36C25526Q0099.docx

36C25526Q0099

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

589-26-2-3029-0020 36C25526Q0099 05-0 -2026 Johnson, George/george.johnson@va.gov 913-946-1946 05-2 -2026 10am

CDT

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 X 811310 $12.5 Million

NET 30 TERMS

N/A X Department of Veterans Affairs Dwight D. Eisenhower VA Medical Center 4101 S. 4th Street

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048

36C255 Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Austin TX 877-353-9791 512-460-5429 See CONTINUATION Page Boiler Plant Maintenance and Services for the Dwight D.

Eisenhower VAMC Leavenworth, KS in accordance with the Performance Work Statement (PWS) This solicitation is for a Base 4yr Option Contract.

This solicitation is 100% Set-Aside for Service Disabled Veteran Owned Businesses (SDVOSBs).

Evaluation Criteria: Price, Technical Capability and Past Performance. See Section E for details.

This procurement is being competed in accordance with FAR Part 13 Simplified Acquisition Procedures.

Important: Offerors shall be registered in SAM and VetCert at time of offer.

Please refer to Addendum to FAR 52.212-1 Instructions to Offers Offerors for additional instructions.

See CONTINUATION Page X

ONE

Michael P. Murphy Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(a). CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

(b). CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

(c). INVOICES: Invoices shall be submitted in arrears:

(d). GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Austin TX

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

(e). REFERENCE NUMBERS: Please reference both the Order number (to be assigned) and the Obligation Number (to be assigned) on all correspondence and invoices. If contract option years are exercised, new obligation numbers will be issued and identified on the contract modification document.

(f). AUTHORIZATIONS:

(1). The Contracting Officer (CO) named in Section (a) above is responsible for the overall administration of this contract. Only the CO has the authority to make changes which affect:

(A). Contract prices, (B). Quality, (C). Quantities, or (D). Delivery terms and conditions.

(g). CONTRACT TIME PERIOD:

(1). TBD.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

POP Begin: 05-28-2026 POP End: 05-27-2031

Contract Period: Base

Contract Period: Base

Commercial and Industrial Machinery The quantity and dollar amount shown for Unscheduled/Emergency Maintenance are estimates only and do not obligate the Government to order that amount. Actual emergency work will be ordered only when needed, and the total the Government will pay for Unscheduled/Emergency Maintenance each year will not exceed the stated yearly ceiling amount.

Tank Contract Period: Option 1

Tank Contract Period: Option 1 The quantity and dollar amount shown for Unscheduled/Emergency Maintenance are estimates only and do not obligate the Government to order that amount. Actual emergency work will be ordered only when needed, and the total the Government will pay for Unscheduled/Emergency Maintenance each year will not exceed the stated yearly ceiling amount.

Contract Period: OY 2

Contract Period: OY 2

Contract Period: OY 2

Contract Period: OY 2 The quantity and dollar amount shown for Unscheduled/Emergency Maintenance are estimates only and do not obligate the Government to order that amount. Actual emergency work will be ordered only when needed, and the total the Government will pay for Unscheduled/Emergency Maintenance each year will not exceed the stated yearly ceiling amount.

Contract Period: OY 3

Contract Period: OY 3

Contract Period: OY 3

Contract Period: OY 3 The quantity and dollar amount shown for Unscheduled/Emergency Maintenance are estimates only and do not obligate the Government to order that amount. Actual emergency work will be ordered only when needed, and the total the Government will pay for Unscheduled/Emergency Maintenance each year will not exceed the stated yearly ceiling amount.

The quantity and dollar amount shown for Unscheduled/Emergency Maintenance are estimates only and do not obligate the Government to order that amount. Actual emergency work will be ordered only when needed, and the total the Government will pay for Unscheduled/Emergency Maintenance each year will not exceed the stated yearly ceiling amount.

B.3 DELIVERY SCHEDULE

4101 S. 4th St.

Leavenworth, KS 66046

USA

913.682.2000 James.Malloy1@va.gov

B.4 STATEMENT OF WORK (SOW)

1. GENERAL INFORMATION:

(a) Scope of Work: Inspection, Safety Device Testing and Calibration of the Boiler Plant Burners, Controls, Instruments, and Data Management to be completed at the:

Leavenworth Ks. Dwight D. Eisenhower (DDE) Veterans Affairs Medical Center (VAMC) BOILER PLANT (BLDG 39)

(b) Background: This contract is issued to ensure the continuous reliability of the boiler system identified in the statement of work. Malfunctioning burners or controls can cause catastrophic events resulting in injuries and death and massive property damage. Inaccurate or inadequate data management and monitoring systems can fail to warn of unsafe or inefficient performance. Regular inspections, testing and calibration are an essential part of a program to address these concerns.

(c) Performance Period: The Contractor shall begin the work required under this SOW commencing with the effective date of award, unless otherwise directed by the CO, and shall provide continuous service until the date of contract expiration. Work at the VA Medical Center shall not take place on Federal holidays or weekends unless directed by the COR, Alternate COR (Alt COR) or the CO.

(d) Type of Contract: Firm-Fixed-Price.

(e) Extension of Contract.

a. This contract may be extended to up to four (4) one (1) year option periods at the option of the VA in accordance with FAR 52.217 9, Option to Extend the Term of the Contract. Notice of an extension must be served in writing by the VA prior to the scheduled expiration date. An extension may be exercised subject to the continued acceptable performance and responsibility of the Contractor, the continued requirement for services, and the availability of funds.

2. EQUIPMENT TO BE SERVICED:

Each of the following items is to be serviced in accordance with the specifications, terms, and conditions of this contract

BOILER DESCRIPTION

Boiler # 1 Manufacturer – Cleaver Brooks Model and Capacity CBLE-4W-200-700-200ST Serial #: National Board # T9746-1-2 Typical Operating Pressure 115 psi Design Pressure 200 psi Date of Manufacture 2024

BOILER CONTROL DESCRIPTION

Manufacturer Fireye / Hawk Model BL510 / 4000 Date of Manufacture 2024

BURNER DESCRIPTION

Manufacturer Cleaver Brooks Model # Integral Fuels Nat Gas / Fuel Oil #2 Date of Manufacture 2024

BOILER DESCRIPTION

Boiler # 2 Manufacturer Cleaver Brooks Model and Capacity CBLE-4W-200-700-200ST Serial #: National Board # T9746-1-3 Typical Operating Pressure 115 psi Design Pressure 200 psi Date of Manufacture 2024

BOILER CONTROL DESCRIPTION

Manufacturer Fireye / Hawk Model BL510 / 4000 Date of Manufacture 2024

BURNER DESCRIPTION

Manufacturer Cleaver Brooks Model # Integral Fuels Nat Gas / Fuel Oil #2 Date of Manufacture 2024

BOILER DESCRIPTION

Boiler # 3 Manufacturer Cleaver Brooks Model and Capacity CBLE-4W-200-700-200ST Serial #: National Board # T9746-1-1 Typical Operating Pressure 115 psi Design Pressure 200 psi Date of Manufacture 2024

BOILER CONTROL DESCRIPTION

Manufacturer Fireye / Hawk Model BL510 / 4000 Date of Manufacture 2024

BURNER DESCRIPTION

Manufacturer Cleaver Brooks Model # Integral Fuels Nat Gas / #2 Fuel Oil Date of Manufacture 2024

DEAERATOR

Industrial Steam Model – 15ST5/M Serial Number – 25497A Date of Manufacture - 2024

CONDENSATE TANK

Industrial Steam Model – 18ST/M Serial Number – 25497B Date of Manufacture - 2024

3. SERVICES TO BE PROVIDED:

The Contractor shall supply all labor, travel, materials, equipment, tools, supervision, any and all incidentals to complete on-site full service planned maintenance and repair of the equipment and the accessories attached to the boiler system including the accessories as identified in section (2) above, in accordance with design specifications and the specifications, terms, and conditions of this contract. The Contractor shall do tests every 6 months and do internal on the boilers once per year. All Safety Devices that “FAIL” shall be brought into full compliance and operation at the contractor’s expense by the end of every inspection, unless the safety device is listed as non-operational by the monthly safety device testing performed by VA and an ILSM is in place.

(a) Scheduled Maintenance: The Contractor shall perform preventive maintenance (PM) service to ensure that equipment listed in this SOW and section (b) - LIST OF ITEMS TO BE MAINTAINED, performs in accordance with section (g) (2) Conformance Standards. The Contractor shall provide checklists and utilize procedures with worksheet originals indicating work performed and actual performance values obtained (as applicable). The contractor shall provide written description of Preventive Maintenance Inspections (PMI). This description shall include an itemized list of the procedures performed, including electrical safety. This documentation shall be provided to the COR at the completion of the PM. PM services shall include but are not limited to inspecting and calibrating the hard copy image device.

Eight (8) business hours” means eight working hours during VA’s normal business hours (Monday–Friday, non‑holiday, 8:00 a.m.–5:00 p.m.). For after‑hours, weekend, or holiday calls, the eight‑hour on‑site clock starts at 8:00 a.m. on the next business day.

(b) Unscheduled Maintenance (Emergency Repair Service):

a. Contractor will be required to provide unlimited full-service coverage on the equipment listed. Coverage includes all installation, noted issues, calibration, labor, and travel necessary to bring the listed equipment to manufacture operating (Current version of VHA Directive 1810) specifications.

b. Only the CO, COR, or designated alternate has the authority to approve/request an unscheduled service call to the Contractor.

c. Response time - Contractor’s FSE or Technical Support shall respond with a phone call to the COR or designee within one (1) hour after receipt of telephone notification. A qualified technician must respond on-site a maximum of eight business (8) hours after the initial request for service, unless specified otherwise by the COR or Alternate COR.

d. The cost for Unscheduled Emergency Service calls shall be covered as follows: Unscheduled/Emergency Maintenance not covered under normal preventative maintenance per the PWS that require a separate issued task order shall be covered not to exceed in the amount of $20,000 total, for each contract year to include travel/service and parts.

Unscheduled/Emergency Maintenance is not part of the regular preventive maintenance and will only be ordered when needed. The quantity and dollar amount listed for this work are estimates only for planning and evaluation; the Government does not guarantee any minimum amount of Unscheduled/Emergency Maintenance. In any contract year, the total amount the Government will pay for Unscheduled/Emergency Maintenance, including labor, travel, and parts, will not exceed the yearly ceiling amount identified in the contract.

e. Technicians responding to an unscheduled emergency service must report to the Utility Systems Supervisor, M&O Supervisor, COR, or designee (after hours). Upon completion of service/repair the technician shall again report to that person.

(a) System uptime: The VA requires all listed equipment to meet a minimum 95% uptime for the period of performance on a 24-hour basis.

(b) Parts: The Contractor shall have ready access to all parts, including unique and/or high mortality replacement parts. All parts supplied shall be compatible with existing equipment. The contract shall furnish all parts except -if applicable - those parts specifically listed as being EXCLUDED. The contractor shall use only new Original Equipment Manufacturer (OEM) or OEM approved parts. All parts shall be of current manufacture and have complete versatility with the presently installed equipment. All parts shall perform identically to the original equipment specifications. Parts removed from another system, rebuilt and/or used, shall not be installed without specific approval by the CO, COR, or AltCOR. All defective parts replaced become the property of the Contractor, unless otherwise specified by the CO, COR or AltCOR.

4. SERVICE MANUALS/TOOLS/EQUIPMENT:

a. The VA shall not provide tools, test equipment, service manuals, or service diagnostic software to the contractor. Contractor shall obtain, have on file, and make available to its FSE all operational and technical documentation (such as operational and service manuals, schematics, and parts list) which are necessary to meet the performance requirements of this contract. The location and listing of the service manuals, by name and/or the manuals themselves shall be provided to the CO upon request.

b. The Contractor shall provide the COR two (2) copies of all documentation that pertains to any hardware, software, or firmware upgrade or repair.

c. Copies of the latest version(s) of all documentation and licensing agreements, which shall include operation, service, and diagnostic software. The COR shall have access to the same operation, service, diagnostic software, and documentation as the OEM's FSE. Contractor shall provide the COR OEM Service Bulletins for the equipment covered under this contract. All documentation and service bulletins, etc. shall be provided within 30 days of award in either hard copy or electronic format. Any future service bulletins generated during the contract period shall be provided to the COR within 30 days of receipt in either hard copy or electronic format.

d. Removal of equipment to contractor’s repair facility: Approval of the CO must be obtained before removing any equipment from the VA Medical Facility. No transportation charges will be allowed for either the repairperson or equipment to or from the Contractors facility. The Contractor will be responsible for all damage or loss of equipment. A loaner of the same type and functionality of the equipment removed, if required, shall be furnished, installed and made fully operational by the contractor without additional cost.

5. CONDITION OF EQUIPMENT.

All equipment has been under original manufacture’s maintenance and repair agreement since installation. The Contractor will be provided an opportunity to visit the VA Medical Centers, examine the equipment, and note in writing to the CO any condition which may affect the Contractors performance of this contract. Except for any conditions so noted the Contractor accepts responsibility for the equipment described in section (c) in “as is” condition. Failure to inspect the equipment prior to contract award will not relieve the Contractor from performance of the requirements of this contract.

6. TECHNICIAN QUALIFICATIONS.

(a) Technicians shall have completed at least a one-year trade school and have five years’ successful experience in this field. The experience shall be largely with institutional and industrial boiler plants similar in design to the VAMC plant. The VAMC facility manager/engineer may define and accept equivalent qualifications. Project manager shall be OSHA 30 certified. All other employees shall be OSHA 10 certified. Technicians shall have Fireye/Nexus factory certification as well as Cleaver Brooks training Certification, provide proof of certification at time of bid.

(b) Technicians shall demonstrate familiarity with and have ready access to the current versions of the following references:

- NFPA 85, Boiler and Combustion Systems Hazards Code.

- VHA Boiler Plant Safety Device Testing Manual.

- VA Directive 1810

(c) Technicians shall be equipped with portable electronic flue gas analyzers and other test instruments necessary for the required tests and calibrations, all calibrated within one month of the site visits. Technicians must be familiar with programmable digital controls and have the capability to program, to include hardware and software requirements.

7. INSPECTION, TESTING AND CALIBRATION REQUIREMENTS.

Within 180 days from the contract being signed by the contractor for acceptance), a Site-Specific Safety Device Testing Manual shall be created by the contractor to meet all VHA requirements. The Site-specific testing procedures will follow the format of the current VHA Boiler and Associated Plant Safety Device Testing Manual. The Site-Specific Plan must be approved, in writing, by a VHA/VACO, HEFP Compliance Engineer, before it is accepted. Contractors shall provide all tools and labor necessary to perform inspection, tuning, testing, calibrating, and adjustments of burners, and boiler plant controls, and designing the Site-Specific Plan. The Site-Specific testing procedures manual is only to be included in the first year of this contract.

The Contractor shall submit the site‑specific Boiler Plant Safety Device Testing Manual to the COR within 180 days of award. The COR and VHA HEFP Compliance Engineer will review and provide written approval or comments within 30 days of each submittal. Final written approval from the VHA HEFP Compliance Engineer, via the COR/CO, is required before the manual is used; until then, the Contractor shall follow the current VHA Boiler and Associated Plant Safety Device Testing Manual.

(a) Technicians shall provide all tools and labor necessary to perform inspection, tuning, testing, calibrating, and adjustments of burners, and boiler plant controls as specified below. This shall be done every six months in accordance with the schedule provided by the VAMC. VAMC may extend the schedule for burners in limited service.

(b) Instrumentation, monitoring, and data management systems as listed in sections 3.F –3. J of this SOW shall be calibrated every six months.

(c) Provide at least two weeks’ notice to the Contracting Officer’s Representative (COR) prior to performing the work. Work cannot be scheduled during heavy steam load periods. Only one boiler at a time can be out of service for the inspection, testing, and calibration procedures. Work must be conducted when the COR or designee is available on site to monitor the work.

(d) VAMC will have the boilers that are to be serviced prepared for the technicians upon their scheduled arrival. This includes having the boilers clean of soot and loose scale; fully warmed and at normal steam pressure, burner, and fuel train pressure gages and thermometers calibrated, fuel meters in accurate operation (pressure/temperature correction factors provided, if applicable); boiler steam flow, stack temperature, and flue gas oxygen instruments operating.

Similar advance preparations will be made to the feedwater deaerator when it is scheduled for internal inspection.

(e) VAMC will comply with other requirements of the service technician that are considered reasonable by VAMC and have been presented in writing at least two weeks prior to the scheduled testing.

(f) The inspections, testing, and calibrations shall comply with:

a. The recommendations and requirements of the most current edition of VHA Boiler Plant Safety Devices Testing Manual.

b. The written recommendations of the equipment manufacturers

c. The requirements and recommendations of NFPA 85 Boiler and Combustion Systems Hazards Code including applicable appendices.

d. Burner performance requirements in this document

(g) A summary of the work is as follows:

a. Review boiler plant log sheets, alarm reports, and trouble reports.

b. Review records that show combustion performance (flue gas oxygen and carbon monoxide).

c. Perform overall visual inspection of systems. Verify that systems comply with referenced codes and VAMC requirements stated in this contract.

d. Test and record the operation and set points of all burner/boiler safety interlock devices. Refer to list below. Verify that the set points and operating points are within approximately 20% of normal operating parameters. Adjust as necessary and record the new settings. The operation of a device must result in burner shutdown and/or proper alarm operation.

e. Operate burner(s) on each fuel from low fire to high fire and back to low fire in at least six increments and record combustion performance (flue gas oxygen, carbon monoxide, NOx where applicable), fuel train pressures, atomizing train pressures, burner pressures, stack temperatures, boiler steam output.

f. Compare the combustion performance data with VAHCS requirements (see below) and previous readings. If necessary, make adjustments to the fuel flow and combustion air controllers, control valves, and dampers to obtain the required performance. Record the new performance data.

g. Verify accuracy of instrumentation listed below. Verify that all devices are properly selected for the application in terms of type, size, set point range, performance, code approval. Calibrate all instruments that are not within manufacturer’s specifications for accuracy.

h. Immediately inform COR of any recommended repairs or modifications.

i. All of interlocks and safety devices to be inspected and tested on each boiler/burner/equipment are contained in the VHA Boiler Plant Safety Devices Testing Manual, 3rd Edition, along with Testing procedures.

(h) Condensate Storage Tank High Water Alarm

(i) Feedwater deaerator and condensate storage tank water level controllers including overflow.

8. REQUIRED BURNER PERFORMANCE (natural gas and fuel oil):

1) Turndown (ratio of maximum and minimum firing rates): 10/1 8/1 5/1 4/1 (Refer to original burner specification).

2) Achieve, but do not exceed, boiler maximum steam flow output rating. Measure fuel input at minimum and maximum firing rates.

3) Maximum carbon monoxide: 200 parts per million (ppm).

4) Maximum NOx: (Refer to original burner specification).

5) Flue gas oxygen: 2.5 – 4.2% (Up to 5.2% at loads below 40% of maximum steam output; no upper limit at minimum firing rate; oxygen can be one percentage point higher on oil firing on single-point positioning systems).

6) Flue gas oxygen (low excess air burners): 1.0 – 2.0% (Up to 2.5% at loads below 40% of maximum steam output; no upper limit at minimum firing rate; oxygen can be one percentage point higher on oil firing on single point positioning systems).

7) No visible smoke, except on heavy oil fuel maximum opacity is 20%. Comply with local emissions regulations.

8) Flames shall be stable with no pulsations, shall be retained near burner, no blowoff or flashbacks, no constant flame impingement on refractory or waterwalls.

9. LIST of INSTRUMENTATION and CONTROLS to be INSPECTED and CALIBRATED:

1) Steam flow transmitters (all).

2) Steam flow recorders/computer readout.

3) Flue gas oxygen sampling, analyzing and recorder/computer readout.

4) Boiler and economizer stack temperature transmitters and recorder/computer readout.

5) Master steam pressure and combustion controllers.

6) Boiler outlet draft controllers.

7) Boiler water level controllers.

8) Feedwater deaerator and condensate storage tank water level controllers including overflow.

9) All pressure and temperature sensors and transmitters.

10) All signal processing and readout devices.

11) Perform Vibration Analysis on the blower motor and connecting devices located on each boiler. Include the Baseline readings and compare them with the previous reading at each inspection and advise COR of any changes.

10. GENERAL REQUIREMENTS.

(a) Defects in equipment: The Contractor shall immediately, but no later than 24 (twenty-four) consecutive hours after discovery, notify the CO and COR (in writing) of the existence or the development of any defects in or repairs required to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The Contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs.

(b) Conformance standards: Contractor shall ensure that the equipment functions in conformance with the latest published edition of the applicable standards; including but not limited to NFPA-99, UL, NEC, LSC, OSHA, VA, CDRH, Joint Commission (JC), etc. and the “Manufacturer's Performance standards/ specifications” as used when the equipment was originally procured and that any upgrades/updates will meet the stated standards/specifications.

(c) Hours of Coverage: The contractor will provide all required services within the normal business hours (8:00 AM to 5:00 PM (CST) M-F).

(d) Federal holidays observed by the VA Medical Center:

New Year’s Day Labor Day, Martin Luther King Day, Columbus Day, President’s Day Veteran’s Day, Memorial Day Thanksgiving Day, Juneteenth, Independence Day, Christmas Day, and any other day specifically designated by the President of the United States.

(e) Documentation/Reports: Hard copy of the service report is preferred on the day work is performed. This report may be delivered to the Utility Systems Supervisor before the FSE leaves the station or via email to Timothy.middleton@va.gov. If the service was completed after regular duty hours, the FSE will leave the report with Boiler House personnel. However, no later than three (3) business days after the conclusion of any maintenance or repair the Contractor will provide to the COR or AltCOR a signed detailed service/inspection (electronic copy preferred) report listing all devices, all repairs for each device, parts used to maintain or repair the devices, and operating efficiency of the devices. The service/inspection report shall contain, at a minimum, the following information:

a. Date and time of the technician’s arrival at the station.

b. Type, model, and serial number(s) of all equipment on which maintenance was performed.

c. Total time spent performing maintenance (exclusive of any travel time).

d. Detailed narrative description of work performed. Provide complete written report of the inspection fully describing all tests performed, all findings, and all recommendations. The report shall have two sections; the first section will be in a table format with four columns:

i. The first column labeled “FUNCTION” did the device pass or fail.

ii. The second column labeled “DEVICE” list the device number and description in a paragraph/bulleted format and list each device individual in accordance to the VHA Boiler Plant Safety Devices Testing Manual, 8th Edition. This section must reference the correct Master Specification and Standard Detail for that device.

iii. The third column labeled “DEFICIENCIES-RECOMMENDATIONS”.

iv. The fourth column labeled “CORRECTIVE ACTIONS” list any corrective actions taken during the inspection.

e. Complete list of parts replaced.

f. Comments as to the cause of the malfunction when applicable.

g. Date and time the repair/preventive maintenance was completed.

(f) Competency of contractor personnel: The Contractor must have all necessary specialized tools and testing equipment required to maintain and repair the devices and the accessories covered under this SOW.

(g) Exposure to blood borne or infectious material: There is a potential for exposure to blood borne or other infectious material with equipment throughout the medical centers. All Contractor personnel must use the “Universal Precautions” (i.e. Decontamination of medical equipment, wearing protective gloves, aprons, and goggles) during cleaning and maintenance/repair procedures.

(h) Test equipment: The Contractor shall provide the COR or Alt-COR with a copy of the current calibration certification of all test equipment which is to be used by the Contractor in the performance of this contract. Test equipment calibration shall be traceable to a national standard.

(i) Identification, parking, smoking and VA regulations:

a. Contractor’s personnel shall always wear visible identification while on the premises of the VA.

Identification shall include, as a minimum, the employee’s name, position, and the contractor’s trade name.

b. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from VA Police Service. VA will not invalidate or make reimbursement for parking violations of the contractor under any conditions.

c. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not local district, state, or municipal court.

d. Smoking is prohibited inside all VA buildings.

e. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state or municipal court.

11. DEFINITIONS/ACRONYMS.

1. CO – Contracting Officer, Network Contracting Office (NCO) 15.

2. COR – Contracting Officer’s Representative appointed under the contract.

3. ESR - Engineering Service Report - Documentation provided by the vendor of the services rendered for each incidence of work performance under the terms and conditions of the contract.

4. FSE - Field Service Engineer - A person who is authorized by the contractor to perform maintenance (corrective and/or preventive) services on the AVAHCS premises.

5. OEM – Original Equipment Manufacturer.

6. OSHA – Occupational Safety and Health Administration.

7. PM - Preventive Maintenance Inspection. Services which are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity with minimal incidence of malfunction or inoperative conditions.

12. FACILITY SECURITY REQUIREMENTS.

Upon arrival at the VA Medical Center all Contractor personnel shall be required to report to the Facilities Management office, or Utility System Supervisor before work is begun on the premises of the VA Medical Center. This check-in process is mandatory. When the service is completed, the personnel shall be required to check out with Facilities Management, or Utility Systems Supervisor.

Contractor personnel will meet VA badging and vetting requirements for physical access to the medical center, and VA’s full information‑system security requirements (e.g., VAAR 852.204‑71) will apply only if and when any contractor personnel are given access to VA information systems or VA sensitive information

13. IT SECURITY REQUIREMENTS.

Contract Security: The C&A requirements do not apply, and a Security Accreditation Package is not required.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first…