AMENDMENT 0003.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

36C255

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

To all Offerors/Bidders 36C25523Q0717

08-16-2023 X x x x 1

Amendment 0002 to ARC Flash Survey and One-Line Diagrams

1) Add Questions and Answers (see continuations Pages) and SOW updates/changes in GREEN font.

2) See all attached PDF documents related to the Questions and Answers. ARC Flash Study 2016 was posted in Amendment 0002.

3) The solicitation offer due date has changed from September 7, 2023, to September 11, 2023, by 11:00 a.m. Central.

4) The ARC Flash Study 2016 copy was published in Amendment 0001.

Teresa Cabanting

Contracting Officer

1 5

CONTINUATION PAGE

Questions and Answers

1. Can data collection in non-public areas such as mechanical rooms, electrical rooms, boiler plants, outdoor facilities, etc. be conducted during normal business hours?

ANSWER: Yes

2. During the site walk, KCVA representation stated floor plan creation including electrical equipment locations should be considered in the scope of work? Can you confirm?

• If true, can you amend and include this in the solicitation deliverables?

Amended on SOW in Continuation Pages in GREEN font.

3. During the site walk, KCVA representation stated if a panel is discovered without a panel schedule, the discovery and creation of a new panel schedule should be considered in the scope of work? Can you confirm?

• If true, can you amend and include this in the solicitation deliverables?

Amended on SOW in Continuation Pages in GREEN font.

4. Can you confirm that “motor data under 50hp” is a typo? Should this detail state “motor data over 50hp”? Located on Solicitation Page 5 of 65, Section B.4, 2., B), I.

ANSWER: Confirmed the term should be “over” not “under”.

5. Can you provide existing one-line diagrams of Bldg. 40, OEIF, G.I., Bldg. 56, Bldg. 1 Floor 9, and original one-line diagrams?

ANSWER: See attached.

6. Can you provide a campus map including Bldg. # details?

7. Can you provide floor plans for all buildings?

8. Can you provide a transformer make/model/size/location spreadsheet?

9. What portions of the medical center require HEPA equipment to remove ceiling tiles? Is this detailed on the floor plans?

ANSWER: If more than one ceiling tile in a 50 ft area needs removed, a HEPA cart is required.

10. During the pre-bid site walk it was discussed that the contractor shall create floor plans and panel schedules in ACAD. Please confirm this is a project requirement.

ANSWER: This is not a project requirement and is a stand-alone service. There is no construction projects or A&E projects associated with this requirement. There is no information that goes into ACAD.

11. During the pre-bid site walk it was discussed that less than 10% of the electrical panels do not have physical panel schedules. Please confirm that the contractor is to tone the lines to determine what each circuit serves when panel schedules are not available.

ANSWER: Panel Schedules stickers are to be updated or if they are missing the stickers are to be replaced.

Statement of Work Arc Flash Survey and One-line Diagrams

General Statement: Contractor shall provide all labor, materials, equipment, tools, supervision, and oversight of the overall requirement as necessary to accomplish the electrical Arc Flash Survey and One-Line Diagrams as detailed below for the Department of Veterans Affairs (VA), Kansas City Medical Center (KC VAMC).

1. Services:

• The Contractor shall make sure that the construction/installation activities generate the most efficient path forward and the least disruption to the KC VAMC and its service lines.

• Contractor will conduct work in off-duty hours and weekends.

➢ Hours of operation should be 4:30 p.m. – 12:00 a.m. Central.

• Contractor must provide one work week notice to modify any openings in the framing or drywall (wallboard) for conduit or pass through.

• Contractor shall provide labor to perform data collection for existing electrical equipment and added electrical equipment.

• Contractor shall walk the entire site and accurately document on floor plans (provided by FMS/Projects section) all electrical equipment that will be included in the Arc Flash study/One Line Drawings.

• Contractor shall collect all data needed for Single-line Diagram, Short Circuit Analysis, Device Coordination Analysis, provide up to date One-Line Computer Aided Designs (CAD) drawings, Arc Flash Analysis, create arc flash incident energy labels and label affixation.

2. Deliverables include:

a) One Line Drawing- A one-line diagram in AutoCAD of the portion of the power distribution system considered in the study, based on the study model.

b) Data Collection-Contractor engineers shall collect all information needed to make a complete model of the site electrical system.

I. Cable lengths, type, and sizes, overcurrent protective device types and settings, transformer impedance, motor data under 50hp. Also include conduit types and sizes.

II. Gathering all data shall be complete by contractor engineers and will be done so per NFPA 70E regulations, Schneider, and VA safety policies.

III. Deliver a floor plan creation including electrical locations.

IV. If a panel is found not to have a panel schedule. The KCVA will require an accurate panel schedule/new sticker provided.

c) Coordination Analysis Results- Provide evaluation of conductor and equipment protection per National Electrical Code (NEC), time current coordination curves based on the recommended settings, device settings table that documents both the existing and recommended settings, and device settings will be based on a compromise and balance system protection, reliability, and arc flash exposure levels.

d) Short Circuit Study Results- Provide all input and output data, an equipment comparison table (compares the calculated short circuit values to the equipment rating.

• Contractor shall report any found deficiencies along with a proposed solution to correct the deficiency.

e) Arc Flash Analysis Results- Provide arc flash exposure values and flash protection boundary in a tabular format.

f) Arc flash analysis will be performed per the National Fire Protection Association (NFPA) 70E standard requirements, arc flash exposure values and flash protection boundary will be calculated per Institute of Electrical and Electronic Engineering (IEEE) 1584 methodology to determine Personal Protective Equipment (PPE) requirements, and the adjustment of protection device settings.

g) Arc Flash Incident Energy Labels- Display results of the arc flash analysis. Labels shall include Incident Energy Value, Hazard Risk Category, Flash Protection Boundaries, Shock Hazard Boundaries, date of survey, and immediate upstream disconnecting device which may be non-fused disconnect. This will satisfy UL 969, NFPA 70E, ANSI Z535.4, and the NEC (Article 110.16). If needed, busway equipment receives large 11”x16” double-sided one on each and one at the center of the busway. All other Arc Flash Labels will be printed per Electrical Certification Arc Flash Specifications.

h) Arc Flash Incident Energy Label Affixation- Contractor will conduct label affixation for all devices that pose an arc flash hazard including all devices surveyed with correct placement per NFPA 70E, for the life of the study.

i) Contractor shall note and notify the Contracting Officer (CO) and Contracting Officer Representative (COR) of any issues that may arise upon installation.

j) The material deliveries, sequencing, and phases (if needed) shall be communicated and agreed upon by the COR to ensure successful pursuit and completion of the work must be coordinated in conjunction with the KC VAMC Electrical Department.

k) Contractor responsible for total completion of project to include testing/troubleshooting of the electrical system in this area.

l) Contractor shall coordinate shutdown and final connections with KC VAMC Electricians.

----End of Statement of Work----

A.1 OTHER ATTACHMENTS

See attached document: Normal and E-Power One-Lines.

See attached document: Transformer Status.

See attached document: CAMPUS MAP pdf print (1).

See attached document: Bldg 1 Floor Plans.

See attached document: Bldg 15 Floor Plans.

See attached document: Bldg 26 Floor Plans.

See attached document: Sign-in sheet for Arc Flash walk through.