36C25525Q0265.pdf

This announcement is a REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE ONLY, 36C25525Q0265. This sources-sought notice is for preliminary planning purposes;

therefore, no proposals are being requested or accepted at this time. THIS IS NOT A

SOLICITATION FOR PROPOSALS AND NO CONTRACTS SHALL BE AWARDED FROM

THIS NOTICE.

The VISN 15 John J. Pershing VAMC is seeking potential sources that can provide a Thyroid Uptake System.

The contract awarded is anticipated to be a firm, fixed price. The type of solicitation that will be issued, depends upon the responses to this notice. Issuance of a solicitation will be dependent upon the number of responses, information received, and subsequent market analysis. No reimbursement will be made for any costs associated with providing information in response to this notice or any follow up information requested. The purpose of this notice is to gain knowledge of interest, capabilities, and qualifications of various members of the Business Community. After review of the responses to this sources-sought announcement a synopsis and/or solicitation announcement may be published later. The Government must ensure there is adequate competition among the potential pool of responsive contractors. The North American Industrial Classification System (NAICS) Code applicable to this acquisition is 339113 – Surgical Appliance and Supplies Manufacturing. The Small Business Size Standard for this acquisition is 800 employees. The location of the supported Medical Center is:

John J. Pershing VAMC, Poplar Bluff, MO

This is not a request for proposal and in no way obligates the Government to award any contract. Please limit your response to this synopsis to less than five pages and please include the following information:

- Your company’s name, addresses, point of contact, phone number, email address & UEI Number.

- Your company’s interest in submitting a proposal on the solicitation when it is issued.

- Your company’s capability to meet the requirements.

- Your company’s Business Size (Large or Small) and Socioeconomic Status (Veteran

Owned, SDVOSB, HUBZONE, 8(a), etc.).

- All authorized distributors and business size that are capable of providing the requested equipment

- Provide country that proposed equipment is manufactured in, if applicable

- Provide FSS or NASA SEWP contract #, if applicable, or if you are able to provide via open market

Interested companies are asked to respond to this Sources Sought Notice no later than 11:00 AM (CST) on Thursday, 03/20/2025. All interested companies must be registered in SAM (http://www.sam.gov/) to be eligible for award of government contracts. Please email (only) your response to Tywanna Sparks at tywanna.sparks@va.gov. Please reference the following solicitation number in the subject line of all correspondence submitted: 36C25525Q0265. Note:

Only e-mail responses will be accepted.

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

http://www.sam.gov/ mailto:tywanna.sparks@va.gov

Statement of Requirement

Thyroid Uptake Unit

John J. Pershing VA Medical Center

A. GENERAL INFORMATION

The Nuclear Medicine service at John J. Pershing VA Medical Center (VAMC) in Poplar Bluff, MO will better serve its Veterans by acquiring this Thyroid Uptake System with Well Counting System with 2 Inch Well Shielding, a multi-purpose spectrum analysis instrument designed for diverse nuclear medicine applications. The system performs Uptake studies, wipe tests, and other user-defined tasks that are accomplished with speed and precision using this fully integrated computer-controlled instrument and its comprehensive selection of application software.

Engineered for mobility, durability and operational efficiency, the unit handles clinical tests, safety compliance tasks, and system administration procedures quickly and accurately. Built-in menus follow conventionally established nuclear medicine procedures, providing step-by-step guidance throughout defined procedures. The system automatically performs calculations, stores patient information and test results, and outputs clear, concise reports. User-defined uptake protocols can be initiated.

SCOPE

1. Delivery of the Thyroid Uptake system will allow a bioassay program for quick and efficient measurement of the staff thyroid burden for radiopharmaceuticals, I-123, I-125 and I-131.

Measurement results can be reported in cpm, dpm, uCi, or Bq. Action levels may be set by the user for each isotope. System reporting facilitates single bioassay report, summary of multiple bioassays on an individual staff member, and summary report on multiple staff members. Reports are easily printed or saved as PDF files.

2. The Thyroid Uptake program supports multiple time-stamped uptake measurements, auto decay correction, user-defined uptake protocols, on-screen spectrum acquisition and analysis. The system provides reports that include normal ranges and allow notes/comments entered by the facility physician and technologists.

3. The wipe test application automatically calculates net contamination levels and reports results in dpm, uCi and Bq. The program allows compliance with regulations for counting and reporting results of wipes taken for contamination surveys. The system allows user to define an unlimited number of “Area” names and wipe “Locations” entered within the areas for testing and documentation. Each area may be designated as “restricted”, “unrestricted”, “package” or “sealed source”. The user may specify count times, activity units, wide window, and individual isotopes and geometric efficiencies or simply utilize the wide range of factory default options.

4. The program displays and stores the full spectrum with each wipe, automatically calculates net contamination levels and reports results in dpm, uCi or Bq. Wipes above the user defined trigger levels are easily identified. A detailed spectrum analysis may also be performed for any wipe to help identify isotopes causing contamination. Customized reports can be printed or saved in PDF format.

5. The application specialist will provide training and guidance to ensure safe use of the equipment and the study and administration applications provided. The contractor will provide cybersecurity best practices information and training, when applicable.

6. The contractor will provide application update to ensure information security in the current equipment and other factors that interconnects with the imaging system including the network, other current peripheral applications and other new tools and software that will be developed or installed to work with the current work station and imaging equipment hardware and software.

REQUIREMENT/SALIENT CHARACTERISTICS/SPECIFICATIONS

Common Nomenclature: MEDICAL SPECTROMETER HARDWARE

Kind of material: ALL IN ONE Touch Screen Computer

Electrical Data:

Power: Low voltage transformer with hospital grade power cord and plug.

Line Voltage:

120 VAC, 60 Hz, 2 AMP circuit breaker

230 VAC, 50 Hz, 1 AMP circuit breaker

Dimensions, size, capacity:

Minimum articulating arm with a minimum of 34 inch vertical range of travel with a minimum of 220 degree collimator rotation.

Principles of operation:

Multi-Channel Analyzer:

Channels: 1024

Spectral Resolution: FWHM 8%

Count Rate: (Maximum) 150,000 cps for Tc-99m

Count Rate Stability: 99%

Gross Count Rate Linearity: Within 5% up to 150,000 cps

Pulse Height Linearity: Within 2% (independent of detector)

Detector High Voltage Adjustment: Automatic adjustment for both probe and well; uses 10 μCi Cs-137 as the calibration source.

Restrictive environmental conditions: User Set: Unlimited user defined Isotopes, setting ROI, half life, name, efficiency and range.

Intended use:

Factory Programmed: Au-198, Ba-133, Co-57, Co-58, Co-60, Cr-51, Cs-137, F-18, Fe- 59, Ga-67, Ga-68, Gd-153, Ge-68/Ga-68, Hg-197, I-123, I-125, I-131, In-111, Ir-192, K- 42, Lu-177, Na-22, Na-24, Pd-103, Ra-223, Se-75, Sr-85, Tc-99m, Tc-99m/Tl-201, Tl- 201, Yb-169, Wide Window.

Equipment with which the item is used, Job related tools:

Probe: 2" x 2" Nal (Tl) integral line scintillation detector

Other pertinent information that describes the item, material or service required:

Uptake Stand:

Dimensions:

Arm down and retracted: 34" l x 26" w x 55" h (86.4 x 66 x 139.7 cm)

Maximum Height: 60" (152.4 cm)

Maximum Length: Arm Extended: 61" (154.9 cm)

Collimated Shield: Flat field collimator meeting IAEA specifications

Positioning: Distance bar and positioning light

Casters: 4" Total locking

Maximum weigh of 300 lbs.

A maximum combined weight with Well Counter: 350 lbs.

Power: Low voltage transformer with hospital grade power cord and plug.

Line Voltage:

120 VAC, 60 Hz, 2 AMP circuit breaker

230 VAC, 50 Hz, 1 AMP circuit breaker

OTHER UNIQUE REQUIREMENTS : Minimum of 2 inch well container

Compatibility with Existing Equipment: TRM Compliance with VA Directives

WINDOWS 10 compatible or Newest Windows Version compliance with VHA standards.

Must be DICOM compliance, Directives or IT Policies, Required.

Coordination with On-going Construction Project (provide the project number):

N/A

Warranty: 1 year from date of receipt and verification of installation/operation. Two years part/labor warranty

Training: Initial installation and launch training staff and service support

Service and/or Maintenance: Preventive maintenance and training support, to include two Operating Manuals and two Service Manuals

Safety/ISO/IT/BioMed/SPS & Other Departmental Compliance: Must meet Technical Reference Model (TRM) VA/BioMed Compliance.

DELIVERY

• Contractor must deliver all components of the system as stated in this solicitation within 30 days of award notice.

Standard FOB Destination to: John J. Pershing VA Medical Center, 1500 North Westwood Blvd, Poplar Bluff MO 63901.

Government-Furnished Property, Material, Equipment, or Information (GFP, GFM, GFE, or GFI) N/A

SECURITY N/A

SPECIAL MATERIAL REQUIREMENT two Operator’s Manuals and 2 Service Manuals

PLACE OF PERFORMANCE

The system will be installed, serviced, and updated at the facility, John J. Pershing VAMC, Poplar Bluff, MO, Nuclear Medicine Department. Servicing, training, and support of personnel will be per stipulations on the final contract.