36C25226Q0582.docx

36C25226Q0582

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25226Q0582 -2026 Derrick Paquette 414-844-4800 08-03-2026 6:00

CDT

Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 X X 811310 $12.5 Million N/A X Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 Department of Veterans Affairs 36C252 Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 X See CONTINUATION Page Generator Maintenance as defined in the Statement of Work At the Hines VA Hospital.

Service Contract Labor Standards Apply:

Wage Determination: 2015- 5017 revision 32 Dated 5/13/2026 Contracting Point of Contact: Derrick Paquette derrick.paquette@va.gov See CONTINUATION Page X X X

ONE

Derrick Paquette

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

SAM UEI NO. ____________________________________________

CAGE CODE _____________________________________________

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS: _________________________________

b. GOVERNMENT:

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

2. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified Acquisition Procedures. FAR Part 15 will not be used. The procedures in Part 12 used in conjunction with Part 13 allow the Government to procure services resembling those in the commercial marketplace and streamline the procurement process. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

3. SET-ASIDE (If any): See box 10 of STANDARD FORM 1449

4. SOLICITATION TIMELINE SUMMARY:

A. SITE VISIT:

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

Site visit is scheduled for July 21, 2026 AT 9:00 AM local time. All interested parties are to meet COR Keith Schmidt (708-979-2001) at Hines Campus, Building 2, main entry. Building 2 is in the center of the campus and visitor Parking is available in the G, H and J Lots.

B. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer derrick.paquette@va.gov no later than Friday July 24, AT 4:30 PM local time. Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 2 business days to all parties

C. SOLICITATION CLOSES/QUOTES DUE:

See box 8 of STANDARD FORM 1449 or most recent Amendment.

D. SUBMISSION OF QUOTE:

See 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and addendum for specific instructions to offerors.

5. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

6. INVOICES:

a. All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

b. Invoices shall be submitted monthly in arrears in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

c. Payments shall be made in arrears upon receipt of a properly prepared invoice

d. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

e. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.

f. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

g. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

h. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

i. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

j. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

7. FACILITY REQUIREMENTS: In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court.

a. Contractor is responsible to follow all on site facility policies

b. All VA property is considered Federal property and all Federal laws are applicable.

c. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

d. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

e. All contractor personnel are required to adhere to all VA rules and regulations.

f. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

g. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

h. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

8. SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

9. Badging Contractors shall comply with policy and directive 0735 and in coordination with the COR of facility POC.

10. Nondisclosure Agreement (NDA) Contractor shall have a complete, approved Nondisclosure Agreement (NDA) with the VA prior to performing services.

11. Records Management A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes [Agency] records;

2. does not include personal materials;

3. applies to records created, received, or maintained by Contractors pursuant to their [Agency] contract;

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. [Agency] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [Agency] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [Agency] policy.

8. The Contractor shall not create or maintain any records containing any non-public [Agency] information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The [Agency] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [Agency] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. [Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] D. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

B.2 STATEMENT OF WORK

1. Scope of Work Edward Hines Jr. VA hospital requires the services of a contractor to perform load bank testing, and maintenance for (20) generators. These generators provide backup power and have a direct impact on patient health and life safety throughout the Hines VA Campus. The Contractor shall furnish all labor, management, materials, equipment to perform preventive maintenance, inspection, calibration, testing and documentation for the generators listed on the equipment listing.

2. Place of Performance Edward Hines Jr. VA hospital 5000 S. 5th Avenue, Hines, Illinois 60141

3. Period of Performance Base Year: September 1 ,2026 through August 31,2027 Option Year 1: September 1, 2027, through August 31, 2028 Option Year 2: September 1, 2028, through August 31, 2029 Option Year 3: September 1, 2029, through August 31, 2030 Option Year 4: September 1, 2030, through August 31, 2031

4. Schedule Load Bank Testing shall be performed in September Preventive Maintenance (PM) Level 1 shall be performed in January.

Preventive Maintenance (PM) Level 2 shall be performed in July.

Any deviations from this schedule shall only be made with prior approval from the Contracting Officer Representative (COR)

5. Description of Services

5.1. Load Bank Testing Specifications:

· The generators shall be load tested using the following sequence:

· Idle / No-Load Readings.

· Baseline data recorded before applying load.

· 30% of Generator Load Rating for 30 minutes

· 50% of Generator Load Rating for next 30 minutes

· 75% of Generator Load Rating for 60 minutes (1 hour)

· 100% of Generator Load Rating for 60 minutes (1 hour)

5.2. Preventive Maintenance - Level 1

5.2.1. The Contractor shall perform:

· Fuel System

· Inspect main tank and day tank for leaks, level, condition

· Drain water traps/separators

· Inspect primary/secondary filters; clean primary filter

· Check governor, controls, linkages, and oil level

· Inspect fuel lines, brackets, and connections

· Check fuel pressure gauge for correct operation

· Cooling System

· Inspect radiator/heat exchanger (leaks, debris, louvers)

· Inspect coolant level and condition; test protection level

· Inspect hoses and connections for deterioration

· Inspect/lubricate fan pulleys, fan bearings; check clearance

· Inspect fan belts (wear, tension)

· Inspect jacket water heater and thermostat setting

· Inspect water pump for leaks/noise

· Air Induction & Exhaust

· Inspect/clean primary & secondary air filters; reset indicators

· Inspect air inlet piping, housings, gaskets

· Inspect turbocharger (leaks, noise)

· Inspect exhaust manifold (hardware, leakage, oil slobber)

· Inspect muffler/silencer and piping for damage or corrosion

· Lubrication System

· Inspect oil level and contamination; inspect for leaks

· Check oil pressure gauge for correct readings

· Inspect pre lube pump

· Inspect crankcase breather and hoses

· Perform full oil analysis (wear metals, contaminants, debris)

· Starting System

· Inspect batteries (condition, leakage, terminals)

· Check electrolyte level & specific gravity (if applicable)

· Inspect battery charger, wiring, terminals

· Inspect starting motor (connections, noise, operation)

· Inspect alternator & drive components

· Engine Monitors & Safety Controls

· Test all engine safety devices (oil pressure, coolant temp, overspeed, over crank, etc.)

· Test remote annunciators and local alarm systems

· Generator & Electrical Components

· Remove and inspect brushes, clean slip rings

· Inspect space heaters for proper operation

· Inspect control panel (manual/auto start, meters, adjustments)

· Verify voltmeter and ammeter readings

· Laboratory fuel sampling, including but not limited to:

· Accelerated Aging

· Suspended Particulates

· Association for Material Protection and Performance (AMPP) Corrosion inspection

· Organic Material

· Water (suspended content)

· Operational Test Requirements

· Cold engine start observation

· 30 minute operating run

· Monitoring for leaks, noise, vibration

· Verification of all safety shutdowns

· Recording of:

· Amps

· Volts

· Oil pressure

· Coolant temperature

· Fuel pressure

· Frequency

· Real power (kW output)

· Timing and functional verification of:

· Signal delay

· Engine start time

· Load pickup

· Automatic transfer switch (ATS) operation

· Re transfer timing

· Restoration to Service

· Day Tank and Fuel System Functional Testing

· Contractor shall conduct operational checks of the day tank, including:

· Float switch operation

· Transfer pump operation

· Solenoid valve performance (if equipped)

· Inspection of all fuel lines, hoses, connectors, and fittings for wear, corrosion, or leaks

5.3. Preventive Maintenance - Level 2

5.3.1. The Contractor shall perform:

· Fuel System

· Inspect main and day tank for leaks and fuel level

· Drain water traps/separators

· Inspect fuel lines, fittings, and brackets for leaks or looseness

· Inspect governor oil level, linkages, and controls; add oil as needed

· Inspect/clean primary and secondary fuel filters

· Inspect fuel pressure gauge for correct operation

· Inspect fuel condition for contaminants

· Cooling System

· Inspect radiator/heat exchanger for leaks, debris, damage

· Verify louver operation

· Inspect coolant level, rust, oil contamination, top off to maintain serviceable level

· Check coolant conditioner concentration and freeze/boil protection

· Inspect filler cap sealing surfaces and gasket

· Inspect hoses for deterioration; tighten connections

· Lube and inspect fan-drive bearings and pulleys

· Inspect fan belts for wear; adjust tension

· Verify jacket water heater operation and thermostat setting

· Inspect water pump for leaks, noise, or malfunction

· Air Induction & Exhaust System

· Inspect and clean primary/secondary air filters; reset indicators.

· Inspect air inlet piping, housings, seals, and gaskets

· Inspect turbocharger for oil or exhaust leakage, check for abnormal noise

· Inspect exhaust manifold for leakage, missing hardware, oil slobber

· Inspect exhaust muffler and piping for corrosion or damage

· Lube Oil System

· Provide a full oil and filter change for all 20 generators during the base year.

· Thereafter in the option years, change the oil filter every year and the oil every 250 hours or as needed based on the oil and filter inspection or the manufacturers’ requirements.

· Inspect oil level and contamination, top off to maintain serviceable level

· Inspect generator and engine for leaks

· Inspect pre‑lube pump operation

· Inspect gaskets and seals for deterioration

· Inspect crankcase breather operation and blow-by condition

· Perform full oil analysis (wear metals, contamination, debris)

· Provide oil analysis results to VA with NFPA‑acceptable thresholds

· Starting and Charging System

· Inspect batteries for damage or leakage; clean/tighten terminals

· Check battery electrolyte level and specific gravity (if applicable)

· Inspect battery charger (operation, wiring, connections)

· Inspect starting motor wiring and operation, check for abnormal noise

· Inspect alternator condition, voltage output, belts, and pulleys

· Engine Monitors & Safety Controls

· Test all engine safety shutdowns (oil pressure, coolant temp, over crank, overspeed)

· Inspect annunciators and remote alarm systems

· Check gauge accuracy (oil pressure, temperature, alternator)

· Generator & Mechanical Components

· Remove and inspect brushes; clean slip rings; make adjustments

· Lubricate generator rear bearing

· Inspect vibration isolators for wear and adjust to manufacturers specifications

· Control Panel & ATS

· Test manual/auto start controls

· Verify correct voltmeter readings (voltage level, gain, drop)

· Test ammeter with baseline load and no‑load readings

· Inspect circuit breakers for tightness and free movement

· Inspect ATS mechanical and electrical condition

· Operational Test to include at a minimum:

· Cold start observation

· 30‑minute operating run

· Monitoring for abnormal vibration, leak, noise

· Verification of safety shutdown devices

· Documenting:

· Amps & volts

· Oil pressure

· Water temperature

· Fuel pressure

· Frequency

· Kilowatt output

· Timing and verification of:

· Signal delay

· Engine start time

· Load pickup

· Automatic transfer

· Load return (re‑transfer)

5.4 General Emergency Power Supply System (EPSS) Condition Assessment

5.4.1 During all PM‑2 activities, the Contractor shall assess and document the overall condition of the EPSS including:

· Vibration issues

· Leaks (fuel, oil, coolant, exhaust)

· Excessive temperature

· Abnormal noises

· Component wear, corrosion, or deterioration

· Any condition that may indicate impending failure

· Contractor shall restore generator and EPSS to automatic mode

· Ensure all equipment is fully operational

6. Reports and Documentation

6.1. ESR (Engineering Service Report)

6.1.1. The ESR shall at a minimum include:

· Building Number

· Test Date

· Start Time / Stop Time

· Generator make, model, serial number

· kW/kVA rating

· Fuel type

· Hours of operation

· Location/Building number

· ATS identifier (if tested)

· Hour Meter Start / Hour Meter Finish

· Engine Oil Pressure

· Engine Water Temperature

· Exhaust Gas Temperature (IR, pre turbo)

· Frequency (Hz / cycles)

· Voltage readings

· Generator Loading (Amperage per phase)

· Name and Signature of Technician

· All completed inspection checklists

· All measured data and test results

· Photos or quantifiable evidence before and after repairs, when applicable

· All identified deficiencies

· List of required and recommended repairs with priority classifications

· Itemized cost estimates

· Complete PM 1 test data

· ASTM laboratory fuel test results

· Oil analysis report

6.1.2. A complete Load Bank ESR shall be submitted to the COR within 30 days of the test completion.

6.1.3. The contractor may create a customized ESR, but it must be approved by COR before implementation

6.1.4. The contractor shall document the services rendered on a legible, contractor service report and submit it to the COR for certification (signature)

6.1.5. A copy of the signed service report must be provided to the COR by the contractor at the time the service is provided.

6.1.6. If the COR is unavailable, a signed, authorized copy of the ESR will be sent to the Contractor after the work can be reviewed (if requested or noted on the ESR).

7. Requirements and Qualifications

7.1. Contractor shall have knowledge of and ensure compliance with the current version of the following throughout all performance and reporting requirements.

7.1.1. Veteran Health Agency Directive 1028

7.1.2. NFPA 99 and NFPA 110

7.1.3. Joint Commission standards

7.1.4. local, state, and federal regulations

7.1.5. ASTM fuel testing standards

7.1.6. OEM guidance

7.1.7. VA Engineering policies

8. Facility Check In

8.1. Upon arrival at the Edward Hines Jr VA Hospital, the contractor shall be required to report when on-site and when services are completed with assigned shop.

9. Hours

9.1. The Contractor will coordinate and schedule all test(s) with Hines VA Engineering Department (1) week Prior to onsite visit. The Contractor is required to perform work and tests during normal work hours, Monday through Friday 7:00 am to 4:00 pm. CST.

B.3 PRICE SCHEDULE

ITEM INFORMATION

Provide all labor, tools, material and special equipment necessary to conduct Load Bank Testing in accordance with the Statement of Work. Service shall be completed during the month of September Contract Period: Base POP Begin: 09-01-2026 POP End: 08-31-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Provide all labor, tools, material and special equipment necessary to conduct Preventative Maintenance-Level 1 in accordance with the Statement of Work. Service shall be completed during the month of January

POP Begin: 09-01-2026 POP End: 08-31-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Provide all labor, tools, material and special equipment necessary to conduct Preventative Maintenance-Level 2 in accordance with the Statement of Work. Service shall be completed during the month of July

POP Begin: 09-01-2026 POP End: 08-31-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Provide all labor, tools, material and special equipment necessary to conduct Load Bank Testing in accordance with the Statement of Work. Service shall be completed during the month of September Contract Period: Option 1 POP Begin: 09-01-2027 POP End: 08-31-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Provide all labor, tools, material and special equipment necessary to conduct Preventative Maintenance-Level 1 in accordance with the Statement of Work. Service shall be completed during the month of January

POP Begin: 09-01-2027 POP End: 08-31-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Provide all labor, tools, material and special equipment necessary to conduct Preventative Maintenance-Level 2 in accordance with the Statement of Work. Service shall be completed during the month of July

POP Begin: 09-01-2027 POP End: 08-31-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Provide all labor, tools, material and special equipment necessary to conduct Load Bank Testing in accordance with the Statement of Work. Service shall be completed during the month of September Contract Period: Option 2 POP Begin: 09-01-2028 POP End: 08-31-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Provide all labor, tools, material and special equipment necessary to conduct Preventative Maintenance-Level 1 in accordance with the Statement of Work. Service shall be completed during the month of January

POP Begin: 09-01-2028 POP End: 08-31-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Provide all labor, tools, material and special equipment necessary to conduct Preventative Maintenance-Level 2 in accordance with the Statement of Work. Service shall be completed during the month of July

POP Begin: 09-01-2028 POP End: 08-31-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Provide all labor, tools, material and special equipment necessary to conduct Load Bank Testing in accordance with the Statement of Work. Service shall be completed during the month of September Contract Period: Option 3 POP Begin: 09-01-2029 POP End: 08-31-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Provide all labor, tools, material and special equipment necessary to conduct Preventative Maintenance-Level 1 in accordance with the Statement of Work. Service shall be completed during the month of January

POP Begin: 09-01-2029 POP End: 08-31-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Provide all labor, tools, material and special equipment necessary to conduct Preventative Maintenance-Level 2 in accordance with the Statement of Work. Service shall be completed during the month of July

POP Begin: 09-01-2029 POP End: 08-31-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Provide all labor, tools, material and special equipment necessary to conduct Load Bank Testing in accordance with the Statement of Work. Service shall be completed during the month of September Contract Period: Option 4 POP Begin: 09-01-2030 POP End: 08-31-2031 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Provide all labor, tools, material and special equipment necessary to conduct Preventative Maintenance-Level 1 in accordance with the Statement of Work. Service shall be completed during the month of January

POP Begin: 09-01-2030 POP End: 08-31-2031 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Provide all labor, tools, material and special equipment necessary to conduct Preventative Maintenance-Level 2 in accordance with the Statement of Work. Service shall be completed during the month of July

POP Begin: 09-01-2030 POP End: 08-31-2031 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty.