36C25522R0050.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 69

589-22-1-792-0017

36C25522R0050 02-25-2022

Denise Maynard, denise.maynard@va.gov 913-946-1978 03-18-2022 10:00am CDT

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

X

339113

750 Employees

N/A

X

Kansas City VA Medical Center 4801 East Linwood Blvd.

Kansas City, MO 64128-2226

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Financial Services Center http://www.fsc.va.gov/einvoice.asp

Austin TX

877-353-9791 512-460-5429

Mobile Sterile Processing System (SPS) Units

See Section B.2 for details.

X X

X 1

Paul Hemenway Contracting Officer

36C25522R0050

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

B.4 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 25

C.6 52.222-55 MINIMUM WAGES UNDER EXECUTIVE ORDER 13658 (JAN 2022) . 25

C.7 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.8 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS (OCT 2019)

C.9 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

C.10 VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND

COMPLIANCE (JUL 2018)

C.11 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021)

(DEVIATION)

C.12 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

C.13 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

C.14 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) . 35

C.15 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2022)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.217-5 EVALUATION OF OPTIONS (JUL 1990)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 VAAR 852.215-72 NOTICE OF INTENT TO RE-SOLICIT (OCT 2019)

E.8 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (FEB 2021) (JUL 2020) (DEVIATION)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION

1. All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

Offeror DUNS #:

Company Name and Address:

Point of Contact:

Phone Number:

Email Address:

b. GOVERNMENT: Contracting Officer 36C255

Network Contracting Office (NCO) 15 3450 S 4th Street Leavenworth, KS 66048

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with 52.232-33, Payment by Electronic Funds Transfer—System For Award Management.

3. INVOICES: Invoices shall be submitted monthly in arrears.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Austin TX http://www.fsc.va.gov/einvoice.asp

B.2 STATEMENT OF WORK

1. SCOPE OF WORK

The contractor shall provide all services, labor, travel, transportation, material, shipping, parts, connections, and equipment necessary for provision and on-site installation of equipment to lease two portable Mobile Sterile Processing System (MSPS) for the mobile sterile processing units located at 4801 Linwood Blvd, Kansas City MO 64128. The Sterile Processing Service (SPS) are needed to support medical procedures and surgeries in the OR, CATH Lab and GU Surgical suites.

The contractor shall also provide training to clinical staff prior to equipment use. This training shall capture all tours of duty for the sterile processing department. The contractor is responsible for removing and disposing of all debris and packing material left from the installation of the two trailers.

The contract includes exactly two Mobile Sterile Processing Systems that includes one sterile mobile trailer and one decontamination mobile trailer. Also, to include commissioning and decommissioning of the MSPS, one Mobile Water Solutions Trailer, and the manufacturer’s support maintenance of the equipment during the lease.

2. SPECIFICATIONS

• Two Portable Medical Specialty Trailers shall have minimum dimensions of 23’ x 56’ with dual slide-outs.

o MSPS shall maintain a sterile environment o The facility space in which the trailers can occupy is approx. 35’ x 110’.

• Portable Medical Specialty Trailers shall include normal and emergency power, pressurized air, Certified Cat 6A data connections for up to 24 internet protocol type devices, intercom, fire sprinkler, hot/cold water, steam, and wastewater connection points.

o Air compressor shall be sized to accommodate ancillary operational equipment.

• Cold weather package.

• Portable Medical Specialty Trailers shall have a minimum of two entrances/exits.

o One entrance/exit shall be designated for soiled transport of sterile processed medical equipment.

o One entrance/exit shall be designated for clean transport of sterile processed medical equipment.

• Shall provide connections to fire sprinkler system o Provide all life safety and fire suppression systems required by the 2019 edition of NFPA 72, National Fire Alarm and Signaling Code and NFPA 13 Standard for the installation of Sprinkler Systems, 2019 edition safety code.

o Fire alarm testing required by NFPA 72 is the responsibility of the Contractor. Complete testing will be done in accordance with the required frequencies of NFPA 72. Copies of all test reports will be sent to the VA.

• Shall provide connections to an emergency intercom system.

o The MSPS shall be tied into the fire alarm system to receive all emergency messages, to include fire and weather announcements.

• Equipment rental provisions shall include:

o Large capacity Ultrasonic Cleaner - quantity 2 Capable to process DaVinci robotic arms.

o Large capacity Ultrasonic Cleaner - quantity 1

Processing eye instruments o Large capacity Washer/Disinfector - quantity 2-3

Shall hold approximately 12 trays per or more per load o Large capacity Pre-Vac Steam Sterilizers - quantity 2-3

Shall integrate with Censitrac Shall provide all hardware and software required for integration.

Shall hold approximately 14-16 trays per or more per load o Workstations with integral three bay stainless steel sink with critical water and automated dosing – quantity 3 o Workstations with integral two bay sinks for scopes with critical water and automated dosing – quantity 1 o AER Medivator Scope Reprocessors - quantity 3 Shall integrate with Censitrac in decontamination unit Shall provide all hardware and software required for integration.

o Automated Pass Through Window - quantity 1-2 o MASS Drying cabinets – quantity 2

Holds minimum 24 flexible endoscopes o 100 NX All Clear (H2O2) plasma sterilizers - quantity 3 o Tyvek heat sealer – quantity 1 o Heat sealer for steam – quantity 1 o Preparation and Packaging assembly stations with magnifying light – quantity 6 o Shelving for storage of supplies – quantity 6 shelving racks o Sterile Room for instrument cool down.

• Channelcheck verification (at least two arms to hang scopes)

• Shall provide separate heating, ventilation, and air conditioning for both the clean and decontaminated trailers.

• Mobile Water Solutions Trailer Rental for the provision of hot water to pre-heat water entering sterilizers and/or to provide water conditioning and DI water (to include delivery and pickup of Mobile Water Solutions Trailer).

o Provide deionized water solution unit at 40-60 psi at 120-140°F

• Water Booster Pumps will be required to ensure that 70 psi dynamic water pressure is maintained ensuring optimal operation of the sterilizers.

The Contractor shall be responsible for the requirements:

• Contractor shall provide Test and Balance maintenance to ensure appropriate air pressure relationships between sterile and non-sterile areas of the mobile sterilization trailer.

• Maintaining and correcting of temperature and humidity ranges: Temperature:

min 66°F- max 72°F. Humidity min 20% RH max 55% RH.

• Provide a tested and certified Cat. 6A network extension and proper grounding to ensure a weather-protected interconnect between trailers and facility infrastructure.

• Contractor shall be responsible for monthly testing and correcting if test results are out of limits (including retesting verification) for the equipment water, utility water, RO/DI critical water systems coming to and/or inside the MSPS trailers to ensure it meets AAMI guidelines for sterile processing equipment.

Pressure relations to alternate space:

• Temperature and Humidity in the Decontamination Area: min 66°F- max 72°F.

Humidity min 20% RH max 55% RH. Minimum ACH 10. Pressure negative to all adjacent spaces.

• Temperature and humidity in the Sterile processing preparation and assembly:

Temperature min 66°F- max 72°F. Humidity min 20% RH max 60% RH.

Minimum ACH 10. Pressure positive to all adjacent spaces.

• Sterile Storage, Satellite Storage Area Air Flow 10 positive air changes per hour temperature 66°F -75°F (set point 70F) Humidity 20%-55%

• All start up consumables will be provided at the time of installation.

• Shall meet or exceed the accrediting organizations listed below:

o Sterile Processing Services VHA Directive 1116(2) March 23, 2016 o Association for the Advancement of Medical Instrumentation (AAMI) https://www.aami.org/ o American Society of Healthcare Engineering (ASHRAE) with special emphasis on Standard 170.

https://www.techstreet.com/standards/ashrae-170-2017 o Startup water sampling, test, and sanitation of MPSP sterile processing water distribution system, per AMMI TIR 34.

http://www.aami.org/

3. REQUIREMENTS

• It is the responsibility of the Contractor to conduct site visits, verify existing conditions, quantities of materials, installation instructions of materials to be used, and discrepancies or conflicting requirements in the Statement of Work before preparing the Final Proposal.

• The contractor shall provide and install two Mobile Sterile Processing Systems to the VA Medical Center located at 4801 Linwood Kansas City, MO 64128.

• Delivery of two Mobile Sterile Processing Systems shall be within 30 days of award.

• The two Mobile Sterile Processing Systems are anticipated to remain onsite for facility use for a one-year base, one twelve-month option, and two six-month options.

• The contractor shall ensure that all repairs, preventable, and remedial maintenance provided during the provision timeframe of this contract meet and or exceed the OEM’s specifications.

• The contractor shall ensure that only FULLY QUALIFIED TECHNICIANS/ENGINEERS are employed in the performance of all work performed under this contract.

• Contractor is liable for any damage to VA property during installation, commissioning, and de-commissioning.

• The contractor shall commission the unit upon delivery to the medical center.

o Commissioning includes but is not limited to:

Leveling of the mobile unit Expanding of the mobile unit Securing expendables of the mobile unit Sealing openings to maintain sterile environment Configuring interior spaces of the mobile unit Verifying VA connections to appropriate utilities Start up, calibration, and maintenance of functionality for equipment included in the unit Steam Sterilizers, Washer Disinfectors, Ultrasonic Cleaner and functional validation of remaining equipment.

Evaluation of water quality and provide recommendations of conditioning if necessary. (AMMI TIR34 requirements)

Supply a list of hazardous chemicals, with MSDS, to COR brought on VA property.

• The contractor shall decommission the unit upon removal from the medical center.

o Decommissioning includes but is not limited to:

Deinstallation of both units, pickup and transportation off KCVA property Disconnecting from utilities http://www.aami.org/

Preparing interior for transport Securing equipment for transport Disconnection from access points (i.e. landings, stairs, etc.)

Retraction of the mobile unit Securing and engaging equipment to the transport trailers Removing all hazardous materials and waste and disposing them in accordance with local, state, and federal regulations.

• The contractor shall ensure that the highest standard of professional capability and workmanship is maintained throughout the life of this contract.

4. EQUIPMENT MAINTENANCE & RESPONSE TIMES

The Contractor shall provide full-service remedial and preventive maintenance support for all Contractor-owned equipment installed on the mobile sterile processing system, and any support equipment not specifically owned or installed by the VAMC at no additional charge.

The Contractor shall provide all additional remedial and preventive maintenance activities:

1. All required system maintenance for equipment and MSPS provided for sterilization processes.

2. Contractor will manage tank exchanges and perform system maintenance of the RO/DI water system. Exchange tanks and filter changes are “consumables” and as such the cost for exchange tanks and the exchange service charges are the responsibility of the Contractor.

3. Shall provide quarterly preventive maintenance for the MSPS (including booster pumps and equipment) and Mobile Water Solutions Trailer provided at no additional charge.

4. Shall be responsible for all remedial maintenance for the MSPS (including booster pumps and equipment) and Mobile Water Solutions Trailer provided at no additional charge.

5. DI (Deionized)Water and Conditioned Water Systems. Contractor will manage scheduling of exchange tanks, filter changes and any other preventative and remedial maintenance of the DI and Conditioned Water Systems. (Includes Installation, and De-installation at project conclusion). The Cost of all consumable items associated with the DI and Water Conditioning Systems, including but not limited to tank exchanges, filters (and disinfecting water following filter changes), water testing, etc., during the Deployment are the responsibility of the Contractor.

6. Testing, maintenance, and corrective actions of the equipment, utility, RO/DI critical water systems to ensure it meets AAMI guidelines for sterile processing equipment.

7. An Acid Injection System for pH control of the Utility Hot Water and Utility Cold Water supplied by the Contractor. Both systems will have a backflow preventer installed upstream of the acid injection system. Contractor is responsible for correcting the pH into acceptable levels.

8. Quarterly maintenance of all pressure relations, and minimum air flow requirements of mobile sterilization unit. Contractor will perform all required adjustments to ensure air flow, temperature and humidity ranges are maintained. Quarterly reports will be in writing and a copy will be provided to the COR for survey purposes.

9. Emergency response for equipment and MSPS failures. The Contractor shall respond to the facility for any equipment failure resulting in a total or partial loss of the equipment installed within or any portion of the mobile sterile processing system within 2 hours from the time of VAMC contact. If a permanent solution cannot be resolved within 6 hours of initial failure, a temporary solution shall be operational within 6 hours of initial failure. An agreed permanent solution shall be planned, and replacements ordered within 24 hours of initial failure.

5. SAFETY

The Contractor shall always, ensure that all work provided complies with all local, State, and Federal rules and regulations pertaining to workplace safety. The contractor shall take all proper safety and health precautions to protect the work, the workers, the public and the property (OSHA). Installs and construction work will be in accordance with all applicable codes to include the most current codes National Fire Protection Association (NFPA), and the VA Design Guide Manuals that are applicable to the work. If the design guide is equivalent or more stringent then the mentioned codes, the VA Design Guide takes precedence. https://www.cfm.va.gov/til/spclRqmts.asp#FS

FIRE EXTINGUISHERS: Portable fire extinguishers shall be provided, hung, inspected, and maintained monthly by the Contractor in accordance with NFPA 10, 2018 edition.

6. DOCUMENTATION

The contractor shall furnish to the KCVA Medical Center Biomedical Engineering department legible hard copies and electronic copies of service reports of the maintenance indicating details of the maintenance performed upon completion of all work.

7. PLACE OF PERFORMANCE

Kansas City Veteran Administration Medical Center, 4801 Linwood Blvd. Kansas City 64128

8. PERFORMANCE MONITORING

The contractor’s performance will be monitored by the Contracting Officer (CO), Contracting Officer Representative (COR), Infection Control Risk Assessment Office, and Safety Office during the rental agreement period.

Coordinate all administrative and construction requirements exclusively with or through assigned Contracting Officer Representative (COR).

The Construction Safety Officer, Construction Safety Committee, and COR will review the operations and site construction conditions of the project to confirm that all Safety regulations relating to construction and healthcare facilities are being adhered to. Daily and weekly safety rounds will be conducted. For non-compliance safety related issues, a safety report will be sent to the Contractor to correct within 14 days. Non-compliance may result in job-site suspense until compliance is met at the contractor’s expense.

9. HOURS OF OPERATION

The contractor will perform services required during the hours of 7:30 am – 4:00 pm, Monday through Friday or as directed by the designated COR.

10. U.S LEGAL HOLIDAYS

The following is a list of U.S. Government holidays. If the holiday falls on a Saturday, the proceeding Friday is observed as the holiday; if the holiday falls on a Sunday, the following Monday is observed as the holiday. Non-essential government employees don’t work on holidays.

HOLIDAY DATE

New Year’s Day Jan 1 Martin Luther King’s Birthday 3rd Monday in Jan President’s Day 3rd Monday in Feb Memorial Day Last Monday in May Juneteenth June 19 https://www.cfm.va.gov/til/spclRqmts.asp#FS

Independence Day July 4 Labor Day 1st Monday in Sep Columbus Day 2nd Monday in Oct Veterans Day Nov 11 Thanksgiving Day 4th Thursday in Nov Christmas Day Dec 25

11. SECURITY/ IDENTIFICATION

“The C&A requirements do not apply, and Security Accreditation Package is not required” The contractor will not require access to confidential systems. The security requirements and impact for this project have been identified in VA Handbook 6500.6 Appendix A. The C&A (Certification and Accreditation) requirements do not apply and a Security Accreditation Package is not required.

Taking of photographs/videos/recording of any kind is PROHIBITED on VA premises unless pertaining to work assignment, instructed or authorized by the Contracting Officer’s Representative (COR).

Contractor will always wear his or her identification badge while on VA premises. The badge shall be clearly visible, front facing, and above the waist. Contractors shall be required to attend the construction safety training that is offered every Tuesday morning at 0700 in Bldg. #6 before commencing any work on VA premise.

All Contractor personnel shall display a KCVAMC issued Contractor PIV identification badge while performing work on any VAMC property. Contractor personnel shall have a valid state or government identification.

Smoking is prohibited on property. Possession of weapons is prohibited (in vehicle or on person). Enclosed containers, including tool kits, shall be subject to search. Violations of the VA regulations may result in citation answerable in the United States (Federal) District Court.

Contractor employees (crew) when on KCVAMC grounds; shall not bring visitors into the facility; shall not bring into the facility, any form of weapons or contraband; shall not bring in any alcohol or drugs or be under the influence of alcohol/drugs; shall conduct themselves in a professional and polite manner at all times; shall not cause any disturbances in the facility, are subject to all the rules and regulations of the KCVAMC. Contractor personnel shall present a neat appearance and be easily recognized. Contractor shall furnish and require every on-site company employee to wear a company shirt and safety shoes. All company workers while on duty shall be identified by uniform shirt or blouse indicating the company logo. The print should be large enough to be easily read. This includes all company staff assigned to work at the KCVAMC.

12. SITE REGULATIONS:

All work shall be performed in accordance with KCVAMC rules & regulations.

13. Attachments:

Attachment A: Drawings, 12/14/2021, 7 pages

Attachment B: Schedule, 12/14/2021, 2 pages

VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors (Amended October 25, 2021)

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date.

Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

https://www.va.gov/covid19screen/

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT

12.00 MO

Central Sterile Unit

Contract Period: Base POP Begin: 03-01-2022 POP End: 02-28-2023 PRINCIPAL NAICS CODE: 532120 - Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Water Quality Services

Contract Period: Base POP Begin: 03-01-2022 POP End: 02-28-2023 PRINCIPAL NAICS CODE: 532120 - Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

Automated Pass-Through Window Contract Period: Base POP Begin: 03-01-2022 POP End: 02-28-2023 PRINCIPAL NAICS CODE: 532120 - Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

Water Trailer, 1 unit will service both trailers

Contract Period: Base POP Begin: 03-01-2022 POP End: 02-28-2023 PRINCIPAL NAICS CODE: 532120 - Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

Water Booster Pump, 1 unit will service both trailers

Contract Period: Base POP Begin: 03-01-2022 POP End: 02-28-2023 PRINCIPAL NAICS CODE: 532120 - Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing

PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment - Medical, Dental, and Veterinary Equipment and

1.00 EA

Commissioning Fee

Contract Period: Base POP Begin: 03-01-2022 POP End: 02-28-2023 PRINCIPAL NAICS CODE: 532120 - Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

De-Commissioning Fee

Contract Period: Base POP Begin: 03-01-2022 POP End: 02-28-2023 PRINCIPAL NAICS CODE: 532120 - Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

Cold Weather Package

Contract Period: Base POP Begin: 03-01-2022 POP End: 02-28-2023 PRINCIPAL NAICS CODE: 532120 - Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

1.00 EA __________________ __________________

CSSD Consumables

Contract Period: Base POP Begin: 03-01-2022 POP End: 02-28-2023 PRINCIPAL NAICS CODE: 532120 - Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

Covered Ramps

Contract Period: Base POP Begin: 03-01-2022 POP End: 02-28-2023 PRINCIPAL NAICS CODE: 532120 - Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

Contract Period: Option 1 POP Begin: 03-01-2023 POP End: 02-29-2024 PRINCIPAL NAICS CODE: 532120 - Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

Contract Period: Option 1 POP Begin: 03-01-2023 POP End: 02-29-2024 PRINCIPAL NAICS CODE: 532120 - Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

Contract Period: Option 1 POP Begin: 03-01-2023 POP End: 02-29-2024 PRINCIPAL NAICS CODE: 532120 - Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

Contract Period: Option 1 POP Begin: 03-01-2023 POP End: 02-29-2024 PRINCIPAL NAICS CODE: 532120 - Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

12.00 MO __________________ __________________

Contract Period: Option 1 POP Begin: 03-01-2023 POP End: 02-29-2024 PRINCIPAL NAICS CODE: 532120 - Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

6.00 MO

Contract Period: Option 2 POP Begin: 03-01-2024 POP End: 08-31-2024 PRINCIPAL NAICS CODE: 532120 - Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

Contract Period: Option 2 POP Begin: 03-01-2024 POP End: 08-31-2024 PRINCIPAL NAICS CODE: 532120 - Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

Contract Period: Option 2 POP Begin: 03-01-2024 POP End: 08-31-2024 PRINCIPAL NAICS CODE: 532120 - Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

Contract Period: Option 2 POP Begin: 03-01-2024 POP End: 08-31-2024 PRINCIPAL NAICS CODE: 532120 - Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

Contract Period: Option 2 POP Begin: 03-01-2024 POP End: 08-31-2024 PRINCIPAL NAICS CODE: 532120 - Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

Contract Period: Option 3 POP Begin: 09-01-2024

POP End: 02-28-2025 PRINCIPAL NAICS CODE: 532120 - Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment - Medical, Dental, and Veterinary Equipment and

Contract Period: Option 3 POP Begin: 09-01-2024 POP End: 02-28-2025 PRINCIPAL NAICS CODE: 532120 - Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

Contract Period: Option 3 POP Begin: 09-01-2024 POP End: 02-28-2025 PRINCIPAL NAICS CODE: 532120 - Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

Contract Period: Option 3 POP Begin: 09-01-2024 POP End: 02-28-2025 PRINCIPAL NAICS CODE: 532120 - Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

Contract Period: Option 3 POP Begin: 09-01-2024 POP End: 02-28-2025 PRINCIPAL NAICS CODE: 532120 - Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of

GRAND TOTAL

B.4 DELIVERY SCHEDULE

ITEM NUMBER DELIVERY DATE

ALL Kansas City VA Medical Center 4801 East Linwood Blvd.

Kansas City, MO 64128-2226

See Period of Performance in B.3 Price/Cost Schedule

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS

AND REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS

JUN 2020

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON

POSTCONSUMER FIBER CONTENT PAPER

MAY 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.228-5 INSURANCE—WORK ON A GOVERNMENT

INSTALLATION

JAN 1997

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

DEC 2013

C.3 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b)…