36C25618Q9754-001.doc

PERFORMANCE WORK STATEMENT

Southeast Louisiana Veterans Healthcare System

2400 Canal Street

New Orleans, Louisiana 70119

Fuel Oil Tank Cleaning and Testing

1.0 GENERAL INFORMATION

The Department of Veteran Affairs, Southeast Louisiana Veterans Health Care System (SLVHCS), New Orleans, LA is seeking a Professional Services and Cost proposals to perform Fuel Oil Tank Cleaning and Testing service at the Medical Center. Equipment will be in good operating condition upon the effective date of this Contract. This Contract will not apply to any tanks that is damaged through negligence, misuse, abuse, fire or explosion, or any act of God.

1.1. GENERAL SCOPE

PREVENTIVE MAINTENANCE INSPECTIONS AND SERVICE:

This contract provides for annually cleaning of 6 - 40,000 gal tanks. The contractor will use a high-speed diesel fuel purification system that will remove the water, bacteria, algae, and sediment from all storage tanks listed above. The contractor will provide before, midpoint, and after samples to the Contracting Officer Representative (COR). The contractor shall sample each tank quarterly for BS & W, Micro-organism, and petulant filter ability. Depending on the results of tank sample testing, cleaning may be required. The contractor will provide lab testing for all diesel tank as follows: Certified lab analysis for particulate contamination, ASTM D 2146, Water and sediment, ASTM D 1409, Micro-organism study, culture study, bacteria count/ml and cetane analysis. Cleaning is to be scheduled at least five (5) days in advance with the COR. The COR shall make a written report to the Facilities Management Services, and the Manager of the Engineering Section on all work performed and advice of conditions found, including any recommendations.

The Period of Performance is September 14, 2018 – September 13, 2019, Plus (3) three option periods.

Option Year (OY) 1 September 14, 2019 – September 13, 2020

Option Year (OY 2 September 14, 2020 – September 13, 2021

Option Year (OY) 3 September 14, 2021 – September 13, 2022

1. The price for cleaning the fuel oil and gasoline tank will be based on 80% of tank capacity per gallon of fuel. The total diesel tank capacity is 168,000 gal and 6,000 gal for unleaded fuel.

2. Fuel Oil Tanks will be tested every quarter and results of testing will be given to SLVHCS - COR.

Contractor shall provide full service/maintenance to include Release Detection, Spill and Overfill Protection, Corrosion Protection, Line Testing and preventative maintenance (hereafter called PM service), routine, repairs, testing and service for Government owned Under Ground Storage Tank and lines located at SLVHCS. This service will include all parts, labor, materials, training and all other associated costs. PM's will be accomplished quarterly, on days coordinated with the facility. Contractor shall inspect, test, calibrate and service the equipment, as required in accordance with Louisiana Department of Environmental Quality (LDEQ), industry, and statutory requirements, to prevent premature equipment failures and to extend equipment life. This service may be performed separate from or in conjunction with other services.

Ill. HOURS OF WORK: Service will be performed during normal working hours, 8:00 a.m. through 4:30 p.m., Monday through Friday, excluding all Federal Holidays. During emergency call back, contractor must respond within two hours of the initial call.

1. The contractor shall provide with their bid a telephone number where they can be reached or a message left for emergency repair requests, 24 hours per day, seven days per week (notification time, as stated in this contract, shall be considered to have been given at the time a message is left, or a call received):

TELEPHONE NUMBER: _________________

CONTACT PERSON (OPTIONAL) __________________

2. Upon arrival at the medical center, the contractor shall check in with a designated contact at each location. Contractor shall wear their Identification Badge visibly upon their person, between the height of the waist and shoulders. The contractor shall return to the contact person to check out at the completion of the service. Failure to wear the required badge may result in removal from the medical center.

3. Service calls shall be deemed to be ROUTINE by the Government, the service call will be scheduled by the COR, making every effort to arrange this repair service at a time convenient to both the contractor and the VA.

4. The contractor will respond to all emergency repair service requests within 1 hours by telephone, from the time of the initial telephone call received by the COR their designee. If the problem cannot be resolved by telephone the contractor shall make an on-site visit in person within 4 hours of the verbal request to do so. The contractor will bring the proper tools, equipment, and parts as appropriate for the problem described. Should parts not be available immediately, the contractor will notify the COR or designee, and obtain these unavailable parts in the most expeditious manner available.

5. Routine or PM visits will not be canceled once scheduled without the prior coordination with the COR.

6. Should the contractor determine that the damage or needed repair has been caused through the fault or negligence of the VA, the contractor will proceed with only that part of the repair absolutely necessary return the equipment to working condition. The contractor will notify the COR who will notify the CO in writing of the repair accomplished outside the scope of the contract, and will request a separate purchase order to cover those repair costs.

7. All parts, filters or items needed to maintain underground and aboveground Storage Tanks operations are included in this contract. Parts replaced under this contract shall be new or equivalent to OEM specifications and are to be warranted against defects in material and workmanship during the term of this contract or 90 days, whichever is longer. Parts replaced shall become the sole property of the Government.

8. Contractor will provide a service report, which includes both the CONTRACT NUMBER and the PURCHASE ORDER NUMBER on it, EACH TIME THE CONTRACTOR ACCOMPLISHES A ROUTINE OR EMERGENCY REPAIR. If PMs are required, the contractor will use the approved PM checklist for accomplished PM service reports. LACK OF SERVICE REPORT WILL RESULT IN NON-PAYMENT.

9. A service log (see example Attachment A) will be maintained for each piece of equipment listed on the facility for Under Ground Storage tanks equipment list, in the area accessible to and agreed upon by the using service, contractor and COR. Upon arriving at the equipment site, contractor personnel shall log in their name and the time of arrival. Prior to departure from the site for the day, contractor personnel will log out by entering the time of departure and ensuring that all required information is written in the log.

10. This contract does not include the supplying of operating supplies, consumables, refinishing (painting) the equipment or furnishing materials for that purpose, or electrical repairs external to the equipment.

DELIVERIES OR PERFORMANCE

1. All contractor personnel/technicians will have successfully completed service and training from the manufacturer or a manufacturer accredited school and will have acquired a minimum of three (3) years’ experience on the equipment to be maintained. A list of contractor personnel and proof of this accomplished training will be provided to the COR and CO upon request prior to award of a contract, and upon change in contractor personnel during the awarded contract. This documentation will be provided and approved prior to the performance of any maintenance and/or repairs under this contract by contractor personnel.

2. Should the need arise for unqualified contractor personnel to provide maintenance and/or repair on Government owned equipment, the contractor will communicate with the COR and CO and with written documentation the circumstances prior to the performance of work.

3. No unqualified individual will be allowed to perform maintenance and/or repair of any equipment under this contract. Technician trainees or other unqualified individuals may assist or observe only, however, they will not be allowed to do so if their presence delays the progress of the work to be accomplished. The Government will NOT pay for unqualified individuals or technician trainees present.

SPECIAL CONTRACT REQUIREMENTS

HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA

A. DEFINITION "Hazardous material" is defined in Federal Standard No. 313B. (Federal Standards are sold to the public through: General Services Administration (3FFN), Room 6622, 7th & D Sts., S.W., Washington, D.C. 20407).

B. GENERAL

I. The Occupational Safety and Health Administration (OSHA) is responsible for issuing and administering regulations that require Government activities to apprise their employees of:

a. All hazards to which they may be exposed;

b. Relative symptoms and appropriate emergency treatment; and

c. Proper conditions and precautions for safe use and exposure.

II. Contractors and their subcontractors of any tier are required to submit hazardous material data for all hazardous materials that they bring on site or have delivered to the medical center. Federal Standard No. 313B (Materiel Safety Data Sheets, Preparation and the Submission of) includes criteria for identification of hazardous materials. The Standard also prescribes Department of Labor Form OSHA-20 for use with Government contracts.

III. Contractors shall submit hazardous material identification on the following:

a. All items in, or ordinarily catalogued under, the Federal Supply Classes listed in Table 1 of Appendix A of Federal Standard No. 313B.

b. Items having hazardous characteristics in the Federal Supply Classes listed in Table II of Appendix A of Federal Standard No. 313B.

c. Any other material designated by a Government technical representative as potentially hazardous and requiring safety controls.

COMPLIANCE FAILURE to comply with the above requirements in this section, could be cause for termination in accordance with Default clause listed within the contract.

PERSONAL PROTECTIVE EQUIPMENT (PPE)

Contractors, there employee's and subcontractors of any tier are required to wear personal protective equipment (PPE) in accordance with OSHA Act, 1971 and other Federal, State and Local regulations. Personnel observed in violation of these regulations may be subject to removal from the medical center. The Government assumes no responsibility for injury of contract personnel or subcontractors of any tier if the injury is a direct result of noncompliance or disregard for these regulations.

ATTACHMENT A

A QUARTERLY MAINTENANCE:

1) The contractor shall perform Quarterly preventive maintenance on the Under-Ground Storage Tanks listed in Attachment B of this document. This maintenance shall be in accordance will all the LDEQ, manufacturers requirements, industry standards and statutory requirements.

2) Schematics and specific documentation regarding the contracted equipment shall be maintained on-site at the equipment location. Maintenance site logs with a complete service history, PM checklists and related documentation will be located with the equipment.

3) Maintenance will include all chemicals, parts, labor and tools required to service the equipment or restore it to original condition. All materials and parts are to be new and original manufacturer replacement parts or equivalent.

4) On site test and analysis will be conducted once a month. The contractor must be, at a minimum, a Class B Operator, per Environmental Protection Agency (EPA) standards. The contractor must demonstrate past experience conducting test and analysis of comparable storage units within the last three (3) years.

5) The following Maintenance will be performed Quarterly:

a) Check equipment calibration.

b) Visual inspection equipment for leaks.

c) Verify system check logs for completion.

d) Check Manual and Automatic Tank Gauging System for accuracy.

e) Check Secondary Containment with Interstitial Monitoring for tanks and piping.

f) Statistical Inventory Reconciliation.

g) Inventory Control

h) Tank Tightness Test.

i) Manual Tang Gauging,

j) Line Tightness Test.

k) Veeter Root System Check

l) Automatic Shutoff Device test.

m) Check Electronic Overfill Alarms.

B UNSCHEDULED MAINTENANCE:

1) Provide unscheduled remedial maintenance as required during the contracted period following customer notification. The contractor shall respond within thirty (1) hour by telephone upon being notified of a problem and have personnel on site within four (4) hours if a maintenance visit is needed as determined by the customer. The contractor shall provide a 24-hour, 365 day a year service where customer can contact the contractor by telephone for needed emergency repairs when needed.

2) All parts and labor, to include tools needed for work, shall be provided by the contractor and covered under the contract. Any parts removed due to replacement under the contract shall become the property of the contractor.

3) Contractor shall maintain a full spare parts inventory for repairs and service that could be needed for the unit being maintained.

IV. SAFETY REQUIREMENTS: In the performance of this Contract, the Contractor shall take such safety precautions as the CO, or his designee may determine to be reasonably necessary to protect the lives and health of occupants of the building. The CO or his designee, will notify the Contractor of any noncompliance with the foregoing provisions and the action to be taken. Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the CO may issue an order stopping all or any part of the work and hold the Contractor in default.

VI. ORDERS: All orders for service will be placed by the COR and the repairman will report to that office prior to start of work and after completing the services required during that call. Services to be rendered will be as directed by the COR, and any changes must receive concurrence of that office.

VII. PAYMENTS: Payment shall be processed in arrears, upon receipt of properly prepared invoice.

VIII. Qualification: To be considered qualified; Contractor shall show proof of having completed Fuel Tank Cleaning or similar work on (3) three previous projects.