36C25226Q0330.docx

36C25226Q0330

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

None 550-26-2-229-0366 36C25226Q0330 Eastmead, Lori 414-844-4840 05-06-2026

9:00AM

CDT

Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101 Milwaukee

WI

53214-1476 X X 561621 $25 Million N/A X Department of Veterans Affairs VA Illiana Health Care System 1900 E. Main Street Danville

IL

61832-5100 Department of Veterans Affairs 36C252 Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee

WI

53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin

TX

78714-9971 X See CONTINUATION Page Fire alarm testing and inspection at the Illiana Health Care System, 1900 E. Main St., Danville, IL 61832-5100.

See CONTINUATION Page 550-3660162-229-851100-2543 010050100 X X One Lori Eastmead Contracting Officer

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

SAM UEI NO. ____________________________________________

CAGE CODE _____________________________________________

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS: _________________________________

b. GOVERNMENT:

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

2. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified Acquisition Procedures. FAR Part 15 will not be used. The procedures in Part 12 used in conjunction with Part 13 allow the Government to procure services resembling those in the commercial marketplace and streamline the procurement process. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

3. SET-ASIDE (If any): See box 10 of STANDARD FORM 1449

4. SOLICITATION TIMELINE SUMMARY:

A. SITE VISIT:

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

SITE VISIT IS SCHEDULED FOR APRIL 27, 2026, AT 12:00 PM LOCAL TIME. ALL INTERESTED PARTIES TO MEET THE COR, KEN ADAMS (217-554-5886) IN BUILDING 64/72, ROOM 16-64. REPORT TO BUILDING 102 AND CHECK IN WITH THE POLICE SERVICE TO GET A TEMPORARY BADGE.

B. RFQ QUESTIONS:

To maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer Lori.Eastmead@va.gov no later than APRIL 29, 2026, BY 10:00AM LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 2 business days to all parties

C. SOLICITATION CLOSES/QUOTES DUE:

See box 8 of STANDARD FORM 1449 or most recent Amendment.

D. SUBMISSION OF QUOTE:

See 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and addendum for specific instructions to offerors.

5. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority, and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

6. INVOICES:

a. All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018).

b. Invoices shall be submitted upon completion of service in arrears in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018).

c. Payments shall be made in arrears upon receipt of a properly prepared invoice.

d. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

e. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. To submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.

f. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

g. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any discount payment terms.

h. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

i. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

j. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

7. FACILITY REQUIREMENTS: In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court.

a. The contractor is responsible for following all on-site facility policies.

b. All VA property is considered Federal property, and all Federal laws are applicable.

c. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

d. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana biproducts are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

e. All contractor personnel are required to adhere to all VA rules and regulations.

f. Smoking is prohibited on the entire campus, both inside and outside the VA Facility.

g. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

h. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

8. SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security.

If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

RECORDS MANAGEMENT

a. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at (36) CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of (1974) (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

b. In accordance with (36 CFR 1222.32,) all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of (44)U.S.C. chapters (21), (29), (31), and (33), the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of (1974) (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

c. In accordance with (36) CFR (1222.32), Contractor shall maintain all records created for Government use or created while performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

d. VA Illiana and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VA Iliana or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by (18 U.S.C. 2701). In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to VA Iliana. The agency must report promptly to NARA in accordance with (36 CFR 1230).

e. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government's behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to VA Illiana control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

f. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub- contractor) is required to abide by Government and VA Illiana guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

g. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VA policy.

h. The Contractor shall not create or maintain any records containing any non- public VA Illiana information that are not specifically tied to or authorized by the contract.

i. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of (1974) or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

j. VA Illiana owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VA Illiana shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

k. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VA Illiana-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

l. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

SITE ACCESS

1. All personnel working on this project will be required to be in possession of a valid VA flash pass or will need to sign in at Police Service daily to obtain a visitor badge prior to working on this project. Badge application forms (0711) are available from the COR.

2. All personnel working on VA property are required to complete privacy training and comply with VA Handbook (6500.6) Appendix C, Sections (1), (6), (7), (9a), (3) and 9b.

3. All personnel on VA projects are required at a minimum to be in possession of a Ten (10) hour OSHA card.

4. Infection control permits where required will be issued by the Infection Control staff (217) 554-4804 prior to the commencement of work.

5. COR/POC will assist with coordination and escorts as required.

Statement of Work

Scope of work:

1. The vendor shall provide trained technicians to test all facets of the Simplex 4100u Central fire alarm system and ancillary peripheral connected devices and provide test results and documentation for the following buildings (14, 19, 22, 25, 35, 39, 49, 58, 60, 64, 68, 69, 72, 98, 101, 102, 103, 104, 125, 128, 129, 130, 131, 132, 133, 136, 140, 211, 212, 214 and 216) located on the campus of the VA Illiana Healthcare System at 1900 East Main Street, Danville, Il 61832. Vendor to provide trained technicians to perform inspections and diagnostic tests for all peripheral devices connected to comprise the facility fire alarm system. (Below listed quantities may not be reflective of all devices currently on the system). In addition to the testing requirements in NFPA 72, Table 14.4.3.2 (Current edition) a semi-annual visual test shall also be performed on all devices as required in Table 14.3.1.

2. The vendor shall provide technicians certified by the International Certification Board and Accredited by the American National Standards Institute in Heating, Ventilation, Air Conditioning (HVAC) fire safety or another nationally recognized certifying body to ISO/IEC 17024 in HVAC fire life safety to test all Fire and Smoke Dampers. All testing to be conducted to standards required by the latest edition of National Fire Protection Association, NFPA 25, NFPA 72 and NFPA 101. Documentation is to be provided for each device tested to include location, system address or zone location with test results and applicable voltage readings. A summary is to be provided of any deficiencies found.

3. Vendor to provide trained technicians to conduct inspections of Water-Based Fire Protection Systems inspections in accordance with specifications in the latest edition of NFPA (25). Annual Wet Pipe Sprinkler tests and inspections to include inspecting gauges, systems valves, components, and signs; operating control valves; testing tamper and flow switches, and local alarms and signals; opening main drain to record static and residual pressure; inspecting the fire department connection and doing a building walk through to visually inspect sprinklers, piping, fitting and hangers from the floor level.

a. Where semi-annual is required, wet pipe sprinkler tests and inspections include inspecting gauges, water flow alarms, valve supervisory alarms, hydraulic nameplate, and control valves for position. Test mechanical alarms and low-pressure alarms if present. One main drain test conducted downstream of main backflows or pressure reducing valves and test flow alarms and pressure switches.

b. Where quarterly service is required wet pipe sprinkler testing and inspections includes inspecting gauges, water flow alarms, valve supervisory alarms, hydraulic name plate and control valves for position. Test mechanical alarms and low-pressure alarms if present. One main drain test conducted downstream of main backflows or pressure reducing valves. Each control valve is operated in its full range and lubricated annually. Drain test to be conducted after opening. All accessible components and devices to be logged with test results. Any discrepancies found shall be noted and a summary provided.

4. Vendor to provide trained technicians to conduct inspections of Water-Based Fire Protection Systems in accordance with standards specified in the latest edition of NFPA (25). Annual dry pipe sprinkler test and inspections to include inspecting gauges, system valves, components, and signs; operating control valves; testing tamper and pressure switches, and local alarms and signals; opening main drain to record static and residual pressures; partial trip test; draining of low point drains, inspecting fire department connections; and doing a building walkthrough to visually inspect sprinklers, piping, fittings, and hangers from floor level.

a. Where semi-annual is required, dry pipe sprinkler tests and inspections include inspecting gauges, water flow alarms, valve supervisory alarms, hydraulic nameplate, and control valves for position. Test mechanical alarms and low-pressure alarms if present. One main drain test conducted downstream of main backflows or pressure reducing valves and test flow alarms and pressure switches.

b. Where quarterly service is required, dry pipe sprinkler testing and inspections include inspecting gauges, water flow alarms, valve supervisory alarms, hydraulic nameplate and control valves for position. Test mechanical alarms and low-pressure alarms if present. One main drain test conducted downstream of main backflows or pressure reducing valves. Each control valve is operated in its full range and lubricated annually. Drain test to be conducted after opening.

Elevator Information:

Per NFPA 25 13.4.5.2.2.2 a full trip test of dry systems is required every three years, and an air leakage test of dry systems every three years per NFPA 13.4.5.2.9. for the following buildings. Years for testing shall be Base Year FY26, and Option Year 3 FY29.

1.) Building 14 2.) Building 22/69 3.) Building 49 4.) Building 60 5.) Building 128 6.) Building 129 7.) Building 130 8.) Building 131

(5) Year Internal Inspections no longer required as of January 2020 (documentation attachment 1)

Gauges shall be tested as a part of the five-year test and recalibrated or replaced if not accurate to within 3 percent, vendor shall purchase and install all replacement gauges, legibly marking the installation date on the face of all gauges. Pressure gauge replacement performed March 2025 with next replacement due Option Year 4, FY30.

Vendor to provide trained technicians to conduct the required five (5) year standpipe flow and hydrostatic tests per the latest edition of NFPA 25 (6.3.1) Flow test and (6.3.2) Hydrostatic test.

Vendor to perform semi-annual VRLA Battery/Charger Inspections and provide documented results in inspection documentation.

VA ILLIANA HEALTHCARE SYSTEM

Danville, VISN 12

FIRE ALARM VRLA BATTERY/CHARGER INSPECTION

General:

NFPA 72 Table 14.4.3.2 (9) requires a semiannual test of the VRLA battery/chargers. The testing shall include the temperature, charger, cell/unit voltage and ohms. It also requires a replacement/load test every 3 years.

Acceptable test parameters:

1. Temperature test: Check the negative terminal of each battery cell/unit with an infrared thermometer. Replace the battery if the temperature is 18 degrees F above ambient.

2. Charger test: While the battery is fully charged and connected to the charger, measure voltage across the battery terminals. Verify that voltage is within the manufacturer's specifications. If outside of the specified limits, either adjust or replace the charger.

3. Cell/unit test: With the battery fully charged and connected to the charger, measure voltage of each cell/unit with a voltmeter. Replace battery if reading less than 13.6V

4. Ohmic test: With the battery charged and connected to the charger, measure the ohmic value on each cell/unit. Record the test date and ohmic value on each cell/unit. Replace battery when the ohmic measurement of any cell/unit deviates from the established baseline by 30% or more for conductance and 40% or more for resistance or impedance. When using the battery or test equipment manufacturer's baseline ohmic values, replace the battery when any cell/unit has an internal ohmic value outside of the acceptable range.

5. Replacement/load test: (This is only required every three years) Replace the battery or conduct a load test of the battery capacity. Based on manufacturer's specifications for a discharge rate of 3 hours or more by applying the current indicated for the selected hourly discharge rate continuously, until the terminal voltage decreases to the end voltage specified by the manufacturer. Record the test duration and calculate the battery capacity including adjustment for ambient temperature. Replace the battery if capacity is less than or equal to 80% or at the next scheduled test interval if battery capacity is less than 85%.

Inspections of batteries to include the following on a semi-annual basis:

Fire Alarm Node Designations

Node#

Building

Inside building

Main Nodes

Node 1

Bldg.64/72

Men’s locker room

Node 2

Bldg. 98

Front entrance of 98

Node 3

Bldg.102

Cop Shop behind dispatch desk

Node 7

Catholic side

Node 8

Bldg. 22

South entrance

Node 9

Bldg.64

NW Entrance

Node 10

Node 12

Bldg.14

Center Basement

Node 13

Bldg.125

Elec. Closet

Node 15

Bldg. 58

Basement RM-6

Node 17

Bldg.101

Big service room

Node 18

Bldg. 102

Big service room

Node 19

Bldg. 103

Big service room

Node20

Bldg.104

Big service room

Node 21

Garage

Node23,

Basement Rm 4

Node 24

Basement

Node 25

Inside Rm-119

Node 26

Inside Rm-119

Node 27

Service room

Node 28

Basement RM-6

Node29

1st floor

Node 30

Build.100

Back office

Node 31

Build. 60 front door

Node 32

Basement

Node 33

Garage

Node 34

1st floor

Node 35

Front door

NO Node

Inside

COMPLIANCE REPORTING

The following buildings (39, 58, 101, 103, 128, 129, 130, 131, 132, 133 and 140) require Joint Commission Reporting for the Environment of Care (02.03.05) but reporting for ALL buildings is to be provided in the same format.

SITE ACCESS

6. All personnel working on this project will be required to be in possession of a valid VA flash pass or will need to sign in at Police Service daily to obtain a visitor badge prior to working on this project. Badge application forms (0711) are available from the COR.

7. All personnel working on VA property are required to complete privacy training and comply with VA Handbook (6500.6) Appendix C, Sections (1), (6), (7), (9a), (3) and 9b.

8. All personnel on VA projects are required at a minimum to be in possession of a Ten (10) hour OSHA card.

9. Infection control permits where required will be issued by the Infection Control staff (Kurt Davis) (217) 554-4804 prior to the commencement of work.

10. COR/POC will assist with coordination and escorts as required.

Period of Service The base period of services under this solicitation shall be inclusive of a 12-month base period following by an additional four (4) option years (12 months) to be exercised at the discretion of the government.

DELIVERY OF SERVICES

All inspections are to be scheduled and conducted to meet the inspection and testing requirements specified in the latest edition of NFPA (25, 72 and 101) and Joint Commissions reporting requirements of Environment of Care (02.03.05.) documentation of the test results is to be provided within 10 days. Vendor shall coordinate with VA Engineering Supervisor/COR (217) 554-5994 or the alternate, VA Engineering Supervisor (217) 554-5992 to schedule work prior to arriving at the site. Work will be scheduled in such a manner as not to disrupt patient care.

Equipment to be tested, serviced and/or both by building number:

Building Breakout is as follows:

Wet and Dry System Patient Care Buildings:

Wet and Dry System Non-Patient Care Buildings:

9.) Bld. 102 – (6) Control, (7) Tamper Switch, (6) Flow Switch, (1) Main Drain, (1) FDC, (7) Gauge, (5) Inspector Test Valve, (1) Post Indicator Valve 10.) Bld. 104 – (4) Control, (4) Tamper Switch, (3) Flow Switch, (1) Main Drain, (1) FDC, (2) Gauge, (2) Inspector Test Valve, (1) Post Indicator Valve

15.) Bld. 216 – (3) Control, (4) Tamper Switch, (1) Flow Switch, (1) Main Drain, (1) FDC, (1) Gauge, (1) Inspector Test Valve, (1) Post Indicator Valve

Patient Care Communications Side:

1.) Bld. 39- (1) Panel, (8) Pull Stations (28) Smoke Detectors (8) Horn/Strobe 2.) Bld. 58- 29 AHU Fan Shutdown, (1) Annunciator (1) DACT Point (Digital Alarm Communicator Transmitter), (14) Door Holder (9) Duct Detector, (15) Heat Detector, (2) Panel, (2) Remote Power Supply, (28) Pull Station, (137) Smoke Detector, (30) Horn/ Strobe, (37) Fire Damper, (10) Smoke Damper 3.) Bld. 101, Boiler Plant 211 devices included- (6) AHU Fan Shutdown, (2) Annunciator, (1) DACT Point (Digital Alarm Communicator Transmitter), (18) Door Holder, (1) Duct Detector, (3) Heat Detector, (1) Panel, (40) Pull Station, (121) Smoke Detector, (38) Horn/ Strobe, (2) Fire Damper, (12) Smoke Damper, (1) FSD (combo fire/smoke) 4.) Bld. 103- (6) AHU Fan Shutdown, (1) Annunciator, (1) DACT Point (Digital Alarm Communicator Transmitter), (23) Door Holder, (6) Duct Detector, (1) Panel, (30) Pull Station, (125) Smoke Detector, (30) Horn/ Strobe, (23) Smoke Damper 5.) Bld. 128- (1) AHU Remote Key Shutdown, (1) Annunciator, (1) DACT Point (Digital Alarm Communicator Transmitter), (2) Door Holder, (1) Duct Detector, (4) Heat Detector, (1) Panel, (5) Pull Station, (3) Smoke Detector, (6) Horn/ Strobe, (2) Strobe, (89) Fire Damper, (14) FSD (combo fire/smoke) 6.) Bld. 129- (1) AHU Remote Key Shutdown, (1) Annunciator, (1) DACT Point (Digital Alarm Communicator Transmitter), (2) Door Holder, (1) Duct Detector, (4) Heat Detector, (1) Panel, (5) Pull Station, (3) Smoke Detector, (5) Horn/ Strobe, (2) Strobe, (94) Fire Damper, (14) FSD (combo fire/smoke) 7.) Bld. 130- (2) AHU Fan Shutdown, (1) Annunciator, (1) DACT Point (Digital Alarm Communicator Transmitter), (4) Door Holder (2) Duct Detector, (4) Heat Detector, 1 Panel, (8) Pull Station, (30) Smoke Detector, (9) Horn/ Strobe, (12) Strobe, (1) Fire Damper 8.) Bld. 131- (2) AHU Fan Shutdown, (1) Annunciator, (1) DACT Point (Digital Alarm Communicator Transmitter), (4) Door Holder, (2) Duct Detector, (4) Heat Detector, (1) Panel, (8) Pull Station, (30) Smoke Detector, (7) Horn/ Strobe, (13) Strobe, (1) Fire Damper 9.) Bld.132- (1) AHU Fan Shutdown, (1) Annunciator, (1) DACT Point (Digital Alarm Communicator Transmitter), (4) Door Holder (1) Duct Detector, (1) Panel, (6) Pull Station, (12) Smoke Detector, (18) Horn/ Strobe, (3) Strobe 10.) Bld. 133- (1) AHU Fan Shutdown, (1) Annunciator, (1) DACT Point (Digital Alarm Communicator Transmitter), (4) Door Holder, (1) Duct Detector, (1) Panel, (5) Pull Station, (12) Smoke Detector, (18) Horn/ Strobe, (5) Strobe 11.) Bld. 140- (4) AHU Fan Shutdown (29), (1) Annunciator, (4) Door Holder, (4) Duct Detector, (2) Panel, (28) Pull Station, (26) Horn/ Strobe, (1) Fire Damper, (4) Smoke Damper

Non-Patient Care Communications Side:

1.) Bld. 14- (2) AHU Fan Shutdown, (1) Annunciator, (1) DACT Point (Digital Alarm Communicator Transmitter), (4) Door Holder, (2) Duct Detector, (2) Heat Detector, (1) Panel, (12) Pull Station, (10) Smoke Detector, (11) Horn/ Strobe 2.) Bld. 19- (1) Annunciator, (1) Duct Detector, (1) Heat Detector, (1) Panel, (7) Pull Station, (51) Smoke Detector, (9) Horn/ Strobe, (13) Strobe 3.) Bld. 22/69- (1) Annunciator, (1) DACT Point (Digital Alarm Communicator Transmitter), (4) Door Holder, (2) Duct Detector, (2) Heat Detector, (1) Panel, (11) Pull Station, (15) Smoke Detector, (10) Horn/ Strobe 4.) Bld. 25 Greenhouse- (1) DACT Point (Digital Alarm Communicator Transmitter), (1) Heat Detector, (1) Panel, (4) Pull Station, (2) Smoke Detector, (4) Horn/ Strobe 5.) Bld. 35- (1) Panel, (4) Pull Station, (13) Smoke Detector, (4) Horn/ Strobe 6.) Bld. 49- (1) AHU Fan Shutdown, (1) Annunciator, (1) DACT Point (Digital Alarm Communicator Transmitter), (2) Duct Detector, (1) Panel, (6) Pull Station, (30) Smoke Detector, (3) Horn/ Strobe 7.) Bld. 60- (1) DACT Point (Digital Alarm Communicator Transmitter), (1) Panel, (5) Pull Station, (18) Smoke Detector, (2) Horn/ Strobe 8.) Bld. 64/72- (1) Annunciator, (1) DACT Point (Digital Alarm Communicator Transmitter), (2) Duct Detector, (1) Heat Detector, (2) Panel, (7) Pull Station, (2) Smoke Detector, (9) Horn/ Strobe, (13) Strobe, (1) Fire Damper, Smoke Damper 9.) Bld. 68/136- (1) AHU Fan Shutdown, (1) Annunciator, (1) DACT Point (Digital Alarm Communicator Transmitter), (1) Duct Detector, (10) Heat Detector, (1) Panel, (3) Pull Station, (4) Smoke Detector, (5) Horn/ Strobe, (4) Strobe 10.) Bld. 98- (1) AHU Fan Shutdown, (3) Annunciator, (1) DACT Point (Digital Alarm Communicator Transmitter), (20) Door Holder, (2) Duct Detector, (16) Heat Detector, (5) Panel, (32) Pull Station, (192) Smoke Detector, (2) Horn/ Strobe, (34) Chime/Strobe, (8) Smoke Damper, (6) Fire Damper 11.) Bld. 102- (1) AHU Fan Shutdown, (2) Annunciator, (1) DACT Point (Digital Alarm Communicator Transmitter), (19) Door Holder, (4) Duct Detector, (2) Heat Detector, (1) Panel, (24) Pull Station, (118) Smoke Detector, (36) Horn/ Strobe, (7) Strobe, (6) Fire Damper, (1) MBZAM 12.) Bld. 104- (1) AHU Fan Shutdown, (2) Annunciator, (1) DACT Point (Digital Alarm Communicator Transmitter), (6) Door Holder, (4) Duct Detector, (6) Heat Detector, (2) Panel, (18) Pull Station, (9) Smoke Detector, (27) Horn/ Strobe, (1) MBZAM 13.) Bld. 125- (1) AHU Fan Shutdown, (1) Annunciator, (1) DACT Point (Digital Alarm Communicator Transmitter), (2) Door Holder, (2) Duct Detector, (1) Heat Detector, (1) Panel, (9) Pull Station, (5) Smoke Detector, (8) Horn/ Strobe, (3) Fire Damper

(Attachment 1) Veterans’ Health Administration (VHA) Risk Analysis for Internal Piping Condition and Obstruction Investigation January 2020 This risk analysis is to establish the frequency for performing an assessment of the internal condition of piping of water-based fire protection systems for the presence of foreign organic and inorganic material in accordance with the National Fire Protection Association (NFPA) standard NFPA 25 (2020 edition), section 14.2.1.2, shown below.

14.2 Assessment of Internal Condition of Piping.

14.2.1 * An assessment of the internal condition of piping shall be conducted on a frequency determined by 14.2. I .1 or

14.2. I .2 for the purpose of inspecting for the presence of foreign organic and inorganic material.

14.2.1.1 An assessment of the internal condition of piping shall be conducted at a minimum of every 5 years or in accordance with 14.2.1.2 for the purpose of inspecting for the presence of foreign organic and inorganic material.

14.2.1.2* Where an assessment frequency has been established by an approved risk analysis, the assessment shall be performed at a frequency determined by the approved risk analysis.

Risk of Concern The risk of concern is a condition that would prevent the successful operation of a water-based fire protection system (e.g., a fire sprinkler system). For the purposes of this analysis, that condition would be that the piping is obstructed such that not enough water would be delivered by the sprinkler system when called upon for a fire.

Risk Analysis Statistics:

· NFPA statistics l for SPRINKLER OPERATION, EFFECTIVENESS AND PROBLEMS are shown below:

· Sprinklers operated in 92% of the fires in which sprinklers were present and the fire was considered large enough to activate them.

Only one sprinkler activated in four out of five fires in which sprinklers of any type (79%) or wet pipe sprinklers (80%) operated.

· In 97% of the fires in which one sprinkler operated, it was effective.

In three of every five (59%) incidents in which sprinklers failed to operate, the system had been shut off.

· In half (51%) of the fires in which sprinklers were ineffective, the water did not reach the fire. The above NFPA statistics cover all sprinkler hazard types, and the percentages would likely be more favorable for VHA facilities since most VHA facilities are light hazard sprinkler designs. The risk to a property protected by a light hazard sprinkler system is less than the risk to a property protected by an ordinary hazard sprinkler system or an extra hazard sprinkler system because light hazard sprinkler systems require less water for successful operation upon demand than ordinary hazard or extra hazard sprinkler systems. The NFPA data also shows that when a sprinkler system did not operate, or was not effective after operation, it is not likely that the problem was due to piping that was internally obstructed.

· Since its inception in 2007, the VHA Fire Incident Data system 2 has recorded over fifty fires that activated automatic suppression systems. Of these fires, there were only three fires where more than one sprinkler operated. This included two fires where three sprinklers operated and one fire where two sprinklers operated. VHA data is consistent with the NFPA data.

Hydraulics/System Design:

· Most sprinkler systems are hydraulically designed in accordance with NFPA 13, which requires the piping to be sized large enough to have five or more sprinklers operate to control a fire. The pipe sizes required to meet the NFPA 13 design requirements to provide for a typical hydraulically designed system are much larger VHA Risk Assessment for Internal Piping Condition and Obstruction Investigation January 2020 than what would be necessary for a sprinkler system where less than five sprinklers would operate, which is typical in 97% of the fires as identified in the NFPA statistics. Thus, even where sprinkler piping might be partially obstructed by foreign debris or corrosion, the likelihood that there is enough water and pressure available for a light hazard sprinkler system is very good so long as the piping is not totally blocked. VHA sprinkler systems are typically designed to be electrically supervised 3 and report alarms to a remote supervision station or fire department. This ensures that sprinkler control valves that are partially closed will be reported to the fire alarm system, which will notify staff to provide prompt attention. In addition, if water flows from a single sprinkler, a water flow alarm connected to the fire alarm system will automatically call for the fire department to respond to the site. This will provide a quick response with backup manual firefighting resources to assist with suppression activities for any sprinkler system activation including a sprinkler system that might have partially obstructed piping.

Inspection Process:

· The requirements of NFPA 25, 14.3.2.2 mandate an internal examination be performed at not less than four points, which include the system valve, riser, cross main, and branch line. Conducting an examination at these four points will provide a view of the internal condition at those points, but will not provide an understanding of the internal condition of the entire system.

· Through the nonrecurring maintenance (NRM) program, VHA facilities are routinely renovated in order to update the facilities to maintain a high level of quality healthcare. As a result, the internal condition of sprinkler system piping is routinely observed during renovation activities by VHA facility personnel, as well as sprinkler contractors, allowing piping problems to be identified.

Other Tests/lnspections:

· VHA healthcare sprinkler systems are typically segregated into many zones. Each zone is provided with a control valve and water flow switch. The semi-annual water flow alarm testing that is required by NFPA 72 demonstrates that water sufficient for at least one sprinkler reaches each zone and verifies that piping is not fully obstructed prior to the flow switch in each of the zones in the building. This routine testing of each water flow alarm switch provides a better indication that the sprinkler piping is not fully obstructed than what is required by the inspection requirements in Chapter 14.

· Routine annual and quarterly main drain testing that is required by NFPA 25 would identify fully blocked piping leading into buildings protected by sprinkler systems.

Other considerations:

· Routinely draining and refilling piping systems are known to be detrimental to black iron piping by introducing new oxygen into the system. The actual internal inspection could be more detrimental than helpful for VHA systems.

· The safety provided by the sprinkler systems remaining in service for the occupants and property protected by the systems would be reduced by removing the sprinkler systems from service to perform a routine assessment of the internal piping condition.

· VHA is required to address piping problems where there is cause to do so. NFPA 25, 14.3.1 identifies numerous triggers that require a facility to perform an obstruction investigation as follows:

(1) Defective intake for fire pumps taking suction from open bodies of water

(2) The discharge of obstructive material during routine water tests

(3) Foreign materials in fire pumps, in dry pipe valves, or in check valves

(4) Foreign material in water during drain tests or plugging of inspector's test connection(s)

(5) Unknown materials are heard in the system piping during draining, refilling, or otherwise flowing water through the system

(6) Plugged sprinklers VHA Risk Assessment for Internal Piping Condition and Obstruction Investigation January 2020

(7) The presence of sufficient foreign organic or inorganic material is found in the pipe

(8) Failure to flush yard piping or surrounding public mains following new installations or repairs

(9) A record of broken public mains in the vicinity

(10) Abnormally frequent false tripping of a dry pipe valve(s)

(11) A system that is returned to service after an extended shutdown (greater than 1 year)

(12) There is reason to believe that the sprinkler system contains sodium silicate or highly corrosive fluxes in copper systems

(13) A system has been supplied with raw water via the fire department connection

(14) Pinhole leaks

(15) A 50 percent increase in the time it takes water to travel to the inspector's test connection from the time the valve trips during a full flow trip test of a dry pipe sprinkler system when compared to the original system acceptance test Conclusion In accordance with NFPA 25, 14.2.1.2 and based on the analysis above, VHA will perform obstruction investigations where required by NFPA 25, 14.3.1, but will not routinely perform internal piping obstruction investigations in the absence of one of the triggers identified in NFPA 25, 14.3.1 noted above.

Peter A. Larrimer Larrimer 162861 162861 )Date: 2020.01.23 Peter A. Larrimer, PE VHA Fire Protection Operations Manager Approved:

for Operations and Management Veterans Health Administration

1 U.S. Experience with Sprinklers, Marty Ahrens, National Fire Protection Association, July 2017 2 VA Fire Incident Data is available through an internal VA intranet web site at http:llvaww.ceosh.med.va.gov/01FS/Pages/FirelncidentReporting.shtml 3 The Life Safety Code generally requires new sprinkler systems to be electrically supervised.