirements do not apply and a Security Accreditation Package is not required.

6. Packaging, Packing and Shipping Instructions Contractor is responsible for delivery coordination as part of implementation project management.

7. Place of Performance G.V. (Sonny) Montgomery VAMC 1500 E Woodrow Wilson Drive Jackson, MS 39216

8. Period of Performance:

Contractor shall complete the work required herein with 120 calendar days or less from date of award, unless otherwise directed by the Contracting Office (CO).

(vii) Delivery FOB Destination to Department of Veterans Affairs, G.V. (Sonny) Montgomery VA Medical Center, 1500 E Woodrow Wilson Drive, Jackson, MS 39216.

(viii) 52.212-1 (JAN 2017), Instructions to Offerors—Commercial, applies to this acquisition with the following addenda, 52.209-7 Information Regarding Responsibility Matter, 52.233-2 Service of Protest, 852.233-70 Protest Content/Alternative Dispute Resolution, 852.233-71 Alternate Protest Procedure, 852.273-74 Award Without Exchanges, 852-236-90 Restriction on Submission and Use of Equal Products, 52.204.16, Sub- Part 13.5 Test Items – This procurement is being conducted under the Sub-Part 13.5 test program where simplified acquisition procedures apply and the conduct of the procurement will be in accordance with Parts 12, 13 of the FAR or some combination thereof.

(ix) 52.212-2, Evaluation—Commercial Items, FAR provision 52.212-2 does not apply to this solicitation. Pursuant to FAR subpart 13.106-2, the Government will award a Firm-Fixed Price contract resulting from this solicitation to the responsible contractor whose quotes conforming to the solicitation will be most advantageous to the Government. Award will be made to the lowest priced quote that meets or exceeds ALL requirement of this solicitation and the Statement of Work.

(x) 52.212-3 (NOV 2017), Offeror Representations and Certifications—Commercial Items, Offeror’s are to include a COMPLETED COPY OF PROVISION 52.212-3 WITH QUOTE, a copy of the provision may be attained from http://www.va.gov/oal/library/vaar/.

(xi) 52.212-4 (JAN 2017), Contract Terms and Conditions—Commercial Items, applies to this acquisition with the following addenda to the clause: 852.203-70 Commercial Advertising, 852.203-71, 852.219-10 VA Notice of Total Service Disabled Veteran-Owned Small Business Set-Aside, 852.232-72 Electronic Submission of Payment Requests, 852.246-70 Guarantee, 52.252-2 Clauses Incorporated by Reference, 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights , 52.204-4, 52.204-16, 52.204-18 Commercial and Government Entity Code Maintenance, 52.232-40 Providing Accelerated Payments to Small Business Subcontractors, 852.252-70 Solicitation Provision or Clauses Incorporated by Reference, 852.246-71 Inspection, 852.219-74 Limitations on Subcontracting Monitoring and Compliance. (JUL 2018)

(xii) 52.212-5 (JAN 2018), Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Items, the following FAR clauses identified at paragraph b of FAR 52.212-5 considered checked and are applicable to this acquisition: 52.203-6, 52.204-10, 52.209-6, 52.209-9, 52.219-8, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-1, 52.225-13, 52.232-33

(xiii) Five-year warranty

(xiv) The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition.

(xv) Responses are due Thursday, September 13, 2018 by 10:00 a.m. central standard time(CST). Electronic offers will be accepted; submit quotation to tammie.chaney@va.gov .

(xvi) Point of contact for this solicitation is Tammie Chaney, 601-206-6963 or email tammie.chaney@va.gov with subject line referencing the Solicitation number. All inquiries must be in writing, and submitted by September 6, 2018 by 10:00 am CST, by email to tammie.chaney@va.gov See attached document: VA Directive 6550-Attachment A.

See attached document: JA.

End of Document